HomeMy WebLinkAbout501213 RICOH AMERICAS CORPORATION - PURCHASE ORDER - 9125525Fort Collins
PURCHASE ORDER
Date: 10/18/2012
Vendor: 501213
RICOH AMERICAS CORPORATION
PO BOX 100345
PASADENA California 91189-0345
PO Number Page
9125525 1of3
This number must appear
on all invoices, packing
slips and labels.
Ship To: PARK MAINTENANCE
CITY OF FORT COLLINS
413 S BRYAN
FORT COLLINS Colorado 80521
Delivery Date: 10/17/2012 Buyer: DAVID CAREY
Note:
Line Description Quantity UOM Unit Price Extended
Ordered Price
I Copier Lease & Image Payments
U
for Ricoh MPC3502 sp
1 LOT LS
Ricoh MPC3502 sp Color Multifunction Device, Serial #: TBD
Quantity: One (1)
Location: City Of Fort Collins - Gardens on Spring Creek @
2145 Centre Avenue, Fort Collins, CO 80526
Lease Term: Sixty (60) months.
Base Monthly Lease Charge: $220.58
Includes: 5,000 B&W and -0- Color images per month.
All B&W Images over 5,000 @ $0.0080 each.
All Color Image @ $0.051 each.
Cost per image includes all parts, labor, and supplies including staples.
3,000.00
PO is subject to WSCA Contract #1715 and State of Colorado Contract Number 98526YYY12M/WSCA.
Per Ricoh USA, Inc. Proposal dated 10/09/12.
Accessories per attached Ricoh Order Form.
Includes trade-in of one (1) Canon IR2200 Copier, Serial# MPG86069.
Line 1 dollar amount for 12 months of payments.
State of Colorado Central Services user fee of $.001 per impression wil be billed separately.
Non -Appropriation of Funds
Lessee reasonably believes that it will have a need for the Equipment for the duration
of the Lease and that funds will be available and appropriated to make all payments
under this Lease, however, the availability of funds in future fiscal years is dependent
upon appropriation of funds by Lessee's City Council, which appropriation is entirely
discretionary.
Lessee will seek funding each year as part of its Budget process. If funds to continue
the leasing of the Equipment for the portion of the Lease term falling in the next year
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Fort Collins
PURCHASE ORDER
PO Number Page
9125525 2 of 3
This number must appear
on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
are not legally available for such purpose, Lessee may terminate this Lease at the end
of the current year without penalty.
Lessee will notify Lessor at least thirty (30) days prior to the end of the year if funds
are not available for the payments required under this Lease by reason of
non -appropriation or non -availability of funds as set forth above.
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill Il, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Total
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Tellers and Conditions
Page 3 of 3
I. COMMERCIAL DETAILS.
fall exemptions. By statute the City of Pad Collins is exempt from state and local taxes. Our Exemption Number is II. NONWAIVF.R.
99-04502 Federal Excise Tax paramedic Certificate I Registry 84 6000587 is registered with the Collector of Failure f f P ha.e 1 .':, up.. stun pef accome. mf the isms and conditions hereaf, failure or delay to
Internal Revenue, Deaver, Colorado (Ref Colorado Revised Statutes 1973, Chapter 3126, 114 (a). exercise any rights or rearedees provided libretti or by law, failure to pro aptly notify the Seller in the event of a
bream, the acceptance of or paymel for goods heretmder or approval office design, shall not release the Seller of
Goods Rejected. GOODS REJECTED do, to failum to meal specifications, either when shipped or due to defects of any cribs warrants or obligations ofthis purchase order and shall not be deemed a waiver ofmy right of the
damage in rmmit, may be nwmN 10 you for cadd and are not to be replaced except upon receipt of written Purchaser to insist upon strict performance heeofor any mitts rights or amediesa to any such guests, regardless
instructions from the City off ad Collins. of when shipped, received or accepted, as to any prior or subsequent default haaundea nor shall any purported
ral modification or rescission of this purchase oNer by the Purchaser operate as a waiver artery office terms
Inspection. GOODS are subject to the City of Fort Collins impaction on awyer. hereof.
Final Acceptance. Receipt of the merchandise, services
or equipment in response to this order can result in 12, ASSIGNMENT Oil ANTITRUST CLAIMS.
authorized paymen n the part of the City of Ion Collins. However, it is to be understood that FINAL Seller and the Purchaser recognize first i actual e e,c practice, o charges resulting from seasonal
ACCEPTANCE is dependent open completion stall applirtMere,clowd inspection procedures. vsurfaces are in fact home by the Purchaser. Twoutor e, for good ante, and as consideration for executing this
purchau antler, the Strict hereby assigns To the Purchaser any and all cluinns it may now have or hereafter
Freight Tema. Shipments mast be F.OB., City of Fort Collins, 700 Wood St, Fart Collins, CO 80522, unless acquired under federal or state antitrust laws for such overcharges cuffing to the particular goods or services
otherwise specified an this order. If permission is given to prepay freight and charge separately. file original freight purchased or acquired by the Purchaser pursuant to this purchase order.
bill most accompany invoice. Additional charges for packing will not be accepted.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
Shipment Distance.W'hcre mmmufacmrers have distributing prow, in various pans of the country, shipment is I fire Puahuer Cheats the Seller ill correct nonconforming or defective goods by a date to Ed, agreed upon by the
expected from the rem men distribution prim to desfiwfion, and codes ffeight will be dNuned (ram Invoice wban Purchaser and the Seller, and the Seller thereafter indicaes its haddliry or unwillingness to comply. the Electric
shipments are made from 6adena distancemay cause the w'ark to be performed by the most expeditious means available to it, and fare Seller shall pay all
costs associated with such work.
Permits. Seller shall p..,a at sellers sale rout all florally pem,its, demeanors and licenses required by all
applicable Inws, rc,afti inns, enhanced, and rules of the xwte, municipality, heribry err political subdivision where
the work is performed, or required by any other cldy constituted public authority having jurisdiction over the work
of vendor. Seller further agrees m bold the City of Pon Callins harmless fear, and endow all liability and lass
incurred by hem by return of an asscned or established violation of any such laws, regulations, ordinances, mles
and requirements.
Authori,mion All ponies to this dentma since that the representatives and, in fx1, hour fide and posd,ss full and
complete currency to bind said parties.
I.IMI I'ATION OF TERMS. this Purchase Order eclat limits acceptance to the terms and conditions stated
herein set forth and any supplementary or additional terms and conditions annexed M1erem or incorporated herein by
reference. Any add annual or diRenal terms land condifiaeu proposed by seller are objected to and hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to amve on your
promised delivery data n, called Time is of the essence. Delivery, and performance must be effected within the mime
stated on the purchase oNer and ,he dedureants me ched hereon. No acts of he Pua cad. including. without
Humidi.., acceptance of partial late delircries, shall operate as a x'aircr ofthis provision. In he anent of any delay,
,he Pmelman shall have, in addition to other legal and equitable remedies, the option of placing Nis order elsewhere
and holding the Seller liable for damages. Ilowevcq the Sell,, shall no, he liable far damages m a claim of delays
due to causes not reasonably foreseeable which we beyond its reasonable control and without its fault of negligence,
such ams of God, i s of civil or military aahohirs, gcf ammenml parties, Gee , strikes, tland, spider
rites provided fillnoticeof the condition, causing stab delay is given en mire limehaw, within five (5) days of the
ate when ]to Serer first received knowledge thereat In the even, of say .all delay, the data of delivery shall be
extended for the period equsul to the time actually lost by mum, of the delay.
3. WARRANTY.
The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable
drawings, specifications, samples a.&a, order description, give., will be fit for the puryoses intended, and
Performed with me highest degree of care and competence in accordance with occurred materials for work of a
similar named. The Sella agrees to hold the purchaser harmless from any loss, damage or expense which he
Purchaser may suffer or incur on account of the Sellers breach of wamnry. The Seller shall apmad, repair or make
West, without cost to the purchaser, any defects or faults arising within one (1) year rperiod
within such longer of
time in may be prescribed by law or by the teams of any applicable warranty provided by the Seller alter the date of
acceptance of the...it, Ihmisbe l hereuo d, secepwnce net 1. be unreasonably delayed), according Corm includes,
or defective work done or materials famished by he Seller. Acceptance or use of goods by the Purchaser shall not
scnmimw a waiver army claim under his warranty. Excepm. ohervs'ise provided in this purchau over the Sellers
liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing w'armmies
or guamnfees, but such liability shall in no event include loss ofprofis or loss ofuo. NO IMPLIED WARRANTY
OR MERCHANTABILf1Y OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL T ERMS.
The Purchaser may make changes m lewl arms by wrinen change oNer.
5. CLANDES IN COMM 1; RC1AL TERMS.
'Ilia Purchaser may make any changes to the terns, aafter don legal term, including nddi,ians to o, deletions from
the quantities originally ordered in the audificminew or drawings, by vctbel or written change over. If any such
change aReces the amount due or the If., ofpe,fo,mance hereunder, an equitable adjustment shall be made.
6. TERMINATIONS.
The Purchaser ray at any time by avaiten change over, terminate this agreement as to any or all po rrom of the
goods then not shipped, surfaces to any calculable adjustment between the parties u to any work or mmenals then in
progress pmrsdad ¢het the 1'uahucr shall wt be liable for any claims for anticipated probes on the uncomplenal
portion of the goods miller work, for incidental or consequedial damages, and than no such adjustment be made in
lava, of he falls, with re"ecr to any goods which are the Sellers standard stock. Na such nomination shall relieve
he Purchaser or the Salle al any of their obligations as to any gaols delivered hereunder.
T. CLAIMS FOR ADJUSTMENT.
Any claim for dismou fed tease be msened within mhdy (30) days from the dale the change or lamination is
ordered.
S. COMPLIANCE W ITIJ LAW.
The Seller wrramt Ill., all Goads sold hereunder shall have been produced, sold, delivered and Switched in strict
compliance with all applicable laws and regular.., 1a which the goods are object. The Seller shall execute and
defies, inch documents as may be arpon d to effect or evidence compliance. All laws and regulations required to be
coo@armed in ..eenncuts of his elo.a"e are hereby incorp.,.led herein by this reference. The Seller agrees I.
indemnify and hold mire Purchaser harand— from all costa and damages sunered by the Purchaser as a result of the
Sellers (aovd to comply sigh such law.
9. ASSIGNMENT.
Neither party shall assign, Ionic or corny This order, or any monies due orb became due hereunder without the
prior women roacut ofthe other ready.
10. TITLE.
The Seller waeratdt full, clear and un,esnaN 1.11, in, the Purchase, for all equipment, materials, and items Furnished
in peffafmance of chic agreement, tree and class, of any and all liens, restrictions, reservations, security wonder
cnwmbmded, and claims ofmhers.
The Seller clolI release the Precision and ifs contract., of any tier from all liability and claims of any owner,
resulting from the performance attach work.
This release shall apply even in the event of fault of negligence of the party released and shall extend m the
directors, oli ears and cmployeas ofmch parry.
The Sellers confinement obligations, including warranty, shall not be deemed to be reduced, in any way, because
such work is performed or caused to be performed by the Purchaser.
14. PATENTS.
Whenever the Seller is required 1. use any design, device wee nd or process covered by leneq patent, trademark
or cmnn,lu, the Seller shall indemnify snit save hairless the Purchaser frown any and all claims for infingcanenl
by reaon of the use of inch produced design, device, material or process in coma"loan with he commas and
shell indemnify the Purchaser for any rear, expand, or damage which it may be obliged to pry by reason of such
infringement at any time during the prosecution or after the completion of the work. In max said equipment, or
any pan thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of
said equipment ar pan is enjoined, the Seller shall, at its run expense and al its option, either paid... for the
Purchaser the right to continue to, said equipment or pans, replace the same with subsumially out but
mninfnnging equipment, or modify it u it becomes naninfnnging.
15. INSOLVENCY.
If the Seiler shall became insolvent or bnnkmat, nake .n assignment far the bonefil of creditors, appoint a
mistral ter any of he sellers Property or business, this order any forthwith be emnceLd by he
Perch rce—clhnut liability.
16. GOVERNING LAN'.
The definitions of terms used or the interpretation archaic agreemcnr and the rights scroll parries hereunder shall be
construed under and governed Tend laws affair State of Colorado, USA.
The following Additional Conditions apply only in cases where the Seller is to Perform work aa eundcr,
including he services of Sellers Repred,ramive(s), on the premises of others.
IT. SELLERS RESPONSIBILI I'Y.
The Seller shall carry ern mid walk at Sellers own ,,it until the same is fully co untied and adapted, and shall,
in se of any accident destructor or injury to the work and/or mmenals before Settees final completion and
acceptance, complete the work at Sellers awn expanse and to the satisfaction of the Purchaser. When materials
and equipment are beguiling by oilers for iaallmion or erection by the Sic the Seller shall receive, unload,
store and handle same at he site and become responsible therefor res though such materials ardor equipment
were being famished by the Sell,, code, the oNer.
1S. DISURANCE.
The Seller shall, at his awn expense, provide for the payment of workers compensation, including occupational
disease benefits, to its employees employed on or in connection with the work covered by this purchase order,
murder is their dependrnls in accordance with the laws of the slow in which the work is to be done. The Seller
shall also carry comprehensive general Iinbi liry including, but not limited to, contractual and automobile public
hard it, introduce with bodily injury and death limits of at leas, 5300,000 for any are game, S500,000 far any
one accident and property damage limit per accident of S400,000. The Seller shall likewise acquire his
contractors, if any, to provide for such compensation and harmonic. Before any of the Sellers or his contractors
employees shall do any work upon the premise of others, he Seller shall famish the Purchaer with a cenificae
that such compensation and insurance have been provided. Such candidates small specify the data when such
ompeaaion and in,umnre have been provided. Such certificates shall spotty the date when such nationalism
and insurance expo res. 1 he Seller agrees chat such rows ensatio t and insurance shall be mainainN until after the
entire work is completed and accepted.
19. PROTEC71ON AGAINST ACCIDENTS AND DAMAGHS.
The Sailer hereby arstions, the entire respore.olay and liability for any and all damage, loss or injury of.try kind
or nature whensoever to persons or property dosed by or resulting from the execution ofthe work provided for in
this purchase order or in connection forearm, The Seller will indemnify and hold h rml¢s the Purehower and any
r all of fhc Parbasem ofliars, agents and employees from and against any and all claims, losses, damages,
charges or expemes, whether direct or indirect, and whether to person, or property to which the Purchaser may
be put or subject by reason of any act, action, neglect, omission or default on the pan office Seller, any of his
contactors, or any of the Sellers or contmtaars officers, agents or employees. In care any suit or other
proceedings shall be brought against he Purchaser, or its officers, agents or cmploytts at any time oa account or
by crown of any act, ,come, neglect, .mission or default of the sell" of hay of his cumrueors of any of its o,
their orders, agents or nnployces as aCoromid, fhc Seller hereby agrees to assume the dcfcae dnereof and rn
defend he same or the Sellers own expense, to pay ;my and all cola, charges, a Wmcys fees and other expenses,
any and all judgments that may be incurred by or obtained against the Purchase or any of its or their officers,
agents or employers in such suits or oiler proceedings, and in case judgment or other lien be placed upon or
obtained against he property of the Purchad,., or said padies in or as a result of such wits or other proceedings,
fire Seller will at once cause the same to be, dissolved and discharged by giving bond or otherwise. The Sella and
his contractors shall take all safety researchers, famish and install all Reach, necessary, for he prevention of
succull comply with all laws and regulations with urged to safety including, bur withoa, ]initiation, the
Oeuparionnl Steelyard I Branch Act of 1970 and ale colds and regulations issued welown Indent.
Revised 03I2010