HomeMy WebLinkAboutWORK ORDER - RFP - P1066 ENVIRONMENTAL SERVICESEXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT RETIVEEN
THE CITY OF FORT COLLINS
and
Walsh Environmental Scientists and Engineers
DATED: September 27. 2012
Work Order Number: NA-103
Project Title: Gustav Swanson Mound Excavation Oversight
Commencement Date: September 27, 2012
Completion Date: November 9. 2012
Maximum Fee: Not to exceed $5,225
Project Description: See attached description
Scope of Services: See attached Scope of Services
Service Provider agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions contained
herein and in the Services Agreement between the
parties. In the event of a conflict behveen or
ambiguity in the terms of the Services Agreement
and this work order (including the attached forms),
the Services Agreement shall control.
Service Provider
Date:
APPROVAL:
Director of Purchasine
The attached forms consisting of zero (0) pages are
hereby accepted and incorporated herein by this
reference, and Notice to Proceed is hereby given.
City of Fort Collins - / o
By: /4 V� L/`..
Date: I I - /
!111 cello} , and environment conip:nry
August 31, 2012
Mr. Matt Zoccali
City of Fort Collins
Utilities Department
P.O. Box 580
Fort Collins, Colorado 80522-0580
RE: Proposal for Excavation Oversight Services
City of Fort Collins — Gustav Swanson Natural Area, Fort Collins, Colorado
WALSH Proposal Number: WA-000055-0046-OOTTO
Dear Matt:
Walsh Environmental Scientists and Engineers, LLC (WALSH) is pleased to submit this proposal to
provide excavation oversight services at the Gustav Swanson Natural Area located in Fort Collins,
Colorado. WALSH understands that a soil mound is located on the property and that the Natural
Areas Department would like to assess the contents of the mound for potential contaminants prior to
subsequent planned removal or grading of the mound to establish a more natural grade. In addition,
it was indicated that the soil mound was placed over an area with a suspect former waste water
treatment facility that contained a sewage clarifier/digester tank. The purpose of this project is to
determine if any special material management/handling activities are warranted prior to significant
disturbance of the soil and potential other materials present in the mound. Our proposed scope of
work is presented below:
Scope of Work - Excavation Oversight Services
• Review historic soil/groundwater sampling data associated with the nearby Poudre River
Removal Action site.
• Complete subcontracting activities with excavation firm, prepare health and safety plan, and
complete public underground utility locates in the vicinity of the proposed excavation area.
• Perform field investigation including utilization of a backhoe to investigate contents of soil
mound. A trench will be cut in a cross -cross pattern (north -south and east -west directions)
across the mound. The trenches will extend from the top of the mound to the approximate
former natural existing grade. No subsurface (below former grade) trenching is planned.
Material generated during the trenching activities will be placed in piles adjacent to the
existing soil mound. A multi -gas monitor will be used during excavation activities to
monitor ambient air for potential presence of elevated volatile organic compounds and
flammable gasses. Provide environmental monitoring technician to visually inspect contents
of the mound for evidence of organic or inorganic chemical contamination (i.e., metals,
petroleum, solvents, etc.). Suspect soils which are discolored or exhibit strong or unusual
odors, will be field -screened using a portable photoionization detector. Soils which display
indications of staining, unusual color, or noticeable odors/elevated volatile organic
compound readings will be segregated from clean soil. If applicable, samples will be
collected from any potentially contaminated material and submitted for laboratory analysis.
Potential lab analysis includes BTEX/TVPH, TEPH; VOC, SVOC, RCRA Metals, and
Fort Collins Office: 1-629 Redwing Road • Suk 2RO • Pon Collins. Colorado • hlli26.2S79 • llhoir_ (97p) 223.5655 • FAX (970) 223-6577
Cntpnrnc office; vlSSb Pearl Eaa Circle • suile 108 • Boulder. Colorado • $030l •247> • Phone 001) - FAX (303) 443.0367
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Asbestos. The number of samples and the specific laboratory analysis will be determined
based on field observations. Following completion of trenching activities the clean
excavated soils will be placed back on the existing mound.
• Prepare letter report summarizing excavation oversight activities. Letter report will include
summary of field activities, field notes, photographs, if applicable, laboratory data and chain
of custody documentation for soil/material sample analyses, and recommendations for
subsequent materials management. Submit two (2) bound copies and one electronic (Adobe
PDF format) version of the final letter report.
Costs and Schedule
The estimated costs to complete the scope of work described above is $5,225. Specific costs to
complete the specified tasks are detailed on the attached spreadsheet. Please note that the estimated
costs include contingency analytical fees of a budget of approximately $871. If samples are not
required these fees will not be incurred or charged to the City. If more than one sample or more
parameters are selected, additional costs will be charged to the City (approval will be obtained prior
to submitting the samples). WALSH proposes to complete the project on a time and materials basis.
WALSH estimates that the final letter report can be submitted in approximately one (1) week
following the completion of the field activities. If analytical testing is required, it is estimated that
the final letter report can be submitted in approximately three (3) week following the completion of
the field activities.
Assumptions/Limitations
It is assumed that the excavation activities will be completed in a single day. Routine sample
shipping and laboratory analysis turn -around time [two (2) weeks] will be requested on all soil
samples collected. Expedited sample shipping and laboratory analysis turn -around time [next day]
will be requested on all suspect asbestos -containing debris samples collected. WALSH and the
selected excavation subcontractor will attempt to minimize potential impacts to vegetation in areas
not associated with the soil mound. This proposal does not include any costs associated with
potential re -vegetation services. This proposal includes contingency costs for the collection,
shipping, and analysis of limited samples. It does not include fees for significant soil material
management (containerization, transportation, or disposal activities) or additional sampling and
analysis of chemically or asbestos -contaminated media that may be required because of unforeseen
site conditions. If required costs for these activities will be handled on a time and materials basis via
a change order.
We appreciate the opportunity to submit this proposal and look forward to working with you on this
project. Please contact me at (970) 223-5655 x406 or via email: tsanders@walshenv.com if you have
any questions.
Sincerely,
Troy Sanders, PG, CHMM
Program Manager
Attachment: Attachment A - Cost Spreadsheet
Pon Collins Office 2629 Redwing Road • Suite 280 • Fort Collins. Colnrado • 80526-2S79 • Phan_ (970) 2?2..56�54 • FAX (970) 223-5577
Corponte office; SSs 1'eerl last Circle • suite 108 • Roulder. Colomdu • 86301-2475 • I'hone (1031 A.13.3252 • FAX (303) 443-0367
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Attachment A
Cost Spreadsheet
WA41
Environmental Scientists and Engineers, LLC
an ecology and environment company
Tasks
ESTIMATED DIRECT HOURS AND COSTS Task 1 Planning/Preparation
Task 2 Field Activities
Task 3 Reporting
Client: City of Fort Collins
Project: Gustav Swanson Natural Area - Excavation Oversight Services
Rate/Hr
Title
Name
Total
Task 1
Task 2
Task 3
WALSH TEAM
$136.71
Engineer VI - 2
Norman, Tom
0.5
0.5
$126.40
Scientist VI - 1
Sanders, Troy
5.5
2.5
1.5.
1.5
$105.17
Scientist V - 1
Crandall, Ron
1
1
$89.40
Scientist IV - 1
Castell, Michael
18.5
4
9.5
5
$51.25
Word Processing
Hernandez, Bernadette
0.5
0.5
TOTAL HOURS
26
7.5
11
7.5
1a)
Total Labor Cost
$2,548
$779 $1,039
$731
1 b)
Total Subconsultant Cost
$0
2a)
Total Other Direct Costs (including travel): Details below
$75
$65
$10
Fed Ex - Envelope (each) - Unit Cost: $10
$10
Fed Ex - Small or Medium Package (each) - Unit Cost: $15
$15
Fed Ex - Large Package (each) - Unit Cost: $25
$25
Field Supplies Kit (per kit) - Unit Cost: $25
$25
2b)
Markup on Other Direct Costs 10%
$8
$7
$1
3)
Subtotal ODCs (Lines 2a & 2b)
$83
$72
$11
4a)
Subcontractors: Details below
$2,208
$2,208
ECOS - Excavation/Trenching - Unit Cost: $1450
$1,450
Technology Lab - BTEX/TVPH - 8260 - Unit Cost: $65
$65
Technology Lab - TEPH - 8015 - Unit Cost: $80
$80
Technology Lab - VOC - 8260 - Unit Cost: $150
$150
Technology Lab - SVOC - 8270 - Unit Cost: $270
$270
Technology Lab - RCRA Metals - 6010/7470 - Unit Cost: $160
$160
Reservoirs - Asbestos - PLM - Unit Cost: $11
$33
4b)
Markup on Subcontractors 10%
$221
$221
5)
Subtotal Subcontractors (Lines 4a & 4b)
$2,429
$2,429
CONFIDENTIAL F:\Projects\City of Fort Collins\Gustav Swanson NA\GSNA Excavation Oversight - Cost Estimating Spreadsheet 8-31-12.x1s
6) Equipment Usage: details below $165
WALSH 4WD Vehicle (per day - plus: see next line) - Unit Cost: $25
Field Supplies Kit (per kit) - Unit Cost: $25
Multi-RAE (per day) - Unit Cost: $75
Report Fee - Unit Cost: $20
7) Subtotal All Expenses (Lines 3, 5, & 6) $2,676
8) Total Labor & Expenses (Lines 1 & 7)
$125 $40
$25
$25
$75
$40
$2,625 $51
$5,225 $779 $3,664 $782
CONFIDENTIAL F:\Projects\City of Fort Collins\Gustav Swanson NA\GSNA Excavation Oversight- Cost Estimating Spreadsheet 8-31-12.xis