HomeMy WebLinkAbout465997 MICHAEL BAKER JR INC - PURCHASE ORDER - 9957149 (4)Fort Collins
Date: 08/14/2012
Vendor: 465997
MICHAEL BAKER JR INC
165 S UNION BLVD SUITE 200
LAKEWOOD Colorado 80228
PURCHASE ORDER
PO Number Page
9957149 1of2
This number must appear
on all invoices, packing
slips and labels.
Ship To: TRANSPORTATION PLANNING &
281 NORTH COLLEGE
FORT COLLLINS Colorado 80524
Delivery Date: 12/01/2009 Buyer: JOHN STEPHEN
Note:
Line Description Quantity UOM Unit Price Extended
Ordered Price
13 CHANGE ORDER 11 1 LOT EA 7.951.00
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Total
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Fort Collins BRT
Change Order No. 11 Fee Calclulations
8/2/2012
Description
Personnel
Total Fee
Craig Friesen
IJustin Shintaku
Adam Maxwell
Eric Vaughn
Dave Nemovitz
Justin Spanier
$ 158.70
$ 75.03
$ 111.37
$ 71.00
$ 139.22
$ 88.72
Harmony Drainage Outfall
Design of Storm Sewer
4
2
8
$ 1,352.86
Revision of Report
4
4
$ 584.12
Detail of modification to irrigation Structure
2
4
2
$ 879.84
Revision of affected sheets and quantities
1
4
$ 442.70
Documentation of changes
4
1
$ 774.02
Total Additional Fee
$ 4,033.54
Maple and Mason
Revise inlet
1
1
4
$ -
Design storm revisions
4
8
$
Design ramps
1
4
$ 604.18
design crosswalks
4
$ 445.48
modify sheets
2
8
$ 790.74
Create intersection detail sheet
1
4
6
$ 1,030.18
Create jointing sheet
1
4
$ 442.70
modify quantities
1
4
$ 604.18
Total Additonal Fee
1$
3,917.46
Title: 7073 Mason BRT Protect Change order #10
Date: 8-10-12
CONTRACT CHECKLIST FOR NON-COMPETITIVE PROPOSALS (SOLE SOURCE)
Checklist Item
Contract File
Comments
Location
7) Independent Cost Estimate
The City made and documented an
YES
independent cost estimate before receipt of
proposals.
10) Unnecessary Experience and
Excessive Bonding
Unnecessary experience and excessive
NA
bonding requirements were not included in
this solicitation or contract documents.
11) Organizational Conflict of
Interest (OCI)
If there is an apparent or potential OCI the
solicitation contains provisions to eliminate or
mitigate the conflict (e.g. by inserting a clause
NO
that prohibits the contractor from competing
for the follow-on contract to the current design
or research contact) and OCI Certification is
submitted by the contractor.
12) Arbitrary Action
There was no arbitrary action in the
procurement process. (An example of
arbitrary action is when award is made to
NO
other than the contractor who most satisfied
all the City requirements as specified in the
solicitation and as evaluated by staff.
13) Brand Name Restrictions
Brand Name or Equal. When it is impractical
or uneconomical to provide a clear and
accurate description of the technical
requirements of the property to be acquired, a
"brand name or equal" description may be
used to define the performance or other
salient characteristics of a specific type of
property. The City must identify the salient
characteristics of the named brand that
NA
offerors must provide. When using a "brand
name" specification, the City does not need to
reverse -engineer a complicated part to
identify precise measurements or
specifications in order to describe its salient
characteristics. FT A's "Best Practices
Procurement Manual," (BPPM) contains
additional information on preparation of
specifications including examples with
specific language.
14) Geographic Preferences
The solicitation contains no in -State or local
NA
geographic preference except where Federal
statutes mandate or encourage them.
15) Contract Term Limitation
The contract period of performance for rolling
stock and replacement parts does not exceed
five (5) years inclusive of options without prior
NA
written FTA approval. For all other types of
contracts, the procurement file contains
evidence that the contract term is based on
sound business judgment.
18) Award to Responsible
Contractor
The City made a determination that it was
awarding to a responsible contractor
considering such matters as contractor
integrity, compliance with public policy, record
of past performance, and financial and
1. Y
technical resources.
2. Y
1. Appropriate Financial, equipment, facility
3. Y
and personnel. (Y/N)
4. Y
2. Ability to meet delivery schedule. (Y/N)
5. Y
3. Satisfactory period of performance. (Y/N)
4. Satisfactory record of integrity, not on
declined or suspended listings. (Y/N)
5. Receipt of all necessary data from
vendor. (Y/N)
19) Sound and Complete Agreement
This contract is a sound and complete
ORIGINAL CONTRACT DATED
agreement. In addition, it includes remedies
12-1-09
for breach of contract and provisions covering
termination for cause and convenience.
24) Clear, Accurate, and Complete
Specification
A complete, adequate, and realistic
specification or purchased description was
YES
available and included any specifications and
pertinent attachments which define the items
or services sought in order for the bidder to
properly respond.
38) Sole Source if other Award is
Infeasible
The contract file contains documentation that
award of a contract was infeasible under
small purchase procedures, sealed bids, or
competitive proposals and at least one
of the following circumstances applies:
(1) The item was available only from a single
source. (Verify prices are no higher than price
for such item by likely customers.)
(2) Public exigency for the requirement did
YES NUMBER 1
not permit a delay resulting from a
competitive solicitation.
(3) An emergency for the requirement did not
permit a delay resulting from a competitive
solicitation.
(4) The FT A authorized noncompetitive
negotiations.
(5) Competition was determined inadequate
after solicitation of a number of sources.
39) Cost Analysis Required
Cost analysis and profit negations were
performed (initial award and modifications)
And documented for price reasonableness
YES AND IN FILE
was established on the basis of a catalog or
market price of a commercial product sold in
substantial quantities to the general public or
on the basis of prices set by law or regulation.
40) Evaluation of Options
The option quantities or periods contained in
the contractor's bid or offer were evaluated in
order to determine contract award. (To be
NA
eligible for Federal funding, options must be
evaluated as part of the price evaluation of
offers, or must be treated as sole source
awards.
42) Written Record of Procurement
History
The file contains records detailing the history
1. YES
of this procurement. At a minimum, these
2. YES SOLE SOURCE
records include:
3. YES
(1) the rationale for the method of
4. BAKER, FHU AND
procurement,
(2) Selection of contract type,
AECOM REVIEW
(3) reasons for contractor selection or
rejection, and
4 the basis for the contract price.
43) Exercise of Options
The grantee exercised an option on this
contract adhering to the terms and conditions
of the option stated in the contract and
determined that the option price was better
NA
than prices available in the market or that the
option was a more advantageous offer at the
time the option was exercised.
If an option was not exercised under this
contract, check NA.
44) Out of Scope Changes
The grantee amended this contract outside
the scope of the original contract. The
amendment was treated as a sole source
YES
procurement (complying with the FTA
requirements for a justification, cost analysis
and profit negotiation).
45) Advance Payment Provisions
The contractor did not receive an advance
payment utilizing FTA funds and the contract
CORRECT
does not contain advance payment provisions
or, if it did, prior written concurrence was
obtained from FTA.
46) Progress Payment Provisions
The contract contains progress payments
based on costs incurred (as opposed to
percent of completion) and the contract
contains a provision giving the grantee title to
YES
property (materials, work in progress, and
finished goods) for which progress payments
are made. The contract may contain other
security in lieu of obtaining title.
47) Time and Materials Contracts
This is a time and materials contract; the
grantee determined that no other type of
NO
contract is suitable; and the contract specifies
a ceiling rice.
48) Cost Plus Percentage of Cost
This is not a cost plus a percentage of cost
NA
type contract.
49) Liquidated Damages Provisions
This contract contains liquidated damages
provisions and the assessment for damages
NO
is specified in the contract at a specific rate
per day for each day of overrun in contract
time.
50) Piggybacking
1) The file contains: Assignability provisions.
NO
2) The procurement file contains: Price
reasonableness determination.
56) Clauses
This contract contains the appropriate FTA
YES
required clauses.
Excluded Parties Search
YES
EPS run and include in the file.
Purchase Order Terms and Conditions
Page 2 of 2
1. COMMERCIAL DETAILS.
Tax exemptions. By statute the City of Fort Collins is exempt from slate and local taxes. Our Exemption Number is 11. NONWAIVER.
98-04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to
Internal Revenue, Dem'eq Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26, 114 (a). exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the event of a
breach, the acceptance ofor payment for goods hereunder or approval of the design, shall not release the Seller of
Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to defects of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the
damage in transit, may be returned to you for credit and are not to be replaced except upon receipt of wrinen purchaser to insist upon strict performance hereofor any ofits rights or remedies m to any such goods, regardless
instructions from the City of Fort Collins. of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any purported
oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms
Inspection. GOODS are subject to the City of Fort Collins inspection on arrival. hereof.
Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result in 12. ASSIGNMENT OF ANTITRUST CLAIMS.
authorized payment on the part of the City of Fort Collins. However, it is to be understood that FINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust
ACCEPTANCE is dependent upon completion ofall applicable required inspection procedures. violations are in fact home by the Purchaser. Theretofore, for good cause and as consideration for executing this
purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter
Freight Terms. Shipments must be F.O.B., City of Fort Collins, 700 Wool St., Fort Collins. CO 80522, unless acquired under federal or state antitrust laws for such overcharges relating to the particular goads or services
otherwise spmified on this order. If permission is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchaser pursuant to this purchase order.
bill most accompany invoice. Additional charges for packing will not be accepted.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
Shipment Distance. Where manufacturers have distributing points in various pans of the country, shipment is If the Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by the
expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser
shipments are made from greater distance. may cause the work to be performed by the most expeditious means available to it, and the Seller shall pay all
costs associated with such work.
Permits. Seller shall procure at sellers sole cost all necessary permits, certificates and licenses required by all
applicable laws, regulations, ordinances and rates of the stare, municipality, territory or political subdivision where
the work is performed, or required by any other duly constimied public authority having jurisdiction over the work
of vendor Seller further agrees to hold the City of Fort Collins harmless from and against all liability and loss
incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rates
and requirements.
Authorization. All parties to this contract agree that the representatives are, in fact, bona fide and possess full and
complete authority to bind said parties.
LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated
herein set faith and any supplementary or additional terns and conditions annexed hereto or incorporated herein by
reference. Any additional or different terns and conditions proposed by seller are objected to and hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your
promised delivery date as noted. Time is of the essence. Delivery and performance must be effected within the time
stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without
limitation, acceptance of partial late deliveries, shall operate as a waiver of this provision. In the event ofany delay,
the Purchaser shall have, in addition to other legal and equitable remedies, the option of placing this order elsewhere
and holding the Seller liable for damages. However, the Seller shall not be liable for damages as a result of delays
due to causes not reasonably foreseeable which are beyond its reasonable control and without its fault of negligence,
such acts of God, acts ofci,il or military authorities, governmental priorities, fires, strikes, flood, epidemics, wars or
riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the
time when the Seller first received knowledge thereof. In the event of any such delay, the date of delivery shall be
extended for the period equal to the time actually lost by reason of the delay.
3. WARRANTY.
The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable
drawings, specifications, samples and/or other descriptions given, will be fit for the purposes intended, and
performed with the highest degree of care and competence in accordance with accepted standards for work of a
similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the
Purchaser may suffer or incur on account of the Sellers breach of warranty. The Seller shall replace, repair or make
good, without cost to the purchaser, any defects or faults arising within one (I) year or within such longer period of
time As may be prescribed by law or by the terms ofany applicable warranty provided by the Seller aver the date of
acceptance of the goods famished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect
or defective work done or materials furnished by the Seller. Acceptance or use of goods by the Purchaser shall not
constitute A waiver ofany claim under this warranty. Except as otherwise provided in this purchase order. the Sellers
liability hereunder shall extend to all damages proximately caused by the breach ofany of the foregoing warranties
or guamnices, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes to legal terms by written change order.
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to the terms, other than legal terms, including additions to or deletions from
the quantities originally ordered in the specifications or drawings, by verbal or wrium change order. If any such
change affects the amount due or the time of performance hereunder, an equitable adjustment shall be made.
6. TERMINATIONS.
The Purchaser may at any time by written change order, terminate this agreement as to any or all portions of the
goods then not shipped, subject to any equitable adjustment between the parties as to any work or materials then in
progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted
portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made in
favor of the Seller with respect to any goods which am the Sellers standard stock. No such termination shall relieve
the Purchaser or the Seller ofany of their obligations as to any goods delivered hereunder.
7. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment must be asserted within thirty (30) days from the date the change or termination is
ordered.
8. COMPLIANCE WITH LAW.
The Seller warrants that all goods sold hereunder shall have been predated, sold, delivered and furnished in strict
compliance with all applicable laws and regulations to which the goods are subject. The Seller shall execute and
deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to be
incorporated in agreements of this character are hereby incorporated herein by this reference. The Seller agrees to
indemnify and hold the Purchaser harmless from all costs and damages suffered by the Purchaser as a result of the
Sellers failure to comply with such law.
9. ASSIGNMENT.
Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the
prior wrinen consent of the other party.
10. TITLE.
The Seller warrants full, clear and unrestricted title to the Purchaser for all equipment, materials, and items famished
in performance of this agreement, free and clear of any and all liens, restrictions, reservations, security interest
encumbrances and claims fothers.
The Seller shall release the Purchaser and its contractors of any tier from all liability and claims of any nature
resulting from the performance of such work.
This release shall apply even in the event of fault of negligence of the party released and shall extend to the
directors, effects and employees of such party.
The Seller's contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because
such work is performed or caused to be performed by the Purchaser.
14. PATENTS.
R'hmn vet the Seller is required to use any design, device, material or process covered by letter, patent, trademark
or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for infringement
by reason of the use of such patented design, device, material or process in connection with the contract, and
shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason of such
infringement at any time during the prosecution or after the completion of the work. In case said equipment, or
any pan thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of
said equipment or part is enjoined, the Seller shall, at its own expense and at its option, either procure for the
Purchaser the right to continue using said equipment or parts, replace the same with substnmially equal but
noniniringing equipment, or modify it so it becomes noninfrnging.
15. INSOLVENCY.
If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a
receiver or trustee for any of the Sellers property or business, this order may forthwith be canceled by the
Purchaser without liability.
16. GOVERNING LAW.
The definitions ofterms used or the interpretation ofthe agreement and the rights of all parties hereunder shall be
construed under and govemed by the laws of the State of Colorado, USA.
The following Additional Conditions apply only in cases where the Seller is to perform work hereunder,
including the services of Sellers Reprewntative(s), on the premises ofothers.
17, SELLERS RESPONSIBILITY.
The Seller shall carry on said work at Seller's own risk until the same is fully completed and Accepted, and shall,
in case of any accident, destruction or injury to the work and/or materials before Seller's final completion and
acceptance, complete the work at Seller's own expense and to the satisfaction of the Purchaser. When materials
and equipment are furnished by others for installation or erection by the Seller, the Seller shall receive, unload,
store and handle same al the site and become responsible therefor as though such materials and/or equipment
were being furnished by the Seller under the order.
18. INSURANCE.
The Seller shall, at his own expense, provide for the payment of workers compensation, including occupational
disease benefits, to its employees employed on or in connection with the work covered by this purchase order,
and/or to their dependents in accordance with the laws of the state in which the work is to be done. The Seller
shall also carry comprehensive general liability including, but not limited to, contractual and automobile public
liability insurance with bodily injury and death limits of at least S300,000 for any one person, S500,000 for any
one accident and property damage limit per accident of S400,000. The Seller shall likewise require his
contractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his contmetors
employees shall do any work upon the premises ofothers, the Seller shall famish the Purchaser with a certificate
that such compensation and insurance have been provided. Such certificates shall specify the date when such
compensation and insurance have been provided. Such certificates shall spmity the date when such compensation
and insurance expires. The Seller agrees that such compensation and insurance shall be maintained until after the
entire work is completed and accepted.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby assumes the entire responsibility and liability for any and all damage, loss or injury ofany kind
or nature whatsoever to persons or property caused by or resulting from the execution of the work provided for in
this purchase order or in connection herewith. The Seller will indemnify and hold hattnless the Purchaser and any
or all of the Purchasers officers, agents and employees from and against any and all claims, losses, damages,
charges or expenses, whether direct or inducer, and whether to persons or property to which the Purchaser may
be put or subject by reason of any act, action, neglect, omission or default on the part of the Seller, any of his
contractors, or any of the Sellers or contractors officers, agents or employees. In case any suit or other
proceedings shall be brought against the Purchaser, or its officers, agents or employees at any time on account or
by reason ofany act, action, neglect, omission or default of the Seller of any of his contractors or any of its or
their officers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense thereof and to
defend the same at the Sellers own expense, to pay any and all costs, charges, attorneys fees and other expenses,
any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their ofrreeq
agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or
obtained against the property of the Purchaser, or said parties in or as a result of such suits or other proceedings,
the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Seller and
his cOnractors shall take all safety precautions, famish and install all guards necessary for the prevention of
accidents, comply with all laws and regulations with regard to safety including, but without limitation, the
Occupational Safety and Health Act of 1970 and all mles and regulations issued pursuant thereto.
Revised 0311010
C't `,
Planning, Development 8, Transpol-tation
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970.221.GG05
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CHANGE ORDER FORM ,
PROJECT TITLE: Mason MAX BRTProject
PROJECT NUMBER: 400903280.521120.90
CONTRACTOR: Michael Baker Jr., Inc. (PON9957149)
CHANGE ORDER NUMBER: 11
In preparing change orders show in order as separate numbered paragraphs the following
1. Reason for change. 2. Description of change.
3. Change in contract cost. 4. Change in contract lime.
1 &2. This Change Order will Increase the total contract cost pursuant to RFP N7073 dated 12-01-09. See attached
for reason and description of change.
3. The contract cost will Increase by $7,951.00.
There will be no change in contract lime.
ORIGINAL CONTRACT COST
TOTAL APPROVED CHANGE ORDERS
TOTAL PENDING CHANGE ORDERS
TOTAL THIS CHANGE ORDER
ADJUSTED CONTRACT COST
(Assuming all change orders approved)
ACCEPTED BY:
SUBMITTED BY:
f 'G• _1 }
APPROVED BY:
Agent)
cc: City Clerk
Contractor
Purchasing
Project File
$3,052,480.20
$903,691.33
$198,940.92
$7,951.00
$4,163,063.45
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DATE:
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littps://www.epls.gov/epls/search.do 2/15/2012
City of
Fort Collins
DATE: August 10, 2012
TO: Jim O'Neil
FROM: Terry Tyrrell, CPM
Planning, Development & Transportation
Engineering Department
281 North College Avenue
P.O. Box 580
Fort Collins, CO 80522.0580
970.221.6605
970.221.6378 - fax
fcgov.com/4sngineefin9
RE: Mason Corridor (MAX) Bus Rapid Transit Project
Cost Analysis —Baker CO#I I
Michael Baker Jr., Inc. (Baker) requires a supplement for the BRT project due to the addition of
necessary Project related intersection improvements at the Mason/Maple Street intersection that
were not included in the original scope of work. The Harmony Station drainage system will
require a redesign due to unforeseen design conditions. Both these updates are integral to the
Project and required as part of the MAX BRT Construction Project. Attached please find the
proposed Change Order # I 1 from Baker.
The original design of the Maple/Mason intersection did not include cross -walk enhancements.
As BNSF railroad rehabilitates their track section through this area, the cross -walks will be
demolished and will require new concrete cross -walks similar to other intersections within the
Project Corridor with adjacent stations. This work was identified as the Project developed with
BNSF and could not have been anticipated by Baker.
The Harmony Station Drainage System was originally designed, approved and sealed however,
due to late review comments from Fort Collins Loveland Water District (FCLWD), the storm
sewer system needed to be redesigned to accommodate the FCLWD remarks. This work could
not have been anticipated by Baker therefore a change order is warranted.
I have prepared an Independent Cost Estimate (ICE) also attached, which was in the amount of
$8,750.68. In preparing my ICE for this change order, I used previous change order personnel
rates from Baker and compared them to other consultants doing similar consultant work, such as
FHU and ALM, and found Baker's rates to be reasonable. For the ICE, I based the estimated
number of hours to perform this scope of services from my previous experience with Baker and
ALM and other projects of similar complexities. As this portion of the Project already had
technical drawings associated with the redesign areas, the cost were lower than a full design
effort. Baker's request for these services dated August 2, 2012 is $7,951.00. The scope of
services was discussed at length in early June and finalized in a meeting held on Monday July
30, 2012. The City agreed on CO# l l budget of $7,951.00 due to our ICE being $8,750.68,
which is less than the ICE that the City believed to be conservative.
,FLcr of
o`t,Co ins
Baker should be utilized for thisparticular work effort since it would be less cost effective to
have another consultant do supplemental systems design work as Baker has been engaged with
project through Final Design and has technical drawings in the area that needs to be redesigned.
Based on my experience and City Staff input, I believe the requested Change Order #10 for the
amount of $7,951.00 is reasonable for the change order design work necessary at this time. As
such, I recommend approval of this fee estimate.
Terry Tyrrell, PE
Cltvo:
Frt`Collins
Date of Estimate: 1-Jun-12
Contract Type: T&M
Existing Contract or PO (Y/N): Y
Description of Goods (A) or Services (B): B
I have obtained the following estimate from;
Published Price List / Past Pricing (date)
Engineering or Technical Estimate (performed by)
Independent Third Party Estimate (performed by)
Other (specify)
Michael Baker Jr., Inc. - Change Order # 11
Independent Cost Estimate
Mason Corridor MAX BRT Final Design
Provide supplemental consulting services for system design of the Harmony Station Drainage System and
Mason/Maple Intersection Improvements (crass -walks). Baker will update drawings and specifications to include these
Project elements into an amendment to the bid documents. Rates are based on previous contracts and/or CO's with
Baker. Rates are comparable to other consulting firms. OH and Profit were negotiated in the Original Scope of work.
Cost Estimate Details:
(Estimate calculated in US Dollars)
.B Cost of Services, Repairs, or Non -Standard Items
Item/Task:
Materials or Work Description
Other Direct
Costs
Labor
Rate ($)
Total Labor
hours
Allocated
Overhead
SG&A'
Profit
TOTAL
BAKER
Pro" Mgr
$ 141.96
8
1,135.69
Admin
$ 120.20
1
120,20
Civil Engineer
$ 135.60
24
,
Dmina a Engineer
$ 123.35
24
2,960.40
60.40
CAD
$ 80.00
16
1,280.00
Total
8,750.68
'aN4,g. Gerera'ma AEminlshNive Expemes
Signature of Preparers (J a11�
/ Date:
Michael Baker Jr.,
Titc:
d UuiN f.4LAma Bnl:r (brlvvulinir
165 S. Union MO. Suite 200
Lakewood, CO 50228
(720)514-1100
FAX (720) 514-1120
August 2, 2012
Ms. Erika Keeton, PE
Mason Corridor Project Manager
281 North College Avenue
PO Box 580
Fort Collins, CO 80522-0580
Re: Change Order tt 11, Fort Collins BRT
Dear Erika:
Attached please find documentation of additional work for the Mason Corridor BRT project, this additional work
is required due to changes in field conditions after construction documents have been produced. There are two
locations that changes are required:
u The Harmony drainage outfall.
o Intersection work at Maple and Mason
Harmony Drainage Outfall
The final plans that were approved indicated that the electric duct bank would need to be relocated by the City of
Fort Collins. When the City was looking into the relocation, they indicated that the duct bank could not be
relocated and we needed to adjust the pipe. In the interest of getting the plans out to bid, Baker changed the
profile of this outfall without a change order. The change did require the relocation of a Fort Collins Loveland
Water District (FCLWD) waterline. Per scope, Baker provided the City with the information they needed to
coordinate this with FCLWD. The FCLWD contacted Baker directly to get more information and asked for a design
of the relocation. Baker asked FCLWD for their standards and criteria, so the design can meet their needs.
Rather than providing this information, FCLWD required Baker to design and calculate all elements of the
waterline relocation; this includes many items, such as tie -back rods that are routinely handled with standard
design sheets that other agencies provide. Baker was not scoped and did not have all the necessary information
to do such design. The lack of cooperation of FCLWD and time constraints we are under have prompted us to
change the design again. Baker has come up with another solution that will require an additional drop manhole
in the middle of Harmony and modifications to the New Mercer Ditch irrigation structure. We have coordinated
with the new Mercer ditch company and they have agreed to allow unto -modify their structure.
The additional fee we are asking for is to cover our expenses to add a drop manhole in the middle of Harmony,
adjust the pipe profile, detail the irrigation structure modification, revise drainage report and revise and
document all sheets affected by this change.
See attached spread sheet for breakdown of fee
Additional fee: $4,033.54
Maple and Mason Intersection
After plans had been approved and released for bid, the City asked baker to make changes to the design at the
intersection. The City had determined that the design showing the inlet in the southeast quadrant along Mason
to stay in place and the curb and gutter to wrap back into would cause maintenance and serviceability issues.
The City also determined that the existing enhanced crossings and pedestrian ramps were damaged enough to
require replacing.
Baker initially chose to leave the inlet in its current location because relocating it would require modifications to
the system from the inlet to the detention pond as the angle of the pipe between the inlet and manhole would
not work with the relocated inlet. This design was reviewed by City forces and no comments were made.
Because the City feels this, is a faulty design, Baker will make the inlet and associated drainage design changes at
no charge to the City.
The existing enhanced cross walks and associated ramps do meet the City standards and Baker was not notified .
of the City's desire to reconstruct them until after construction documents were released. Baker feels they could
not have anticipated this and as such this work is out of scope. The additional fee we are asking for is to cover
our expenses for layout of new curb ramps and crosswalks, creation of an intersection detail an(] jointing sheets,
•revise existing sheets, quantity modifications and documentation of sheet changes.
See attached spread sheet for breakdown of fee.
Additional fee: $3,917.46
The budget for the original contract is $3,052,480.20. The following change orders have already been processed:
o Change Order #1 was executed March 30, 2010 for Mason BRT MIS Component design services in the
amount of $191,334.91.
o Change Order 42 was executed July 16, 2010 (including: drainage cost estimates, drainage bid alternates,
DTC modifications, Operations Analysis, Raptor survey, bridge rating, RR ROW exhibit support, irrigation
design, PUC support, EA support and Casey Carwash analysis) in the amount of $140,163.11.
o Change Order 43 was executed to extend the contract time through October 21, 2011
• Change Order #4 was executed October 15, 2010 for the McClelland re -design and environmental
re-evaluation services in the amount of $170,723.13.
o Change Order 45 was executed January 3, 2011 for environmental evaluation and testing for the
demolition of the public service building in the amount of $6,669,92.
a Change Order #6 was executed March 2, 2011 (including: MSO design, Prospect trash enclosure, NRRC
and SIT renderings, Dellenbach retaining wall, PSCO demolition plans, add BNSF information to MIS
plans) in the amount of $S2,708.89.
o Change Order #7 was executed March 22, 2011 (including: University Station/CSU changes, Spring Creek
no -rise certification, irrigation at Whole Foods and King Soopers and WQ changes) in the amount of
$57,692.36.
u Change Order 118 was executed February 2, 2012 in the amount of $272,219.25.
o Change Order 49 was executed February 16, 2012 in the amount of $12,179,76.
o Change Order #10 is in process and will be tracked separately.
Change Order #11 in the amount of $7,951.00 brings the total contract value to $3,964,122.53.
Should you have any questions, please contact me at 720-479-3173 or by email• cfriesen@mbakercorp.com.
Sincerely,
MICHAEL BAKER JR., INC.
Craig M. Friesen, PE