The URL can be used to link to this page

Home My WebLink AboutWORK ORDER - RFP - P1149 CONSULTING ENGINEERING SERVICES WTP (6)4 EXHIBIT ‘A’ WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND CH2M HILL Engineers, Inc. DATED: December 24, 2008 Work Order Number: CH-WTF-2012-1 Purchase Order Number: 9i ‘/fi Project Title: Finished Water Metering Project Commencement Date: June 15, 2012, refer to Exhibit D — Schedule Completion Date: December 31, 2012, refer to Exhibit D — Schedule Maximum Fee: (time and reimbursable direct costs): $30,157 refer to Exhibit C— Compensation Project Description: Professional Engineering Services for Water Treatment Facility Finished Water Metering. Scope of Services: Refer to Exhibit B — Scope of Services Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of Exhibits B, C and D are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. cc: Purchasing FCU Water Treatment CH2M HILL Engineers, Inc. Professional: CH2M HILL Engineers, Inc. By: Date: June 20, 2012 City of Fort Colli Submitted B pe al Pr ts anager Date: I Approved by: Utilities Executive Director Date: Approved by: Director of Purchasing & Risk Management (if over $60,000.) Date: WR&T Manager Date: ‘— ‘? Page 1 of 8 Exhibit B - Scope of Services Exhibit 13 to the A( ;RImMEN’l between the (i’l’Y OF F( )RT CCLI INS, COLORADO, a Municipal Corporation, hereinafter referred to as the (‘FlY, and CH2M HILL Engineers, Inc., hereinafter referred to as the PROFESSIONAL, for a project generally described as: Finished Water Metering Project ‘l’he PROFESSIONAL’S services for the project are detailed hereinafter. Finished Water Metering Objective: Provide conceptual design of finished water metering on four primary pipelines that supply finished water to the City of Fort Collins from the Finished Water Reservoirs at the Fort Collins Water Treatment Facility (W’FF). It is understood that the CITY will designate Ms. Lisa Voytko as the primary point of contact with respect to the work performed under this Agreement, with authority to transmit instructions, receive information, and interpret and define CITY policies and decisions relative to elements pertinent to the work covered by this Agreement. Task I - Project Management Task 1.1 - Project Management The PROFESSIONAL’s project manager (PM) will prepare, implement, monitor, and update the project work plan throughout the project. PROFESSIONAL’s PM will prepare and submit to the CITY’s PM, on a monthly basis, a brief cost and schedule status report. The report shall include a narrative description of progress to-date, actual costs for each Task, estimates of percent complete, and potential cost variances. PROFESSIONAL will manage the health, safety and environmental activities of its staff and the staff of its subcontractors to achieve compliance with applicable health and safety laws and regulations. PROFESSIONAL will coordinate its activities with CITY staff, as needed, including periodic telephone status updates. Deliverables: Monthly invoices with project cost and schedule status report (Adobe PDF format). Task 2 — Finished Water Metering Task 2.1 — Finished Water Metering The PROFESSIONAL will evaluate installation of flow meters on four finished water transmission mains leaving the WTF site. Individual transmission mains are currently not Exhibit_A_WO_final_meteringCH-WTF-2012-1 .docx Page 2 of 8 iiiclercd and the CITY must approximate flows for water distribution modeling and consumption. Installation of meters will allow enhanced model calibration, flow monitoring and should aid in the CilY’s conservation goals and advances metering infrastructure (AM I) program by providing additional information regarding leakage or other areas of elevated water use. i’here are four separate transmission mains proposed for metering, these are: • 60-inch diameter prestressed concrete cylinder pipe • 48—inch diameter steel pipe • 42—inch diameter ductile iron pipe • 27-inch diameter reinforced concrete pipe l)iiiereiil pipeline sizes and materials may require a different flow meter selection and installation. The CITY will furnish minimum and maximum flow rates for each meter location to allow PROFESSIONAL to determine velocity conditions. The PROFESSIONAL will evaluate and address the following for each installation: • flow meter type • predicted meter ac(:uracy (based on minimum and maximum flow rates) • flow meter location • meter vault and accessories • installation details • power supply and controls • cathodic isolation! grounding requirements PROFESSIONALS’ electrical and controls subconsultant (Carollo Engineers) will provide electrical and control conceptual plan to provide power and interface with the existing supervisory control and data acquisition (SCADA) system. The evaluation will be based upon existing record drawings and will not include pot-holing. The evaluation will be sufficient for the CITY’s Alternative Project Delivery System Contractor to provide a conceptual cost estimate to the CITY. A recommendation will be made in regards to the project feasibility that will allow the CITY to install flow metering on four finished water transmission mains. PROFESSIONAL will prepare a draft TM and distribute to the CITY in Adobe PDF format for review and comment. Deliverable: Finished Water Metering draft and final TM. Task 2.2 — Finished Water Metering Workshop PROFESSIONAL will prepare and deliver one PowerPoint presentation to the CITY summarizing the analyses and recommendations for each pipeline evaluation. It is assumed that the workshop will be held at the WTF and that up to two PROFESSIONAL staff and electrical and control subconsultant will attend and participate in up to a single two-hour workshop. This workshop will include discussion of the other piping improvements under Task 3.1 PROFESSIONAL shall prepare minutes of the workshop summarizing key discussion topics, decisions, and action items. PROFESSIONAL shall provide workshop Exhibit_A_WO_final_metering_CH-WTF-20 12-1 docx Page 3 of 8 atk’n(Ices a draft copy of the minutes electronically via email for review and comment prior to finalizing. PROFESSIONAL shall incorporate responses to coninwnts provided to prepare final workshop meeting minutes to be submitted electronically to workshop attendees via email in Adobe PDF format. Assumptions Used in Developing this Scope of Services The PROFESSIONAL’s basis for estimating engineering costs for the project is based on the elements included in task descriptions and the following assumptions: 1. CITY will consolidate CITY review comments onto one copy of the draft iNs and forward to the PROFESSiONAL. The PROFESSIONAL will address CITY review comments in preparing the final TM. It is assumed that six (6) hard copies and one electromc copy in Adobe Acrobat format of the final TM will be provided to the CITY. 2. PROFESSIONAL will perform internal review of CITY deliverables. 3. CITY will review draft deliverables submitted by PROFESSIONAL and provide comments in writing or otherwise within two weeks. 4. PROFESSIONAL will provide the CITY with deliverables as defined respectively in this scope of work. 5. Meetings and conference calls will be scheduled at mutually-agreeable date and times. Agendas and meeting summary(ies) will be distributed electronically via email. 6. CITY will provide PROFESSIONAL with suitable access to WTF facilities for purposes of field investigations, photography, and data collection. CITY will provide input on plant operations, operational constraints, and institutional requirements. 7. PROFESSIONAL will rely upon the CITY’s Alternative Project Delivery System Contractor for preparation of the cost estimates. in providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the project, PROFESSIONAL has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, PROFESSIONAL makes no warranty that C1TYs actual project costs, financial aspects, economic feasibility, or schedules will not vary from PROFESSIONAL’s opinions, analyses, projections, or estimates. If CITY wishes greater assurance as to any element of project cost, feasibility, or schedule, CITY will employ an independent cost estimator, contractor, or other appropriate advisor. Exhibit_A_WO_finaLmetering_CH-WTF-2012-1 .docx Page 4 of 8 Exhibit C — Compensation ExhibitA_WO_finaI_metering_CH-WTF-2O1 2-1 .docx Page 5 of 8 riuici IVIaIIaqe,IIWIIL - . nearin eAaTe5 — -- -- --.- - Subtotal Task 1 8 4 0 0 0 0 4 1 2 19 $3306 $70 $0 $3,376 Task 2 4i5lshe Water Metering --.---.....-.--- —., -...---., ---- ----, . - 2.1 Finished Water Meterinc 8 4 16 20 16 64 39 773 . 3195 S13272 S23241 2.2, Finished Water Metering WorkshoC 8 8 — 16 33.470 S69 SO S3,540 Subtotal Task 3 16 12 16 20 16 0 0 0 0 00 $1 3,244 $265 $13,272 $26,750 Total 24 16 16 20 16 0 4 1 2 99 $16,550 $335 $13,272 $30,157 Jotes: — - Ill) Expenses estimated at 2-percent of labor cost. — Task I J?roect Managemen 1.1 ‘•‘-—‘ ---‘•‘-——-- ‘ Arx,,xtixx 4 4 977 97 93 376 tO Coh- E t_CJee 54 C 722:12 Exhibit 0 — Schedule Exhibit_AWOfinaImeteringCH-WTF-2O12-1 .docx Page 7 of 8 ID 2 3 4 5 6 7 8 9 10 11 Exhibit D Schedule Task Name Djration Start finish Predecessors 0 Notice to Proceed 0 cays Fri 76 12 Fri 76 12 Task 1 — Project Management 66 days Fri 76’12 Fri 1015/12 1 Scope Budget;Cost Control 66 days Fri 76 12 Fri 105. 12 1 Task 2— Finished Water Metering 48 days Mon 7/9/12 Wed 9Il212 Task 2.1 — Finished Water Metering 48 days Mon 7/9/12 Wed 9/1212 1FS*1 day Perform Meter Study 27 days Mon 7 9t 2 Tue 6.14 1 2 finalize Draft TM 5 days Thu 8/16/12 Wed 8/22112 11 City Review 10 days Thu 8/23/12 Wed 9/5/127 Finalize TM 5 days Thu 9/6/12 Wed 9/12/128 Submit Final TM 0 days Wed 9/12112 Wed 9/2’12 9 Task 2.2-- Finished Water Metering Workshop 1 day Wed 8/15/12 Wed 8/15/126 June u y Aunust Seotemce CDtooe 520 5.27 63 610 6/17 624 71 78 715 722 729 65 612 8.r9 825 92 99 916 923 932 7/6 r* Task --- 1 Milestone Q External Tasks Pro/act: Piping and Finished Water mete Split Summary W External Milestone De: Mon 7/2112 Progress Prolect Summary Deadline V