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Home My WebLink AboutRESPONSE - RFP - 7384 TRANSFORT CNG SITE MAINTENANCE CONTRACTORJim O'Neill From: Beau Ward <beauw@wardpetroleum.com> Sent: Friday, July 06, 2012 9:25 AM To: Jim O'Neill Subject: 7384 Transfort CNG Site Maintenance Contract Mr. O'Neill, We would like to stay with the first proposal that we turned in for the contract. If you have any questions please call me. My contact information is on the proposal and down below. Thanks again. Beau Ward Ward Energy Business Development Director 215 W. Oak Suite 1000 Fort Collins, CO 80521 Office:970-449-4632 Cell: 580-402-3045 Fax:970-449-4637 Email: beau(a@wardenergy.com Exhibit A Letter Agreement Among the Ward Group Member Companies May 16, 2012 Wes Biggers, President FuelTek Conversion Corp. 5660 E. 58th Ave., Unit B Commerce City, CO 80022 David Aguiar, President Benchmark Electrical Solutions, Inc. 5739 Bueno Drive Fort Collins, CO 80525 MMI Re: Letter Agreement for Ward Group Proposal to the City of Fort Collins for CNG Services Dear Mr. Biggers and Mr. Aguiar: As follow-up to our conversations, this letter agreement (the "Agreement") constitutes the agreement between Ward Alternative Energy, LLC ("WAE"), FuelTek Conversion Corp. ("FuelTek") and Benchmark Electrical Solutions, Inc. ("Benchmark") regarding the proposal being filed this week and any subsequent contract by and among us with the City of Fort Collins regarding their 7384 Transfort CNG Site Maintenance Contractor 2012 RFP and Addendum No. 1 (referred to herein as, the "Project"). The terms and conditions of the Project are as follows: 1. Definition of the Ward Group: a. The parties to this Agreement shall act in concert to fulfill the requirements of the Project acknowledging FuelTek as the primary provider of Scheduled Maintenance, WAE as the primary provider of Routine Maintenance and all three parties working as a team to provide Repair Services (and other services requested by the City such as retrofits and modifications to the City CNG fueling facility). WAE will act as the lead for the Ward Group and will be the prime contractor on behalf of the Ward Group with the City. All billing of services for the Project to the City will be administered by WAE. 2. Term, Billing Rates and Payment Terms: a. The Term for this Letter Agreement is today through the period of performance of any contract signed by WAE on behalf of the Ward Group with the City for the Project. In the event that no such contract is signed in 2012 then any party to this Agreement may terminate this Agreement upon 30 days written notice to the other parties. b. The billing rates for FuelTek to WAE for the Project in 2012 will be (and increased each year by up to 5% over the prior year's rate per hour): i. $125 per hour for work performed during normal business hours (as defined in the contract with the City). ii. $90 per hour for drive time. Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No.1 iii. 1.5 times the rate in item "i" for work performed outside normal business hours iv. 2.0 times the rate in item "i" for work performed on holidays (as defined in the contract with the City) c. The billing rates for Benchmark to WAE for the Project in 2012 will be (and increased each year by up to 5% over the prior year's rate per hour): i. $105 per hour for work performed during normal business hours (as defined in the contract with the City), including drive time. ii. 1.5 times the rate in item "i" for work performed outside normal business hours iii. 2.0 times the rate in item "i" for work performed on holidays (as defined in the contract with the City) d. Billing payment terms by WAE to FuelTek and Benchmark will be 30 days from WAE's receipt of each invoice. 3. This Agreement may not be amended or modified, except in writing signed by each of the parties hereto and shall be governed by and construed in accordance with the internal laws of the State of Colorado (without reference to its conflict of laws principles). 4. If any provision of this Agreement is held to be invalid or unenforceable for any reason, such invalidity or unenforceability shall not affect the remainder of this Agreement, which shall be in full force and effect in accordance with its terms. 5. This Agreement may be executed in two counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. If this Agreement meets with your approval then so indicate your acceptance by signing in the space provided below and returning one signed original to me. Sincerely, Beau Ward, Business Development Director Ward Alternative Energy, LLC ACCEPTED AND AGREED TO THIS 161" DAY OF MAY, 2012, BY: FUELTEK CONVERS ON CORP. BY:�� NAME: in✓E3 IlbGG72S TITLE: P�C1r7EH? Ward Group Proposal to SOLUTIONS, INC. CNG Site MainL CNG Contractor 2012 RFP & Addendum No. 1 NAME: ��J N—, k,-,i lt- TITLE: Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No. 1 11 Exhibit B Ward Petroleum Corporation/Ward Alternative Energy, LLC Additional Information Ward Alternative Energy, LLC (as lead/prime contractor) Beau Ward, Business Development Director 215 W. Oak Suite 1000 Fort Collins, CO 80521 Office: 970-449-4632 Cell: 580-402-3045 Fax: 970-449-4637 Email: beauw@wardpetroleum.com Ward Petroleum Corporation ("Ward Petroleum"), founded in 1971, has built its reputation on a strong foundation of integrity and hard work. Since company founder and Chairman Lew Ward drilled his first well near Enid, Ward Petroleum has drilled or participated in more than 1000 wells. Ward Petroleum has traditionally grown its reserve base through drilling, however, in recent years; the company growth has accelerated through strategic acquisitions. Ward Petroleum now operates and participates in wells in the Mid -Continent and Rockies. Historically, the company's focus has been concentrated in the Anadarko and Arkoma Basins of Oklahoma. A few years ago, the company opened an office in Fort Collins, Colorado, to develop prospects and business in the Rockies. Ward Petroleum focuses on geologically complex areas with multi -pay and multi -well potential and uses tools such as 3D seismic to reduce risk. Most recently, Ward has used advances in horizontal drilling and completion to unlock the tight and compartmentalized reservoirs in the Anadarko Basin. One of Ward Petroleum's proudest accomplishments was to grow during the downturn of the 1980's when the drilling rig count fell dramatically. In explaining how Ward Petroleum was able to maintain its level of activity, Lew Ward said "We just didn't pay much attention to people with a pessimistic attitude. We had our sights firmly set on where we were going and failure was not an option." Bill Ward followed in his father's footsteps, joining the company in 1984 after receiving a degree in Petroleum Engineering from the Colorado School of Mines and a Masters Degree in Business Administration from Southern Methodist University. Bill became President and CEO of Ward Petroleum in 1997. Under Bill's leadership, the company continued to add value through drilling and through increased efforts in acquisition of producing properties. Assets, reserves and revenues recorded a four -fold increase after a few short years. In the past three years alone, reserves have grown at a 13% annual rate. Ward Petroleum also has extensive experience in natural gas compression through one of its former subsidiaries, Gale Force Compression. Prior to becoming CEO of Ward Petroleum, Bill Ward formed and grew Gale Force, which built and operated a fleet of 120 compressors with a guaranteed run time of 95% and earned a spot on Inc. magazine's Top 500 list of Fastest Growing Companies in 1994. Gale Force was sold in 1995 to Hanover Compression. In addition, Ward Petroleum has extensive experience in gathering, processing and marketing natural gas. Ward Petroleum currently operates Ward Gas Systems and routinely installs gathering systems and production facilities. Ward Petroleum has also partnered with Frontier Energy to operated and install large gathering systems and processing facilities. In 2011, Ward Alternative Energy LLC ("WAE") was formed in Fort Collins, Colorado and is headed by Beau Ward with a focus on developing the CNG infrastructure market in Colorado. Ward Alternative Ward Group Proposal to 7384 CNG Site Mai nt. CNG Contractor 2012 RFP & Addendum No. 1 12 Energy is currently working with fleets in Colorado to provide CNG fueling station maintenance, repair, operation, ownership and gas supply services to their fleets of converted and OEM natural gas vehicles. Among its many industry honors, Ward Petroleum Corporation has been listed in the Top 100 Fastest Growing American Companies by Inc. magazine and has been named a "Blue Chip Enterprise" by Nation's Business magazine. Most recently, Ward received the "Energy Advocate of the Year" award in 2011. The employees of Ward Petroleum are optimistic about the future. When asked; what makes Ward unique? Bill Ward answers: First, it is our attitude. We have a "can do" attitude and we make things happen. Second, I would point to our experience. Seventy percent of our folks have been with Ward for more than 20 years. Third, we treat people right. We not only treat our employee's right, we treat our partners, investors, mineral and surface owner's right. This is a core value of our company and people want to do business with Ward. Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No. 1 13 Exhibit C FuelTek Conversion Corp. Additional Information FuelTek Conversion Corp. Kris Kielty, Operations Manager 5660 E. 58th Ave., Unit B Commerce City, CO 80022 Email: kris@fueltek.biz 720-941-2791 office 720-941-4071 fax 303-916-1543 cell FuelTek Conversion Corp. ("FuelTek") is based in Commerce City, Colorado, was originally a division of Natural Fuels Company and was spun out as a stand-alone company in 2003. Natural Fuels Company built and operated over 40 CNG public and private fueling stations in Colorado, was an unregulated subsidiary of Xcel Energy in the 1990s, was sold to Blue Energy & Technologies in 2000 and became part of Clean Energy Fuels when Blue Energy & Technologies was sold in early 2003. The spun out company was initially named Big Clean Service and was renamed FuelTek when Wes and Holly Biggers purchased the company in 2006. Wes is the President of FuelTek and leads many of the company's large projects and initiatives. Many of the employees of FuelTek began their employment with Natural Fuels Company in the 1990s and represent a highly experienced group of technicians with respect to natural gas vehicle and CNG fueling station technology, design, operations and certifications (see table, below). FuelTek has embarked upon several significant projects including EPA certification of a conversion system for the 2008 Ford F-250; installation of CNG stations for University of Denver and Pioneer Natural Resources in Parachute, Colorado; and, providing CNG fueling facility maintenance and emergency services and truck fuel storage system design for Western Disposal in Boulder, Colorado (one of the largest CNG fueling stations in the State). These projects and its many satisfied customers at Denver International Airport, across Colorado and outside of the State, have established FuelTek as a leader in the US CNG industry. The company only installs EPA certified conversion systems, which are compliant with federal law. They also perform maintenance on CNG vehicles whether aftermarket conversions or produced directly by the leading auto and engine manufacturers. In the past, they have performed maintenance work for auto dealerships in the Denver area that sell/service alernative fuel vehicles but don't have the expertise on staff to efficiently and economically complete the service required. The company's experience includes IMPCO (both fuel injected and industrial), Natural Drive (now owned by IMPCO), Baytech (now owned by Landi Renzo), BAF Technologies, ECO-Fuel, AutoGasAmerica, PowerFuel, Altech-Eco, GFI (both as aftermarket conversions and developed in cooperation with OEM's like Ford), Cummins, and in-house systems developed by GM and Ford. Regarding station equipment, FuelTek has experience with Ingersoll-Rand, Ariel, Greenfield, and many other brands of compressors as well as with many types of controls, dryers, filtration systems, dispensing systems and related components. Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No.1 14 Operations Staff Experience Kris Kielty 22 years CNG fueling facility management, design and service; and, vehicle conversion/service experience Tom Trujillo 17 years CNG vehicle conversion/service and fueling facility service experience Mike Goff 17 years CNG vehicle conversion/service experience and master fabricator Kellen Griswald 1 year CNG vehicle conversion/service and 5 years oil and as experience Ward Group Proposal to 7384 CNG Site Maint CNG Contractor 2012 RFP & Addendum No. 1 15 Exhibit D Benchmark Electrical Solutions, Inc. Additional Information Benchmark Electrical Solutions, Inc. David Aguiar, President 5739 Bueno Drive Fort Collins, CO 80525 Telephone: 970-229-1885 Cell: 970-217-0774 Fax: 970-229-1895 Email: dave@benchmarkelectricalsolutions.com Colorado Electrical License Number 7577 Master: David Aguiar # 5529 Benchmark Electrical Solutions, Inc.'s ("Benchmark") team has over 40 combined years of experience in senior project management. Benchmark has an extensive working history in various medical facilities, food and beverage plants, greenhouses, pharmaceutical facilities, synthetic gas plants, clean rooms and semi -conductors plants. Benchmark is a member of Associated Builders & Contractors and a member of Independent Electrical Contractors. Their electrical equipment Inauaes (see tames oelow for aaalaonai • Device Net • Field Bus • ProFi Bus • HMI • SCADA • Mod Bus Major Controls Manufactures: • Argus, Automated logic, GE, Siemens, Priva, Allen Bradley, Johnson Controls, ALC 4JdX.rmWM ke+dr=Wa W t ftwomdraaua, ft-ON&O •��ddyakltic�dtbhal, mm�Cry6mlral <dtSa vtgncsdr ddm,adpcdoa, l"m •7et4 iap .,f dsldd ptlilr ix M tkona llm pemu¢tm ha d,6n VaCLUd( Ee h kMYt emSss r ea# da FM '�VMWO .CMS . • C,muw%* dek+, • Rrcmm(d Iq lt>Jldaru Rgi(xn. •Spvm�'titxl�rw: the • Boilers, CO2 controllers • Air handler units, Chillers • Generators and UPS • Compressors, Pumps and Drives Drives Material Handling Lines: • Palletizers and Conveyors • Custom High Speed Support Equipment • Automated Weight Systems • Robotics Custom Controls • Packaging Machines pmdeai atukd 5dakrekkq+,+a�u ua�iim fam tlr PeCanvnrtbn kan tlmhph &CaMmlio IhrynmTl`khao hr ftn4 WhrUWudQ &r Caud 71ee p wm iaq;.kAwO RM*fhan Wap e�Ho w kf b b k w¢m5d'o kk�q, yr{n nand padxl � nd Ma Yemdsmuqwn d5be Hk.r • hxrmu dM1Gmtl mECq�arrt. .am�pMexgmsl • Coad W 4a,4A Onm fwddd d Wdd ' �u(ljnCa•ndsrktlnp •(kewd4Aek[n Zhu upriaad pananai ►t dd. raJ m m#ua ud enkCaulmlmnn� arA, rv�a+v�i� a, �d pc,d„iad vunnl. Rw,v¢la�e k kpeun m dmchmak Iltldd SaMS,m ud wr,a ddnud [Orman" wade ie & Itam"dh[Ilpm 1smmnt,k hudmkd,Gmvnmla 4n ke (imnuak9M hd,Crul lJuttlh�. MaldiftgdudMAU eibdmue I,*J" %rw kr. • UkSdrp,ram, •CtmmnkpM4nkn •SamdrSpuuan • p,we IhwQaM .I,ykky.Swmm •Ca>RSJdiml Ward Group Proposal to 7384 CNG Site Maint CNG Contractor 2012 RFP & Addendum No. 1 16 The company's core value added objectives include: • Interactive design development and review in the design phase of a project, provides value by bringing hands-on electrical, lighting and control elements of the design and providing input to the project schedule at an early stage • Cost competitive construction of your electrical, lighting and controls systems work can be completed on a negotiated or fixed price basis • Long term maintenance and service of your installed equipment and controls work is done on a negotiated hourly basis All Benchmark apprentices are B- AT certified and have worked on prevailing wage projects. These apprentices all go through a four-year registered apprenticeship. Benchmark is committed to a safe work environment for employees and property. Managing its safety programs with a primary objective to prevent work place injuries fulfills this commitment. This objective is the highest priority for all BES associates during all facets of work. They will provide and maintain a safe work environment as directed by industry standards and requirements. The company makes every effort to eliminate hazards in the work place. BENCHMARK Heal91 •nd S O, Manuel P.9 6•NMn 1 1 of 1 Subjx ; Table of Co A= R•vlelon: 1 lesm Da1•: 3774012 Seobn Desedplon 1 Far.nM T H.a eM so" Poky s H.d v S." Propnm 9bndarda a H.a aM Saf.ry Aadit .M bnpecdons s Acc .mh .Sped. Raponbq P.ac..dms 8 OSHA bup. PeSsy 7 N dM d Dmy P.Acy 9 S., Imce Abu. QukfWhn 9 EmpkymaM a Yhwm 10 Fmpky« S." aM H..M RMsa 11 Enrpbad Ml ttcd U" Poky LochsuV7p%d P o0a 12 Aasumd Equlpmsm G,..^db+9 Peopram 12 Elaeblcak S.hy 18 P. m Probetlw Equlpnam. T•eb..M Equlpnem 1s F.S Prolecdon 18 Ladder ad"Y 17 S..ff W a." 18 Aadal.M 8cle.m Lift Sahly 19 f8.brl.l H..11L p pehy 29 Fagl11 58" 21 FISH Sehy 22 E.uvsuen SMOY 23 cwn Span sa" L Raspwlwry Pml Cc 28 Palf.bb F4. E. MpW.r M Ha—M Cpmmumealbn Prow. n DC UVMIOn Rlpod .Pamopam 28 D Mbbss. M SK" T.Mmp Y.erinpa 2s Emarpaney Pnp..dnNs, F4a1 AM a CPR 6 D..Ip�.1W Prvridw. 20 C.mPlhsrc. Proprun Ward Group Proposal to 7384 CNG Site MainL CNG Contractor 2012 RFP & Addendum No. 1 17 Exhibit E CNG Fuelina Station Maintenance Form et,Fuek CNG Station Service Log Date Work Began:_/_ Work Order Type: If call ouL Finished: _/_l_ _ Frevemalloa whaam _ Repair GL WCINaTe: Site Name: _Call -Cut _Onei Tire Cal Placed: Feocam rToolene special Instm tions (f any): Customer Mbfied 6Yak Dore: / / Bv: PM Trott I Hours: CompressorA- _ —.__- Comaressx B: Firtrapom 01 Level: Compresso* A: Crntpreswr B: Oil Drained From: (Check) _ : In et Fillers _ : Compressc Filers _ : Dryer Filters _ :Main Coalescer 1 _ : Main Coalescer 2 _ : BD Tani, Gas Harding Rtei _ : Dispenser Fdlers _ Oher Url Uramed: l:pmpesscr A - gms lie Aided: c:prcuresior It t gms Cnmpesscr B: - gms Cornmessor B: - gms General Sources: - gms Total - gms -otal Sources:: = gms Recirrulatei BDT Oil: Y/ N 01Type: Compressor A. Pr ease des Temparahaes: Win: psi Oil Filter. (name) Ambient: degrees F Crankcase: psi In: psi Sucion: deareesF 1st Stage: psi Out - psi 1st Stage degrees 2nd Cfwnw- fro tliffamnra = for 2M Cfwee dwpvww F 3rd Stage: psi SD- Pressure: psi 3rd Stage degrees F 4th Sin .: pci Ti. of Day: ern/pm 4th Ski,. da moc F Comxessor B: Pre cures Tamperabdes: haul. t.ai Od Filhn. (rmwe) llydrin d. dayiemF Crankcase: psi In: psi Sucion: degrees F 1 at Stage: psr Uut- psi ist Stage degrees 2nd Stage: psi Diffeence = psi grid Stage degas F 3rd Stage: psi SDI Pressure: psi 3rd Stage degrees F 4th Stage: psi Time of Day'. awrim 4th Stage _ _ de re s F Hoses )inference Receptacle Reference Conductive Test Gas Handling Equipment PSI Cleaner PSI Attar FU Hose t High psi Hose 2 Medium. psi Hose 3 LOW psi Hose 4 Horst. 5 Set Temp/Pressure: Y / N Hose 6 Ho" '/ Hose a Notes: Time Fill Inspection: Check R Yes Cordnerts labor Descriptiion o' Wbrk Compressors Q Drive Q Storage Gas Handing (all Encbsure Q Sefwey Kornai' Q Dispensers Q Hocm G] Site Status Q Verity Cr`O Hoes: Technician None: Mist. Equip. 0 Materials Description Part Naniber Quantity Notes Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No. 1 18 Proposal: Response to the City of Fort Collins Purchasing, 7384 CNG Site Maint. Contractor 2012 Request for Proposal (RFP) and its Addendum No. 1 Proposal Submitted By: Ward Group (Ward Alternative Energy, LLC as lead/prime contractor) 215 W. Oak Suite 1000 Fort Collins, CO 80521 Office: 970-449-4632 Cell: 580-402-3045 Fax:970-449-4637 Email: beauw@wardpetroleum.com Company History The Ward Group is a contractual relationship among the prime contractor Ward Alternative Energy, LLC (WAE") and FuelTek Conversion Corp. ("FuelTek") and Benchmark Electrical Solutions, Inc. ('Benchmark"). Attached as Exhibit A to this proposal is a copy of the letter agreement among the three parties indicating their legal commitment to function as a team with WAE as the lead to provide the proposed services described in this Proposal. WAE is an affiliate of Ward Petroleum Corporation, which has offices in Fort Collins, Colorado and Enid, Oklahoma. Ward Petroleum was founded in 1963, provided oil and gas field compression services directly and via its prior affiliate Gale Force Compression, and developed and operates hundreds of oil and gas wells. Ward Petroleum employs approximately 65 people including engineers, technicians, geologists and administrative staff. WAE is developing CNG fueling station operations in Northern Colorado including building, owning and operating fleet and public fueling locations and providing compressed natural gas ("CNG") station operation services (maintenance, repair and operations) to others. The lead point of contact at WAE for the work contemplated by this proposal is Beau Ward, Business Development Director. Additional information about WAE and Ward Petroleum Corporation is presented in Exhibit B to this Proposal. FuelTek is based in Commerce City, Colorado, was originally a division of Natural Fuels Company and was spun out as a stand-alone company in 2003. Natural Fuels Company built and operated nearly 50 CNG public and private fueling stations in Colorado, was an unregulated subsidiary of Xcel Energy in the 1990s, was sold to Blue Energy & Technologies in 2000 and became part of Clean Energy Fuels when Blue Energy & Technologies was sold in early 2003. The spun out company was initially named Big Clean Service and was renamed FuelTek when Wes Biggers purchased the company in 2006. Many of the employees of FuelTek began their employment with Natural Fuels Company in the 1990s and represent a highly experienced group of technicians with respect to natural gas vehicle and CNG fueling station technology, design, operations and certifications. The lead point of contact at FuelTek for the work contemplated by this proposal is Kris Kielty, Operations Manager. Additional information about FuelTek is presented in Exhibit C to this Proposal. Benchmark is a Colorado based company with extensive electrical experience in commercial, institutional/government, service, commercial, industrial, education, medical/hospital and retail environments. This company engages in pre -construction, construction and service aspects of electrical support and has over 40 combined years of experience in senior project management. They have an extensive working history in various medical facilities, food and beverage plants, greenhouses, pharmaceutical facilities, synthetic gas plants, clean rooms and semi -conductors plants. The lead point of contact at Benchmark for the work contemplated by this proposal is Dave Aguiar, Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No. 1 1 Exhibit F Holidays New Years Day Memorial Day Independence Day (July 4t') Labor Day Thanksgiving Christmas Eve Christmas Day Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No. 1 19 Exhibit G Certificates of Insurance ACORQ CERTIFICATE OF LIABILITY INSURANCE "6111 011 0a/7 CLNr.Uia • nU WOAItAI'9NOIAV ArOOpM WaNOIbOnlO UPOa Ibt llPla rwla+AA2KA.iW CEPIIrYJtE Od2 NOI u1dW 1Mtr d1 NIWnRLv KtIN11, fldPp g114in1 nPl t'pllAApp KiP4Sl16r TNa 19LIa69 mOrc IlncntrocAmalNawAltr,F twlx NOraoNpmvra AcoNtacra[tN¢A na aKWO%AwC0.11 AutNDA¢[0 11LIRLIINf.IM OII IgQINII'[It Klp n([[Pnrll'/1r[ Nplp[P. N w N7M%(ayMlbaWY Y/ab b bl,P W la1�YNIN OfAp.OPW W16b M P4F.n.tivWM A Walk MMe/YMab Gsd M mlrpbbN aalte str b w u kal waakraKN •oouau a:er A ��ata Wa0•lbvllt IastlrLN:a AOeac7 401% It, Claud Dr. 97970�679. 711/ - lf6.fi6.9111 lerf-ar�ErOstMlbvta.[,r Salto 100 lorlud, CO $0113 a2a11n12t o4a'aa AulO lbmors IifN 6aacarA 91RtHca9 SOlatl00o I" wave.., I Nb901 Assur' c1i90 9711 0oono Orlu+ tea, Fort C0llf0%. 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CNG Contractor 2012 RFP & Addendum No. 1 22 Operations Manager. A complete background of the company, description of lead personnel and electrician/other certifications, insurance, and project references are contained in Exhibit D to this Proposal. Services to be Provided The Ward Group will provide the resources necessary to fully satisfy the Scope of Work described in the RFP. In addition, Ward will provide advice and recommendations for improving the Transfort CNG fueling facility in order to minimize down -time, improve equipment/system diagnostics and reduce operating costs while meeting the fueling requirements required by the Transfort daily bus operations. Primary References Western Disposal Services, Boulder, Colorado. Contact: Mike Seader Telephone: 303-444-2037 Email address: mseader@westerndisposal.com Ward Group member: FuelTek Type of relationship: CNG station maintenance services. 2. University of Denver, Denver, Colorado. Contact: Don Auman Telephone: 303-871-3219 Email address: don.auman@du.edu Ward Group member: FuelTek Type of relationship: CNG station maintenance services. 3. Encana Parachute. Contact: David Grisso Telephone: 970-285-2601 Email address: david.grisso@encana.com Ward Group member: FuelTek Type of relationship: CNG station maintenance services. 4. Front Range Fuels. Contact: Dan Sanders Telephone: (970) 674-2910 Email address: drsanders@frontrangeenergy.com Ward Group member: Benchmark Type of relationship: commercial/industrial electrical system for ethanol plant. 5. Sundrop Fuels Contact: Richard Ridley Telephone: (303) 665-1882 Email address: richard.ridley@sundropfuels.com Ward Group member: Benchmark Type of relationship: commercial/industrial electrical system for syngas plant. Experience The Ward Group has more than five years of experience in providing commercial CNG fueling station maintenance and repair services in addition to applicable commercial/industrial electrical services. As described in the Company History section above, WAE, through its affiliate Ward Petroleum Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP &Addendum No.1 2 Corporation, has decades of experience operating compressors in the oil and gas field and has six engineers all with their P.E. license and technicians on staff to support the services to be offered by the Ward Group under this Proposal. These personnel will complement the capabilities of FuelTek to provide services described in this Proposal including routine maintenance, preparation of schematics of existing systems and retrofits/modifications and coordinating oil sampling and oil lab analysis. See Exhibit B for additional information. FuelTek has been in business providing CNG station maintenance services, among other services, for more than five years and its operations personnel, led by Kris Kielty, have 22 years of experience with natural gas vehicle and CNG fueling station maintenance, repair and operations. The FuelTek operations center in Commerce City maintains an inventory of high-pressure natural gas tubing, fittings, valves, and related components necessary for immediately assisting with repair of CNG fueling facilities. These inventoried components are rarely stocked by other companies in Colorado and offer a significant resource to the support of the Transfort CNG fueling station. In addition, FuelTek has fully equipped service vehicles (that run on natural gas) with the proper tools available to support the scope of work outlined in this proposal. See Exhibit C for additional information. Benchmark and its key personnel have many years of experience providing electrical services via its certified electricians and other personnel to commercial and industrial facilities including fueling facilities and other operations with compressors, generators, pumps, controls and 3-phase electrical power in Northern Colorado. These personnel are involved in the pre -construction, construction and on -going services to ensure the proper design and support of the electrical systems at the Transfort CNG fueling facility. See Exhibit D for additional information. Combined, the Ward Group member companies bring many years of natural gas, CNG fueling facility, natural gas vehicle, and electrical systems experience via personnel located along the Colorado Front Range from Fort Collins to Denver. Note that copies of certificates of insurance for each member company of the Ward Group are located in Exhibit G to this Proposal. Key Personnel Qualifications Key personnel that work for the members of the Ward Group have a combined more than 50 years of experience with natural gas compressor systems, 30 years of experience with CNG fueling station equipment, 30 years of experience with the conversion and service of natural gas vehicles, and 30 years of experience with commercial/industrial grade electrical systems. The table below summarizes applicable experience of the Ward Group key personnel in accordance with section 2.0 Contractor Qualifications listed in the City RFP. Name Experience with Capable of Preparation of Perform CNG Systems & Designing, Schematics of Refrigerant Oil Controls similar Installing and Existing Sampling and to the Transfort Calibrating Systems, Provision of Oil CNG Fueling Retrofits or Retrofits or Analysis Lab Site Modifications Modifications Report Kris Kielty, Yes Yes Yes Yes FuelTek Mike Goff, Yes Yes FuelTek Tom Trujillo, Yes Yes FuelTek Beau Ward, Yes Yes Yes Yes Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No. 1 WAE Mark Jopling, Yes Yes WAE/Ward Dave A uiar Yes Yes Yes Mickey Yes Yes Woolhether, Benchmark Joe Reinhart, Yes Yes Benchmark Select Resumes Kris Kielty of FuelTek has 22 years of experience in the CNG fueling station and natural gas vehicle conversion/service industry. Kris's positions at Natural Fuels Company (1990-2003) included CNG fueling station maintenance, operation, and State of Colorado weights and measures certification for public dispensers (48 private and public fuel stations); operations manager for CNG vehicle conversion/service business; and, dispenser, compressors and controls manufacturing lead. At the successor entities to various aspects of Natural Fuels Company (Big Clean Service and, currently, FuelTek), Kris has been the operations manager. Kris holds many certifications and designations related to CNG fueling stations and natural gas vehicles as follows: • Ford Motor Company Senior technician • General Motors advanced electronics technician • A.S.E. Master technician • A.S.E. Alternate fuels certified • A.S.E. Advanced electronic technician • Fuel Maker (home/commercial UL rated fueling appliance) Certified • Completed Ariel Compressor school • Completed Ingersoll Rand compressor school • Completed Bauer compressor school • Completed Greenfield compressor school • Completed Micro motion dispenser flow meter school • Completed Kraus CNG dispenser calibration school • State of Colorado alternative fuel certified • C.S.A America certified fuel system inspector U 4370 A • Allen Bradley control certified Beau Ward of WAE has 4 years of experience maintaining, repairing, setting and building natural gas compressors at MidCon and Ward Compression Services. Beau gained valuable experience with well head and booster station compression at MidCon for three years. Beau holds a bachelors degree in Business Administration from Oklahoma State University and has studied engineering at Colorado State University. Mark Jopling of WAE and Ward Petroleum is a Professional Engineer (P.E.) with 28 years of experience in natural gas drilling, completion, gathering, compression and related services at Ward Petroleum. He graduated from the University of Texas at Arlington in 1975 with a Bachelors Degree in Physics. Mark was initially employed by Halliburton and worked in Texas and Oklahoma as a field engineer and district engineer until 1981. He joined Ward Petroleum in 1981. He Received his P.E. in 1984. Dave Aguiar of Benchmark has over 20 years in the electrical industry. The majority of his career has been in the industrial sector with customers like Sun Drop Fuels, Front Range Energy, Range Fuels, Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No. 1 4 Anheuser Busch, Amgen Pharmaceutical, Roche Pharmaceutical. Instrumentation and controls have been a steady part of his career. He also has experience with customers in the commercial markets including CSU, St Anthony North Hospital, St. Anthony Central Hospital, and CDOT. A good portion of the projects he has completed have been on a design build or design assist basis. He has spent much of his career (prior to co-founding Benchmark) as an electrician and project manager for larger firms based in Denver. Currently he is the President of Benchmark. His current Ft Collins Electrical License is # ME-1186. Available Equipment and Tools and Communications Systems Each of the members of the Ward Group has equipment on -hand to meet the requirements of the Scope of Work in the RFP. Each of the members maintain a 24/7 communications system in order to be available and respond to repair needs in the time -frame specified in this Proposal. Specific details about equipment and support vehicles are as follows: WAE: The company has purchased a new CNG service truck with fuel download capability and all the necessary tools for maintaining and repairing a CNG fueling station and the truck is expected to be in its fleet in June 2012. FuelTek: The company has 3 service trucks that serve Colorado and are fully equipped with service equipment and high-pressure fittings and applicable tools. All of these vehicles operate on compressed natural gas. In addition, fittings and components relevant for CNG fueling station maintenance and repair are stocked at the FuelTek Commerce City, Colorado, operations facility. Also, significant metal -working, welding, and other equipment is located at this facility. Benchmark: The company has all the necessary tools and equipment to take on any industrial or commercial electrical project. The company is set up for stationary work or portable work in different geographical areas. They currently have four service trucks serving the Fort Collins area. The company operates a fully equipped service facility where components can be serviced/repaired and the facility is fully stocked with relevant electrical components. Pricing Scheduled & Routine Maintenance. The Ward Group will provide Scheduled Maintenance as described in the RFP Scope of Work and during normal business hours (as defined in this Proposal). In addition, the Ward Group will provide routine maintenance visits to the Transfort CNG fueling facility on an at least weekly basis during normal business hours (as defined in this Proposal) and such visits are included in the annual prices below. For each scheduled and routine maintenance visit to the facility, the form attached to this Proposal as Exhibit E will be filled out and one copy will be left at the site in a weather-proof container. Year One: $48,800 (see note 1 and 2) Year Two: $51,200 (renewal option, see note 2) Year Three: $53,700 (renewal option, see note 2) Year Four: $56,400 (renewal option, see note 2) Year Five: $59,300 (renewal option, see note 2) Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No. 1 Note 1: For evaluation of this price on a volumetric basis (assuming the current 17 Transfort CNG buses consume 35 diesel gallon equivalents (DGE) per day, six days per week), the estimated scheduled and routine maintenance for Year One would be approximately $0.26 per DGE. Note 2: The prices presented are for scheduled & routine maintenance for up to 20 CNG buses in revenue service and the Ward Group reserves the right to increase the price by up to 25% once 28 or more CNG buses are in revenue service at Transfort, which utilize the CNG fueling station. Parts Inventory The Ward Group will provide recommendations regarding list of service parts and repair parts (and list of suppliers) that should be on -hand at the Transfort Shop. The Ward Group will provide regular communications about when parts are used. In addition, the Ward Group will maintain its own inventory of various high-pressure gas tubing, fittings, valves and other components it deems important to support the Transfort CNG station (see Experience as well as Available Equipment and Tools and Communications Systems sections above). Response Time: Trouble call: A technician will respond by phone within 30 minutes of the initial call. Non -emergency unscheduled maintenance or repairs: a technician will be on -site within one business day. Emergency calls: A technician will be onsite within two hours. Repair Work: Normal Business Hours: 7:30am-5pm Mountain Time, Monday -Friday except holidays (see Exhibit F to this Proposal for a list of holidays). Overtime rate applies for time worked outside of normal hours except on holidays when the Holiday Rate applies. All rates below are for calendar 2012 and may increase by up to 5% per year beginning in 2013. Service Technician, Normal Rate: $135 per hour (billed in 15 minute increments) Service Technician, Overtime Rate: $205 per hour (billed in 15 minute increments) Service Technician, Holiday Rate: $275 per hour (billed in 15 minute increments) Services Considered Necessary (but not specifically requested in the Scope) The Ward Group recommends that the City enable and/or purchase an automated call out system that would contact the Ward Group in the event of a failure to start for any compressor, loss of electrical power, key component failure, and for other reasons that would require a response by the Ward Group and would not otherwise be monitored by City employees, e.g., during fueling hours. The phone line serving the fueling card access system could be accessed by such a call out system. This system would improve the operation of the CNG fueling station. The Ward Group stands ready to assist in the installation/set-up of this system at the rates presented above for Repair Work or as mutually agreed to by the Ward Group and the City under the terms and conditions of this Proposal and associated RFP. In addition, the Ward Group recommends that the City consider purchasing replacement compressor(s) for the fueling facility prior to when the additional 13 CNG buses (in addition to the current 17 CNG buses in operation) are planned for revenue service. The compression capacity of all Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No. 1 6 three compressors currently in use at the City CNG station will likely run full time during the daily 5pm- 10pm expected fueling window once all 30 buses are in use and this will not allow for the fueling window to be met if a single compressor or related component fails. The Ward Group stands ready to assist in the design of such improvements to the City CNG station regarding these and other retrofits and modifications at the rates presented above for Repair Work or as mutually agreed to by the Ward Group and the City under the terms and conditions of this Proposal and associated RFP. Rating Matrix The Ward Group acknowledges the rating matrix (see City's table below) that will be used by the City to evaluate this Proposal and any subsequent interviews between the City and the Ward Group. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 an average rating, and 5 an outstanding rating. Weighting Qualification Standard Factor Does the proposal show an understanding of the 1.0 Scope of Proposal City's requirements? Do the persons who wi0 provide services have the 3.0 Assigned Personnel necessary skills. licenses, and certifications? Can the contractor respond efficientfy to both non- 1.0 Avallabifrty emergency and emergency service requests? Is the firm interested In providing the requested 1.0 Motivation & services? Does the firm and their personnel have Capability the experfence needed to complete work ediclently and expeditiously? Cost and work Are hourly rates and other costs reasonade? 4.0 Hours I have read and fully understand the conditions, specifications and special instructions set forth in the Request for Proposal and all attached Exhibits for RFP 7384 CNG Site Maint. Contractor 2012 and its Addendum No. 1. In addition, I hereby state that this document represents the complete and authorized Proposal being made by the Ward Group. For Ward Alternative Energy, LLC. (lead/prime contractor for this Proposal and the Ward Group). See Exhibit B for contac nformation. By. k�)� C, /i✓lt Name: Bill Ward Title: President/CEO Date: May 16, 2012 Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No. 1 For FuelTek Conversion Corp. (member company of the Ward Group). See Exhibit C for contact information. By: 4/ _ Name: Wes Biggers Title: President Date: May 16, 2012 For Benchmark Electrical Solutions, Inc. (member company of the Ward Group). See Exhibit D for contact information. By: '�\ Name: David Aguiar Title: President Date: May 16, 2012 Ward Group Proposal to 7384 CNG Site Maint. CNG Contractor 2012 RFP & Addendum No.1