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HomeMy WebLinkAboutRESPONSE - RFP - 7407 DOWNTOWN CONCESSIONAIRES (2)Attachment "C" TO BE INCLUDED WITH PROPOSAL Proposal Form — RFP# 7407 Downtown Concessionaires Page 1 of 2 Concessionaire name and if applicable, business name: Name: �fAl4 /-C AS Title: �oanvl:� Business Name:.m�(\�� OtiGR��( (oa=.ate S ��ii►��I �cV�J, LL G� Address: 3D5 a$s CID �sa� Phone: Choices of outdoor vendor sites are as follows: ➢ Refer to the locations by site number found on Attachment 'B'. ➢ List first, second, and third choices for vending sites under Vending Site Number. ➢ To be considered for alternative sites, if not selected for first choice, second or third choices must be specified. ➢ Enter 'Day', 'Night', or 'Both' under Hours Requested for desired hours of operation. ➢ Concessionaires wishing to conduct vending at more than one location must submit a separate proposal for each site. CHOICE VENDING SITE NUMBER 1 s' S 2"d b 3rd HOURS REQUESTED ] oA �a y I hereby acknowledge that 1 will comply with all mandatory conditions as stated and explained in Sections 3.0, Mandatory Conditions and 5.0, Terms and Conditions of the Downtown Concessionaire Request for Proposal. 1 hereby acknowledge that I will comply with all mandatory conditions as stated and explained in this document, and the Terms and Conditions of the attached Downtown Concessionaire Agreement sample ANA !tR`, kS Print Name RFP 7407 Downtown Concessionaires Page 10 of 21 Appendix B: Photos of New Mobile Crepe Cart (ours is used) Appendix B: Photos of New Mobile Crepe Cart (ours is used) Appendix B: Photos of New Mobile Crepe Cart (ours is used) Appendix B: Photos of New Mobile Crepe Cart (ours is used) �J u Appendix B: Photos of New Mobile Crepe Cart (ours is used) Appendix B: Photos of New Mobile Crepe Cart (ours is used) EXHIBIT "B" INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. RFP 7407 Downtown Concessionaires Page 20 of 21 Client#: 51254 PRIEC ACORD,,. CERTIFICATE OF LIABILITY INSURANCE OATE(NIMIDD""" F D6/06/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Flood & Peterson Ins., Inc. P. O. Box 578 Greeley, CO 80632 970 356-0123 CONTACT NAME: Nicole Koehn PHONE FAX (MC, EX,): 970 506-3286 AIC, Nei: 9703301867 AIL ADDRESS: nicole.koehn@fioodandpeterson.com PRODUCER CUSTOMER ID IF INSURER(S) AFFORDING COVERAGE NAICN INSURED INSURER A: Auto -Owners Insurance Group Primal Echo, LLC 305 W. Magnolia, #285 Fort Collins, CO 80521 - INSURER B: INSURER C: - INSURER D: INSURER E : INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR T TYPE OF D UBR POLICY NUMBER POLICY EFF MMIOD)YYYY POLICY EXP MNIDD LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 4 OCCUR 1023327463697411 11/1912011 11119/2012 EACH OCCURRENCE $1,000 000 DAMAGE TO REN I ED PREMISES(Ea occurrence s300,000 MED EXP (Any sne Person) $10,000 PERSONAL &ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO LOGI PRODUCTS - COMPIOPAGG $2,000,000 $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON-0WNED AUTOS COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BODILY INJURY (Per ac dent) $ PROPERTY DAMAGE (Per amident) $ $ $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DEDUCTIBLE RETENTION $ $ $ WORKERS COMPENSATION AND EMPLOYERS'L1Ae1LITY YINER ANY PROPRIETOP/PARTNERIEXECUTIVE OFFICERIMEMBER EXCLUDED? ❑ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below MIA I WG STATU- OTH- E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more, space is mquinn* Certificate holder is included as Additional Insured as required by written contract with respects to liability arising out of work performed by the named insured. City of Fort Collins Purchasing Division P O BOX 580 Fort Collins, CO 80522 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE mac 01ARR_2nnM ACORn CnRPORATInN All rinht� ro�om.od ACORD 25 (2009/09) 1 of 1 The ACORD name and logo are registered marks of ACORD #S700190/M653663 NCK EXHIBIT C AFFIDAVIT PURSUANT TO C.R.S. 24-76.5-103 I, �tE kk�N S , swear or affirm under penalty of perjury under the laws of the State of Colorado that (check one): te v I am a United States citizen, or I am a Permanent Resident of the United States, or I am lawfully present in the United States pursuant to Federal law. I understand that this sworn statement is required by law because I have applied for a public benefit. I understand that state law requires me to provide proof that I am lawfully present in the United States prior to receipt of this public benefit. I further acknowledge that making a false, fictitious, or fraudulent statement or representation in this sworn affidavit is punishable under the criminal laws of Colorado as perjury in the second degree under Colorado Revised Statute 18-8-503 and it shall constitute a separate criminal offense each time a public benefit is fraudulently received. Dale 1 RFP 7407 Downtown Concessionaires Page 21 of 21 Attachment "C" TO BE INCLUDED WITH PROPOSAL Proposal Form — RFP# 7407 Downtown Concessionaires Page 2 of 2 Proposal will be evaluated based on the criteria found in Section 4.0. Concessionaire should structure proposal in the same numerical order that the mandatory conditions and review criteria are listed and must include the following: Number of years experience outdoor vending in Fort Collins or another city. If experience is not in the City of Fort Collins, include proof of vending elsewhere and list a contact name or phone number to verify. An example of documentation would be copies of sales tax returns for individual years in another city. Number of years: 3 moms In E"xt� Gk� '.r a © :k' �je�P-n �.-oca Ca.� in iZ�jf•� 0.� �ccr����rJ e� Number of years experience outdoor vending in the Fort Collins Downtown Plan Area on public or private property. 1 Number of years: 3 rrvnS CQ Iey}SeSec A 3. Quality and Suitability of Product: Include description and/or pictures of the products to be sold with estimated prices. Quality comparisons, statements, pictures and/or brochures are requested to review the quality and suitability of the products. CS�e �Sgl 4. Quality/Appearance of Equipment: CSee Fr-<)-zs 511 Concessionaires are required to have a mobile cart. The cart may not exceed the size of four (4) foot wide, ten (10) foot long and eight (8) foot high, excluding roof overhangs and wheels. Degree to which City specifications and requirements are met. Include pictures, schematics, or other data that will support and show the quality/appearance of equipment, including cart. The City reserves the right to inspect all equipment to make a determination. Payments to the City: The minimum that will be paid to the City, regardless of numbers of months operated, is the $120 annual fee. In addition, food and beverage concessionaires shall pay between approximately $85 and $240 per month for power washing of their assigned vending site. Concessionaires at sites which are split between day and night operations with another food and beverage concessionaire shall pay a portion of the power washing fee. Enter proposed payment by marking the appropriate amount. $120 annual fee only $120 annual fee plus 1 % of gross receipts $120 annual fee plus 2% of gross receipts $120 annual fee plus 3% of gross receipts RFP 7407 Downtown Concessionaires Page 11 of 21 Attachment C. RFP #7407 Downtown Concessionaries Primal Echo, LLC (Primal Echo Organic Crepes) Proposal to the, City of Fort Collins for Downtown Concessions Vendor Proposal Form, Downtown Concessionaries 1. Number of years experience outdoor vending in Fort Collins or another city. Primal Echo has about 3 months outdoor vending experience in Fort Collins. About 15 years ago, I was co-owner of an eco t-shirt company whose design concepts I co -developed in Maryland. I sold these eco t-shirts at festivals, special events and fairs. Currently, we sell organic savory and sweet crepes, direct -trade Costa Rican java, organic muffins, baked goods, natural sodas, bottled water, eco-glass straws, and gift certificates that are fairly compensated and sustainably made. In the fall, we will launch a seasonal line of chocolate truffles made with organic cocoa and as many sustainably harvested ingredients that are sourced fairly as we can, as well as a line of artisan products. At that time we also plan to introduce the first set of cultural artisan gifts (such as postcards and notecards, books, pens, CDs, bags, earrings, water bottles, essential oil First Aid Kits). Our goal with Primal Echo Crepes is to offer our customers delicious gourmet crepes with ingredients that are locally sustainable and globally fair. This means procuring as many organic and fairly traded ingredients as possible from both Colorado farmers and other food producers who embrace sustainable farming and compensating folks fairly. We source ingredients from the Food Co -Op and other food . sources, with as many vegetables and fruits as possible will be organic and natural; the meats and fowl are free of chemicals, pesticides, and growth hormones. Our small, part-time team currently includes a chef who is a Hand -Up Cooperative subcontracted employee and the founder who currently volunteers her time to this endeavor. The founder has roots in coffee, sugar cane fields, farmers, and family chefs whose organic crepe and food concept delights tastebuds and supports local and global farmers and growers. Primal Echo Organic Crepes is receiving very positive response from the community for its culinary quality, freshness, customer service, and commitment to supporting community causes. 2. Number of years experience outdoor vending in the Fort Collins Downtown Plan Area on public or private property. 3 months 3. Quality and Suitability of Product: We have received an 'excellent' approval from the Larimer County Department of Health. Please see copy of menu attached. Average estimated price of crepes will be $7.50 a piece inclusive of tax. (See Echo Organic Crepes Menu" for a pricing on other food items). 4. Quality/Appearance of Equipment:, The cart contains the following The cart is 3.3 feet (w) x 8 feet (1) x 3.1 feet (tall) with an adjustable awing and professionally constructed by Apollo Concession Carts and built on DOT approved two -wheel based system at one end (that attaches to a car via a towing bar). It includes the following features: • Tubular steel framework • Stainless steel exterior • Stainless steel countertop • Double stainless steel sink • Stainless steel hand wash basin • Two 14 Krampouz Crepe Griddles (already cured) that run on propane with separate gas controls • Two 20-gallon propane tanks • Each control c/w safety shut off • Plexi-Glass sneeze guard • 9 gallon fresh water tank • - Two extra water storage tanks for fresh water' ' • 14 gallon waste water tank • 6 gallon propane water heater (adapted to.Rocky Mountain altitude) • Electric water,pump • Electric refrigeration • 12 volt deep cycle battery • Built in automatic battery charger • Collapsible canopy c/w 20" flip up doors • Canopy covered in marine quality vinyl . • Removable towing bar • Jacking wheel • 6" castor for front • Trailer light package • 2000 lb. axle c/w 8" pneumatic tires • 2 Removable end shelves extended size • Canopy lighting We are looking at the possibility of incorporating a permanent awning with up to 4, 60-watt solar panels and 12-volt battery inside (deep cycle in storage area). Please see attached photos of the same model used cart we have purchased. prima[ echo J4 Ebb&, TRADE INSPIRATION Primal Echo Organic Crepes Menu SAVORY ORGANIC CREPES $7.50 Beckoning Bacon: Organic roasted potatoes, red peppers, and onions with natural bacon, natural Smoked Cheddar cheese, and organic chipotle sauce Ham it Up: Natural ham, natural Swiss cheese, and organic baby spinach drizzled with organic roasted pineapple mustard sauce What a Turkey: Natural turkey, natural Monterrey jack cheese, and organic baby spinach infused with organic sun-dried tomato sauce VEGETARIAN SAVORY SELECTIONS Breakfast Goodness: Organic roasted potatoes, red peppers, and onions with veggie grain sausage seasoned in smoked chipotle and chili de arbol peppers with natural Smoked Gouda cheese © Three Sisters: Seasoned organic black beans, organic corn, and roasted organic butternut squash with natural Feta cheese and organic baby spinach topped with organic chipotle sauce 4 BBQ Mama: BBQ tempeh with natural Smoked Cheddar cheese, organic baby spinach, and roasted organic garlic and rosemary sauce SWEET ORGANIC CREPES $7.50 N Gone Ape: Organic bananas with Nutella or Justin's Chocolate Hazelnut Butter `> How About'em Apples: Roasted organic apples with organic apple caramel sauce, organic cinnamon, and organic raisins COMBO SPECIAL (Crepe & Large or Regular Bottled Drink- Save $0.50 ) Any savory or sweet crepe + LARGE drink (iced or hot coffee, or organic ginger lemonade)..........................................................................16 oz.............. $11 4 Any savory or sweet crepe + REGULAR bottled drink (bottled spring water or Blue Sky natural soda: organic ginger ale, natural cherry vanilla creme, root beer, or cola).............................................................................16 oz................. $9 DRINKS & SNACKS tv Iced organic Costa Rican java with organic chocolate syrup OR with organic caramel syrup (organic whipped cream optional).....................16 oz............. $4 ® Hot organic coffee....................................................16 oz............. $4 Organicginger lemonade...........................................16 oz............ $4 Bottled spring water..................................................16.9 oz.......... $2 Blue Sky natural & organic sodas.................................12 oz............ $2 /J'Organic Muffin of the Week.................................................................$1.50 t Boulder Canyon kettle cooked potato chips......................................$2 Appendix B: Photos of New Mobile Crepe Cart (ours is used) Appendix B: Photos of New Mobile Crepe Cart (ours is used) Appendix B: Photos of New Mobile Crepe Cart (ours is used) Appendix B: Photos of New Mobile Crepe Cart (ours is used)