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Home My WebLink AboutCORRESPONDENCE - RFP - 7390 CONSTRUCTION MANAGER FOR MAX BRT PROJECT (5)FortCollins Planning, Development & Transportation Engineering Department 281 North College Avenue P.O. Box 580 Fort Collins, CO 80522.0580 970.221.6605 970.221.6378 - fax fcgov. com/engineering Memorandum To: Jim O'Neil, Director of Purchasing and Risk Management From: Erika Keeton, Special Projects gineer Date: 6/28/2012 Re: BID 7390: Construction Manager for MAX BRT Project - Cost Analysis The City issued a Request for Proposals (RFP) for construction management and materials testing services for the MAX Bus Rapid Transit Project. Four proposals were received on May 23, 2012. The proposals were evaluated, and all four firms were invited to interview in accordance with City and federal procurement procedures. The CH2M Hill team was selected on June 6, 2012 by a team of six City staff members. City staff met with the CH2M Hill team to discuss the scope and fee on June 15, 2012, and an original fee estimate was provided for $4,731,122. This included a 15% fee for CH2M Hill and a 5% fee on subcontractors, plus expenses. At this meeting the proposed hours for each team member was discussed, and a variety of reductions were proposed. Negotiations continued by phone on June 21, 26, and 27 related to expenses, hours, and fees. After several iterations, a final scope and fee was agreed upon by all parties totaling $3,835,369. This included a 12% fee for CH2M Hill, and a 4% fee on subcontractors, plus expenses. Firm Hours Labor Outside Direct Material 12% CH2M 4% Fee on Total proposed Costs Testing Hill Fee Subs City ICE 16,755 $ 2,233,100 $ 172,755 $ 1,222,000 $ 3,627,855 CH2M Hill 20,162 $ 2,585,480 $ 328,014 $ 678,000 $ 165,620 $ 78,255 $ 3,835,369 The Independent Cost Estimate (ICE) for this work was prepared on May 16, 2012 for $3,627,855. This is 5.7% below the final negotiated fee. This difference can be attributed to variations in the overtime hours, outside direct costs, and material testing. The ICE was developed using the organizational chart provided in the RFP of anticipated staff members to be provided by the consultant. The estimated number of hours to perform these services was based on my experience managing (or consultants who are managing) other large projects. Comparable rates of City staff and other consultants under current contract were used for Examples of deliverables include • Progress Reports • Shop Drawing Submittals/Status/Logs • Schedule Tracking Reports/Updates • Budget Status Reports • Earned Value Reports • DBEIMBEIWBE & MIW Workforce Utilization Reports • Material Test Reports (concrete, asphalt, etc.) • Daily Construction Reports • Construction Photographic Logs • Updates to Established Plans (PMP, etc) • Pay Applications, Change Orders, Independent Estimates • Job Schedules (overall, look ahead, special) • Certified Payroll Reports Proposed Fee: Estimated labor: $ 2,585,480 Estimated Material testing (QC) $ 678,000 Consultant expenses: $ 328,014 Fixed Fee CH2M HILL $ 243,875 Total: $ 3,835,369 A detailed task breakdown is included in rev 14 of an Excel spreadsheet as discussed June 27, 2012. Please find this on a separate attachment in same e-mail. The fee shown above is assumed as a cost plus fixed fee contract type. All reimbursable "consultant expenses" will be billed at cost no mark up. Page 5 of.6 Exhibit B Mason MAX BRT Project Project Construction Management Services Schedule Schedule The anticipated schedule for the Mason MAX BRT Project is as follows: Pre -Construction: CH21VI Limited NTP CH21VI HILL NTP Construction: Start up/Commissioning: June — July 2012 July 2, 2012 July 16, 2012 July 2012 — December 2013 January — April 2014 A detailed construction scheduled is also attached as Exhibit A Page 6 of 6 C112M Hill Reference Check By Erika Keeton, Special Projects Engineer Grant Nelson Republic Investment Group 707 17`h Street Denver, CO 80202 303-228-3594 303-887-2508 RE: Timnath Development Authority — Infrastructure Improvements (Ditesco) Per phone conversation 6-11-12: Based on his understanding of our project, Grant felt Ditesco was suited for this type of work. Grant has known Keith for 5-6 years. Keith performed various CM jobs for Grant over the years and has done a great job. Republic developed the Wal Mart site in Timnath, and because Timnath was such a small town, Wal Mart required the developer provide off site improvements. Keith managed the 3.5 mile sewer line installation, and $2.5 million of infrastructure improvements on Harmony Road. He coordinated this work, and took over all different functions that touched the project. He coordinated with all parties. Grant said what he liked most about Keith was his ability to see things beyond just the immediate construction activities. The value of this project was $6 million, which was non-FTA funded. Grant indicated he and Keith both underestimated the amount of work need to complete the projects, and felt Keith was fair when negotiating the changes to the scope approximately 10%. Coordination the Town should have done, Keith did, including a variety of utility coordination. The project was delivered on time and under budget. No public meetings per se, but sewer line went through 7 properties, 3 were good to work with, 3 not great, 1 awful. Connell and Keith were great and professional when dealing with these folks. Ditesco was adequately staffed for the project. They turned over all documents to the Town, both digital and hard copies. This excellent documentation has come in handy many times since. The documents were thorough, well organized and easily accessible. Grant would hire Keith and Ditesco again, "definitely". Keith is very professional and does a very good job. Grant said he was glad they hired him, and in fact did hire him again for another project. Tracey Abel Project Manager Colorado State University Facilities Service Center North Fort Collins, CO 80523 970-491-0306 RE: Various CSU Projects (Ditesco) CH2M Hill Reference Check By Erika Keeton, Special Projects Engineer Per phone conversation 6-8-2012: Tracey worked with Keith on quite a few state funded controlled maintenance projects. Keith managed a large sanitary sewer project totaling $1.3M. This included design and construction management of C-basin, a 3 year 3 phase project. Tracey stated Keith understands the state system very well. CSU utilized Keith as the engineer and project manager, and he managed all aspects of the project. Keith designed the project, managed the contractor, and provided all contract administration. He has also managed a variety of other non -civil projects as the project manager. Tracey indicated Keith works extremely well with CSU, and looks out for CSU as the client. He holds the Contractor to the contract, keeps CSU's best interests at heart, yet tries to maintain a group relationship. There have been no problems on any of the projects. Keith stands behind his word. He found an issue with a lift station pump and covered the cost of repair even when the project was out of warranty. He felt it was missed during design and wanted to make it right. His paper work is always timely, and he keeps VERY good records and photo documentation. At the end of a project Keith provided complete documentation in whatever format CSU wanted. His fees were in line with the expected budget, and he only has asked for more funding when design efforts exceeded 10% of the design scope. There have been no additional construction administration requests. Tracey said Keith has a "soft personality" and can work with everybody - but draws a hard line when needed. He is very personable, and very professional. CSU would definitely hire Ditesco again. Matt Robenalt, Executive Director Downtown Development Authority 19 Old Town Square, Ste 230 Fort Collins, CO 80524 970-419-4381 RE: DDA Alley (Ditesco) Per Voice Mail 6-7-12: Overall I can tell you we've worked with Ditesco. They were our Construction Managers on the Montezuma Fuller and Old Firehouse Alley projects, and also involved during design, development, utility coordination, and construction management on the West Myrtle Alley last summer. Very, very, high quality group of folks. Keith Meyer is incredible; we use him regularly today on anything related to civil engineering or construction management. Ditesco is going to help the DDA prepare bid documents and specifications for deconstructing the Elk's building because it has significant engineering components to take it down in a way to preserve the materials for future use. I think Keith's approach to things is incredible, he's outside the box, and solution oriented. He has all the right relationships with City Utilities and City Engineering staff. I know he has been very interested in being involved in the MAX project and knows it is a very high risk project. He has all the right skills and capabilities to coordinate with CHM2Hill — the combination of those two groups is what the City is going to need to manage this project. 2 CH2M Hill Reference Check By Erika Keeton, Special Projects Engineer Link Mueller, Project Manager City of Fort Collins Utilities 700 Wood Street Fort Collins, CO 80521 970-222-0465 RE: Water Reclamation Facility (Ditesco) Per phone conversation 6-7-2012: Link said he can't say enough good things about Keith. Keith works his people hard, but drives himself just as hard. The Mulberry project is a testament to Keith's attention to detail, but Link was not familiar with the rest of the team. Mulberry was a $26M construction project. Keith was the Resident Engineer, and was 95% onsite during 95% of the construction. He adjusted his time accordingly to manage his business and the project at the same time. He has adequate staff to run the business in his absence. As Ditesco is the contract engineer for Utilities, Link mentioned Utilities has light construction planned for 2013/2014 so Keith is available for this project. "If you let Keith be in charge, it will be a good product." Phil Washington, CEO RTD 1600 Blake Street Denver, CO 80202 303-299-2671 720-323-1762 RE: Gold Line (CH2M Hill) Per phone conversation 6-11-12: Phil said he knows CH very well, and has worked with them for a number of years. They did one of RTD's rail line EIS, and did a great job. The Gold line is part of very unique public private partnership, including FTA. CH was also a major sub contractor on the NW Rail EIS, and they did a very, very good job on that as well. Phil has known Dan Heilig for many years, and several other principles. CH is a great firm, and has done good work for RTD. While RTD does a lot of rail, they are familiar with BRT (US 36 project) and CH is suited for the work. CH has not performed CM for RTD lately, but has in the past, and were top notch in that area. Phil communicates with many other government agencies around the country — and knows his counterparts are happy with CH's CM work. They provide great public outreach, meet the dbe goals, and Phil was happy with the overall community impact and small business involvements. CH has a great track record. CH understands the FTA guidelines, which is a MUST. The feds don't give you a billion dollars unless you manage it right. CH is definitely one of the top firms in the industry in understanding federal guidelines and 3 CH2M Hill Reference Check By Erika Keeton, Special Projects Engineer federal compliance, including how to approach the feds and grant drawdowns. The timliness of the EIS allowed RTD to start construction without any delays on their part. CH orked with RTD well on scope changes, and were flexible when the funding didn't work out as originally planned. They were very fair when negotiating the change orders. The project was adequately staffed, and a provision was included to approve any replacements. RTD has no issues with the staff provided, or any replacements, although most folks were on the job for the duration. Phil would hire CH again, most definitely. CH will always be at the top of the list, and will likely be getting more work with RTD when they find more money. CH is a "First class organization". Charmaine Knighton, Acting Regional Administrator FTA Region 8 12300 W. Dakota Ave., Suite 310 Lakewood, CO 80228-2583 720-963-3327 303-229-4058 Per voice mail 6-11-12: Charmaine was uncomfortable providing any information on CH2M Hill, as they do provide PMO services for FTA. Ashland Vaughn, PM Gold Line RTD 303-299-6986 303-944-5369 RE: RTD Gold Line (CH2M Hill) Per phone conversation 6-1 1-12: Ashland is currently the CM on the Eagle project, and worked with CH2M Hill on the gold line and east corridor rail projects. CH2M Hill was the Engineering Project Manager on the gold line, a 12 mile commuter rail project. CH was contracted to complete the Environmental Impact statement and 30% design. The project was a 4 year project totaling $18M. CH also completed alternatives analysis and conducted numerous public meetings large and small. Going forward to the next phase of Design build, Ashland felt the work done by CH was of greater quality, and superior to the other companies working on the east corridor. CH's diligence and professionalism has shown through. John Spencer was Ashland's direct counterpart on the engineering side of the project. John was very thorough, diligent, and Ashland enjoyed working with him. They did have differences on occasion, but easily worked through any issues. The project was FTA funded and John did the FTA reporting/tracking, and provided support and delivery of various stages, but more on the engineering side. The last FTA submission was 6 dvd's of 4 CH2M Hill Reference Check By Erika Keeton, Special Projects Engineer information and FTA actually complained it was too much information. John has also performed in a PMO capacity, but not on this project. Everything was submitted to FTA on time and on schedule, despite a number of curve balls due to railroad real estate deals that fell through. CH had to re -design the alignment based on field negotiations, and was still able to meet all requirements. Dan Heilig was a consultant for RTD, and Ashland actually worked for Dan for a short time. He said Dan has always been a solid individual. Ashland felt CH is qualified for this type of work, and although his project was design, he felt the responsibilities were similar. CH is very conscientious, very organized, and would have no problem with performing CM duties. There were scope changes, and these were pretty easy to negotiate. CH bent over backwards to re -negotiate — and actually came in under budget despite 4 or 5 significant changes. The project included 4 jurisdictions, and regular meetings were held with stakeholders. CH was very good working with those folks and communicating on a professional level. Ashland would hire them again — definitely. Staffing levels were adequate. He said he was very happy with their performance would love it if CH2M Hill was on the current project. Paul Price, Executive Director Napa County Transportation and Planning Agency 707 Randolph St., Suite 100 Napa, CA 94559 707.259.5634 RE: Sosocol Gateway Transit Center, Napa County, CA WRONG NUMBER Mike Allegra, General Manager Utah Transit Authority 669 West 200 South Salt Lake City, UT 84101 801-243-5082 RE: University Line and Medical Center Light Rail Transit Extensions, Utah Transit Authority Left Message 6-7-2012 Joe Gildner, Executive Project Director Sound Transit 401 Jackson Street R CH2M Hill Reference Check By Erika Keeton, Special Projects Engineer Seattle Washington, 9104 206-398-5394 RE: University Link Light Rail Transit Extension Construction Management, Sound Transit, Seattle, WA (CH2M Hill) WRONG NUMBER Questions: 1. Scope of this project: 2. Is the MAX project suitable for their abilities? FTA? 3. What are your thoughts on the company? 2. Did you work directly with the following people (Keith Meyer, John Spencer, Dan Helig, Tim Hackworth)? If so what are your thoughts on each one? Was there much turnover in staff during your project? 3. How would you rate the consultants supervision, reporting, budgeting on the project? 4. How would you rate the Consultants ability to perform according to the contract documents? 5. How would you rate the Consultants willingness/ability to work with your staff in carrying out the intent of the contract documents? (Excellent, Average, Very Poor) 6. Approximately how many scope changes/change orders requests did the Contractor submit? 7. What was the final change order to contract value ratio? (Le., change order dollars compared to original contract value.) 8. Did you have difficulty obtaining documentation for change order requests? 9. Did the consultant have adequate staff and equipment to perform the work? 10. Did the consultant turn in paperwork in timely manner? 11. Did the consultant communicate well with all project stakeholders? 12. Would you hire them again? Jeff Mack CH2M Hill CM Lead Joe Biedenbach CH2M Hill Maint. Facility Lead Wayne Gilles CH2M Hill Safety and Security City of Fort Collins Program Manager (City Engineer) Erika Keeton City of Fort Collins Project Manager Dan Heilig CH2M Hill Project Principal FTA Compliance Officer Keith Meyer Ditesco Construction Project Manager Jon Spencer CH2M Hill Asst. CM Document Control Jill Colasuonno Ditesco Office/Field Engineer Diana Yust CH2M Hill Financial Coordinator Willie Franklin CH2M Hill DBE Admin Beau Javernick Ditesco Estimator/Scheduling Sandy O'Brien COFC Financial Coordinator Terry Tyrrell AECOM Consultant Project I General Contractor QA Testing Firm FHU ALM Tim Hackworth CH2M Hill Asst. CM Inspection Ron Kechter City of Fort Collins Project Manager (STC) Tracy Dyer City of Fort Collins Chief Inspector George Latour ■■ Chip Leadbetter COFC Senior CTL Thompson Inspector Project Principal TC Bohnet Heather Grubb COFC Inspector CTL Thompson NoField Manager Kari Craven Craig Ellis COFC Inspector CTL Thompson Field/Lab Supervisor TBD Jeff ODell LS Gallegos CTL Thompson Inspector MTT Raymundo Leon Jack Pappert LS Gallegos CTL Thompson "dVfMTT un pson CONTRACT CHECKLIST FOR COMPETITIVE PROPOSALS RFP No./Title: 7390 CONSTRUCTION MANAGER FOR MAX BRT PROJECT Checklist Item Contract File Comments Location 7) Independent Cost Estimate yes The City made and documented an independent cost estimate before receipt of proposals. 9) Unreasonable Qualification NO Requirements This solicitation did not contain unreasonable requirements placed on firms in order for them to qualify to do business. 10) Unnecessary Experience and NO Excessive Bonding Unnecessary experience and excessive bonding requirements were not included in this solicitation or contract documents. 11) Organizational Conflict of NO Interest (OCI) If there is an apparent or potential OCI the solicitation contains provisions to eliminate or mitigate the conflict (e.g. by inserting a clause that prohibits the contractor from competing for the follow-on contract to the current design or research contact) and OCI Certification is submitted by the contractor. 12) Arbitrary Action CORRECT There was no arbitrary action in the procurement process. (An example of arbitrary action is when award is made to other than the contractor who most satisfied all the City requirements as specified in the solicitation and as evaluated by staff. 13) Brand Name Restrictions NOT APPLICABLE Brand Name or Equal. When it is impractical or uneconomical to provide a clear and accurate description of the technical requirements of the property to be acquired, a "brand name or equal" description may be used to define the performance or other salient characteristics of a specific type of property. The City must identify the salient characteristics of the named brand that offerors must provide. When using a "brand name" specification, the City does not need to reverse -engineer a complicated part to identify precise measurements or specifications in order to describe its salient characteristics. FT A's "Best Practices Procurement Manual," (BPPM) contains additional information on preparation of specifications including examples with specific language. 14) Geographic Preferences NO The solicitation contains no in -State or local geographic preference except where Federal statutes mandate or encourage them. �rof tfins hourly rate estimation purposes, including those of AECOM and FHU. The rates provided by CH2M Hill are comparable to the rates used in the ICE, and are reasonable for these services. CH2M Hill is adequately staffed and skilled to perform the work, and I recommend entering into a contract for $3,835,369. Please find attached the following supporting documents: • Original ICE • Initial fee proposal • Final fee and scope proposal 2 15) Contract Term Limitation YES PROFESSIONAL The contract period of performance for rolling SERVICES AGREEMENT stock and replacement parts does not exceed five (5) years inclusive of options without prior written FTA approval. For all other types of contracts, the procurement file contains evidence that the contract term is based on sound business judgment. 16) Written Procurement Selection YES Procedures The City has written selection procedures and the solicitation also identifies all requirements that offerors must fulfill and all other factors to be used in evaluating bids or proposals. 17) Solicitation Prequalification NO Criteria The solicitation required prequalification of persons, firms, or products. The list is current includes enough qualified sources to ensure maximum full and open competition, and potential bidders are not precluded from qualifying during solicitation period from issuance of the solicitation to its closing date. If the solicitation does not contain a prequalification requirement, check NA. 18) Award to Responsible 1. Yes Contractor 2. Yes The City made a determination that it was 3. Yes awarding to a responsible contractor 4. Yes considering such matters as contractor 5. Yes integrity, compliance with public policy, record of past performance, and financial and technical resources. Please see reference 1. Appropriate Financial, equipment, facility checks that were positive and personnel. (Y/N) 2. Ability to meet delivery schedule. (Y/N) 3. Satisfactory period of performance. (Y/N) 4. Satisfactory record of integrity, not on declined or suspended listings. (Y/N) 5. Receipt of all necessary data from vendor. (Y/N) 19) Sound and Complete Agreement YES This contract is a sound and complete agreement. In addition, it includes remedies for breach of contract and provisions covering termination for cause and convenience. 24) Clear, Accurate, and Complete YES Specification A complete, adequate, and realistic specification or purchased description was available and included any specifications and pertinent attachments which define the items or services sought in order for the bidder to properly respond. 25) Two Bidders We had 3 proposals Two or more responsible bidders were willing and able to compete effective) for the business. 26) Firm Fixed Price yes A firm fixed price contract was appropriate for this procurement. 29) Advertising Yes...Coloradoan and Daily The Invitation for Bids was publically Journal 2 times each advertised. 30) Adequate Number of Sources FROM BUYSPEED VENDOR Solicited SYSTEM Bids were solicited from an adequate number of known suppliers. 36) Evaluation STANDARD RFP RATING A method is in place for conducting technical evaluations of the proposals received and the solicitation has evaluation factors identified along with their relative importance. 37) Price -and Other Factors YES Price only considered after For this procurement, award was made to the selection of highest ranked firm. responsible firm whose proposal is most advantageous to the grantee's Program with rice and other factors considered. 40) Evaluation of Options YES The option quantities or periods contained in the contractor's bid or offer were evaluated in order to determine contract award. (To be eligible for Federal funding, options must be evaluated as part of the price evaluation of offers, or must be treated as sole source awards. 41) Cost or Price Analysis Yes from Erika dated 6-28-12 Either a cost analysis or a price analysis was performed and documented. The price was determined to be fair and reasonable. 42) Written Record of Procurement 1) Yes City standard procedure is History to use RFP process for A&E The file contains records detailing the history selection. of this procurement. At a minimum, these 2) Yes records include: 3 ) Yes (1) the rationale for the method of procurement, 4) negotiated from $4,731,122 to (2) Selection of contract type, $3,835,369 (3) reasons for contractor selection or rejection, and 4 the basis for the contract price. 43) Exercise of Options NA The grantee exercised an option on this contract adhering to the terms and conditions of the option stated in the contract and determined that the option price was better than prices available in the market or that the option was a more advantageous offer at the time the option was exercised. If an option was not exercised under this contract, check NA. 44) Out of Scope Changes NA The grantee amended this contract outside the scope of the original contract. The amendment was treated as a sole source procurement (complying with the FTA requirements for a justification, cost analysis and profit ne otiation . 45) Advance Payment Provisions NO The contractor did not receive an advance payment utilizing FTA funds and the contract does not contain advance payment provisions or, if it did, prior written concurrence was obtained from FTA. 46) Progress Payment Provisions YES The contract contains progress payments based on costs incurred (as opposed to percent of completion) and the contract contains a provision giving the grantee title to property (materials, work in progress, and finished goods) for which progress payments are made. The contract may contain other security in lieu of obtaining title. 47) Time and Materials Contracts no This is a time and materials contract; the grantee determined that no other type of contract is suitable; and the contract specifies a ceiling rice. 48) Cost Plus Percentage of Cost no This is not a cost plus a percentage of cost type contract. 49) Liquidated Damages Provisions NO This contract contains liquidated damages provisions and the assessment for damages is specified in the contract at a specific rate per day for each day of overrun in contract time. 50) Piggybacking NO RFP PROCESS 1) The file contains: Assignability provisions. 2) The procurement file contains: Price reasonableness determination. 56) Clauses YES This contract contains the appropriate FTA required clauses. Exclude Parties Search yes EPS run and include in the file SUPPLEMENT FOR ARCHITECT & ENGINEERING SERVICES Checklist Item Contract File Comments Location 8) A&E Geographic Preferences yes Geographic location is not a selection criterion or it is a selection criterion and its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. 51) Qualifications Exclude Price Yes The City evaluated the offeror's qualifications and excluded price as an evaluation factor. 52) Serial Price Negotiations yes The City conducted negotiations with only the most qualified offeror and failing agreement on price would conduct negotiations with the next most qualified offeror until contract award could be made to the most qualified offeror whose price is fair and reasonable to the grantee. Excluded Parties List System Page 1 of I Search - Current Exclusions EPLS Search-1 Resources >Advanced Search > Multiple Names > Exact Name and SSN/TIN > MyEPLS > Recent Updates > Browse All Records View Cause and Treatment Code Descriptions > Reciprocal Codes > Procurement Codes > Nonprocurement Codes Agency & Acronym Information > Agency Contacts > Agency Descriptions > State/Country Code Descriptions OFFICIAL GOVERNMENT USE ONLY > Debar Maintenance > Administration > Upload Login Search Results for Parties Excluded by i Firm, Entity, or Vessel : CH2M Hill State: COLORADO Country : UNITED STATES CT Code : E (Procurement) As of 05-Jul-2012 6:28 PM EDT Save to MyEPLS Your search returned no results. Back New Search Printer -Friendly > Search Help >Advanced Search Tips > Public User's Manual >FAQ > Acronyms > Privacy Act Provisions > News System for Award Management > (SAM) Reports I i >Advanced Reports > Recent Updates > Dashboard Archive Search - Past Exclusions >Advanced Archive Search > Multiple Names > Recent Updates > Browse All Records Contact Information > For Help: Federal Service Desk https://www.epls.gov/epls/search.do 7/5/2012 Account#: 003450 l..C)LO cRADOAN Invoice Text NOTICE Proposals will be received by the NOTICE Proposals will be recefved by the City of Fort Collins at the office of the Purchasing Division, 215 North Mason 2nd Floor, Fort Collins, COIo- redo until 3:00 P.M. our clock on May 23, 2012 for the Construction Manager for MAX BRT Project, Bid Number 7390. The Scope includes overseeing, asssting and advising the City of Fort Call in an phases of the project, as it relates tp construction,man- _ agement of the MAX BRT project, ensuring de- livery of the project on time and on budget in accordance with local, state and federal re- quirements. Work includes geotechnical engi- neering and testing services, inspection serv- ices, project reporting to varlous governmental agencies as it relates to construction including the Cry Of Fort Collins, Federal Transit Adminis- tration, and the Colorado Department' of Trensportatlon. For more information tail (970) 221-6775 or download a copy of RFP Number I7390 at www.fcgov.com/eprocurement. James B, O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management May 2, 2012 STATE OF COLORADO ) ) ss: AFFIDAVIT OF PUBLICATION COUNTY OF LARIMER ) Andrew Troncoso , being duly sworn, deposes and says that said is the legal clerk of the Fort Collins Coloradoan; that the same is a daily newspaper of general circulation and printed and published in the City of Fort Collins, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said daily newspaper for 2 Non -Consecutive Days; that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in ( supplement thereof; that the first publication of said notice was contained in the issue of sait newspaper on Monday, May 7, 2012 that the last publication thereof was contained in the issue of said newspaper on 341BB475 Ft. Carl Coloradoan May7,14, 2012 Monday, May 14, 2012 that said Fort Collins Coloradoan has been published continuously and uninterruptedly during thi period of at least six months next prior to the first publication of said notice or advertisemen above referred to; that said newspaper has been admitted to the United States mails as second -clan matter under the provisions of the Act of March 3, 1879, or any amendments thereof; and that saif newspaper is a daily newspaper duly qualified for publishing legal notices and advertisement. within the meaning of the Legaht ter L. C I �� ....... �t�� ....�0 Subscribed and sworn to before me, within the County of Larimer, State of Colo e' R Z rndBthisNOTAY — Monday, May 14, 2012 /1 = m `•, PUBLIC = My Commission expires: ,l LLB � z(i 9p�................�QO �OF Er�Ores °ti16' Notary Public Legal No.0034188475 Delivered to: CITY OF FC-PURCHASING-LEGAL, Affidavit Prepared PO BOX 580 Monday, May 14, 2012 FORT COLLINS, CO 80522-0580 9:20 am C6MSIR6CT OII Regional Publications INVOICE TEAR SHEETS 1 REMIT TO: THE MCGRAW-HILL COMPANIES 75 REMITTANCE DRIVE SUITE 3085 CHICAGO, IL 60675-3085 BILL TO: CITY OF FORT COLLINS BETH DIVEN P 0 BOX 580 FORT COLLINS CO 80522 INVOICE #A333220 01 ACCOUNT # A30027004 INVOICE DATE 05/17/12 INQUIRIES TO: TEL 800-648-3045 FAX 609-426-7143-;':, ADVERTISER/AGENCY: 5/14/12 DENVER DAILY JOURNAL FULL RUN 3 X INCHXICOLUMN 071522301 OFFICIAL PROPOSAL 1 X RATE 153.60 BID#7390 RFP-CONSTRUCTIO 5/7/12 5/14/12 1DVOE5 TOTAL FOR JOB 071522301 153.60 BILLING TERMS: TOTAL 153.60 PAYMENT IN FULL DUE SALES TAX/VAT UPON RECEIPT OF INVOICE _. The MCGraw•Hill Companies 0.00 153.60 153.60 C9NssTRuaIONRegional Publications INVOICE TheMCGrpw•HillCompanies FEDERAL EIN 13-1026995 REMIT TO: THE MCGRAW-HILL COMPANIES DATE05/17/12 ACCOUNT#A30027004 INVOICE# A333220 01 CHARGE MY CREDIT CARD. (CIRCLE ONE) 75 REMITTANCE DRIVE SUITE 3085 VISA MASTERCARD AMERICAN EXPRESS CHICAGO, IL 60675-3085 CARD # EXPIRE DATE SIGNATURE PLEASE DO NOT WRITE IN SPACE BELOW CITY OF FORT COLLINS BETH DIVEN P 0 BOX 580 FORT COLLINS CO 80522 A30027004A33322001000015360 TO INSURE PROPER CREDIT, INDICATE ACCOUNT NUMBER ON CHECK. TOTAL AMOUNT DUE I- AMOUNT ENCLOSED AR233M RETURN THIS PORTION WITH PAYMENT IN U.S. DOLLARS DRAWN ON U.S. BANK. 153.60 comm'Ir"1MRegional Publications AFFIDAVIT INVOICE # A333220 01 ACCOUNT # A30027004 INVOICE DATE 05/17/12 INQUIRIES TO: TEL 800-648-3045 FAX 609-426-7143 ADVERTISERIAGENCY: BILL TO: CITY OF FORT COLLINS BETH DIVEN P 0 BOX 580 FORT COLLINS CO 80522 The MCGraW,Hil! Companies PUBLICATION: DENVER DAILY JOURNAL STATE OF COLORADO COUNTY OF DENVER I, DOTTY MONTANTI, OF THE CITY AND COUNTY OF MERCER, STATE OF NEW JERSEY, HAVING DULY BEEN SWORN, DEPOSES AND SAYS: I AM NOW AND AT ALL TIME HEREINAFTER MENTIONED A CITIZEN OF THE UNITED STATES OF AMERICA, OVER TWENTY-ONE YEARS OF AGE, AND COMPETENT TO BE A WITNESS ON THE HEARING OF THE MATTERS MENTIONED IN THE ANNEXED PRINTED COPY NOTICE HEREINAFTER SET FORTH; I HAVE NO INTEREST WHATSOEVER IN ANY OF THE SAID MATTERS; I AM NOW AND DURING ALL TIMES EMBRACED IN THE PUBLICATION HEREIN MENTIONED WAS THE CHIEF CLERK OF THE NEWSPAPER, A NEWSPAPER OF GENERAL CIRCULATION PRINTED AND PUBLISHED IN SAID CITY AND COUNTY; AS CHIEF CLERK DURING ALL TIME MENTIONED IN THE AFFIDAVIT I HAVE HAD AND I STILL HAVE CHARGE OF ALL ADVERTISEMENTS AND NOTICES PUBLISHED IN SAID NEWSPAPER; THAT SAID LEGAL NOTICE OF WHICH THE ANNEXED IS A TRUE PRODUCTION COPY OF THE PRINTED PAGE IN WHICH THE ADVERTISEMENT WAS PUBLISHED IN THE ABOVE NAMED NEWSPAPER ON THE FOLLOWING DAYS TO WIT: BID#7390 RFP-CONSTRUCTIO - 5/7/12 5/14/12 I CERTIFY (OR DECLARE) UNDER PENALTY OF PERJURY THAT THE FOREGOING IS TRUE AND CORRECT. SIGNED CHIEF CLERK AF233B Ink MITERI CMI M"37-3a59 W.I. Mey 14, 2012 L'?%:17.r Jr+r. 16 OFFICE THE STATE . STATEUI THE STATE ARCHITECT STATE BUILDINGS PROGRAMS NOTICE OF CONTRACTOR'S SETTLEMENT In.jrurinrr/ARmry Arapahoecnomtmiycanlepe NOIue NumMr ACC 2-12 ProjectNo/Doe: MO`IWB Replace Energy Management Control System Nm . thereby fi—An thanon 1111112 ar I nd's a Cnlemdo final setrlemmt will be made by the SiAll! OI COEORADE with h.rei nafter, rated tit 'CI1NI Mlal11'. lm ran ran amount,d l he.n,nart far lh 1. saw:rn e or med b noIf abm 2. All such claims shall be filed with the Act for Wlt lnsimlian. De a urn < Pr Rnry. 3. failure on their of a ednona file such nm neT0, 1. such final Acrohmom mwill relieve the State of Cl,AJr o form my and all liability formrh claim Authorized NeUlry Minister or AuNorlud IndMdual Name: I.K. Cady Approval Date : ;spanoe Community College hi }3hm ro iliam EmmiP. IOM1n Wady®ampah« edo Post— airy] 414. se" Arsenio DENVER HEALTH AND HOSPITAL AUTHORITY REQUEST FOR QUALIFICATIONS NO. 280A hesitate. 10 Submit Qualificrtlon. roe Architectural SeMm: Denver llalih h liespjtal Auction, (DIIIIA) is seeking Arrhlteaunl/Oi s.rnm hn me ten, in remodel the Inwry I ly Pmajce Center (LFI'C), located ar 1001 Yosemite Sueet Denver, Co A rosy of the Rrqued for Qualifications on ber obtained by mailing lion Sangster at tom sangver®dhhs or, or calling 303-602.2102. A miry will be .mailed to you. Palmated Can of Design and C.smteucnlen: lb, current bud, for frjs work indud ti, design, all permitstestingg and rosy (including themma). is tin million dollar S lo.o00A00) score DeresiA Hansa will shes list firma deemed to he bat qualified. The short I .... it firms will be provided an UP. ,lam At Specification and and ed m Omiddle. bid price RIQ DeadBee.aire Closing Date Cut tact M" Qualification' is May 25, 2012, 2:o0PM, MT, in the llrdtavng DepanmenL located At ]A Delaware Sven, D[nne, Colorado 80204 Rap1npnto this Reeuna for Qualifiation must be delivemd to the purchasing Depmorem rely and received by titl and dart indicated ahosre. MBE/WBE Participation:'Ihe Denver Ilealth and Hospital AuNomY isovid limit, committed 1. pron, o,pmlo una lot the pam[i�minn of Minority and Women Owned business •minconstructionerpris s its construction and pmYesi mtal design sconce ..trans. the goal for MBE/WBE pamctpalon for this Projm is 15%(fifteen). Mry Mead mWre a reauh ill this .111 Yiall l`eitain u lely I i riseneeds of DIIIIA Cenral telephone inquirer re,Arding djonn It. math tan be d. ed u, Denver HealA I'urdraing OF e, TA. GngslrL Purchasing Manager, (303) 602-]I0]. webrarn.n Darr, sa ,Isar r"noI tram N1WESYOU`R\, I♦M ��^ INESsr-S NEED A N ADVERTISE IN L Dail The '�. Uournal 13 ' 703 rhill.com r Thompson School Divcjn R2-) will acceppt bids for of rrylamnr<m I'm" Mandatory walk enti s begin it 900 ram., Mnndnp May 14. Submittal, will be acceprd until 2-.00 pm. Tuesd,sy. May 29, 2ol2 and sno ild be sulmon eJ in ThrmPum School Dianna U I Doalmma at th nN)w:.w nnm n k 2 m �ID'n= hi-Ifinfiross bnicef �f "n"dry nA`hrml �Es Pnblirauon DanMay 10. 11614. 20" IEISBB 4 GRO Invitation for Bid Sealed Bids will be accepted by the City of Aurora Purchasing Department until MAY 30. 2012 at 2:7$Im for the Animal [neber nllido,, Kennel Meo. pride 15181A. Central Contractors have been...qualified 4e is.. palm. Dewitt; and gpenfiarinnA arc.mnilaMe for $25.00 per CD in the purchasing Deparint at 15151 Fast Alameda Parham, Suite 3500, 303-739-7100, For additional information please go to w anihisis com and select Rocky Mountain if Purrh,Wng System. 1'ubli.atinn Date: MAY 14, 2012 1 F02IYA Reauest for Pr000sals Pmpn,da win be rmi.N by drt]ry of rim tuilim it 0re•fi of the ILMIarinR I)ivi un4114 µ,TN Maim 2nl 0—r. rim famjna Colorado until 300 PM, n r dn4 on May D. 1012 for the Umnurvon Manager Tar MAX BRT rental Bid Numbc 73. The Smyr includes women, avudr, and Assume the Gry of Fora Gdlins in a0 phase of the pmlm As it roan in, mmouruun n,, umt rah do, MAX All pin ec. enumnR delhvry of the omtm on Anne anti on Mohr in.rm d.an, sift local, rule Aral Colorado Department of Tmnspnwdnn. For more -of rmation' rall (AM) III 6]]5 or dlorniond a mq of Nnmbe 7390 at waoretwvm /ep lama n O Neill flCAM, FN1eP DirrAA fPurrha' R h Rik Managanail .MAY 2. 2012 Publ n x,n Forei .Puny ] a tar 2nl2 Iment THE DAILY JOURNAL ♦ Construction Notices ♦ Legal Notices ♦ Classified Ads For Next Day Publication Call Ph:888-814-0513 or Fax:888-478-7703 Independent Consultant Cost Estimate: RFP 7390 Construction Management for MAX BRT Project MAX Project Construction Management and Administrative Title Name Organization Responsibility Date 5/1612012 Hours f Duration Rate I Lump Sum Month (Months) Hour Total Project Construction Manager TBD Consultant Coordinates all construction and administrative related activities 120 20 $ 190 $ 456.000 Assistant Project CM TBD Consultant Assists CM with all construction and administrative related activities 155 20 $ 150 $ 465,000 Scheduling TBD Consultant Maintains clos loaded schedule for all project components 40 20 $ 150 $ 120,000 Financial Coordinator (Consultant) TBD Consultant Consultant financial administrator 80 20 $ 150 $ 240,000 DBE Administrator TBD Consultant Coordinates DBE administrative requirements, such as Davis Bacon and document 40 18 $ 100 $ 72,000 control Project Management Support - TBD Consultant Performs independent cost estimates, change order documentation, insurance, Estimator bonds, pay applications g0 18 $ 150 $ 216,000- Senior Inspector TBD Consultant Manages and inspects construction activities for BRT/Guideway, including private 155 19 $ 130 $ 382,850 utility relocations Geolechnical & Material Testing TBD Consultant Provides all materials testing for the project (budget located in separate SCC budget) $ 1,222,000 $ 1,222,000 (3 / of Construction Cost Q $40M) Inspector TBD Consultant Daily inspection of guideway and structural elements, quantity measurements, and 155 18 $ 75 $ 209,250 criteria compliance. Inspector TBD Consultant Daily Inspection of guideway and structural elements, quantity measurements, and 80 12 $ 75 $ 72,000 criteria compliance. Outside Direct Costs (5%) _ $ 172,755 Total Completed By: Erik R. Keeton, Special Projects $ 3,627,855 Fee Estimate 6-15-12 Prime risk HOURS LABOR COST EXPENSES TOTAL FEE on Subs TOTAL PERCECTAGE 5% Contract COST CH2M HILL, Inc. 12,122 $ 1,927,604 $ 329,807 $ 2,257,411 $ - $ 2,257,411 56% Ditesco 9,488 $ 1,184,440 $ 11,844 $ 1,196,284 $ 59,814 $ 1,256,098 30% LS Gallegos 5,800 $ 459,571 $ 84,460 $ 544,031 $ 27,202 $ 571,233 13.6%,DBE percentage subtotal 27,410 $ 3,571,615 $ 426,111 $ 3,997,726 $ 87,016 $ 4,084,742 :DBE target 11% CTL Thompson lab and testing costs 8,436 $ - $ - $ 615,600 $ 30,780 $ 646,380 total cost 35,846 $ 3,571,615 $ 426,111 $ 4,613,326 $ 30,780 $ 4,731,122 5.44% project cost $ 87,000,000 Fee Estimate 6-27-12 Prime risk HOURS LABOR COST FEE CH2M HILL EXPENSES TOTAL FEE on Subs TOTAL PERCECTAGE 4% Contract COST CH2M HILL, Inc. 10,022 $ 1,380,164 $ 165,620 $ 254,951 $ 1,800,735 $ - $ 1,800,735 58% Ditesco 5,820 $ 860,300 $ - $ 8,603 $ 868,903 $ 34,756 $ 903,659 28% LS Gallegos 4,320 $ 345,016 $ - $ 64,460 $ 409,476 $ 16,379 $ 425,855 13.3% DBE percentage subtotal 20,162 $ 2,585,480 $ 165,620 $ 328,014 $ 3,079,114 $ 51,135 $ 3,130,249 DBE target 11% CA Testing $ - $ - $ - CTLThompson lab and testing costs 9,252 $ - $ - $ 678,000 $ 678,000 $ 27,120 $ 705,120 total cost 29,414 $ 2,585,480 $ 165,620 $ 1,006,014 $ 3,757,114 $ 78,255 $ 3,835,369 $ 3,757,114 4.41% project cost $ 87,000,000 1 $ 243,875 Exhibit A Scope of Work and Fee Proposal forthe Mason MAX BRT Protect Project Construction Management Services June 17, 2012 thru April 30, 2014 Understanding The City of Fort Collins is pursuing construction of a Bus Rapid Transit project along the Mason Corridor from south of Harmony Road to Cherry Street in Fort Collins, Colorado. The project is funded through multiple local sources with primary funding coming from the Federal Transit Administration Small Starts Program. The project includes a new guideway, multiple bridge structures, stations, retaining walls, earthwork, paving, freight rail reconstruction and site restoration. The project also includes a new bus maintenance facility, transit center and pedestrian crossing structures. The project has been designed by multiple consultants working for the City including Michael Baker Inc., Aller Lingle Massey, and other subconsultants. Various parts of the project including the main BRT guideway have been bid and are in various stages of review and award. For the various construction parts, the City is anticipating approximately $40 million in construction value with an overall project budget of $87 million. As the project proceeds to the construction phase, the City desires to supplement its existing workforce with specific expertise to assist in the project construction management, contractor oversight, quality assurance and quality control testing for the project. Specifically, this contract covers the MAX BRT, South Transit Center and Bus Maintenance Facility construction management. Construction Scope of Work The MAX Bus Rapid Transit (BRT) project is a proposed north -south BRT system in the central core of the City of Fort Collins, Colorado. The MAX BRT is located just west of and parallel to College Avenue (US 287), one of the busiest arterials within the City and the entire North Front Range region. The project corridor extends from Cherry Street on the north, to approximately'/< mile south of Harmony Road, with a total length of five miles. The project contains three main components that include: the Mason Corridor, the South Transit Center and the Maintenance Facility Expansion. The Mason Corridor is proposed within an exclusive guideway for 2.8 miles, with the remaining 2.2 miles intermixed with street traffic on portions of McClelland Drive and Mason Street. Additionally, there are two bridge structures and multiple retaining walls along the MAX BRT route as part of this project. Components also included in the Mason Corridor portion of the project are: signing and striping, intersection improvements, various utility improvements, thirteen stations and stop locations, landscaping, irrigation, traffic control, and guardrail installation. The South Transit Center comprises of a 4,300 square foot transit center, complete with related site work, landscaping, parking and driveways. The Maintenance Facility Expansion includes construction of a 16,240 square foot addition to the existing building, an approximately 65,620 square foot concrete driver training area, and a 680 square foot addition to the Chassis Wash Facility, plus minor interior and exterior renovations. Along the entire length of the corridor, the BRT runs parallel to existing Burlington Northern and Santa Fe (BNSF) Railway tracks. At varying locations, the BRT system is proposed within a combination of properties owned by the BNSF, the City of Fort Collins, Colorado State University (CSU), and private land owners which will require extensive coordination efforts. It is anticipated that the MAX BRT service will begin operation in the first quarter of 2014. The BRT project includes the Mason Corridor construction plans provided by Michael Baker Jr, Inc. and the South Transit Center and Maintenance Facility Expansion plans provided by Aller Lingle Massey Architects P.C. Reference to the MAX BRT incorporates the Mason Corridor South Transit Center and the Maintenance Facility Expansion. Primary Scope of Work Goalsfor Proiect Construction ManagerServices Page 1 of 6 • Oversee, assist, and advise the City of Fort Collins in all parts, as it relates to construction management of the MAX BRT project, ensuring delivery of the project on time and on budget in accordance with local, state and federal requirements. • Evaluation and selection of contractor bids if not already awarded and pending bid phase development. • Horizontal and vertical construction inspection services that coincide with construction delivery schedules developed by multiple general contractors. • Quality Control--Geotechnical engineering and construction material testing services for horizontal and vertical construction (by CTL Thompson). • Environmental oversight for hazardous material removal and mitigation. • Financial oversight and budget management. • Project reporting to various governmental agencies as it relates to construction including the City of Fort Collins, Federal Transit Administration, and the Colorado Department of Transportation. • Coordination and collaboration with local businesses/property owners, community stakeholders, local organizations and authorities including Colorado State University, the Downtown Development Authority, and the Burlington Northern Santa Fe Railway Company (BNSF). • Oversight of completion of punch list items, project close-out activities, start-up, testing, commissioning and initial phases of operation. Scope of Work Our consultant team will provide overall project construction management support services in conjunction with the City of Fort Collins team. We will integrate our services with those provided by the City to form a cohesive management team. The services summary will include: Preconstruction Phase • Participation in a formal partnering session with project team members such as the City, contractor and third party agencies. • Potential constructability review of existing or proposed plans for various parts of the project. • Document management organization including preparation of a SharePoint site accessible by all team members. • Participation in value engineering sessions as applicable to various project parts. • Coordination, management and attendance for preconstruction meetings for various project parts. Construction Phase • Financial and budget management providing monthly billing reports and periodic reports as required by the City of Fort Collins, the FTA, and CDOT. Our team will develop, analyze, and prepare monthly cash flow reports and forecasts for the project; advising of variances between actual and budgeted or estimated costs. We will prepare, at least monthly, contractor earned value reports; monitor contractor payroll compliance; and track, verify and document compliance with the Davis Bacon Act, DBE requirements and DBE goals. • Contract document compliance including construction material quality assurance, control and inspection services. Provide review and approval of contractor supplied pay applications, project schedules and close out documentation. Page 2 of 6 • Management of construction progress meetings; specialized individual meetings to coordinate third party work and other professional services. Provide meeting minutes for each through City or consultant supplied personnel. • Detailed construction inspection to supplement City personnel including maintaining photographic logs, written daily construction reports, record drawings documenting as -built plan changes. Construction inspection efforts are expected to include structural foundation, wall, bridge substructure and superstructure, vertical building, structural steel, reinforcing steel, masonry, earthwork, paving (concrete and asphalt), flatwork and adherence to approved TCPs/MHTs. • Quantity take -offs and unit pay item verification; prepare independent cost estimates for cost analysis to contract changes. • Analysis of the project schedule and budget with advice on necessary changes or modifications to each, at monthly intervals or more frequently. • Communication liaison to the public, various boards, commissions, City Council and contractor's construction group in a partnership role with the City and contractor's PIO. • Management of the submittal review process including maintenance of submittal review logs (for each project part), submittal review responses, contractor clarifications on comments, routing of responses, review and document management of process. • Management request for information (RFI) process including addressing comments, routing to appropriate design lead and ensuring responses are received by the contractor in a timely fashion to facilitate construction delivery. • Construction material testing services including soils, concrete, asphalt, specialty tests, masonry and others as may be required. All tests will be in accordance with current CDOT and City of Fort Collins testing standards. Specific reference is made to the current version of the CDOT Field Materials Manual and LCUASS. • Assistance in the coordination and communication with local agencies, third parties, utility companies and other stakeholders to ensure their work or interests are addressed within the project schedule and job delivery. • Management of contract changes including review, analysis, recommendations; preparation of change orders and document management. • Record drawing management including tracking jobsite changes, construction details and notes to be used in preparation of as -built plans. Coordination of contractor record drawings for inclusion in one set of final as built drawings for the job. Review final record drawings for accuracy and completeness. • Performing special tests, investigations, or monitoring to fulfill the intent of the FTA, CDOT and the City of Fort Collins inspection program. Providing special inspections and certify: (i) all construction work performed substantially conforms to approved construction contract documents, the contract drawings and has been performed in accordance designated federal, state and City rules and regulations; and (ii) for progress and final inspections, that all construction work substantially conforms to the approved construction documents and has been performed in accordance with applicable provisions of the construction contract documents and other designated rules and regulations. Performing initial, follow-up, and final inspections of work in progress including interim and final measurements for payment. • Monitoring compliance and initiating action preserving safety on the project for all workers and the traveling public. Monitoring jobsite for compliance with approved safety and security plans during construction, testing and pre - operations phases. • Preparation and delivery, not less than once each month a report addressing progress, problems, issues, and concerns with respect to the status of the services and the status of any additional services for this contract. Page 3 of 6 • Management of the permitting process ensuring any necessary contractor obtained permits are identified and procured according to the delivery schedule. Coordinating and assisting with securing City building permits pertaining to the bus stop shelters. • Providing environmental oversight and monitoring as it relates the removal of the PSCO building, and BNSF materials removal and disposal. • Oversight, creation and management of construction punch lists including completion of all items to achieve milestone dates in contract. • Coordinating and management of delivery, installation, and commissioning of equipment, commissioning processes and procedures, and the initial start-up and testing of all systems to confirm compliance with specifications. • Preparation and transmittal of updates to construction activities to the City of Fort Collins Public Information Office. • Updates to existing FTA required plans (PMP, SSC, etc) as necessary throughout construction delivery for the Construction Management sections. Post Construction Phase • Collection and verification of necessary lien waivers, certificates of payment and consents of surety to release final payment. • Management of advertisement and retainage release process coordinated with City personnel. • Compilation and verification of all job documentation including record drawings for transmittal to City personnel. • Participation and management of final safety, testing, commissioning and operator training process to ensure a safe, functional BRT system including ITS integration. • Participation in pre -revenue service operation providing support to City personnel as needed. • Oversight, management and coordination of delivery of keys, manuals, plans and specifications, as -built drawings and operation and maintenance manuals to ensure a complete project. Deliverables Deliverable Due Date Progress Reports Monthly Procurement Procedures/ Plan As Required Shop Drawing Submittals Weekly Schedule Tracking Monthly Construction Contract Change Order Log Monthly Earned Value Report Monthly DBE/MBE/WBE & M/W Workforce Utilization Reports Monthly Contract week look ahead Weekly We will provide status reports, progress reports, and other deliverables as required. We will provide and maintain electronic and paper filing documentation for all reports and deliverables using the City of Fort Collins documentation procedures on a bi-weekly basis. We will maintain a web based document management site (SharePoint) for all construction documentation providing access to all team members including City of Fort Collins personnel. Page 4 of 6