HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9124738City of
F6rt Collins
Memorandum
Planning, Development & Transportation
Engineering Department
281 North College Avenue
P.O. Box 580
Fort Collins, CO 80522.0580
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970,221,6605
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fcgov.correngineering
To: Jim O'Neil, Director of Purchasing and Risk Management
From: Terry Tyrrell, Consultant Project Mane & Erika Keeton, Special Projects Engineer
Date: August 21, 2012 i
Re: MAX BRT — Requisition Request
City of Fort Collins Light and Power Department
Relocation of Duct Bank and Provide Power to Proposed Stations including Capacity Fees
The City of Fort Collins Light and Power Department (City L&P) must be utilized as sole source for the
relocation of the major electric duct bank (Spring Creek to Drake Street) in conflict with the MAX BRT
guideway. Additionally, the City L&P will provide power to all of the proposed bus stations as part of the
MAX BRT project. All the local power distribution in Fort Collins is owned and operated by City L&P
and are obviously the most qualified and familiar with the project parameters. The City L&P Department
will utilize their crews, equipment and materials that they typical utilize to implement relocations and new
services.
The City L&P ' Department began the electric duct bank relocation effort in 2011 based on pre -award
authority from the FTA to do early utility relocation efforts in support of the Project. The pre -award
authority authorized the City to incur costs for early utility work and request reimbursement once the
Project Construction Grant Agreement (PCGA) was authorized. In May of 2012, the PCGA was awarded
to the City by the FTA. As such, the City L&P Department is requesting reimbursement for their costs to
date and the needed costs to complete the electric connections to the stations as estimated in the their
original proposal from 2011.
The City's L&P Department cost estimating systems are proprietary based on the City's usage, fees and
previous project data. As the City is a public agency, the Light and Power Department has low overhead
costs and are ultimately responsible for the maintenance of the infrastructure and public safety.
I have included the cost estimates for the duct bank relocation and power connections to the stations
provided by the City's L&P Department in support of the Independent Cost Estimate (ICE). A
breakdown of costs was prepared by the City L&P Department in 2010 and is attached. In reviewing the
City's L&P work necessary for the BRT Project and their initial estimate and discussing their estimating
procedures and support documentation we found the proposed cost to be reasonable.
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I recommend that the requested budgets of $400,000.00 for the relocation of the duct bank and
$250,000.00 be approved as project expenditures, which total $620,000.00 for the City L&P Department
purchase order relative to the MAX BRT Project.
Gwof
Fort Collins Independent Cost Estimate
City of Fort Collins Utilities
Two Way Conversion Signing and Striping
Date of Estimate: 1-Nov-11
Contract Type: T&M
Existing Contract or PO (Y/N): Y
Descriptlon of Goods (A) or Services (B):
Work Includes relocation of the utility duct bank from Spring Creek to Drake Road that is conflict with the BRT proposed
infrastructure and providing power to the proposed station and does not include capacity fees. Areas are in the City rights
of way and and these utility improvements are and will be owned and operated by the City Light & Power Department
therefore they must be utilized as sole source for this effort. As the City of Fort Collins Light and Power Department costs
are proprietary, we have included the cost estimates for the duct bank relocation improvements and providing power to the
bus stations provided by the Light and Power Department as part of this ICE provided by the City's L&P Department.
I have obtained the following estimate from;
Published Price List / Past Pricing (date)
Engineering or Technical Estimate (performed by) City of Fort Collins Light and Power Department
Independent Third Party Estimate (performed by)
Other (specify)
Cost Estimate Details:
(Estimate calculated in US Dollars)
Cost of Services, Repairs, or Non -Standard Items
Itemlfask:
Materials or Work Description
Other Direct
Costs
Labor
Rate ($)
Labor
Hours
Labor
Class
Allocated
Overhead
SG&A'
Profit
TOTAL
Duct Bank Relocation
$ 400,000.00
$ 400,000.00
Station Relocation including
Ca acit fees
$ 220,000.00
$ 220,000.00
ota
f'�cOiM1J, tieneml ene P4mYnMmirve Espenses
Signature of Preparer: t C�f3t
Estimate Summary
Workorder Number: Workorder Title
BRT Duct Bank Estimate
Material Added (WO) $ 173,134.19
Total Material + 15% Warehouse $ 199,104.32
Total Material Returned (WO) $
Total Direct Charge Materials $ 104,465.13
Labor Costs $ 194,058.58
Total Labor + 48.43% Benefits $ 288,041.15
Total Equipment Costs (WO) $ 19,301.73
Total Labor, Extemal,WhseMaterial & Equip $ 610,912.31
Total + 15% Contingency $ 702,549.16
Total Cost + 15% ES & GA $ 807,931.53
Labor Cost/$28.44 (WO)Hrs 6,823.44
Z/
Estimate Summary
Workorder Number: Workorder Title
BRT Stations
Material Added (WO) $ 28,050.98
Total Material + 15% Warehouse $ 32,258.62
Total Material Returned (WO) $
Total Direct Charge Materials $ 477.00
Labor Costs $ 68,379.26
Total Labor + 48.43% Benefits $
101,495.34
Total Equipment Costs (WO) $
9,195.32
Total Labor, Extemal,WhseMaterial & Equip $
143,426.28
Total + 15% Contingency $
164,940.22
Total Cost + 15% ES & GA $
189,681.25
Labor Cost/$28.44 (WO)Hrs
2,404.33
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