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HomeMy WebLinkAbout130905 DEIGHTON ASSOCIATES LTD - CONTRACT - AGREEMENT MISC - DEIGHTON ASSOCIATES LTD (2)PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Deighton Associates Limited, hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of one (1) page, and incorporated herein by this reference. 2. Contract Period. The services to be performed pursuant to this Agreement shall be initiated within five (5) days following execution of this Agreement. Services shall be completed no later than October 5, 2012 for Task 1, and services shall be completed no later than December 31, 2012 for Task 2. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 3. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional: City: With Copy to: Deighton Associates Limited City of Fort Collins City of Fort Collins Attn: Daniel Roberts Attn: Tom Knostman Attn: Purchasing Dept. 4500 Cherry Creek South Drive, Suite 1010 PO Box 580 PO Box 580 Denver, CO 80246 Fort Collins, CO 80522 Fort Collins, CO 80522 In the event of any such early termination by the City, the Professional shall be paid for services Standard Professional Services Agreement- rev03/10 rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 4. Design, Proiect Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $1,000,000. 5. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee in the amount of One Hundred Fifty -One Thousand Nine Hundred Seventy -Five Dollars ($151,975.00) in accordance with Exhibit B consisting of one (1) page attached hereto and incorporated herein. Monthly partial payments based upon the Professional's billings and itemized statements are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 6. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and Standard Professional Services Agreement- rev03/10 proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. T Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with reproducible drawings of the project containing accurate information on the project as constructed. Drawings shall be of archival, prepared on stable Mylar base material using a non -fading process to provide for long storage and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the City in an AutoCAD version no older then the established city standard. 8. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 9. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 10. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 11. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as Standard Professional Services Agreement- rev03/10 3 a waiver of any rights or benefits provided to the City under this Agreement. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period often (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance, or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: 1. Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, Standard Professional Services Agreement- rev03/10 4 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien, except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. The City will notify the Office of the Secretary of State if Professional violates this Standard Professional Services Agreement- rev03/10 provision of this Agreement and the City terminates the Agreement for such breach. Standard Professional Services Agreement- rev03/10 e THE CITY OF FORT COLLINS, COLORADO C) CAA James B. 'Neilll II,CPPPO, FNIGP Director of Purchasing & Risk Management 1 3 I DATE: ATTEST: Citx Clerk APPRO D AS ORM-' Assistant DEIGHTON ASSOCIATES LIMITED By: 11.(/9.-t Title: Cep CORPORATE PRESIDENT OR VICE PRESIDENT Date: Tf�W I to f la, ATTEST: rt Ff ✓ICVICtW Standard Professional Services Agreement- rev03110 (Corporate Seal) EXHIBIT A SCOPE OF WORK Task 1: Data Collection and Loading Task 1 includes data collection and loading of data into dTIMS. We have contacted IMS, the data collection vendor used by Fort Collins for the past few cycles, and asked them to provide us a quote to collect condition data on the entire Fort Collins road network. They have provided us with a quote based on 575 miles of roadway; the final cost will be based on actual miles collected. As part of the data collection services, Deighton will prepare the required "Collect File" as and work with the data collection vender during the data collection process. Deighton will review a sample output from the data collection vendor to confirm the format, location referencing and units of measure. When the complete network data is received, the data will be vetted for completeness and accuracy by Deighton and a report to the data collection vender will be prepared for their comment and action. Finally, Deighton will load the processed condition data into dTIMS CT so that it is ready for the next analysis. Task 2: Data Archival, Index Updates, Analysis, and Reporting Task 2 and subtasks under Task 2 are optional tasks intended to support the Pavement Management Engineer for Fort Collins and will only be performed upon a separate notice to proceed. Task 2 consists of archiving the historic condition data, updating performance indexes based on new data, running the Fort Collins Analysis and preparing a report of the final results. Task 2 will provide the new Pavement Management Engineer for Fort Collins the opportunity to see the processes for archiving data, running the analysis, and reviewing the results. The final report under Task 2 will include step-by-step instructions for archiving data and running the analysis. Standard Professional Services Agreement- rev03/10 8 EXHIBIT B COMPENSATION Task Description Duration ConsultingTravel Cost Office Site 1 Data Collection and Loading 1.1 Prepare Collect File 1 $ 1.680.00 $ - $ 1,680,00 1.2 Data Collection- Entire Network (Est 575 miles) $ 98,450.00 1.3 Data Collection Management Fee(10%) $ 9,845.00 1 4 Data Loading 5 $ 8,400.00 $ 8.400.00 Task 1 Total: $ 118,375.00 2 Analysis and Reporting 2.1 Archive Histonc Data 2 $ 3.360.00 $ - $ 3,360.00 2.2 Update Performance Indexes based on new aata 4 $ 6.72000 $ - $ 6,72000 2.1 Run cITIMS CT Analysis (2 Iterations) 9 $ 15,12000 $ - $ 15,120.00 2.3 Compile Adhoc and planned reports 5 $ 8400.00 $ 8400,00 I Task 2 Total: I $ 33,600.00 Total Tasks 1 -2: $ 161 ,975.00 Standard Professional Services Agreement- rev03/10