The URL can be used to link to this page

Home My WebLink AboutWORK ORDER - RFP - 7318 INTERPRETIVE FEATURES ON NATURAL AREAS/2- EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ECOS COMMUNICATIONS, INC DATED: SEPTEMBER 12, 2012 Work Order Number: 2012- NAD1 Purchase Order Number: Project Title: Interpretive Features on Natural Areas Commencement Date: September 12, 2012 Completion Date: December 31, 2012 Maximum Fee: (time and reimbursable direct costs): $37,000 Project Description: see attached Scope of Work entitled: SCOPE OF WORK WITH ECOS COMMUNICATIONS, INC. FOR INTERPRETIVE FEATURES ON NATURAL AREAS Scope of Services: Projects include natural areas along the Cache la Poudre River (excluding Gateway Natural Area) and two urban natural areas located within the city limits (Red Fox Meadows and Pelican Marsh). Other sites and ad hoc projects may be included depending on the needs of the Natural Areas Department. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms) the Services Agreement shall control. Service Provider Jennifer Digitally signed by Jennifer Dyer DN: cn=Jennifer Dyer, o=ECOS Communications, ou, Dyer email=Jenny@ecos.us, c=US Date: 201109.12 11:4722-06'00' CC: Purchasing Rev08122/06 Acceptance ,� 4 User The attached forms consisting of 3 (three) pages are hereby accepted and incorporated herein by this reference, and Notice to Proceed is hereby given. City of Fort Collins By: Date: Director of Purchasing and Risk Management Over $60,000.00 City of Fort Collins Natural Areas SCOPE OF WORK WITH ECOS COMMUNICATIONS, INC. FOR INTERPRETIVE FEATURES ON NATURAL AREAS This scope of work is for the planning, design, writing, layout, and fabrication of interpretive panels and features to be installed on various natural areas mostly in urban settings. Several of these interpretive features must be planned and coordinated with other partners including the City of Fort Collins Parks and Utility departments, Fort Collins Museum of Discovery, and Larimer County Natural Resources Department. The interpretive features should balance the aesthetics of the natural areas and take advantage of the scenic beauty and other natural resources and of select cultural resources. It is the desire of the Natural Areas Department to have creative and unique interpretive features at its natural areas, that are appropriate for the subject matter and audience, and that are presented in a dynamic and engaging manner, including incorporating appropriate modern communication technology (i.e. Quick Response codes, messages that change with changing conditions, and others that reflect changing trends in outdoor interpretation). Interpretive features must provide entertaining, accurate, and meaningful interpretive experiences for the visitors. The interpretive features usually should accommodate a wide range of visitor ages and abilities, and enable visitors to use multiple senses and learning styles. The features should be inviting, drawing in visitors with dynamic illustrations, easy -to -read active voice text, and three dimensions as appropriate, that allow visitors to learn through exploration. In some cases, the interpretive features will have messages that inform and direct visitors' behavior in order to protect the resource and avoid conflicts with other users. A sense of ownership and stewardship are key components of the visitor experience. The interpretive features will be located near trails, parking lots, and historic features. The interpretive features may be subject to vandalism and to extremes of weather including intense exposure to the sun. The Natural Areas Department has experienced many interpretive panel failures due to heat and sun exposure. ECOS will provide recommendations on sign design and fabrication processes to minimize this in the future. The fabrication process should try to protect against fading, cracking, browning, and other damage caused by exposure to the sun or to temperature extremes, and must carry an industry -standard or better warranty. PROCESS Each project will have a review committee consisting of individuals selected by the project manager. Each project may have different reviewers, but a review team must be selected at the onset of a specific project. Once selected, the committee will remain consistent until project completion. The committee and ECOS Communications, Inc. will attend site visits and conceptual review meetings as mutually agreed upon. Once the site visit is complete, project expectations will be mutually agreed upon between ECOS, Inc and the City of Fort Collins to help assure an efficient project process. This will include overall approach to project if different that what is outlined here, number of submittals, role of review committee at each submittal, and what constitutes potential changes in scope, etc. ECOS will provide notes from the site visits and, working with the project manager, will establish a design and implementation schedule. They will develop a brief design narrative for purposes of overall unity and planning in which objectives, concepts, and themes are included. ECOS may be responsible for considerable background and content research pertaining to ecology and cultural history. They will make recommendations for appropriate technology, quantity, size, placement and medium(s) most suitable for each site. ECOS will provide conceptual designs and a content outline of all features for review by the project manager and review committee; provide one-two rounds of revisions in illustration and draft text; provide final art and text for sign -off before fabrication; contract with an outside professional proof reader; generate materials for fabrication; arrange for fabrication with a reputable company subject to the City's approval; and arrange for delivery of all features and mounting hardware to the City of Fort Collins. Installation, including backing and stanchions will be provided by the Natural Areas Department. ECOS will indefinitely archive (no time limit) all materials and provide support to the City for future replacement of signs and features as necessary. They must provide pdf files of all final features (including sizes) to the City. ECOS maintains copyright to the text and any original artwork, but the City has unlimited use as it pertains to replacement of panels. If other uses are requested by the City, ECOS must be contacted and additional use fees may apply. ECOS will incorporate the City of Fort Collins Natural Areas Department branding and messaging and work to make a unified product. Other inter -departmental and inter -agency branding and messaging efforts may also be a factor at some natural areas. If that is the case, ECOS will be provided with necessary logos at the onset of each project if they should be included. PROJECTS Projects include natural areas along the Cache la Poudre River (excluding Gateway Natural Area) and two urban natural areas located within the city limits. Other sites and ad hoc projects may be included depending on the needs of the Natural Areas Department. ECOS should become familiar with the Cache la Poudre Natural Areas Management Plan Update, (see http://www.fcgov.com/naturalareas/pdf/poudre-management-plan20l l .pdf ). ECOS previously completed several interpreted projects here in 2000-2001. These may need to be updated. 2 TIMEFRAME Red Fox Meadows — completed in 2012 Pelican Marsh — completed in 2012 Cache la Poudre River Natural Areas--ECOS will plan and consult with City of Fort Collins mostly via phone meetings in 2012. The goal will be to help the City make informed and realistic budget recommendations that meet the overall interpretive objectives. This modest planning work will help set the stage for future planning and fabrication work that will be completed in 2013-2014. Some river natural areas have complex management and impacts and may be planned and implemented at later dates. These specific timeframes will be determined and agreed upon by ECOS and the project manager. BUDGET The budget for interpretive services shall not exceed $37,000 in 2012. The 2013 budget and beyond have not been determined and must be approved by city council in November, 2012. Recommendations for 2013 budget will come from the conversations between ECOS and the City during the initial planning work as described earlier. For 2012 budget allocations, the breakdown is as follows: Red Fox Meadows — $26,000 (Natural Areas Department pays $20,000 maximum; Stormwater Utility pays $7,000 maximum). Pelican Marsh — $10,000 Poudre River — $1,000 Total — $37,000 3