HomeMy WebLinkAboutCORRESPONDENCE - BID - 7362 RADIANT NEIGHBORHOOD PARKFort Collins
October 29, 2012
Designscapes Colorado
Attention: Mr. Tom Brownfield
15440 East Fremont Drive
Centennial, Colorado 80112
Park Planning
Craig Foreman, Director
215 N Mason
PO Box 580
Fort Collins, CO 80522
970.221.6618
970.221.6586 - fax
cforeman@fcgov.com
RE: Radiant Neighborhood Park Project #7362 — Project Delays Meeting, October 25, 2012
Attendees: Tom Herman — Colorado Designscapes, Craig Foreman, Kathleen Benedict, and
John Stephen — City of Fort Collins
Dear Mr. Brownfield,
On October 25, 2012, a meeting was held to discuss Radiant Park project delays. At the
meeting, Tom Herman presented the contractor's concerns regarding the upcoming winter
months and the impact on the project schedule, suggesting that the City had delayed the project
schedule due to licensing and building permit issues. Unanticipated construction during the
winter months will result in significant winter protection costs to the project. Tom presented an
exhibit outlining the original schedule proposed and accepted at the outset of the project as well
as two additional exhibits including an option of closing down construction for the winter and
the other option of continuing construction through the winter.
During the meeting, it was agreed that the building permit process began on June 19, 2012. It
was also agreed that the City had completed its building permit review on August 31, 2012 and
the permit was available for pick-up as of the same date. Due contractor licensing issues,
Designscapes did not pick-up the permit until October 19, resulting in the delay.
The City supports the option of closing down construction for the winter, though the City would
like to have the park completed by the end of May, or at the latest, mid -June of 2013. The City
is concerned about the public perception of the delayed park opening, as the public was
originally informed that a late 2012 opening would be possible.
The City does not agree that cost delays are the fault of or the responsibility of the City beyond
the August 31 building permit sign -off date. The City is willing to work with the contractor and
allow flexibility with the scheduling of work in order to ensure the best possible product and
substantial completion of the park by the end of May.
The City appreciates the contractor's proactive approach to solution building regarding this
schedule delay. However, the City requests that the contractor be more proactive in returning
change orders that are in acceptable format (no lump sums) to the City within one week that
of
Fort Collins
the need for the change order is identified. The City needs to have proper identification of cost
revisions in a timely manner in the format acceptable to the Purchasing Department and the City
project manager. The City has been pleased with the progress and quality of the work to date on
the park and would like the contractor to continue with park construction.
Sincerely,
Craig L. oreman, Director of Park Planning and Development
CC: John Stephen
Kathleen Benedict