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Home My WebLink About496440 XEROX CORPORATION - CONTRACT - PURCHASE ORDER - 9125150Customer: FORT COLLINS, CITY OF BiIITo: CITY OF FORT COLLINS Install: CITY OF FORT COLLINS SOCL SUSTAINABILITY SOCL SUSTAINABILITY PO BOX 580 321 MAPLE ST FORT COLLINS, CO 80522-0580 FORT COLLINS, CO 80521-2034 State or Local Government Negotiated Contract : 072539500 P. a # 9lz 5i5a � 1. W7545P (WC7545P PRINTER) - 3-hole Punch(firl - Office Finisher Lx - Hi Cap Tandem Tray - Customer Ed - Analyst Services Lease Term: 36 months Purchase Option: FMV xerox 10/22/2012 Item Lease Print Charges Maintenance Plan Features Minimum Payment Meter Volume Band Per Print Rate 1. W7545P $274.51 1: BW 1 - 10,000 Included - Consumable Supplies Included for all prints 10,001+ $0.0087 - Pricing fixed for Term 2: COLOR 1 - 250 Included 251+ $0.0602 Total $274.51 Minimum Payments (Excluding Applicable Taxes) Customer acknowledges receipt of the terms of this agreement which consists of 2 pages including this face page. Thank You for your business! This Agreement is proudly presented by Xerox and Signer: JAMES O'NEILL Phone: (970)416-2441 Scot Ruch (970)221.6376For X information on your Xerox Account, go to www.xerox.com/AccournManacement Terms and Conditions INTRODUCTION: 1. NEGOTIATED CONTRACT. The Products are subject solely to the terms in the Negotiated Contract identified on the face of this Agreement, and, for any option you have selected that is not addressed in the Negotiated Contract, the then -current standard Xerox terms for such option. GOVERNMENT TERMS: 2. REPRESENTATIONS & WARRANTIES. This provision is applicable to governmental entities only. You represent and warrant, as of the date of this Agreement, that: (1) you area State or a fully constituted political subdivision or agency of the State in which you are located and are authorized to enter into, and carry out, your obligations under this Agreement and any other documents required to be delivered in connection with this Agreement (collectively, the "Documents"); (2) the Documents have been duly authorized, executed and delivered by you in accordance with all applicable laws, rules, ordinances and regulations (including all applicable laws governing open meetings, public bidding and appropriations required in connection with this Agreement and the acquisition of the Products) and are valid, legal, binding agreements, enforceable in accordance with their terms; (3) the persons) signing the Documents have the authority to do so, are acting with the full authorization of your governing body and hold the offices indicated below their signatures, each of which are genuine; (4) the Products are essential to the immediate performance of a governmental or proprietary function by you within the scope of your authority and will be used during the Term only by you and only to perform such function; and (5) your payment obligations under this Agreement constitute a current expense and not a debt under applicable state law and no provision of this Agreement constitutes a pledge of your tax or general revenues, and any provision that is so construed by a court of competent jurisdiction is void from the inception of this Agreement. 3. FUNDING. This provision is applicable to governmental entities only. You represent and warrant that all payments due and to become due during your current fiscal year are within the fiscal budget of such year and are included within an unrestricted and unencumbered appropriation currently available for the Products, and it is your intent to xerox use the Products for the entire term of this Agreement and to make all payments required under this Agreement. If (1) through no action initiated by you, your legislative body does not appropriate funds for the continuation of this Agreement for any fiscal year after the first fiscal year and has no funds to do so from other sources, and (2) you have made a reasonable but unsuccessful effort to find a creditworthy assignee acceptable to Xerox, in its sole discretion, within your general organization who can continue this Agreement, this Agreement may be terminated. To effect this termination, you must, at least 30 days prior to the beginning of the fiscal year for which your legislative body does not appropriate funds, notify Xerox in writing that your legislative body failed to appropriate funds and that you have made the required effort to find an assignee. Your notice must be accompanied by payment of all sums then owed through the current fiscal year under this Agreement. You will return the Equipment, at your expense, to a location designated by Xerox and, when returned, the Equipment will be in good condition and free of all liens and encumbrances. You will then be released from any further payment obligations beyond those due for the current fiscal year (with Xerox retaining all sums paid to date). PRICING PLAN/OFFERING SELECTED: 4. FIXED PRICING. If "Pricing Fixed for Term" is identified in Maintenance Plan Features, the maintenance component of the Minimum Payment and Print Charges will not increase during the initial Term of this Agreement. GENERAL TERMS & CONDITIONS: 5. REMOTE SERVICES. Certain models of Equipment are supported and serviced using data that is automatically collected by Xerox from the Equipment via electronic transmission from the Equipment to a secure off -site location. Examples of automatically transmitted data include product registration, meter read, supply level, Equipment configuration and settings, software version, and problemltault code data. All such data shall be transmitted in a secure manner specified by Xerox. The automatic data transmission capability will not allow Xerox to read, view or download the content of any Customer documents residing on or passing through the Equipment or Customer's information management systems. V Vendor: Xerox Corp. - C/O Lewan & Associates, Inc. Vendor Address: 100 S. Clinton Ave. XRX2 -40A Rochester, NY 14644 Ship to: City of Fort Collins - Social Sustainability 321 Maple St Fort Collins, CO 80521 Bill to Address: PO Box 580 Fort Collins CO 80522 Install Address listed below PO#: gi25/50 Date: a9/2y//z Main Contact: Jennifer Harvey Phone #: 970 221 6376 jharvey a fegov.com Tax Exempt: Yes The below applies to all items listed below • Customer Education and Analyst support for Equipment installation is included in the monthly price. • The State of Colorado Central Services user fee of S.0010 per impression will be billed separately. State of Colorado Price Agreement with Xerox Corporation - Award: 98526YYYI IM/WSCA Allowance Allowance Item Quantity Description Amount B&W Color W7545P on 'MAC' WSCA ST OF CO NCR/FMV/OL 36- 1715, W7545P„ ofc finisher Ix, Hi cap tandem tray, 3 hole punch City of Fort Collins Social Sustainability Dept 321 Maple St Fort Collins, CO 80521, Analyst & Customer Ed Fees Included in Pricing. The State of Colorado Central Services user fee of .001 per impression will be billed Includes Includes 250 separately. State of CO Price $274.51 10,000 B/W Color pages, Agreement with Xerox Corp. 36 month pages, excess excess billed - Award 072539700/WSCA lease @.0087 - @ .0602 Quote Prepared for Jennifer Harvey City of Fort Collins- Social Sustainability Dept 321 Maple Fort Collins, CO, 80521 Our proposed solution WorkCentre 7545/7556 11 x17" color multifunction system Key features • Robust multifunctional performance with best -in -class print quality. • Print and copy at up to 45/55 ppm in color or black and white. • HiQ LED technology delivers 1200 x 2400 dpi resolution for exceptional, photo quality images. • New induction heating fuser, LED scanner and EA ultra low melt toner for substantially lower energy consumption. • Excellent media flexibility: up to 110 lb cover (up to 80 lb for automatic 2-sided printing). • Continuous color scanning at speeds of up to 70 originals per minute. • Intuitive touch screen controls for effortless ease of use and maximum productivity. • Concurrent processing of all jobs, plus multitasking for greater productivity. • EIP ready for easy integration with networked business applications. • Easy to own, manage and use. • Full suite of Xerox reporting, color cost control and device management tools for trouble free operation and administration • Industry leading, all round security plus user level control of access to features. Key performance features WorkCentre 7545/7556 11 x17" color multifunction system High performance workgroup printing The WorkCentre 7545's 1200 x 2400 dpi resolution with HiQ LED print technology lets you create outstanding photo quality color on a wide range of media right the way up to 110 lb cover. It delivers superior'real world' speed, too, thanks to our latest SMART controller technology, optimized for maximum performance across a typical mix of everyday office documents and print jobs. A powerful 1.5 GHz processor, 2 GB system memory and 1 GB page memory, and a 160 GB hard drive boost printing performance still further, and a variety of sophisticated utilities ensures maximum versatility without compromising ease of use. Plus, you conveniently print from — or scan to — any USB memory device that you plug in at the front of the machine. For extra convenience (and particularly useful for novice users) there is an innovative 'Color by Words' tool which lets you control color out simply by entering a command such as 'make sky darker blue'. Easy, reliable copying The 1,140 sheet paper capacity can be expanded right the way up to 5,140 sheets, and a 110 sheet capacity Duplex Automatic Document Handler for 2-sided copying - capable of scanning 70 originals per minute - makes the WorkCentre 7545 ideal for busy workgroups. A wide range of useful copying tools, a 'first copy out' time of just 7.8 seconds Oust 6.6 seconds for black and white) and continuous copying as fast as it prints all add up to increased productivity. Fast, versatile color scanning Built-in color scanning lets you scan documents directly to the internal hard drive, multiple email recipients, valid network destinations, FTP or to a USB memory stick in a choice of formats including PDF, PDF/A, linearized PDF, JPEG, TIFF and XPS, for flexible archiving, distribution and workflow integration. Powerful faxing- Optional As giving you the ability to transmit documents directly from your PC to fax machines and even email clients over the internet, the Xerox WorkCentre 7545 can print faxes on 11x17" sized paper. A Fax Build Job utility is included for complex fax jobs. Configuration Equipment Quantity Xerox 7545/7556 Accessories Quantity Office Finisher, High Capacity Tandem Tray, Hole Punch Description of Training Total Price On -site Training Included in Lease Description of Professional Services Total Price Set up Printing and scanning to email/folder Included in Lease Proposed cost Proposed Average Monthly Volume: Monthly Lease: $ 274.51 $ 350.65 # B&W Prints Lease includes 10,000 Lease includes 20,000 # Color Prints included Lease includes 250 pages Lease includes 0 pages Excess B&W Print Charge: .0087 .0067 Excess Color Print Charge: .0602 .0602 Contact information Scot Ruch, 970 495 6422, scot. ruch@lewan.com