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HomeMy WebLinkAbout503377 VISION INTERNET PROVIDERS INC - CONTRACT - RFP - 7365 PFA WEBSITE DESIGN DEVELOPMENT & IMPLEMENTATIPROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation acting on behalf of the Poudre Fire Authority, hereinafter referred to as the "City" and Vision Internet Providers, Inc., hereinafter referred to as "Professional'. WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of fifteen (15) pages, and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Project Schedule contained within Exhibit "D", consisting of one (1) page, and incorporated herein by this reference. 3. Contract Period. This Agreement shall commence July 16, 2012, and shall continue in full force and effect until February 28, 2013, unless sooner terminated as herein provided. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional Services Agreement 7365 PFA Website Design Pagel of 29 CONTENT EDITING Advanced WYSIWYG Editor Style Gallery Paste from MS Word Table Wizard Search and Replace Undo/Redo Spell Checker ADVANCED NAVIGATION MANAGEMENT Automatic Breadcrumbs Link Redirect Connected Pages Navigation Control Content Categories Page Linking Dynamic Drop Down Menus Quick Links Error 404 (Page Not Found) Handling Single -Source Publishing External Link Splash Page Site Search (Google CSE) Friendly URL Manager Sitemap Generator USER EXPERIENCE AND INTERACTIVITY Business Directory Job Postings Calendar System (Monthly, Weekly, News and Newsletters Daily, and Yearly Views) RFP Postings Community Spotlight Rotating Homepage Banners Dynamic Homepage Service Directory Feedback Form Staff Directory Form and Survey Tool Sticky News Frequently Asked Questions Weather Update GovBlog Online Payments Extranet (Members Only DEPARTMENT MANAGEMENT Department -Level Administration Calendar FAQ News Photo Gallery Staff Directory Department -Level Navigation Department -Level Sitemap Dynamic Department Homepages OUTREACH, MEDIA, AND SOCIAL NETWORKING Agenda and Minutes Manager Guest Book Professional Services Agreement 7365 PFA Website Design Page 10 of 29 Audio and Video Embedding2 Bookmark and Share e-Notification Emergency Homepage Alert Event Share Forward to a Friend ACCESSIBILITY Automatic Alt -Tags Dynamic Font Resizing Dynamic Reader Download Links Integrated TwitterTm API OneClick Social Networking"" Photo Gallery RSS FeedReader RSS Feeds visionMobileT"" Google Translation Integration Printer Friendly Pages Table Accessibility Tools This section highlights several of our included interactive components and features that are included in the scope of your project. For a complete list, please refer to page 9. For websites where content authorship and updates are distributed throughout an organization's departments, it is helpful to implement the Approval Cycle where content updates and changes do not go live on the website until one or more persons have approved them. Our clients find that having the Approval Cycle allows website maintenance to be delegated while ensuring consistency throughout the site. This eliminates errors and the posting of inaccurate content. Our Approval Cycle allows you to segment the management of content by groups of users (such as departments), in addition to types of content as determined by the interactive components. Unlike most content management systems available today which restrict you to only two-step workflows such as authoring and publishing, the Vision CMS is extremely flexible allowing you to define as many workflows as you require with as many steps in the approval as you deem necessary! As your work requirements change overtime, you will want the flexibility and scalability of the Vision CMS to customize your current and future approval process needs. The advent of FOIA and Sunshine Laws has placed new requirements on government agencies as they create and maintain websites. Though requirements vary across jurisdictions, archiving documents and website content is fast becoming a necessary feature for all government websites. To help keep your website compliant with these laws, the Archive Bin stores all content deleted from your website, where it can be easily restored to the site or saved for archiving purposes. Coupled with our expired content log, this feature not only meets often - mandated archiving requirements, but also protects your agency from administrative error. With Auto Archiving, your calendar, event, and news items are automatically archived on the website. This archive system helps ensure that information is available for future reference by both your staff and users. 2 Professional does not provide streaming media; however, the Vision CMS is able to embed videos such as YouTube. Professional Services Agreement 7365 PFA Website Design Page 11 of 29 Bookmark and Share The Bookmark and Share component is a Web 2.0 feature that helps you spread your content across the web. It makes it easy for website visitors to bookmark and share your content among their favorite social destinations on the web. This tool allows website visitors to share your content with popular social networking and news sites including Facebook, Twitter, Delicious, Digg, Reddit and MySpace. Calendar System Interactive calendars are a staple of local government websites and are an essential tool for your site's success. The dynamic Calendar System can be used to improve attendance at your events and meetings by making it easier for users to find the types of events important to them. The Calendar System allows staff to create calendars for any department or category your staff chooses. These calendars can share events, preventing duplication of effort. Calendars can be implemented in a user-friendly monthly or yearly format. To assist users further, your website's Calendars will have filtering tools that allow them to find information by month, category, or even departments. This makes it quite easy to locate specific information. Our dynamic Calendar System contains a number of advanced functions including: Recurring events function Automatic archiving Integration with e-Notification component Ability to create and assign filtering categories to events Ability to restrict use of categories by specific staff Ability to control which events to include on the homepage of the site Ability to insert calendar pages anywhere in the site navigation Ability to apply different calendar formats including standard monthly calendar and a listing of events Add to my Outlook, Google, and Yahoo calendars link Automatic event address link to Google Maps for driving directions Automatic RSS feeds NOTE: With the e-Notification component, calendar events may also be broadcast to subscribers via email. Component Manager The Component Manager allows your administrator to create dynamic and user -centric pages. Depending on the settings, content in the page can be automatically displayed and expired without any managerial time from the administrator. For example, the administrator can create a component page displaying events of a particular category and/or department. When an event has expired, it will automatically be placed in a past events view. In addition, for some components, there are multiple views to layout content to enhance users' usability experience. This feature gives you the flexibility to create dynamic content pages in most any area of your website. Community Spotlight Being able to draw attention to important information is a necessity on a local government website. With the Community Spotlight, your website can have a prominent area on the Professional Services Agreement 7365 PFA Website Design Page 12 of 29 homepage that highlights community events, classes, announcements, business opportunities and other information that would be especially important to your residents. Your staff will be able to link Community Spotlight notices to webpages with additional details and change the highlighted item to reflect current community events. Connected Pages Content on your website may be relevant to different departments, and thus may need to appear in different navigation areas throughout the site. Connected Pages, unique to Professional, allows you to create multiple instances of any web page and place them in different areas of the website. Changes made to any instance of a Connected Page are reflected immediately across all other instances, saving your staff precious time and eliminating duplication of effort, while keeping information on the website consistent and easy to find. Department Management Key components on your website, including the dynamic Calendar System, News and Newsletters, Frequently Asked Questions, and Job Postings, are setup to allow end -users to filter through content by department. Additionally, your departments can choose to display their department -specific items on their own custom pages. For example the Parks and Recreation department can have their own events on their own calendar. To provide consistency throughout the site, these department settings are managed in one - central location similar to the Component Category Manager. The Department Manager allows your website administrator to add unlimited departments, rename existing department names, and delete any unused departments from the list. Any change made from this component will automatically be reflected on all department functions throughout the website. Instead of limiting you to a certain number of department entries, this component empowers you with UNLIMITED potential as you maintain your website now and in the future. Emergency Homepage Alert In the case of an emergency, it is extremely important for government and public agencies to reach out to residents in the most efficient way possible. By doing so, potentially lifesaving information reaches those who need it most. Notifying the City's website users is simple with the Emergency Homepage Alert. The notice is easily customized and can be prepared in advance with common evacuation or shelter information. The Emergency Homepage Alert would prominently cover the main area of the homepage so users would not miss it. The screen shot shows the implementation of this in the Yolo County website. e-Notification Increase communication, draw in more repeat users, and get important information out more quickly, using our email based e-Notification tool. Our tool provides a sign-up box allowing users to add their email addresses to receive important notices, and set their preferences for the e- Notifications they would like to receive. Each registration is verified via a confirmation email that the user must respond to in order to complete the registration process. This same mechanism allows each user to change preferences including opting out from subscription lists. To better manage the e-Notification process, your staff can see how many subscribers there are for each category, plus edit subscriber information and export the subscriber database for use in other systems. The best part about our e-Notification tool is that it also integrates with the Calendar, Job Postings, RFP Postings, and News and Newsletter components, giving you the ability to Professional Services Agreement 7365 PFA Website Design Page 13 of 29 broadcast event and news content from your website to your subscribers. There is no need to recreate the content. This integrated approach enables your users to sign up for different types and categories of content on a single subscription page in order to have it delivered directly into their email box. Extranet (Members Only) Professional can implement an Extranet where restricted content is integrated into the main City's website. The restricted content is not viewable by users until they log into the website (i.e. designated staff or elected officials). Once they log in, they will see the additional content within the menus or as an additional section to the main website. When implementing the Extranet, you may want to have different levels of information access. With our Extranet tool, you can define an unlimited number of groups such as designated staff, executive management, and elected officials. Registered users can belong to any number of groups and any number of groups can be associated with most pages in the Extranet. Once implemented, the website visitors will need to log into the website using a username and password to view the secure pages. The basic Extranet tool includes functionality to restrict viewing pages in the navigation of the website. Additionally, the tool offers the ability to restrict viewing content in the News and Newsletters, Calendar, GovBlog, and Staff Directory components. An additional fee applies for implementing Extranet functionality within other interactive components. Form/Survey Tool Interactive forms are the staple of an effective government website. They allow users to communicate and interact with their government at convenient times. Professional's Form/Survey Tool can be used to develop online forms for asking questions, getting feedback, or submitting applications. Keep in mind that these online forms can be used for replicating many paper forms the City uses. The Form/Survey Tool also provides you with the ability to easily create your own online surveys and track the results in real-time. In contrast to the traditional paper survey approach, online surveys are more convenient because they eliminate the time and expense of mailing back responses. Furthermore, you can display the results in several formats, including graphical representations. This allows your staff to aggregate the responses and view them in report format. Along with the ability to create your own online forms, we will also include a set of 12 form templates. You can customize these forms to be used for employment applications, service requests, business license applications, gathering feedback, submitting events to the website's online calendar, and satisfaction surveys. Additionally, your staff can customize these forms for more specific functions. The tool supports fill in the blank, multiple choice, multiple select, and ranking type questions. It also has an export function so you can analyze the results using Excel or any other program capable of importing CSV files. This is a third party tool, so only graphic design may be customized and the Approval Cycle functionality is not available. Forward to a Friend What better way to build traffic to your website than through the Forward to a Friend component. In content rich websites like yours, people will often find information they want to share with others. With the Forward to a Friend component, you can easily forward a page of interest to a Professional Services Agreement 7365 PFA Webste Design Page 14 of 29 coworker, friend or colleague. Additionally, the interactive components will automatically have a link for forwarding to a friend. The simple form asks for both the sender and recipient's email addresses and, if they care to, allows comments to be sent with the page link. The recipient will receive a short email from their colleague directing them to a specific page on your website. This component empowers your online visitors to share information from your website that they find particularly useful. Frequently Asked Questions Frequently Asked Questions (FAQ) are a website staple that visitors have come to expect. While traditional FAQs consist of long lists of questions that may overwhelm users, our component provides a simple and easy way for them to find the information they need. Website visitors are able to browse the list of questions (and answers) by categories you define. Multiple categories may be assigned to each question so that your visitors will be able to find answers based upon the category that best matches what they are looking for. Your staff will also love the feature because our component presents a much simpler solution to creating FAQs. Questions and their associated answers are submitted through a simple and centralized interface. Our component does the rest! Image Library The Image Library is a centralized place where all images used in the website are stored. This saves space because only a single version of each image is used on the entire site. This also provides greater control, as you can restrict the ability to add new images to specific staff members within your organization. Images remain archived when deleted to prevent accidental broken links within the website while the content management system tracks all pages using individual photos to make it easier for you to replace images in individual pages. The Image Library also incorporates several components that make managing images much easier. They include automatic scaling and sizing of photos to the maximum size recommended Section 508 compliance. Integrated TwitterTm API Utilizing Vision Internet's built-in social networking components, your staff will be able to connect with residents like never before. The Vision Content Management System now includes integrated TwitterT API at no additional charge, which allows your staff to send TwitterTM messages through the system. Community members subscribed to TwitterTl^ can instantly receive these messages via cell phone text messages, email and RSS feeds. This is a useful way to get information out to residents quickly - your staff can use the Twitter system to send out critical alerts, emergency notifications, news and event updates, and more. The TwitterTm system can also be used for officials to send "micro-blogs," keeping them in touch with target constituents. Job Postings Job Postings is one of the most popular types of content on local government websites. By posting jobs within the site, you are both attracting possible candidates and averting the flood of telephone inquiries about positions that do not exist. This, of course, keeps your administrative costs down. Our Job Postings component makes posting jobs a snap. Your HR staff fills out a simple form with fields such as position, department, salary, and benefits. Staff can schedule when postings Professional Services Agreement 7365 PFA Website Design Page 15 of 29 go live on the website and when they expire, thus simplifying the process and reducing your administrative time and costs. To make it easy for users, postings can include interactive components for filtering available positions by category, type of position, posting date, and salary. As is normal for all our components, your staff is able to define the categories or classification of Job Postings. NOTE: With the e-Notification component, job postings may also be broadcast to subscribers via email. News and Newsletters By posting news on your site, you will improve communication with your target audiences. Our experience is that news can take many forms, including press releases, newsletters, feature stories, and 'what's new" content. With our News and Newsletters component, each of these types of news can be implemented onto a single section of the website or have their own separate area. To ensure usability for website visitors while providing simplicity for staff, news content is automatically moved to an archive section at a predefined interval after publishing. Website visitors can also browse the archive by category. This is a great way to provide a historical archive while making site administration easy. Additionally, RSS feeds of the News and Newsletters are automatically available to website visitors. NOTE: News and Newsletters integrates with eNotification for broadcasting information to subscribers via email. OneClick Social NetworkingTM The innovative OneClick Social NetworkingTm component will allow your staff to post content to your website and to the most popular social networking sites, such as Twitter and Facebook, with one click - saving your staff precious time and helping you broadcast your news, alerts, events and other notices easily and selectively all across the web. OneClick Social Networking'"' works by generating an RSS feed of each component, which can be connected to Twitter, Facebook and any other tool that allows importing of RSS feeds using a third party service. Our OneClick Social Networking'"" component integrates with the included Dynamic Calendar System, Job Postings, News and Newsletters, and RFP Postings components. Online Payments The Online Payments functionality is a core tool integrated into the content management system, and used by other components requiring online transactions. It would include integration with an online transaction service3 where transaction information would be transmitted securely to a third -party vendor. This vendor would then process the credit card or e-check and transfer the funds from the transaction to your bank account. A recording of each transaction is logged into a local database for reconciliation with the transaction report made available from the vendor. Transactions recorded within the central database would also be associated with the transactions by different applications using the tool. For security reasons, however, credit card information will not be stored into the database. This is an add -on to payment related functions and forms. Transaction based forms and/or functions are an additional cost beyond the Online Payments tool. 3 Our standard online payment service is Authorize.Net. Integration of other services may result in additional fees. Professional Services Agreement 7365 PFA Website Design Page 16 of 29 Photo Gallery Nothing spices up a website like pictures. With our Photo Gallery component, your website visitors can browse through images of your beautiful region and its exciting events. Users can view photo albums defined by your staff, and either look at images via thumbnails or a slide show. Simply upload the image from the Image Library to the new album and add a caption; thumbnails are created and added to pages based upon the predefined template. To make it easier for website users to find photo albums of particular events, the Photo Gallery may be viewed as either a thumbnail display or as a Flash view listing. What a great way to save staff time while livening up your website! RFP Postings To make future Requests for Proposals simpler, easier to manage, and more cost effective, the website can include an RFP Postings where they can be posted along with amendments and updates. Potential vendors can download RFPs in a PDF format. Because RFPs are time sensitive, you can schedule when the RFP posting would be live on the website and when it would be removed, thus ensuring your website is kept up-to-date with minimal staff time required. Additionally the RFP Postings can be integrated with our e-Notification system to alert users by email. Rotating Homepage Banners Rotating Homepage Banners is a great way for you to mix up the design on your site, and ensure that your homepage always looks fresh and inviting. You can easily change the images at any time, and each rotating image can be set to link to a different page on the site, allowing you to use the banner area to highlight special features, events and services. This makes it a great marketing tool for your Authority! RSS FeedReader In contrast to our RSS Feeds feature, which allows users to syndicate content from your website to their readers such as My Yahoo, iGoogle, My MSN etc., the RSS FeedReader allows you to syndicate content from other websites into your website. Syndicated content can vary and be selected by you to include feeds about your overall organization or individual departments, making your website more comprehensive and up-to-date. RSS Feeds RSS (Really Simple Syndication) Feeds keep local residents, potential visitors, and other subscribers up-to-date on important news, events, and announcements from your website. Users can subscribe to your website and receive automatic updates in their RSS readers, mobile phones and personal homepages (such as iGoogle, My MSN and My Yahoo!) as a convenient way of remaining current on community events. Service Directory Key to serving your community is making it easy for them to find the services they need. While we generally recommend organizing information by topic or service in addition to by department and target audience, the interactive Service Directory allows users to filter or search a list of services by category, department, and keyword, thus simplifying the entire process. Professional Services Agreement 7365 PFA Website Design Page 17 of 29 For each service in the directory, you can provide a title and description plus associate the service with contacts in the Staff Directory. Staff Directory It is often difficult for website visitors to find the correct person to contact in a government agency. However, the useful Staff Directory component greatly simplifies this search. It can list all staff persons, departments, even related agencies and partners, along with their contact information and description of their role or area of specialization. Your website users will love the convenience, simplicity, and accessibility; they can easily filter the list of staff based upon name, department, or other criteria determined to be important to them. Additionally, your staff will be pleased that they can make their email addresses available to others without exposing their contact information to spammers. Our component "masks" email addresses so that email -harvesting software used by spammers cannot automatically extract them from your website. Updated and Expired Content Reporting This handy administrative feature provides website administrators a snapshot of website activities. An initial search can display expired content, created or updated content, then can be further filtered by content type or by department. Need to quickly find out what section of your website hasn't been updated for a while? Curious to see which department has been most actively creating new content? The Updated and Expired Content Manager makes website oversight easy! visionMobileTM visionMobileTM dynamically converts all standard web pages and key components, such as the Calendar, News and Newsletters, Job Postings, and FAQs, to your mobile website. Updates remain simple and easy with dynamic posting to the traditional website and the mobile version. Also, intuitive navigation allows users to go through all page levels with ease. Your website will be compatible with all major smart phones including iPhone, Blackberry, Android, Windows Mobile phones and more. In order to implement visionMobileT"', Professional will do the following: • Professional will create a design for the mobile interface. Professional will modify the existing website code to add the ability for the site to detect when a user is visiting from a smart phone and send them to the new mobile format. • visionMobileT"' will be compatible with iPhone OS Safari 4, Android Chrome 4, Windows Mobile OS IE 6, BlackBerry Browser 4.5 and 5.0, Opera Mini 4 and 5, and Palm webOS. • visionMobileT"' may not be compatible with previous or future versions. Weather Update Weather information is often important to visitors of government websites. By offering the local weather on your own site, your online users will come into the habit of regularly visiting it and thus become more familiar with the Authority and all that you have to offer them. For your website, we will implement NOAA or Yahoo weather at no charge. Professional Services Agreement 7365 PFA Website Design Page 18 of 29 Workspace Tired of constantly checking the content management system for content changes needing approval? Built especially to help manage the content publishing process, the Workspace feature provides a central location for website administrators to review pending content changes for your website before they are published. This view is customized to show only the content relevant to you that is ready for publishing approval. You can filter items by content type, review the changes, and approve multiple items — all with this one great feature! Optional Interactive Components and Features In addition to the included interactive components above, we can also offer you a number of additional features. Below are details on some of these options. Please note that because our content management system is so flexible, you may add these at any time in the future for an additional budget. Department Homepage Options From our discussions with you we understand that some of the City's departments may require a unique online presence. A customized look and feel for your departments will serve as an attractive online resource for your users and provide them with the information they need. Please note that, included at no additional charge with your project, we can provide any aspect of the City's organization with its own departmental section of the main City website. The departmental homepage, like all of the City's department homepages, can display specific news items relevant to it that is also posted on the main homepage simultaneously, all without duplication of effort. We will also provide a graphical banner that can be used for your department pages. Since we will provide you with the original design work, your staff will be able to create a distinct banner for any of your departments. As an option, we can provide more banners for an additional cost. Depending on your specific needs, the City may also wish to create a separate, unique online presence for the department. Below are additional options we can offer you: Custom Department Homepage As an option to creating a different website for the City, we can provide you with a Custom Department Homepage, which would create a unique customized look for the department while keeping it as a department within your main site. The design of the department's homepage will be based on the main City website design, and will include the City's main navigation bar across the top, but the content area can be unique for this department, and can include rotating images and dynamic elements such as news and events listings specific to this department. The department's sub -navigation will be displayed on the left side of its custom homepage as it is in standard department homepages. Elements in the header, margins, and Tooter areas can also be different for the department if desired. Additional Site/Custom Design An Additional Site/Custom Design would provide a department with its own individualized and attractive homepage tailored specifically to your users needs. This includes a navigation and design that draws on all of the experience and expertise team while following the main City website's structure for However, while there would be consistency in your website Design could have its own unique look. of Professional's web development consistency of navigation and use. s layouts, an Additional Site/Custom Professional Services Agreement 7365 PFA Website Design Page 19 of 29 Professional: City: With Copy to: Vision Internet Providers, Inc. Poudre Fire Authority City of Fort Collins 2530 Wilshire Blvd., 2nd Floor 102 Remington St. Attn: Purchasing Santa Monica, CA 90403 Fort Collins, CO 80524 PO Box 580 Attn: Steven Chapin, Attn: Tom Hatfield & Eric Fort Collins, CO 80522 President Nelson, Project Managers In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 5. Design, Project Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits and errors and omissions insurance in the amount of $NA. 6. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional a fixed fee not to exceed Fifty -Five Thousand One Hundred Fifty Dollars ($55,150.00). Partial payments based upon the Professional's billings and verification of the completion of the project stages outlined in Exhibits B Rates and Costs, D Project Schedule and C Additional Terms and Conditions are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's Professional Services Agreement 7365 PFA Website Design Page 2 of 29 An Additional Site/Custom Design will provide the same functionality as your main City website since it will use the same backend and have the same interactive components. This means that there is a single Vision Content Management System (VCMS) where all content is stored. Through the use of the Approval Cycle each organization would have access to their own content but could also share content, such as calendar and news items. Professional will also migrate up to 50 pages of content; additional pages may be migrated for an additional budget. Hosting prices will vary according to which option you select. Facilities Directory The Facilities Directory provides citizens with a listing of all types of facilities in the community. Site users are able to search the listing by type (such as parks, recreation centers, and schools) amenities (such as swimming pool, meeting rooms, and kitchen), and capacity. Because the tool is designed to list all facilities in the community, it has a registration form where organizations can put in the necessary information about the facility they have available. Entered information does not become live on the website until after review and approval by your designated administrator. Facilities listed on the directory can also be added to a Google map of your area, providing website visitors with a visual guide to local amenities. Job Applicant Manager With the Job Applicant Manager, website visitors can apply for jobs online by filling out an application and submitting it for a specific job or for possible future positions. The information is stored in a central database, and when submitted for a job, it is emailed to the manager responsible for hiring. HR can generate lists of prospective employees via interactive tools that they can filter by skills, experience, salary requirements, and/or application submittal date. This is the ideal tool if you are filling several positions per month or want to build a database of applicants for future positions. To see an example, please view the details of a Job Posting on the City of Healdsburg site at http://ci.healdsburg.ca.usAndex.aspx?page=124 and click on the Apply Online button. Integration of Third -Party Components and Databases Our content management system can easily work with third -party systems, provided they are web -enabled. This includes applications for: • Class and Facility Reservations Dispatch/Record Management eCommerce and ePayment Employment Applications Permitting Others Most of these types of components can be given the same look and feel as your main website via modifications to the presentation template. For your project, we will provide you with an HTML template that vendors of these third -party components can use. We will also integrate links to these third -party components into the overall website navigation. Professional Services Agreement 7365 PFA Website Design Page 20 of 29 While interfaces to third -party systems are not included within the budget, they are available for an additional fee. We will provide a firm quote for interfaces after analyzing the databases and requirements during the consulting phase of your project. The Vision Process Professional's process consists of six stages. In each, there are formal review and approval points to give you full control of the project and ensure the final website meets your expectations. The Vision Process is explained in the sections below: Stage 1: Vision Stage In the Vision Stage, we work with you to create the vision for your website now and for the future. The Vision Stage emphasizes the objectives of the website and how it supports your overall organizational goals. This vision then guides each subsequent step in the process. To create this vision, we will: Prepare and review a survey document which will focus on goals and objectives. Lead an onsite brainstorming and planning session where we discuss your current website, the results of surveys, the needs of users and staff, and possible approaches for the future. Review your existing website and those of similar government and public agencies. Study examples of other websites you like. Review project goals and timeline. Collect content and materials for the new website. The heart of this stage is defining the vision for the project, setting goals, and timeline to ensure the project's success. Stage 2: Concept Stage In the Concept Stage we realize the vision through: Creation of the information architecture which supports easy access to information. Defining the navigation strategy. Review and recommendation of interactive components and features to ensure streamlined navigation through special types of content. Creation of a conceptual sitemap and categorization of pages. The navigation and information architecture will take into account your current needs plus allow for future expansion and growth. Creation of a homepage layout wireframe that shows the placement of key information and dynamic content. The Concept Stage will conclude with your satisfaction and approval of the homepage layout wireframe. Stage 3: Design Stage In the Design Stage our team continues with the graphic design for your homepage. Our creative ability and expertise allows us to develop a compelling graphic design while maintaining its usability. We work closely with your staff to establish a look and feel that reflects your community. Our world -class designers take the time to create a truly professional design that incorporates graphics, photos, fonts, colors, and other design elements that fit together to create a stunning, harmonious design As part of our process we will provide art direction, design Professional Services Agreement 7365 PFA Website Design Page 21 of 29 review, and up to three unique homepage design concepts for you to choose from. Once the direction is established, we will provide necessary revisions until you are completely satisfied. The Design Stage will conclude with your satisfaction and approval of the homepage design comp. Stage 4: Development Stage During the Development Stage the process continues as we create the interior page design then program the website. Development includes implementation of the Vision Content Management SystemTm and integration of the interactive components and features. Quality is ensured by our extensive experience, testing, and the proven Vision CMSTM. Included in the scope of your project is the content migration of up to 100 pages into the new website. We can provide guidance on the best practices for web content writing and will train your staff on the best approach for migrating additional content. Alternatively, at your request we can provide a price quote to migrate additional pages. Migration is not a simple cut -and -paste process. As part of our migration service, we review the formatting and layout of each page, reformat it using the new site's design styles, and lay it out in a way that conforms to industry best practices for impact and readability. For more information about the Vision Content Management SystemT7'4, please refer to page 9 Stage 5: Quality Assurance, Documentation, and Training Stage While quality assurance is an integral part of every stage of the project, in the Quality Assurance, Documentation, and Training Stage we: Perform extensive functional testing. Review content. Create a custom training manual that incorporates actual screenshots of your site. Provide administrator and content editor training. For your project we will provide a one day onsite training consisting of two sessions; one for your staff representatives on content editor training and the other session for advanced administrator functions including system configuration, system maintenance, reporting, and strategies for future expansion. Note that the custom training manual incorporates screenshots from your website, making it easy for staff to understand and use. It is an excellent reference for new staff to use as well. Stage 6: Launch Stage In the Launch Stage, the website is moved to the production server. Our launch process includes the installation of necessary software, making configuration changes, and transferring code and content. Once transferred, we again go through the final quality assurance process to ensure the site transferred correctly plus do a final check for broken links, Section 508 compliance, and others. The site will be available to the public upon your final approval. Professional Services Agreement 7365 PFA Website Design Page 22 of 29 EXHIBIT B RATES AND COSTS Below is a revised cost for Poudre Fire Authority/PFA's ("City")website. The budget below includes the consulting, project management, graphic design, training, Vision Content Management System'"', and the included interactive components described in our proposal. Additionally, we are adding the following components to your project: • Extranet (Members Only) • Online Payments Dum Gfia w oar ; e .. - Consulting 71 $135 $9,585 Project Management 39 $135 $5,265 Design�� __ 60 $125 $7,500 Design Production. 20 $95 $1,900 Dynamic Programming 112 $135 $15,120 HTML Programming 14 $105 $1,470 Content Migration 33 $85 $2,805 Quality Assurance 26 $105 $2,730 Training/Documentation 51 $125 $6,375 Total not to Exceed $52,750 Also, City is opting to include one year of Website Hosting by Professional at an additional cost of $2,400 for the first year. With Hosting, total Not To Exceed Project Cost is: $55,150.00 Professional is looking forward to building a long-term relationship. As a token of our commitment to your success, we will offer the following services at no cost: Three months free maintenance and support4 Included warranty One Year of Website Hosting Hosting is a service that we provide to many of our clients. Professional can host your website for $2,400 for the first year; however, you are free to host your site in-house or with a third -party provider. In the event that we do not host the website, a onetime $475 fee applies for our technical staff to assist you with the transfer and configuration. There are no additional licensing fees, costs, or penalties for you to host the website on your own server. One Year of Website Hosting 1 $2,40011 4 Up to five hours per month. The three months free offer does not apply to Vision Live, the hosted CMS option. Professional Services Agreement 7365 PFA Website Design Page 23 of 29 Optional Components and Features In our proposal to you, we outlined a number of component options. We offer them to demonstrate our forward thinking. Below is pricing for these options: o• o @Svesm@ I ROW Department Homepage Options Dynamic Department Homepage (Included with base project) $0 Custom Department Homepage (Option #1) $8,150i Additional Site/Custom Design5 (Option #2) $11,975 Facilities Directory $3,730 Job Applicant Manager $7,450 Optional Maintenance and Support Plans Professional is able to provide ongoing website maintenance and hosting services. The following table shows our fee structures for different plans. For a description of our maintenance and hosting services, refer to page 9 of our proposal to you. Optional Maintenance and Support Services Option 1: Hourly Hourly Custom Programming Professional can charge the City for.. Rates I- $135/hr services on an as -needed basis.i IGraphic Design - We believe that this provides a 1$125/hr simple and fair way of charging fori any optional support since you will Webmaster Service - know the specific service you are $105/hr requesting and being charged for. Content Migration - !$85/hr - Option 2: Hours per $110/hr for 3 to 7 In addition to our no -contract, as Optional Support month hrs/mo needed maintenance option, wel and Maintenance Or also offer a Maintenance Plan for a Plans I (defined number of hours per month $100/hr for 8 or more at a lower blended rate. AnyI hrs/mo unused hours can be applied to upgrades and enhancements relevant to your needs. C 5 Hosting for an Additional Site/Custom Design is $50 a month. Professional Services Agreement 7365 PFA Website Design Page 24 of 29 EXHIBIT C ADDITIONAL TERMS AND CONDITIONS 1. City agrees to pay Professional as follows: (i) A payment equal to 10% of the total cost upon completion of on -site consultation; otherwise known as Stage 1: Vision Stage. (ii) A payment equal to 10% of the total cost upon PFA approval of the site map; otherwise known as Stage 2: Concept Stage. (iii) A payment equal to 30% of the total cost upon PFA approval of homepage design comp; otherwise known as Stage 3: Design Stage. (iv) A payment equal to 25% of the total cost upon completion of the Vision Content Management System on a Contractor's server; otherwise known as Stage 4: Development Stage. (v) A payment equal to 25% of the total cost upon completion of the website and PFA approval; otherwise known as Stage 5: Quality Assurance, Documentation, and Training Stage; and Stage 6: Launch Stage. 2. Professional shall provide at no charge, monthly website maintenance and updates ("Maintenance") for up to five hours each month for a period of three months commencing on the date of the website launch. Maintenance beyond five hours per month in the first three months is optional. Optional services and maintenance after the first three months are considered Extra Work as described in Paragraph 3. 3. Additional services not covered in this Agreement and extra hours will be presented to City for approval prior to commencement of work ("Extra Work"). Extra Work will be billed at Professional's prevailing hourly rates, which are currently as follows: Content Migration, $85/hr.; Graphic Production, $95/hr.; Quality Assurance, Testing, Debugging, Technical Support, Webmaster Services, HTML Programming, $105/hr.; Consulting, Project Management, Database Design, Dynamic Programming, $135/hr.; Graphic Design, Training, $125/hr.; Straight flatbed scanning will be billed at $10 per scan. Touch up work to images will be billed at the Graphic Design hourly rate. City shall be responsible for any or all additional fees including, without limitation: photography, stock images, illustration, fonts, scanning, software, applications, online promotion, marketing, copy writing, redesign, change orders, mailings, and fees to any third party vendors if applicable. 4. Professional shall provide for one unique domain, monthly website hosting and database hosting on a shared server ("Hosting") for a period of twelve months commencing on the date of the website launch. Hosting will be billed to City at the rate of $200 per month for a period of twelve months ("Initial Term"). With respect to the Initial Term, unless one party has given written notice to the other party of its intent not to renew this Agreement at least thirty (30) days prior to expiration of the Initial Term, this Agreement will continue in effect on a year-to-year basis thereafter until one party gives written notice to the other of its intent not to renew this Agreement at least thirty (30) days prior to the expiration of any renewal term. If the Term of this Agreement is extended or renewed in accordance with the foregoing, all of the terms and conditions of this Agreement shall continue, unmodified, in full force and effect, until the end of the last applicable renewal or Professional Services Agreement 7365 PFA Website Design Page 25 of 29 extension Term, except that all rates, fees, charges, and compensation payable to Professional hereunder shall be increased by five percent (5%) per year, for each annual renewal period extending the term hereof. 5. City understands and agrees that Professional will develop website frontend to be compatible with Internet Explorer 7.0 and 8.0 and Firefox 3.0 and 3.6. Website backend will be compatible with Internet Explorer 7.0 and 8.0. Website may not be compatible with previous or future versions. Website will be optimized for 1024 x 768 pixels resolution or above. City understands and agrees that the website will be developed with Hypertext Markup Language ("HTML"), JavaScript, and Microsoft ASP.NET ("MS - ASP") interfaced with a database created in Microsoft SQL Server 2005 ("MS -SQL"). City understands and agrees that the website is developed to run on a Microsoft Windows 2008 Server ("MS -Server"). visionMobileTm, if provided under this agreement, will be compatible with iPhone OS Safari 4, Android Chrome 4, Windows Mobile OS IE 6, BlackBe.4 Browser 4.5 and 5.0, Opera Mini 4 and 5, and Palm webOS. visionMobile may not be compatible with previous or future versions. visionMobileTm, if provided under this Agreement, shall include "Powered by Vision Internet" in the Tooter and always be linked to a Professional web page. City is responsible for the costs of all software licensing. City understands and agrees that the website frontend will be designed to be compliant with Section 508 guidelines on accessibility. Content migrated into the website by Professional will also be compliant. Compliance standards will be verified via Watchfire's BobbyTM software prior to Completion. City understands and agrees that website backend and third party tools may not be Section 508 compliant. 6. Limited Warranty: Professional does warrant that all of the deliverables included in this Agreement will be conveyed to City. All programming code developed by Professional within the project is warranted for a period of twelve (12) months from the date of the completion of the website ("Completion"). Professional will create a backup of the website on the date of Completion. If any warranted problem arises while City or its designee is maintaining the website, Professional will restore the website back to its condition as it existed at Completion. If Professional is maintaining and .hosting the website, Professional shall restore the website back to its condition as it existed at the day of the most recent backup. Professional shall only be responsible for any costs associated with correcting any unmodified programming code during this twelve (12) month period following the Completion. Except as expressly set forth in the immediately preceding paragraph, PROFESSIONAL MAKES NO WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, OF MERCHANTABILITY OR FITNESS OF THIS SERVICE FOR A PARTICULAR PURPOSE WHATSOEVER. In no event, at any time, shall the aggregate liability of Professional exceed the amount of fees paid by City to Professional and Professional shall not be responsible for any lost profits or other damages, including direct, indirect, incidental, special, consequential or any other damages, however caused. 7. Professional may use any web pages developed for the City in any of its own promotional materials as examples of its work. City agrees that Professional may place in the website footer an unobtrusive text link reading "Developed by Vision Internet" or the equivalent. Professional's footer text credit shall always be linked to a Professional web page. Professional Services Agreement 7365 PFA Website Design Page 26 of 29 8. Documents & Data; Licensing of Intellectual Property: This Agreement creates a non-exclusive and perpetual license for City to copy, use, or modify for its own use, any and all copyrights, designs, and other intellectual property embodied in this website, which are prepared or caused to be prepared by Professional under this Agreement ("Documents & Data"), to which Professional retains ownership of all intellectual property rights. Notwithstanding anything to the contrary in any of the agreement documents, City understands and agrees that Professional shall retain all right, title, and interest to the Vision Content Management System (also known as the Vision Internet Content Management System, VCMT, VCMS and the Vision Content Management Tool), and Dynamic and Interactive Components. Professional Services Agreement 7365 PFA Website Design Page 27 of 29 EXHIBIT D PROJECT SCHEDULE The table below shows our recommended development and launch schedule along with a list of key deliverables/milestones. Implementation Step Avg. Duration Vision Stage Initial kick-off meeting with the Authority's project manager Survey preparation and review 2 — 4 Weeks Onsite brainstorming and planning session - Concept Stage Creation of Information Architecture Create conceptual sitemap 2 — 4 Weeks Homepage layout witeframe Design Stage Unique, custom graphic design Custom icons, buttons, screen elements, and backgrounds 3 — 4 Weeks Up to 3 Homepage design comps Development Stage Implementation of Vision CMSTm . Integration of interactive components 4-9 Weeks Migration of up to 100 pages of content Quality Assurance, Documentation, and Training Stage Final testing Customized training manual 2 — 3 Weeks Onsite training Soft Launch & Final Launch Move website to production server Completed website 2 Weeks Website goes live. Contractor to host the website. Total estimated time to launch 15 — 26 Weeks The schedule may vary depending on additional components and participant decision times Professional Services Agreement 7365 PFA Website Design Page 28 of 29 EXHIBIT "E" CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the "City") pursuant to this Agreement (the "Agreement"), the Professional hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials. In consideration of access to certain information, data and material (hereinafter individually and collectively, regardless of nature, referred to as "information") that are the property of and/or relate to the City or its employees, customers or suppliers, which access is related to the performance of services that the Professional has agreed to perform, the Professional hereby acknowledges and agrees as follows: That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary. The Professional agrees to treat as confidential (a) all information that is owned by the City, or that relates to the business of the City, or that is used by the City in carrying on business, and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City). The Professional shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City. Further, the Professional shall not use such information to obtain any economic or other benefit for itself, or any third party, except as specifically authorized by the City. The foregoing to the contrary notwithstanding, the Professional understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement, or (b) is required by law, regulation or court order to be disclosed, provided that the request for such disclosure is proper and the disclosure does not exceed that which is required. In the event of any disclosure under (b) above, the Professional shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure. In the event that the Professional ceases to perform services for the City, or the City so requests for any reason, the Professional shall promptly return to the City any and all information described hereinabove, including all copies, notes and/or summaries (handwritten or mechanically produced) thereof, in its possession or control or as to which it otherwise has access. The Professional understands and agrees that the City's remedies at law for a breach of the Professional's obligations under this Confidentiality Agreement may be inadequate and that the City shall, in the event of any such breach, be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law. Professional Services Agreement 7365 PFA Website Design Page 29 of 29 approval of the Professional's actual reimbursable expenses. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Project Drawings. Upon conclusion of the project and before final payment, the Professional shall provide the City with a complete site map of the PFA website and a complete drawing of the website homepage wireframe. 9. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 10. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. Professional Services Agreement 7365 PFA Website Design Page 3 of 29 12. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. , 17. Prohibition Against Employing Illegal Aliens. Pursuant to Section 5-17.5-101, Professional Services Agreement 7365 PFA Website Design Page 4 of 29 C.R.S., et. seq., Professional represents and agrees that: a. As of the date of this Agreement: Professional does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Professional will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Professional shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Professional is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Professional obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Professional shall: 1. Notify such subcontractor and the City within three days that Professional has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Professional shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Professional shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. Professional Services Agreement 7365 PFA Website Design Page 5 of 29 f. If Professional violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Professional shall be liable for actual and consequential damages to the City arising out of Professional's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Professional violates this provision of this Agreement and the City terminates the Agreement for such breach. 18. Special Provisions. Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "B " Rates and Costs, consisting of two (2) pages, Exhibit "C" Additional Terms and Conditions, consisting of three (3) pages, and Exhibit "E" Confidentiality, consisting of one (1) page, attached hereto and incorporated herein by this reference. Professional Services Agreement 7365 PFA Website Design Page 6 of 29 POUDRE FIRE AUTHORITY THE CITY OF FORT COLLINS, COLORADO I � � By: t By: Thomas De int James . O'Neill II, CPPO, FNIGP Fire Chief DiCct r of Purchasing &Risk Management DATE: //a-- DATE: ATTEST: T; 44 City Clerk 114 RM: ATTEST: A/- Corporate Secretary TS AL . Vision Internet Providers, Inc. By: Title: C CORPORATE PRESIDENT OR VICE PRESIDENT Date: b ` >C1 ) (Corporate Seal) Professional Services Agreement 7365 PFA Website Design Page 7 of 29 EXHIBIT A SCOPE OF WORK Following is the Scope of Work for the Poudre Fire Authority/PFA ("City")website to be performed by Vision Internet Providers, Inc. ("Professional"). In this document the words 'We", "us", and "ours" refer to Professional. The words "you", "your' and "yours" refers to City. Implementation of the website will include: Attractive Design: A website design that reflects the City, draws people in, and makes it immediately obvious that the website is the best place to get information and access resources. Intuitive Navigation: Information should be easy to find with the most important information accessible from the homepage to make it easier for website visitors. Vision Content Management SvstemTM: The City should also implement a proven content management system to facilitate content updates by non -technical staff throughout the City. Integrated Interactive Components and Features: Interactive components and features will make the website more engaging while improving usability and simplifying content updates for staff. Integrated Web 2.0/Gov 2.0: Your new website should include Web 2.0 features such as RSS feeds, Google Maps and integrated OneClick Social NetworkingTm with Twitter and Facebook to enable more immediate, fluid and targeted communications to your audiences. Integration of Third -Party Components and Databases: Existing web -applications and databases should be incorporated to the new website. Each of these recommendations is discussed in more detail in the sections that follow. City will have a design that makes it stand out among cities on both a regional and national basis. The City's website will be inviting, easy to use, and will reflect your unique identity. This will be accomplished through the following design characteristics: Creative design that reflects your community and creative design elements that capture the essence of the City. Highly functional layout that makes important information available from the homepage and pages throughout the site. Photos and collages of the area the City serves. Consistent look and feel throughout the site to make it easier for website visitors to navigate the site and find information they need. Section 508 Compliance making it accessible to persons with disabilities. Easy to use drop down menus helping users to quickly understand navigation and locate information with the least amount of clicks. Professional Services Agreement 7365 PFA Website Design Page 8 of 29 Breadcrumbs showing the user's current path to let them know exactly where they are on the website. For your website, we recommend organizing information by department, topic, and/or target users. Professional's approach allows users to find information in the variety of ways that are most important to them. This is because content is available through multiple "paths" making it simple for users to search the site regardless of their preferred method. The City's website will utilize VCMS which was created in Microsoft ASP.NET and SQL Server. Upon final payment, Professional will provide City with the source code for City's own use. Notwithstanding anything to the contrary in any of the agreement documents, City understands and agrees that Professional shall retain all right, title, and interest to the Vision Content Management System (also known as the Vision Internet Content Management System, VCMT, VCMS and the Vision Content Management Tool), and Dynamic and Interactive Components. VCMS includes numerous Web 2.0/Gov 2.0 features built in. These helpful and handy features include RSS feeds, "Bookmark & Share" links, and more. In addition to the creative design, effective navigation, and easy to use VCMS, we will provide the City with interactive components for managing special types of content. The Interactive Components to be utilized are: SITE ADMINISTRATION AND SECURITY Approval Cycle Archive Bin Audit Trail Log Automatic Content Archiving Content Review and Publishing Component Manager Content Scheduling Document Central Email Address Masking Image Library 1 Included with Professional hosting. Link Library Multiple File and Image Uploading Role -Based Security Submission Validation (reCAPTCHA) Recycle Bin Updated and Expired Content Reporting Web Traffic Statistics1 Workspace Professional Services Agreement 7365 PFA Website Design Page 9 of 29