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HomeMy WebLinkAboutPrebid - BID - 7332 MAX BRT PROJECT1 2 Mason Corridor Bus Rapid Transit Pre Bid Conference Friday, April 13, 2012 City Hall West, Council Chambers 3 Introductions  City Staff and Responsibilities  Design Consultants  Stakeholders – FTA and CDOT – Colorado State University – BNSF Railway – DDA 4 Agenda 9:00 - 9:30 Introductions and Contract Overview 9:30 – 10:45 Project Overview 10:45 – 11:00 Break 11:00 – 12:00 Virtual Project Tour ALL Questions Submitted in Writing to: John Stephen, Senior Buyer at jstephen@fcgov.com 5 Corridor Overview  5 Mile Corridor – Bike Trail, BNSF, BRT, Overpass, Underpass  New South Transit Center, Park and Ride & Maintenance Facility Expansion  $87 Million Total Project Cost  Economic Development  Mason Corridor Video 6 BRT Project Overview  13 Stations and Stops  Concrete Guideway  2 Bridges  Multiple Retaining Walls  Intersection Improvements  Various Utility Improvements  Systems Components 7 Contract Requirements Overview 8 Funding Sources This is a Federal Transit Administration (FTA) project and all bids must be in compliance with federal requirements, including conformance to Davis-Bacon Wage Rates. 9 Bid Opening  May 10, 2012  3:00 pm – OUR CLOCK  City of Fort Collins Purchasing Division 215 North Mason Street 2nd Floor Fort Collins, Colorado 80522-0580  5% Bid Bond submitted with bid  Successful Bidder to provide payment and performance bonds 10 The Disadvantaged Business Enterprise (DBE) DBE goal for this project is 11%. Examples of good faith efforts are found in Appendix A to 49 CFR parts 26. DBE list web site ttp://coloradodbe.org 11 DBE DBE requirements include:  No discrimination on the basis of race, color, national origin, or sex.  Document sufficient DBE participation to meet the goal (Form 714) or, alternatively, document adequate good faith efforts to do so (Form 718)  Pay subcontractors with 30 days of receiving payment from the City.  Notify the City if a DBE subcontractor is terminated and strive to engage another DBE subcontractor. 12 USDOT Programs: Short Term Lending Program (STLP) Bonding Education Program (BEP) 6880 S. Yosemite Court, Ste 200 – Centennial, CO 80112 Contact: Lavonna Stathes 303-290-6611 x 29 Lstathes@ccainfo.org West Central SBTRC would like to assist you in growing your business. 13 US DOT Grantee serving small businesses in the transportation industry in Colorado, Nebraska, North Dakota, South Dakota, Utah and Wyoming.  Disseminate information  Perform one-on-one counseling  Provide technical assistance  Promote/administer US DOT programs 14 Contract Times  Substantial Completion: On or before January 1, 2014  Final Completion: Within thirty (30) calendar days after Substantial Completion 15 Liquidated Damages  Substantial Completion Thirty-Two Thousand Dollars ($32,000) for each calendar day or fraction thereof that expires after the January 1, 2014 deadline.  Final Completion Five Thousand Dollars ($5,000) for each calendar day or fraction thereof that expires after the thirty (30) calendar day period for Final Payment and Acceptance. 16 Warranty  Two (2) year overall project warranty from substantial completion date  No partial substantial completion 17 Davis Bacon Wages  Minimum wage requirements by industry for the area  Contractor shall submit weekly certified payrolls  Contractor shall maintain payrolls and basic records for all workers during the project and for three years after completion. 18  Steel, iron, and manufactured products used in FTA funded projects must be produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver.  Buy America Certification Form must be submitted with bid. Buy America 19 Contractors Qualifications  General Contractor must have at least one project of similar size and complexity in the past five years.  Superintendent must have managed at least one FTA and Transit related project that include similar major amenities within the last ten years.  Project Manager must have been involved in at least two FTA and Transit related projects within the last ten years with similar project amenities.  Contractor must hold the appropriate State and/or local licenses to perform the work.  Superintendent must be designated for the MAX Mason Corridor. 20 Insurance General Liability Insurance is required for this project and must meet the following criteria:  Workers' Compensation insurance with statutory limits as required by Colorado law.  Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee.  Commercial General & Vehicle Liability which shall not be less than $500,000 combined single limits for bodily injury and property damage.  Railroad $5,000,000 each occurrence and an aggregate limit of at least $10,000,000. 21 All bid submittals must include the following:  Section 300: Bid Forms  Section 400: Supplemental Bid Forms – Includes Contractor Qualifications  CDOT form 714  Certification Regarding Lobbying Form  Buy America Requirements Form  Written acknowledgement of any addendums – Notification to City of contract document discrepancies/errors  Any additional information needed to supplement the above requirements Bid Submittal 22 Bid Schedule  Electronic Bid Schedule  Excel Spreadsheet  Four Tabs  Base Bid, 2 Breakouts of Pay Items, and Ad Alternate  Portions of Tabs are Self Populating  Highlighted Cells in Ad-Alternate Require Input  Submit printed spreadsheets with your bid 23 Ad Alternate $ 604‐00305 INLET TYPE C (5 FOOT) EA 2 $ $ 603‐50045 42 INCH PLASTIC PIPE (SPECIAL) LF 46 $ $ 603‐07360 36 INCH REINFORCED CONCRETE PIPE (JACKED) LF 82 $ $ 603‐05042 42 INCH REINFORCED CONCRETE END SECTION EA 1 $ $ LF 18 $ 38x24 INCH REINFORCED CONCRETE PIPE ELLIPTICAL (COMPLETE IN PLACE) 603‐02305 $ LF 592 $ 42 INCH REINFORCED CONCRETE PIPE (COMPLETE IN PLACE) 603‐01425 $ LF 1,222 $ 36 INCH REINFORCED CONCRETE PIPE (COMPLETE IN PLACE) 603‐01365 CONTRACT ITEM UNIT QTY UNIT COST TOTAL COST CONTRACT ITEM NO. 24 Questions?? Please submit all questions in writing and email to John Stephen, Senior Buyer at jstephen@fcgov.com 25 Bus Rapid Transit (BRT) 26 Construction Management / Inspection  Hybrid Construction Management Team – City Inspection Staff – Consultant Inspection Staff  Consultant Construction Manager – Geotechnical Resources – Contract Administration 27 Partnering  Force Account Pay Item  Multiple Stakeholders  CDOT Special Provisions 28 Schedule  Draft Construction Activity Schedule in Bid Package  Phased Construction 29 Key Key Elements Elements of of MAX MAX BRT BRT  Concrete Guideway  Asphalt Milling and Paving  Intersection Improvements  Bridges  Stations/Stops  Communication Systems  Retaining Walls  Landscaping & Irrigation  Traffic Control  Drainage  Boring/Conduit  Guardrail  Concrete Sidewalks, Bikeways, Curb and Gutter  Lighting  Signing and Striping  Access Control Gates  Fencing  Erosion Control 30 Real Estate  No Staging Areas Procured  Limited Access Points  Acquisition – Construction Easements – Permanent Easements – BNSF Construction & Maintenance Agreement – Schedule 31 Trees  Removals – Public Impact/Sensitivity – Recycling – Adjacent Property Owner Coordination – Performed by Certified Arborist  Minimal Transplants and Pruning – Work by Others  Protect in Place  Legacy Trees 32 Utilities  Irrigation Company Coordination  Storm Sewer Improvements  Water Line Lowerings  Dry Utility Coordination and Relocation  City Utility Coordination 33 Construction Permits  City will obtain building permits for shelters  All other local, state, and federal permits are responsibility of Contractor 34 Railroad Safety Certification All employees working in BNSF right of way shall possess Safety Certification and Identification Badge: http://railroadcourses.com/ 35 BNSF Flagging  Flagging Required: Within 25’ of Tracks  Force Account Pay Item – Coordinate to Minimize Flagging Operations  Schedule Well in Advance – One Dedicated BNSF Flagger – May Need Multiple Flaggers  One Point of Contact from General Contractor 36 Mason Street Downtown  Two Way Conversion of Mason Street – City Traffic Signals, Signs and Paint  BRT Contractor Responsible for Coordination and Street Improvements  BNSF Forces and BNSF Contractor On Site 37 Public Service Company Building  Historic Building  Demolition – Hazardous Materials – Summary of Letter Reports – Salvage Bricks  Site Conditions – Capping Requirements 38 Public Art  Coordination with Artists  Elements – Form Liners – Platform Light Posts –Beacons – Wind Screens –Benches 39 Art Art Examples Examples BEACONS AT CROSS STREETS WINDSCREEN PANELS CONCRETE BENCHES THEMED STATION LIGHT POSTS 40 Traffic Control Approval of Plans  Submit Traffic Control Plan request for approval a minimum of 48 working hours in advance of work date. 41 Road Closures  In general, full closures of arterials should not be expected. Any request must be presented a minimum of 15 working days in advance.  Approved full closure of Mason 2-Way area for railroad track rehabilitation July 23-28.  Variable Message Boards in place a minimum of 5 working days in advance.  All other lane closure requests submitted minimum 48 working hours in advance of work date. 42 Signs and Paint  City crews to do all signing and striping on Mason from Old Main (Plum) to Cherry St.  Contractor responsible for all project signage and markings south of Old Main. 43 Coordination with Vaults and Signals  Contractor will install signal and cabinet foundations, vaults, and bored conduits south of Old Main.  All contractor installed foundation and vault locations to be coordinated with Traffic Operation’s staff. 44 Traffic Op’s FYI’s  Traffic Operations will install all above grade traffic signal related structures, enclosures, and electronics throughout the project.  Traffic signal mast arms and signal heads not installed until ready for service.  Contractor can install foundations, vaults, and conduits per their schedule, with City Traffic coordination. 45 Public Outreach  Extremely important for this project  Strategic communication  Variety of tools, including email alerts and social media  Open houses, door-to-door visits, speaking engagements to stakeholders  Event Coordination 46 Contractor Provided Public Information Officer  Primary contact for all construction related communications and media contacts  Proactive communication with affected businesses  Attend weekly construction meetings  Work collaboratively with the City’s Communications Office  Provide regular and timely updates for distribution through City communication tools 47 MAX Systems Variable Message Signs  LED Signs – Stations – Stops – South Transit Center  Management Application  External Data Feed  ADA Compliant Sample 48 MAX Systems Paging and Mass Notification System  Speakers  Microphones  Dynamic Volume – Stations – Stops – South Transit Center  Management Application  External Data Feed  ADA Compliant Sample 49 MAX Systems Digital Signage  LCD Screen  Content Player – Stations – Stops – South Transit Center  Content Manager  Management Application  External Data Feed  ADA Compliant Sample 50 MAX Systems  Emergency Call Box –VOIP – Management Application  Video Security – Separate Contract Assigned to BRT General Contractor Sample 51 BRT IT Infrastructure Acquisition Process  Fiber Infrastructure Acquisition – GC shall coordinate with the NetComm Project Engineer prior to ordering and installing fiber for the Transit Centers and the Bus Stops and Stations.  Security Appliances and Network Equipment Acquisition – GC shall coordinate with the NetComm Project Engineer prior to ordering the two security appliances and Layer 2 and Layer 3 ethernet switches.  Wireless Network Equipment Acquisition – GC shall coordinate with the NetComm Project Engineer prior to ordering wireless network equipment. 52 BRT IT Infrastructure Backbone Fiber Infrastructure  Fiber Vaults – BRT, BNSF, and CSU Vaults  BRT Conduits – BRT, BNSF, and CSU Conduits 53 BRT IT Infrastructure  Transit Centers Fiber Optic Infrastructure Fiber Patch Panels • Downtown Transit Center • Colorado State University Transit Center (Coordinate with CSU Fiber Team) • South Transit Center 54 BRT IT Infrastructure (cont’d) Bus Stops and Stations Fiber Optic Infrastructure – Fiber Patch Panels • Downtown Transit Center • Mountain Southbound • Mountain Northbound • Olive Southbound • Olive Northbound • Mulberry Southbound • Mulberry Northbound • Laurel Southbound • Laurel Northbound •University • Prospect • Bay Farm Southbound • Bay Farm Northbound •Drake • Swallow Southbound • Swallow Northbound • Horsetooth Road •Troutman • Harmony Road 55 BRT Security Appliances Two 10Gig Redundant Firewalls 56 BRT Network Equipment Layer 3 ethernet switches • Downtown Transit Center • Colorado State University Transit Center • South Transit Center • Transfort Headquarters 57 BRT Network Equipment (cont) • Downtown Transit Center • Mountain Southbound • Mountain Northbound • Olive Southbound • Olive Northbound • Mulberry Southbound • Mulberry Northbound • Laurel Southbound • Laurel Northbound • University • Prospect • Bay Farm Southbound • Bay Farm Northbound •Drake • Swallow Southbound • Swallow Northbound • Horsetooth Road • Troutman • Harmony Road Bus Stops and Stations - Layer 2 ethernet switches 58 BRT Wireless Network Equipment  Wireless LAN Controller  Wireless Access Points – Transit Centers – Bus Stops and Stations RP SP USB1 USB2 EN EN 1PS1PS2 2 3 4 5 6 7 8 SYS ACT Cisco 5500 Series Wireless Controller Model 5508 59 Deployment of BRT IT Equipment  The City of Fort Collins IT Netcomm team manages a Cisco network and all proposed network equipment for the BRT project shall be compatible with the existing IT infrastructure.  GC shall deliver IT network equipment to Netcomm Project Engineer 120 days prior to the date of systems testing for the project  IT network equipment shall be configured and connected to the network by the City IT Netcomm staff.  IT network equipment shall be tested for final acceptance in collaboration with the GC prior to production  NetComm Project Engineer shall be the point of contact and provide oversight on all network related work. 60 Coordination with Other Projects  BNSF Track Replacement  CSU  Development Activity  Street Maintenance  Overpass/Underpass  South Transit Center  Utilities  IGA with CSU – minimize impact to CSU during specified events, including Graduation and Student Move-In etc… 61 Coordination with Other Projects BNSF Track Replacement  BNSF Contractor On Site  Open Ballast Section  Railroad Signal Installation 62  Not In Contract  Informational Plans Included in Bid Package  Coordination Efforts Required – Integrated Systems Components – Variable Message Signs – Public Address System – Digital Signage – Emergency Telephones South Transit Center & Park and Ride 63  Not in Contract  Coordination Efforts Required  Construction Timing  Informational Plans Included in Bid Package Troutman Underpass / Bay Farm Overpass 64 15 Minute Break