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HomeMy WebLinkAboutRFP - 7415 WAYFINDING SIGN SYSTEM FOR DOWNTOWN FORT COLLINSCity of fort Collins Purchasing ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Financial Services Purchasing Division 215 N. Mason St. 2"' Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/Purchasing Description of RFP 7415: Wayfinding Sign System - Downtown Fort Collins - Final Design & Build OPENING DATE: 3:00 PM (Our Clock) August 9, 2012 To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 — Questions & Answers Please contact David Carey, CPPB, Buyer, Buyer at (970) 416-2191 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Addendum 1 — 7415 Wayfinding Sign System - Downtown Fort Collins Page 1 of 3 EXHIBIT 1 - QUESTIONS & ANSWERS 1. Do detailed design intent drawings exist in addition to the sketches in the Schematic Design Manual? No. 2. What is the schedule for this project (final design; approval; fabrication; installation)? TBD with selected Contractor. 3. Is the "Downtown sign system post' a standard, catalog product to which a custom cap is added or is it completely custom? - TBD with selected Contractor. 4. Is the content for the "You Are Here Information Sign" (map, fliers, etc) provided by the City? No. 5. How large is the area of the City that this project will occupy? About 60 acres. 6. Will all 75 signs in the RFP be fabricated & installed at once or will they be phased? TBD but would prefer to do a first phase or pilot project, and then do the rest. 7. Will bidder questions (& answers) be published? Yes. 8. Who are the other bidders? Not Available. 9. What is the basis for the estimated costs included in the Schematic Design Manual? Does the City feel that these prices are reasonable? Is installation included in these prices or are they fabrication only? The basis is the drawings in the manual. They were for planning purposes only. It is acknowledged that there are significant variables and value engineering issues that will determine final costs, which may vary from the planning cost estimates listed. They were intended to include installation. 10. Is there money allocated for this project in the current City budget? Yes. 11. Please consider the following scenario as an alternative to your current RFP: a. hire a design firm to complete Final Design, quantifying all materials, finishes & details b. engage a fabricator during the Final Design process to provide budgetary pricing for fabrication & installation (rather than pricing the signs now before the design is complete c. value -engineer the Final Design package to suit your budget. Addendum 1 - 7415 Wayfinding Sign System - Downtown Fort Collins Page 2 of 3 The City considered this at length. The problem is that some firms would like the opportunity to bid on both the final design and the fabrication. 12. Are there existing signs that we are to match & if so can we look at them? No. 13. Is there a spec for the sign (lamp) poles that we can get for pricing? No. 14. There are two sizes of Parking Directional Signs & a quantity of 45 — which size shall we price? For proposal purposes, assume 15 of each of the 3 sizes shown. 15. We were wondering if there is a pre -bid meeting scheduled for this project? No pre -bid meeting was scheduled. 16. Can you tell us which firm did the initial design sketches? The Denver firm of Nuszer Kopatz was originally selected to do the schematic design work. The firm has since closed. 17. Question concerns the "Review and Assesment", Cost and Work Hours: Is there an overall budget cost that the project manager has estimated for the final design services needed, as well as for the build/install of the signage shown in the schedule? Or, is the 2009 dollar cost the only information available? No, the City is seeking a characterization of cost in the proposals, and does not have an overall budget cost for the design services needed. The way to approach cost information in the proposal is to include whatever notes or explanations are needed regarding the approach to the project and any important assumptions behind the cost proposal. Note that even the 2009 dollar cost estimates were done for planning purposes only, with the recognition that there are numerous variables to determine in final design. 18. Also, is there an estimated schedule to complete the final design process and then to fabricate and install the signage? Will this be phased? The approach and schedule should be part of the proposal. There is a high level of interest in proceeding quickly. The City's project team would like to incorporate an initial phase or pilot project to demonstrate and evaluate the system, and then proceed to completion, but the approach and details will be finalized in collaboration with the contractor. Addendum 1 — 7415 Wayfinding Sign System - Downtown Fort Collins Page 3 of 3