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HomeMy WebLinkAboutPrebid - RFP - 7381 ADVANCED TRAVELER INFORMATION SYSTEMSstS ATTENDANCE RECORD PRE -BID CONFERENCE D4i JE¢CI -r^e 0; Project: 7381 Advanced Traveler Information System Time: 9:00 a.m. Date: April 30, 2012 Location: (Phone -In) City Building, Conf Room 2A, 215 North Mason, 2nd floor, Fort Collins. CO 80521 NAME FIRM NAME ADDRESS TELEPHONE FAX # E-MAIL ADDRESS y(.i 1�j VW S\ w�AT c fJ41WOtJ 7YL4,vSP44 J n' /���9A0 Gel CG7-r - !` 4*V4 JAr-4 Q,9r! 64r f G/L+G .Ore,�1 G� Ty TiP,wSPi�.i G�T� ATTENDANCE RECORD PRE -BID CONFERENCE Project: 7381 Advanced Traveler Information System Time: 9:00 a.m. Date: April 30, 2012 Location: (Phone -In) City Building, Conf Room 2A, 215 North Mason, 2nd floor, Fort Collins, CO 80521 NAME FIRM NAME ADDRESS TELEPHONE FAX# E-MAIL ADDRESS �i4L i-/EKE: �rvC�A�J�N aN fJ April 30, 2012 ATIS RFP Question and Answer Session Staff: • Dean Erickson, Systems Analyst • Richard Duckworth, Hardware Software Specialist • Ed Bonnette, Buyer • Jerediah Burianek, Service Planner • Craig Dubin, Operations Supervisor Notes prepared by Craig Dubin Ed Bonnette gave an introduction of the RFP process, explaining that interested parties should register on the City's Purchasing Department website as a vendor. Dean Erickson gave a brief overview of the scope of the ATIS project, describing current system configurations and expectations for implementation of the solution. Mr. Erickson indicated that there is currently a GPS infrastructure on the transit system which should be integrated. He also indicated that there will be a large pilot project period for integration of the various modules involved. Mr. Erickson described that there will be integration with the ATIS project into the current Mason Corridor Project (MAX) which is a federally and locally funded BRT project. Mr. Erickson listed some of the questions that have come in so far: INSERT DEAN Q&4 A D H R_1E —� Ishmael (Last name unknown): What is the deadline for asking questions? Ed Bonnette: As quickly as we can get them, but we do not want to push the due date of the project after June 1. We want to make sure that we get any addenda to your hands. Susann Poggioli: Can you provide the configuration of the vehicles in Appendix C, can you pride-the-dimens�ions of the doors and whether they open in or out? Dean Erickson: We will provide the dimensions in the addendum. Susann Poggioli: Table 16, there are 6 supervisor vehicles, can I assume we will provide pricing for them? Dean Erickson: There will be MDC's in the supervisor vehicles, but will not be a full blown system. Susann Poggioli: How many buses should there be pricing for as there are multiple references to various types of buses and quantities? Dean Erickson: 40 vehicles and 100 employees were used in order to provide a round number. Susann Poggioli: What engine metrics are being requested for the vehicle monitoring system? Dean Erickson: We would like to know what types of options are available. Indicate if it is an integrated system. Susann Poggioli: Is the City providing hardware (servers/workstations)? Dean Erickson: Yes Susann Poggioli: Is the City providing the wayside signage? Dean Erickson: The General Contractor will be providing all the variable message signs along the BRT and the STC. Susann Poggioli: Qualifications and experience (Pg 55) are you looking for design documents? Dean Erickson: A pdf or something that shows a description of the project or weblink of the project should be provided. Candice Beckman: Have you considered making the mobile section of this come later in the project? Dean Erickson: CAD and In Vehicle systems must be in place in order to provide an external feed to other applications. Candice Beckman: The requirements for this section are all available through mobile websites, so what is the intent of the mobile app? Dean Erickson: We have done a fair amount of research on this and the mobile website is a requirement. The mobile app is still under discussion but is driven largely by the local University that has requested access to develop apps. Candice Beckman: Is there additional functionality that is requested in an app? Dean Erickson: We have a lot of ideas but we would like to see something that is actually functioning that can be demonstrated. Candice Beckman: In the section on SMS, it describes day of week and time of day, is that just the filtering system that you would like to use? Dean Erickson: Yes, it is those are the filters we'd like to see. Jordan (Lastname unknown): In the price sheet in appendix A, the number of buses is confusing. Can you add the quantities that you want to see in each section? For example, in Appendix A, table 10, it shows the various types but no quantities. It would be helpful if these had the quantities for costing. Dean Erickson: There are not extensive differences between the multiple types of vehicles, but we will consider it. Jordan (Lastname unknown): In Appendix C, for 1708 and 1939, what do they refer to on that particular vehicle? Dean Erickson: These are the native systems for those vehicles. Jordan (Lastname unknown): You requested information on integration for the fareboxes and headsigns. Could you provide information on the systems? Dean Erickson: The GFI Cents -A -Bill (farebox) does have the required cabling for the integration. But if there is a specific requirement for the head signs, please provide any information you need. Jordan (Lastname unknown): Are the sound systems in good working order? Dean Erickson: Yes. Ishmael (Last name unknown): Is the GFI firmware update in place for integration (for single sign on) Dean: Firmware from GFI is easy to install and will be done if it is needed. Shell (Last name unknown): On the question regarding budgets, is there additional funding for the project? Dean Erickson: We are not giving that budget at this time. Jordan (Lastname unknown): Is there an estimated timeline for completion? Dean Erickson: Yes, the project is key to our BRT project which must be completed by January 1" 2014. This project must be done before then. Troy Whitesel: Will there be any integration to your two way radio system in the vehicles? Dean Erickson: It can be an option included in the proposal. Shell (Last name unknown): Who is the manufacturer of the radio system? P25, analog etc Dean Erickson: We will provide the information in the addendum. Troy Whitesel: Who should questions be sent to? Ed Bonnette: Purchasing. The session concluded at 9:40 am. Ed Bonnette stated that the questions will be distributed on Wednesday.