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Home My WebLink About382272 LEOTECK ELETRONIC CORP - PURCHASE ORDER - 9123912PURCHASE ORDER PO Number Page City. Of///�� 9123912 1 of 7 C/' rt Collins ns This number must appear ,�—,J`-' ` " on all invoices, packing slips and labels. Date: 07/10/2012 Vendor: 382272 Ship To: TRAFFIC OPERATIONS LEOTECK ELECTRONIC CORP CITY OF FORT COLLINS 726 S HILLVIEW DR 626 LINDEN STREET MILPITAS California 95035 FORT COLLINS Colorado 80524 Delivery Date: 07/09/2012 Buyer: JOHN STEPHEN Note: Line Description Quantity UOM Unit Price Extended Ordered Price Horizonal White Bar - RR LED 2 LS 88.4000 176.80 12" White Bar- 2 Vertical White Bar - RR LED 2 LS 88.4000 176.80 12" White Bar 3 White Triangle - RR LED 2 LS 89.3000 178.60 12" White Triangle a Pedestrian Countdowns - LED 48 LS 124.9500 5,997.60 16x18 HM CD Per Quote CFC6.21.12 For Mason Street Conversion Project In addition to the City of Fort Collins Standard Purchase Order Terms and Conditions, the following Federal clauses apply to this purchase order. 1. NO FEDERAL GOVERNMENT OBLIGATION TO THIRD PARTIES (1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written V City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 16 ZiI:-: I— =. lo=,�, go I0 agl M AWM NOTES: W. 7 iim Na 27 m aYROaJ to the Im bYart Wear,at it m m ft ow. Bert iet 1-9 m 9eeP Rne Itaa 2S tMr M a.- na. TS an..r mW m .nM W kep d.. not. 73 O 72 mM City of F`6rrt Collins Traffic ` Operations Price Analysis Worksheet Name of Contractor: Traffic Signal Controls Product: Railroad Signal LEDs. Analysis: The price submitted by Leotek is reasonable ($53Z20). Total bid values between the nett lowest quote (AM Signal) and Leotek differed by approximately 30% ($155.60). The highest bid (Traffic Signal Controls) was approximately 48% higher ($255.30) than the low bid. The current bid reflects an increase in cost of approximately 29% compared'to prior purchases of LEDs (same.quantities would have cost $378.06). Leotek.quoted a30-45 day delivery which is reasonable. Price Analysis was conducted based on one or more of the following (documentation attached). ® Written quotations from 2 or more vendors AM Signal $ 687.80 Leotek $ 532.20 Traffic Signal Controls $ 787.50 ❑ Documented phone quotations (indication contact person, phone number) ❑ Published price lists from 2 or more vendors ® Previous purchases by Fort Collins of same or similar tems(s) from this or another vendor Prior Purchases Quantity 2011 Price Current Low Bid. Cost Difference Horizontal White Bar 2 $ 126.00 $ 176.80 $ 50.80 Vertical White Bar 2 $ 126.00 $ 176.80 $ 50.80 White Triangle 2 $ 126.00 $ 178:60 $ 52.60 TOTAL $ .378.00 $ 532.20 $154.20 ® Comparison to in-house estimate Estimate Quantity Estimated Cost Current Low Bid Cost Difference Horizontal White Bar 2 $ '160.00 $ 176.80 $ 16.80 Vertical White Bar 2 $ 160.00 $ 176.80 $ 16.80 White Triangle 2 $' 160.00 $ 178.60 $ 18.60 TOTAL $ 480.00 $ 532.20 $ 52.20 ❑ Other � Fr� !-- trs, Product Traffic Signal LED, horizontal white bar Traffic Signal LED, vertical white bar Traffic Signal LED, white triangle Price Analysis .Analysis Details: (Estimate calculated. in US Dollars) Cost of, Standard Items Engineering Prior City of Advanced .Estimate Purchase Loveland Traffic 2. $ 160.00 $ 126.00 $ 154.60 $ - 2 $ 160.00 $. 126.00 $ 154.00 $ - 2 $ 160.00 $ 126.00 $ 154.00 $ - $ 480.00 $ 378.00 $ 462.00 $ - -9.8% -29.0% -13.2% $ (52.20), $ (154.26) $ (70.20) AM Signal Gades Ft Leolek `; Northwest $ 22850 $ - 17680 $ - $ '228.50 $' 17680- $ - $ 230.80 f$ $ " 178.60 $ $ 687.60' $ $ 632.20 $ - 29.2% $ 155.80 Traffic Signal Controls. Low - Prior Low - Estimate $ 262.50 3 50.80 S. 16.80 $ 262.50 $ 50.80 $ 16.80 $ 262.50 $ 52.60. $, 18.60 $ 787.50 $ 154.20 $ 52.20 48.0% $. 255.30 JOGNA Sivial, Inc, Representing quality manufacturers of traffic related equipment June 22, 2012 City of Fort Collins Various Traffic Equipment and Devices Option 1— Opticom - NO BID Option 2 - Pedestrian Poles — Total $6, 106.70* 9935 Titan Prink Circle Littleton, CO 80125 Tel: 720-348-6925 Fax: 720-348-6950 Quantity 3 — 15' aluminum pedestrian pole "dark bronze" $286.75 ea. $860.10 Quantity 10 —10' aluminum pedestrian pole "dark bronze" $192.45 ea. $1,924.50 Quantity 20 - aluminum pole caps "dark bronze: $16.98 ea. $339.60 Quantity 15 — aluminum pole bases "dark bronze" $136.50 ea. $2,047.50 Quantity 15 — aluminum pole collars "dark bronze" $62.35 ea. $935.00 *Anchor Bolts (if need) set of 4 (not included in price above) $31.75 ea. Option 3 —Traffic Signal Housings — ITE Specifications —Total $7, 645.00 Quantity 40-3-section, 12" yellow aluminum heads with ctb and visors $170.65 $6, 826.00 Quantity 26-3-section, 12" black aluminum louvered back plates $31.50 $819.00 Option 4 —Signal Head Hardware —SOP (top/bottom) —Total $960.00 Quantity 15 — Yellow Side of Pole 1 bracket" (sp-5420) $64.00 ea. $960.00 Option 5 — Signal Head Hardware — Pe/co Astro Brac — Total $3,268.20 Quantity 26 — 3 section astro brac with bands $125.70 ea. $3,268.20 Option 6 — LED's — ITE Specification/Buy American Certification — Total $5,803.50 Quantity 31 — 12" Green Incandescent Ball $56.25 ea. $1,736.00 Quantity 31 — 12" Yellow Incandescent Ball $55.00 ea. $1,705.00 Quantity 31 - 12" Red Incandescent Ball $43.75 ea. $1,356.25 Quantity 14 —12" Yellow Arrow $51..25 ea. $717.50 Quantity 7 - 12" Red Arrow $41.25 ea. $288.75 Option 7 — Transit LED's — ITE/MUTCD Specification — Total 7.80 Quantity 2 — 12" Transit/RR Signal LED —; Horizontal White Bar $114. ea.r228. Quantity 2 — 12" Transit/RR Signal LED — Vertical White Bar $114.25 ea. Quantity 2 - 12" Transit/RR Signal LED — Triangle White $115.40 ea. :$230.80 Option 8 — Countdown Pedestrian Signals — ITE Specification/Buy America Certification Total $7,560.00 Quantity 48 — 16" Countdown Pedestrian LED with Glare Resistant Face $157.50 $7560.00 OPTION 9 — Blank Out Signs — ITE/MUTCD specification with Auto Dimming — Total determined by selection Quantity 3 — 24"X 24" No Right Turn Symbol (R3-1) $2,695.00 ea $8,085.00 Quantity 12 —12"X 24" TRAIN— Single stroke — white LED $1,970.00 ea $23,640.00 Double stroke — white LED $2, 200.00 ea $26,400.00 Option 10 — Pedestrian Signal Housing — ITE Specification — Total $8,611.20 Quantity 32 — Left Clamshell, Yellow — Aluminum (no Zcrate) $179.40 ea $5,740.80 Quantity 16 — Right Clamshell Yellow -Aluminum (no Zcrate) $179.40 ea $2,870.40 Option 11 — Pedestrian Push Buttons Station/Signs — Total $4,563.20 Quantity 48 — Pe/co 8"X 12" PB Station w/Cable Guide, Yellow $78.40 ea $3, 763.20 Quantity 20 — Push Button for walk sign 9X12: Right (R10-3) $16.00 ea $320.00 Quantity 30 — Push Button for walk sign 9X12 Left (R10-3) $16.00 ea $480.00 Thanks for the opportunity to quote this material All materials quoted are ITE/MUTCD and USA Manufactured with the exception of the Transit LED's. Pricing good through August 15, 2012 All Pricing Includes Freight Please contact me with any questions or concerns. Best Regards, Maria Gravina Sr Sales Representative 303-506-0141 Maria@amsignalinc.com ® The Leader in Electro-Optics Technology LEOTEK a subsidiary company of UTEIIIZ13 LED CORE Technology 726 S. HillviewDrive I Milpitas, CA 95035 Telephone: 408.380.17881 Facsimile: 4MS18-8128 Email:sales@leotek.com Website:www.leotek.com CONFIDENTIAL PROJECT QUOTATION ARRA Quote: ❑+ Yes ❑No Project Name: City of Fort Collins - Quote Request for Materials (Groups 6,7,8) Quote Number. CFC6.21.12 Project Location: Citywide Date: 6.21.12 Quoted To: City of Fort Collins Issued By: Kim Konte Contact: Britney Sorensen Bid Number: Quote Request Phone: 970.416.2268 Bid Date: 6/22/2012 Customer: See.Above Contact: See Above Phone: See Above Track Bid Tabulation: [-]Yes, QNo Competitive Quote: Ores; ONO Valid For This Bid Only: (Dyes ❑No Terms Freight: FOB Destination Delivery: 30-45 Days ARO Credit: Net 30 Days Warranty:,Standard Warranty Agreement applies, unless otherwise noted. Payment: Net 30 Pricing: Valid for term of contract if awarded. Expiration: Quote valid 30 days. Sales Tax: N/A Exclusions: None taken. Products meet Buy America and latest ITE specifications (where applicable) ZC hj-&,05 Quote rf 4F' 'C Date a C01VT t#4S, /IYG, 06/19/12 Quote No.: 13978 255 Un t# 100 Weaver Park Road Sales Person : Tenkely, David Longmont, CO 80504 Customer No.: FORC (303) 772-2787 Fax: (303) 776-1270 TSC Job Number: Y13978 Ship Via: Fort Collins, City Of F.O.B, Origin Attn: Accounting Department g P O Box 580 Terms: Net 30 Fort Collins, CO 80522-0580 Quote Expires: 09/17/12 CeCebrating 29 years of Customer Service Quantity I Item Number Description Unit Price i Amount 15.000 SMH-190904ELLSALOY Side. of Post, All Ells $ 61.40 $ 921.00 Yellow; Universal Hub Plates ------ - ---- ---- $ $ 26 SMH-19112503WS0059 Sky Bracket, 3-Section $ 97.50 $. 2535.00 59" Band w/ 46" Pole 31 D-LED-12GBTXL 12" Green Ball, Tinted XL $ 35.32 $ 1094.92 ETL & ITE Compliant 31 D-LED-12YBTXL 12" Yellow Ball, Tinted, XL $ 33.32 $ 1032.92 ETL & ITE Compliant 31 D-LED-12RBTXL 12" Red Ball, Tinted XL $ 27.50 $ 852.50 ETL & ITE Compliant 14 D-LED-12YATXOD 12" Yellow Arrow, Tinted $ 32.19 $ 450.66 Omni, ETL & ITE Compliant 7 D-LED-12RATXOD 12" Red Arrow, Tinted $ 31.88 $ 223.16 Omni, ETL & ITE Compliant -------------- ------------ $ 2 433-3W22-C121-NQ01 $ Horizontal White Bar 12" LED 2 433-2W22-C121-NQ01 $ Vertical White Bar 12" LED 113�—$ 262.50 ScheduCe an .Appointment to See the New Above Ground Detection (Intersector) Verbal E Mail Fax Estimated Lead Time ❑ One Week 0 2-3 Weeks 30-45 Days Authorized Signature Quote [A1'Tt.?4FFI ' S/GNRL t,�G�dNTRlaL9, maQuote Date: 06119/12 No.: 13978 255 Weaver Park Road Unit# 100 Sales Person : Tenkely, David Longmont, CO 80504 Customer No.: FORC (303) 772-2781 Fax: (303) 776-1270 TSC Job Number: Y13978 Ship Via: Fort Collins, City Of Attn: Accounting Department F.0.B. Origin P O Box 580 Terms: Net 30 Fort Collins, CO 80522-0580 Quote Expires: 09/17/12 CeCebrating 29 YearS of OlStomer Service Quantity i Item Number Description Unit Price Amount 2 433-4W22-C121-NQ01 $ 131.25 $ 262.50 White Triangle 12" LED ---------------- ----------- S S 48 PEDS-9 Y CD 2011 Pedestrian Signal, Yellow $ 258.20 $ 12393.60 2011 ITE Countdown Module Clamshell Mount ------ -------------------- $ $ 3 Trans -Tech LED Sign $ 2650.00 $ 7950.00 24" x24" No Right Turn Symbol with Sun Visor 12 Trans -Tech LED Sign $ 1049.42 $ 12593.04 12"z24"Train Sign with Sun Visor ------------------- --------- $ $ 32 PEDS-SIG YA CLAM DBA Pedestrian Signal, Empty $ 125.00 $ 4000.00 Yellow Aluminum, for Clam Aluminum Door, No- Lens 32 PEDS-CLAM Y Clamshell Assembly, Yellow $ 0.00 S 0.00 Aluminum LEFT lllltll -------------------------- $$ 16 PEDS-SIG YA CLAM DBA Pedestrian Signal, Empty $ 125.00 $ 2000.00 Yellow Aluminum, for Clam Aluminum Door, No Lens Schedu[e an.appointment to See the New Above Ground Detection (Intersector) Estimated Lead Time Verbal E Mail Fax 0 ❑ ❑ ❑ One Week ❑ 2-3 Weeks ❑ 30-45 Days Authorized Signature of F01f� , vt�r5. Date of Estimate: 6/18/2012 Contract Type: Material Bid Existing Contract or PO (Y/N): N Independent Cost Estimate Description of Goods (A) or Services (B); Provide Pedestrian Countdown Signals per City of Fort Collins specifications for the Mason two-way conversion 1 have obtained the following estimate from: Prior City of Fort Collins Traffic Operations Jobs, City of Loveland current bid,CDOT Pricing Agreement Published Price List / Past Pricing (date) Current as of 6118/2012 Engineering or Technical Estimate (performed by) Britney Sorensen Independent Third Party Estimate (performed by) Britney Sorensen Other (specify) Cost Estimate Details: (Estimate calculated in US Dollars) Ouantit Cost(Weal Cost S/ea Cost (S/ea) 1 ity Data Source 2: City Data Source 9: Engineering =Collins or of Loveland Cunen COOT Pricing Product Estimate Pricing Agreement) Pedestrian Countdown Si nal '48 S 9.600.00 0 S 8,400.00. S 9,600.00 Souice Notes 1: Prior. City of Fort Collins purchase (12/6/11) 2: Current Pricing for City of Loveland (4/1/12) 3: CDOT Pricing Agreement (through 5/31/12) 0 ,AA1 I � / .Signature of Preparer: � Lades Sq� �� • a1'e1s�a.'^�. INVOICE P.O. BOX 9003 WICHITA, KANSAS 67277 PH. (316) 9431219 FAX (316) 943-8829 ^ 10058864-IN4 1:6 BILL TO SHIP TO FItR!4,c t?f611 ITY OF FORT COLLINS CITY OF FORT COLLINS %,-.CRAFFIC P.O. BOX 580 / �0 OPERATIONS FORT COLLINS, CO 80522 0� 626 LINDEN STREET A SERVICE CHARGE OF I-h%PER MONTH A A 3DAYSS PAST T o A LCCOUNTS FORT COLLINS, CO 80524 WILL BE DUE A OVER. (ANWAL RATE 18%) S.O. >E CUST P.O. TERMS SHIP DATE I . ATE SHIP VIA TAX EXEMPT NO. PAGE NO: 0044186. 3211069 NET 30 12/6/2011 12/6/2011 US ROAD OUT OF STATE 1 COLOR00 ITEM OTY. ORD. OTY SHIP. .O B. DESCRIPTION UNIT EXT 00001 36.0000 36.0000 0.0000 PS7-CFF1-26A 235.00 8.460.00 LED LENS. GTt SERIES FULL PED HAND 8. FULL MAN FOR ICC SIGNAL WITH ORANGE COUNT DOWN TIMER W/ 9" NUMERALS 6 PREEMPTION CIRCUITRY "' WE NOW HAVE THE ABILITY TO EMAIL A COPY OF YOUR INVOICE. IF YOU WOULD LIKE TO TAKE ADVANTAGE OF THIS SERVICE, PLEASE SEND YOUR EMAIL INFORMATION TO: hreitenbach@gadestratltc.com AND WE WILL BEGIN SENDING YOUR INVOICES ELECTRONICALLY. Not Invoice: 8.460.00 Freight: 0.00 Sales Tax: 0.00 Invoice Total: 8,460.00 SPECIAL INSTRUCTIONS City of art Collins PURCHASE ORDER PO Number Page 9123912 2 of 7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. 2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS (1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq . and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. (2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate. (3) The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. 3. ACCESS TO RECORDS AND REPORTS Access to Records - The following access to records requirements apply to this Contract: A. Where the Purchaser is not a State but a local government and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor agrees to provide the Purchaser, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized representatives including any PMO Contractor access to Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311. B. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. C. The Contractor agrees to maintain all books, records, accounts and reports required under this contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case Contractor agrees City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 e.IHnKro hw AMSimal ( Aaemted TrafOc /raeuni I - fwnmuaucbkm ftmum B S " tteme h<m DeftrI uJul Eat QbI um t,umde<CaR I C m n"I UMt Price 1 14*M can I OeYn Tra4 UMf Prior FatfMee can I 0a . 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SI-S It 5000 L'1 .+ :'w M1 - 4"4'kV: a) SerPke Cape Na. 4s. capn walree. black 115E RH« mmsfi,m n 25W xta. i-:.'n: rr,�ss_w.. as wtaaaacfim, sertem tyke Np. moo.. m.eeea, .em r]NIN«trawl n sW 49 OWk Syst.CabWAA138 II 1000 0.65 23weeks -S 041 f 410W '44W/ea 4=re4: -T- sD SmM UDa w'eeaR 1O3 Rawa w/Emma-<U SNia, rwNtlutle llE, USE rlMe]a3xc u IaW �, A_. � Y C on1P1l'-+ Ihl ��.}p. sl 11WSA 4pawk"m taka lsL 6-W. NEa bt, ra aaa,,t aaiewe ioc.fll BEIOFN. IO49R u IODD- 52 Rbfr tkibl moor nMe 6<alrl n nool I S 0.21 S 420.00 s3 Fb«Uwk- 4aroarnW t2 <ewt If ]000 '. S O.]3 S aW.W fi:i�in.wi SS Fber . W mane title 2acaw, II NOO $ 028 $ 56000 fvf:p 55 FbY ktin emcee <ab4 a8 count 11 2000 0.n $ ]W.W tva--. r 56 1WTE[6<aMuttw Mn«a wra PN EN1K/m p I SWp 5 owls 4,100.W "* +t•rI I ] r < �g Nq W i OT ' DEPARTM116Vr OF TRXVSPORTATIOU JUN 0 7 2011 NOTICE OF AWARD COLORADO DEPARTMENT OF TRANSPORTATION AWARD NUMBER: 311000196 (THIS IS NOT A PURCHASE ORDER, SEE NOTE BELOW) Re: Invitation For Bid # HAA 09-073-TW Period Covered: 'May 15, 2009 thru May 31„ 2012 Option to renew for 0 years VENDOR NO. 1001923 INVOICE TO: Invoice address on Purchase Order for Colorado State VENDOR NAME: Traffic Signal Controls, Inc. Agencies, Institutions. and political subdivisions ADDRESS: 255 Weaver Park Road - 9100 Longmont, CO 80501 CONTACT: David Tenkely PHONE: (303) 772-2787 FAX NO: (303) 776-1270 DELIVERY: Stock to 45 days MATERIAL GROUP NUMBERS: 550-88 ' .. Traffic Signal Equipment Vendor to provide Signal.Heads_and LEDS, per your response to,CDOT Solicitation Number HAA 09-073-TW: Items will be,ordered by and delivered to'CDOT Traffic Sections as indicated below: L. COOT Region 1 Traffic Shop 18500 East Colfax Avenue Aurora, CO 80011 3. CDOT Region') Traffic Shop 606 South 9"' Street Grand Junction, CO 81501 5. COOT Region 5 Traffic Shop 20581 Highway 160 Durango, CO 81 101 Items and pricing listed below: Line - Bid Item. l 12". LED-120 VAC Red;Ball ` 2 12" LFD 120 VAC Yellow Ball 3 12" LED 120 VAC Green Ball 4 12" LED 120 VAC Red Arrow 5 12" LED 120 VAC Yellow Arrow 6 12" LED 120 VAC Green Arrow 7 8" LED 120 VAC Red Ball 8 8" LED 120 VAC Yellow Ball 2. COOT Region 2 Traffic Shop 10 Monarch Lane Pueblo, CO 81004 4. COOT Region 4 Traffic Shop 1420 2"a Street Greeley, CO 80631 6. COOT Region 6 Traffic Shop 2000 South Holly St. Denver, CO 80222 New Contract Price S 44.00 S 63.00 $54.00 S 45.00 S 52.00 S 57.00 S 37.00. S 62.00 1 i 9 8" LED 120 VAC Green Ball $ 52.00 10 12" LED 12 VDC Red Ball $ 62 00 I F 12" LED 12 VDC Yellow Ball $79.00 12 16" LED Hand/Man Pedestrian Signal $ l 13.00 - 1 16' LED Hand/Man/Countdown _ Pedestrian Si"nal $20000 I �gn=lack or Yellow Aluminum 12xl2xl2 with visors $132.00 15 Signal, Black or Yellow Aluminum 12xI2x12 with visors, lens and reflectors . $223.00 16 : Signal, Black or Yellow Aluminum 12x12 with visors, Green Left Arrow and Yellow Left Arrow lens and reflectors $161.00 17 Signal, Black or Yellow Aluminum 12x 12x 12 Signal Heads with visors, Green Left Arrow, Yellow Left Arrow and Red Left Arrow lens and reflectors S237.00 18 Signal, Black or Yellow Aluminum 12xl2x12 with visors and LEDs S307.00 19 Signal, Black or Yellow Aluminum 12x12 Signal Heads with visors, Green Left Arrow and Yellow Left Arrow LEDs S208.00 20 Signal, Black or Yellow Aluminum 12x12x12 Signal Heads with visors, Green Left Arrow, Yellow Left Arrow and Red Left Arrow LEDs $305.00 21 Signal, Black or Yellow Poly 12xl2xl2 with visors $119.00 22 Signal, Black or Yellow Poly 12xl2xl2 with visors, lens and reflectors $193.00 23 Signal, Black or Yellow Poly 12xl2 With visors, Green Left Arrow and Yellow Left Arrow lens and reflectors $141.00 24 Signal, Black or Yellow Poly 12x12x12 Signal Heads with visors, Green Left Arrow, Yellow Left Arrow and Red Left Arrow lens and reflectors $208.00 25 Signal, Black or Yellow Poly 12x 12x12 With visors and LEDs S282.00 26 Signal, Black or Yellow Poly 12x12 Signal Heads with visors, Green Left Arrow and Yellow Left Arrow LEDs $193.00 27 Signal, Black or Yellow Poly 12xl2xl2 Signal Heads with visors, Green Left Arrow, Yellow Left Arrow and Red Left Arrow LEDs $274.00 28 Signal, Black or Yellow Aluminum 8x8 with visors S81.50 29 Signal, Black or Yellow Poly 8x8 with Visors $ 48.50 30 Backplate, Black, Louvered Aluminum Three Section $ 25.00 31 Backplate, Black, Poly "Three Section $ 22.00 32 Backplate, Black, Louvered Aluminum Five Section Side -by -Side $ 89.00 33 Backplate; Black, Louvered Alurninum �� = � 000 Five Section "Doghouse: $ 64.50 34 Backplate, Black, Poly Five Section "Doghouse" S 77.00 35 Pedestrian Signal, Black or Yellow, Serrated Openings, Incandescent S158.00 36 Pedestrian Signal, Black or Yellow, Serrated Openings, LED, Hand/Man S201.00 37 Pedestrian Signal, Black or Yellow, Clam Shell Left of Pole, Incandescent S210.00 38 Pedestrian Signal, Black or Yellow, Clam Shell Left of Pole, LED Hand/Man $235.00 39 Pedestrian Signal, Black or Yellow, Clam Shell Right of Pole, Incandescent S210.00 40 Pedestrian Signal, Black or Yellow, Clam Shell Right of Pole, LED Hand/Man $235.00 41 Tunnel Visor 12.inch Black or Yellow, Aluminum $15.00 42 Louvered Tunnel Visor 12 inch Black Or Yellow, Aluminum S22.00 43 Tunnel Visor 8 inch Black or Yellow, Aluminum S14.00 44 Pedestrian Signal, Black or Yellow, Serrated Openings, LED, Countdown $302.00 45 Pedestrian Signal, Black or Yellow, Clam Shell Left of Pole, Countdown $340.00 46 Pedestrian Signal, Black or Yellow, Clam Shell Right of Pole, Countdown $3,10.00 47 Tunnel Visor 12 inch Black or Yellow, Poly $12.00 48 Tunnel Visor 8 inch Black or Yellow; Poly $8.00 Conditions of Award: Award is made to above referenced vendor for supplying the commodity/service specified above and on any attached supplementary pages per bid specifications to be ordered on an "as needed" basis for the period \,lay 15. 2009 through Nlay 31, 2012, with'NO RENEWAL REMAINING. This award is in year 3of 3 possible year's total. Prices shall be firm through the first 12 months of award. Requests for any proposed price changes after the first 12 months must be submitted along with supporting documentation,.to CDOT Purchasing, a minimum of sixty (60) days prior to the proposed effective date of such change. A.new award notice will be issued for each additional. renewal year that CDOT selects. EITHER PARTY MAY CANCEL ON 30 DAYS WRITTEN NOTICE. NOTE THIS AWARD IS A NOTICE OF INTENT TO PURCHASE ONLY. VARIOUS CDOT PERSONNEL AS NEEDED WILL ORDER MATERIALS. MATERIAL ORDERED BY CDOT THAT COST M00.00 OR MORE PER ITEM, OR AGGREGATE, MUST BE ORDERED VIA PURCHASE ORDER. OTHER COLOR.ADO STATE AGENCIES, INSTITUTIONS OR POLITICAL SUBDIVISIONS MAY ORDER MATERIALS BASED ON THIS AWARD. AGENCIES OTIfER THAN CDOT ORDERING MATERIAL. BASED ON THIS AWARD MUST ORDER VIA THEIR OWN PURCHASE ORDER SYSTEM*- CDOT WILL ONLY BE RESPONSIBLE FOR MATERIAL ORDERED AND RECEIVED BY IT. N� QUANTITIES ARF. GUAR.*\. TEED AS A RESULT OF THIS .\WARD OUANTITIRS ORDERED WILL BE BASED UPON ACTUAL REQUIREMENTS. Please direct inquiries on this award to CDOT Approved By: Detrica `' Trish" Wilson Procurement Office. Phone: (303) 757-9782 Purchasing Agent Fax: (303)751.9669 3 Fort Collins Traffic Operations Price Analysis Worksheet Name of Contractor: Leotek Analysis: The price submitted by Leotek is reasonable ($5,997.60). Total bid values between the next lowest quote (AM Signal) and Leotek differed by approximately 25% ($1,562.40). The highest bid (Traffic Signal Controls) was more than double ($12,393.60) the low bid. The current bid reflects a decrease in price for the Pedestrian Countdown Signals since our last purchase ($11,280). Leotek quoted a 30-45 day delivery which is reasonable. Price Analysis was conducted based on one or more of the following (documentation attached). ® Written quotations from 2 or more vendors AM Signal $ 7,560.00 Leotek $ 5,997.60 Traffic Signal Controls $ 12,393.60 ❑ Documented phone quotations (indication contact person, phone number) ❑ Published price lists from 2 or more vendors ® Previous purchases by Fort Collins of same or similar items(s) from this or another vendor ® Comparison to in-house estimate ❑ Other ty of Fort r� 1s Product Countdown Pedestrian Signals Engineering Prior CDOT Price Estimate Purchase Agreement 48 $ 9,600.00 $ 11.280.00 $ 9,600.00 -60.1% -88.1% -60.1% $ (3,602,40) $ (5,282.40) $ (3,602.40) Price Analysis Analysis Details: (Estimate calculated in US, Dollars) Cost of Standard Items Advanced Traffic AM Signal Gades $ - $ 7,560,00 $ -26.1 % $ (1,562A0) Traffic Signal Northwest Controls $$ L75.�97.66 - $ 12.393.60 _-106.6% $$ (6,396.00) Low - Low - Prior Estimate $ (5,282.40) $ (3,602.40) err ® Sign.a.l, Inc. Representing quality manufacturers of traffic related equipment June 22, 2012 City of Fort Collins Various Traffic Equipment and Devices Option 1 - Opticom - NO BID Option 2 - Pedestrian Poles - Total $6,106.70* 9935 Titan Park Circle Lilileron, CO 80125 Tel: 720-348-6925 Fax: 720-348-6950 Quantity 3 - 15' aluminum pedestrian pole "dark bronze" $286.75 ea. $860.10 Quantity 10 -10' aluminum pedestrian pole "dark bronze" $192.45 ea. $1, 924.50 Quantity 20 - aluminum pole caps "dark bronze: $16.98 ea. $339.60 Quantity 15 - aluminum pole bases "dark bronze" $136.50 ea. $2,047.50 Quantity 15 - aluminum pole. collars "dark bronze" $62.35 ea. $935.00 *Anchor Bolts (if need) set of 4 (not included in price above) $31.75 ea. Option 3 - Traffic Signal Housings - ITE Specifications - Total $7,645.00 Quantity 40-3-section, 12" yellow aluminum heads with ctb and visors $170.65 Quantity 26-3-section, 12" black aluminum louvered back plates $31.50 Option 4 -Signal Head Hardware -SOP (top/bottom) -Total $960.00 Quantity 15 - Yellow Side of Pole 1 bracket" (sp-5420) $64.00 ea. $960.00 Option 5 - Signal Head Hardware - Pe/co Astro Brac -Total $3,268.20 Quantity 26 - 3 section astro brae with bands $125.70 ea. $3; 268.20 Option 6 - LED's - ITE Specification/Buy American Certification - Total Quantity 31 - 12" Green Incandescent Ball $56.25 ea. $1,736.00 Quantity 31 - 12" Yellow Incandescent Ball $55.00 ea. $1, 705.00 Quantity 31 - 12" Red Incandescent Ball $43.75 ea. $056.25 Quantity 14 -12" Yellow Arrow $51.25 ea. $717.50 Quantity 7 - 12" Red Arrow $41.25 ea. $288.75 Option 7 - Transit LED's - ITE/MUTCD Specification - Total $687.80 $6, 826.00 $819.00 $5, 803.50 Quantity 2 - 12" Transit/RR Signal LED - Horizontal White Bar $114.25 ea. $228.50 Quantity 2 - 12" Transit/RR Signal LED - Vertical White Bar $114.25 ea. $228.50 CULC�L�UIc/Y1 S Quantity 2 - 12" Transit/RR Signal LED — Triangle White $115.40 ea. $230.80 Option 8 — Countdown Pedestrian Signals — ITE Specification/Buy America Certification Total $7,560.00 Quantify 48 — 16" Countdown Pedestrian LED with Glare Resistant Fac $157.50 $7560.00 OPTION 9 — Blank Out Signs — ITE/MUTCD specification with Auto Dimming — Total determined by selection Quantity 3 — 24" X 24" No Right Turn Symbol (R3-1) $2, 695.00 ea $8,085.00 Quantity 12 —12"X 24" TRAIN — Single stroke — white LED $1,970.00 ea $23, 640.00 Double stroke — white LED $2,200.00 ea $26,400.00 Option 10 — Pedestrian Signal Housing — ITE Specification — Total $8,611.20 Quantity 32 — Left Clamshell, Yellow — Aluminum (no Zcrate) $179.40 ea $5, 740.80 Quantity 16 — Right Clamshell Yellow -Aluminum (no Zcrate) $179.40 ea $2,870.40 Option 11 — Pedestrian Push Buttons Station/Signs — Total $4,563.20 Quantity 48 — Pelco 9" X 12" PB Station w/Cable Guide, Yellow $78.40 ea $3, 763.20 Quantity 20 — Push Button for walk sign 9X12: Right (R10-3) $16.00 ea $320.00 Quantity 30 — Push Button for walk sign 9X12 Left (R10-3) $16.00 ea $480.00 Thanks for the opportunity to quote this material. All materials quoted are ITE/MUTCD and USA Manufactured with the exception of the. Transit LED's. Pricing good through August 15, 2012 All Pricing Includes Freight Please contact me with any questions or concerns. Best Regards, Maria Gravina Sr Sales Representative 303-506-0141 Maria@amsignalinc.com uu&do-i�ms The Leader in Electro-Optics Technology MM11 a subsidiary company of LITEL11 LED `�RE�E'N'1-°Technology 726 S. HillviewDrive I Milpitas, CA 95035 Telephone: 408.380.1788 1 Facsimile: 408-518-8128 Email: sales@leotek.com Website: www.leotek.com CONFIDENTIAL PROJECT QUOTATION Project Name: City of Fort Collins - Quote Request for Materials (Groups 6,7,8) Project Location: Citywide Quoted To: City of Fort Collins Contact: Britney Sorensen Phone: 970.416.2268 Customer: Contact: Phone: See Above See Above See Above. ARRA Quote: DYes ❑No Quote Number: CFC6.21.12 Date: 6.21.12 Issued By: Kim Konte Bid Number: Quote Request Bid Date: 6/22/2012 Track Bid Tabulation: [--]Yes ONO Competitive Quote: DYes ❑No Valid For This Bid Only: Dyes ❑No Terms Freight: FOB Destination Delivery: 30-45 Days ARO Credit: Net 30 Days Warranty: Standard Warranty Agreement applies, unless otherwise noted. Payment: Net 30 Pricing: Valid for term of contract if awarded. Expiration: Quote valid 30 days. Sales Tax: N/A Exclusions: None taken. Products meet Buy America and latest ITE specifications (where applicable) Wue ffumS Quote [♦ TRAFFIC J►S/GNAL SEAN Date: 06/19/12 ♦ ROLS, INC. Quote No.: 13978 255 Weaver Park Road Unit# 100 Sales Person : Tenkely, David Longmont, CO 80504 Customer No.: FORC (303)772-2787 Fax: (303) 776-1270 TSC Job Number: Y13978 Ship Via: Fort Collins, City Of Attn: Accounting Department F.O.B. Origin 9 P O Box 580 Terms: Net 30 Fort Collins, CO 80522-0580 Quote Expires : 09/17/12 CeCebrating 29 yearn of Customer Service Quantih/ ;Item Number Description Unit Price i Amount 2 433-4W22-C121-NQ01 $ 131.25 $ 262.50 White Triangle 12" LED ------- -- ---- - --- --------- S S 48 PEDS-9 Y CD 2011 Pedestrian Signal, Yellow $ 258.20 S 12393.60 2011 ITE Countdown Module Clamshell Mount ---- --------------------- $ $ 3 Trans -Tech LED Sign $ 2650.00 $ 7950.00 24"x24" No Right Turn Symbol with Sun Visor 12 Trans -Tech LED Sign $ 1049.42 $ 12593.04 12"x24" Train Sign with Sun Visor 32 PEDS-SIG YA CLAM DBA 32 PEDS-CLAM Y Pedestrian Signal, Empty Yellow Aluminum, for Clam Aluminum Door, No Lens ClamshellAssembly, Yellow Aluminum LEFT IIIIIII 16 PEDS-SIG YA CLAM DBA Pedestrian Signal, Empty Yellow Aluminum, for Clam Aluminum Door, No Lens S $ $ 125.00 S 4000.00 $ 0.00 S 0.00 $ 125.00 $ 2000.00 sckeduCe an .Appointment to See the Ne-w .Above Ground Detection (Intersector) Verbal E Mail Fax Estimated Lead Time [] One Week 2-3 Weeks 30-45 Days Authorized Signature City of F.�ort Collins PURCHASE ORDER PO Number Page 9123912 3of7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price to maintain same until the Purchaser, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR 18.39(i)(11). D. FTA does not require the inclusion of these requirements in subcontracts. 4. FEDERAL CHANGES Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract. 5. TERMINATION a. Termination for Convenience The City may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the Government's best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the City to be paid the Contractor. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the manner the City directs. b. Termination for Default If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the City may terminate this contract for default. Termination shall be effected by serving a notice of termination on the contractor setting forth the manner in which the Contractor is in default. The contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the City that the Contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the City, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a termination for convenience. c. Opportunity to Cure The City in its sole discretion may, in the case of a termination for breach or default, allow the Contractor 30 days in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions If Contractor fails to remedy to The City' s satisfaction the breach or default of any of the terms, covenants, or conditions of this Contract within [ten (10) days] after receipt by Contractor of written notice from the City setting forth the nature of said breach or default, the City shall have the right to terminate the Contract without any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude the City from also pursuing all available remedies against Contractor and its sureties for said breach or default. d. Waiver of Remedies for any Breach In the event that the City elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by the City shall not limit the City's remedies for any succeeding breach of that or of any other term, covenant, or condition of this Contract. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 1 J Ala-V V 5- 7�� . Small Purchase of: (6-rc w`1" CONTRACT CHECKLIST FOR SMALL PURCHASES Checklist Item Contract File Comments Location 7) Independent Cost Estimate The City made and documented an independent cost estimate before receipt of proposals. 9) Unreasonable Qualification Requirements Nd . This solicitation did not contain unreasonable requirements placed on firms in order for , them to qualify to do business. 11) Organizational Conflict of Interest (OCI) If there is an apparent or potential OCI the solicitation contains provisions to eliminate or mitigate the conflict (e.g. by inserting a clause that prohibits the contractor from competing for the follow-on contract to the current design or research contact) and OCI Certification is submitted by the contractor. 12) Arbitrary Action There was no arbitrary action in the C. a7,Lw4 C,r procurement process. (An example of arbitrary action is when award is made to other than the contractor who most satisfied all the City Requirements as specified in the solicitation and as evaluated by staff. 13) Brand Name Restrictions Brand Name or Equal. When it is impractical or uneconomical to provide a clear and accurate description of the technical requirements of the property to be acquired, a S "brand name or equal" description may be used to define the performance or other salient characteristics of a specific type of property. The City must identify the salient characteristics of the named brand that offerors must provide. When using a "brand name" specification, the City does not need to reverse -engineer a complicated part to identify precise measurements or specifications in order to describe its salient characteristics. FT A's "Best Practices Procurement Manual," (BPPM) contains additional information on preparation of specifications including examples with specific language. 14) Geographic Preferences The solicitation contains no in -State or local geographic preference except where Federal Aj Q statutes mandate or encourage them. 15) Contract Term Limitation The contract period of performance for rollingti %� stock and replacement parts does not exceed five (5) years inclusive of options without prior written FTA approval. For all other types of contracts, the procurement file contains evidence that the contract term is based on sound business judgment. 23) Price Quotations Price or rate quotations were obtained from /^ an adequate number of qualified sources. 24) Clear, Accurate, and Complete Specification A complete, adequate, and realistic " I specification or purchased description was available and included any specifications and pertinent attachments which define the items or services sought in order for the bidder to properly respond. 41 ) Cost or Price Analysis Either a cost analysis or a price analysis was performed and documented. The price was determined to be fair and reasonable. Price reasonableness based on: Price quotations. Previous purchase. Current price list or advertisement. Value Analysis — copy in file. 42) Written Record of Procurement History \ The file contains records detailing the history & /,oy of this procurement. At a minimum, these records include: (1) the rationale for the method of procurement, (2) Selection of contract type, (3) reasons for contractor selection or rejection, and 4 the basis for the contract price. Excluded Parties Search EPS run and include in the file S Excluded Parties List System Page 1 of 1 Search - Current Exclusions IEPLS Search I Resources >Advanced Search > Multiple Names > Exact Name and SSN/TIN > MyEPLS > Recent Updates > Browse All Records View Cause and Treatment Code Descriptions > Reciprocal Codes > Procurement Codes > Nonprocurement Codes Agency & Acronym Information > Agency Contacts > Agency Descriptions > State/Country Code Descriptions OFFICIAL GOVERNMENT USE ONLY > Debar Maintenance > Administration > Upload Login Search Results for Parties Excluded by Firm, Entity, or Vessel : Leotek State: COLORADO Country : UNITED STATES As of 09-Jul-2012 6:50 PM EDT Save to MyEPLS Your search returned no results. Back New Search Printer -Friendly > Search Help >Advanced Search Tips > Public User's Manual >FAQ > Acronyms > Privacy Act Provisions > News System for Award Management > (SAM) Reports >Advanced Reports > Recent Updates > Dashboard Archive Search - Past Exclusions > Advanced Archive Search > Multiple Names > Recent Updates > Browse All Records Contact Information > For Help: Federal Service Desk https://www.epls.gov/epls/search.do 7/9/2012 Fort Collins PURCHASE ORDER PO Number Page 9123912 4of7 This number mus7appear on all invoices, p slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price 6. CIVIL RIGHTS REQUIREMENTS Civil Rights - The following requirements apply to the underlying contract: (1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue. (2) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract: (a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL),regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (3) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. 7. DISADVANTAGED BUSINESS ENTERPRISE (DBE) a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The agency' s overall goal for DBE participation is 9.9 %. A separate contract goal [has not] been established for this procurement. c3. o'r�-ems City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 PURCHASE ORDER PO Number Page City Of 9123912 5 of 7 ' `t Collins This number must appear ` on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT -assisted contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as City of Fort Collins deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph ( see 49 CFR 26.13(b)). The successful bidder/offeror will be required to report its DBE participation obtained through race -neutral means throughout the period of performance. c. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor' s receipt of payment for that work from the City of Fort Collins . In addition, is required to return any retainage payments to those subcontractors within 30 days after incremental acceptance of the subcontractor' s work by the City of Fort Collins and contractor's receipt of the partial retainage payment related to the subcontractor' s work. d. The contractor must promptly notify City of Fort Collins whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of City of Fort Collins. 8. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1 F, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any City of Fort Collins requests which would cause the City of Fort Collins to be in violation of the FTA terms and conditions. 9. GOVERNMENT -WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor is required to verify that none of the contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945. The contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into. By accepting this purchase order, the vendor or contractor certifies as follows The certification in this clause is a material representation of fact relied upon by the City of Fort Collins. If it is later determined that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City of Fort Collins, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier Invoice Address: City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com PO BOX 580 Fort Collins, CO 80522-0580 Fort of PURCHASE ORDER PO Number Page 9123912 6 of 7 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price covered transactions. 10. ENERGY CONSERVATION REQUIREMENTS Energy Conservation - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. U City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill 11, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Total Invoice Address: $6,529.80 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Tennis and Conditions Page 7 of 7 I. COMMERCIAL DETAILS. 11. NONWAIVER. Tax exemptions. By statute the City of Fon Collins is exempt from state and local taxes. Our Exemption Number is 98-04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of Failure of the Purchaser to insist upon strict Performance of the terms and conditions hereof, failure or delay to Internal Revenue, Denver, Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26, 114 (a), exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the event of it breach, the acceptance of or payment for goods hereunder or approval ofthe design, shall not release the Seller of Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to defects of any of the warranties or obligations of this purchase order and shut[ not be deemed a waiver of any right of the damage in transit, may be returned to you for credit and are not to be replaced except upon receipt of written Purchaser to insist upon strict performance hereofor any of its rights or remedies as to any such goods, regardless instructions from the City of Fort Collins, of when shipped, received or accepted, as nt any prior or subsequent default hereunder, nor shall any purported oral modification or rescission of this purchase order by the Purchaser operate as it waiver of any of the Icons Inspection. GOODS are subject to the City of Fort Collins inspection on arrival. hereof. Final Acceptance. Receipt of the merchandise, services or equipment in response to this order con result in 12. ASSIGNMENT OF ANTITRUST CLAIMS. authorized payment on the part of the City of Fact Collins. However, it is to be understood that FINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust ACCEPTANCE is dependent upon completion ofall applicable required inspection procedures. violations are in fact home by the Purchaser. Theretofore, For good cause and as consideration far executing this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter Freight Terms. Shipments must be EO.B., City of Fort Collins, 700 Wood St., Fort Collins, CO 90522, unless acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services otherwise specified on this order. If permission is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchaser pursuant to this purchase order. bill must accompany invoice. Additional charges for packing will not be accepted. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. Shipment Distance. Where manufacturers have distributing points in ,various parts of the country, shipment is If the Purchaser directs the Seller to correct nmrconforming or defective goods by a date to be agreed upon by the expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser shipments are made from greater distance. may cause the work to be perfnaced by the most expeditious means available to it, and the Seller shall pay all costs associated will, such work. Permits. Seller shall procure at sellers sole cast all necessary permits, certificates and licenses required by all applicable laws, regulations, ordinances and rules of the state, municipality, territory or political subdivision where the work is performed, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Seller further agrees to hold the City of Tom Collins harmless from and against all liability and loss incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rules and requirements. Authorization. All parties to this contract agree that the representatives are, in fact, bona fide and possess full and complete authority to bind said parties. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terns and conditions stated herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by seller are objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your promised delivery date as noted Time is of the essence. Delivery and performance must be effected within the time stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without limitation, acceptance ofpanial late deliveries, shall operate as a waiver of this provision. In the event ofany delay, the Purchaser shall have, in addition to other legal and equitable remedies, the option ofp[acing this order elsewhere and holding the Seller liable for damages. However, the Seller shall not be liable for damages as a result of delays due to causes not reasonably foreseeable which are beyond its reasomble control and without its fault of negligence, such acts of God, acts ofeivil or military authorities, governmental priorities, fires, strikes, flood, epidemics, wars or riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the time when the Seller first received knowledge thereof. In the event of any such delay, the date of delivery shall be extended for the period equal to the time actually lost by reason of the delay. 3. WARRANTY. The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable drawings, specifications, samples and/or other descriptions given, will be fit for the purposes intended, and performed with the highest degree of care and competence in accordance with accepted standards for work of a similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the Purchaser may suffer or incur on account of the Sellers breach of warranty. The Seller shall replace, repair or make good, without cost to the purchaser, any defects or faults arising within one (I) year or within such longer period of time as may be prescribed by law or by the terms of any applicable warranty provided by the Seller after the data of acceptance of the goods famished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect or defective work done or materials furnished by the Seller. Acceptance or use of goods by the Purchaser shall not constitute a waiver of my claim under this warranty. Except as otherwise provided in this pumhose order, the Sellers liabil iry hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties or guarantees, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal terms by written change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes to the terms, other than legal terms, including additions to or deletions from the quantities originally ordered in the specifications or drawings, by verbal or written change order. If any such change atfecs the amount due or the time of performance hereunder, an equitable adjustment shall be made. 6. TERMINATIONS. The Purchaser may at any time by written change order. terminate this agreement as to any or all portions of the goods then not shipped, subject to any equitable adjustment between the parties as to any work or materials then in progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted portion of the goods andfor work, for incidental or consequential damages, and that no such adjustment be made in favor of the Seller with respect to any goods which are the Sellers standard stock. No such termination shall relieve the Purchaer or the Seller of any of their obligations as to any goods delivered hereunder. 7. CLAIMS FOR ADJUSTMENT. Arts, claim for adjustment most be asserted within thirty (30) days from the date the change or termination is ordered. 8. COMPLIANCE WITH LAW. The Seller warrants that all goods sold hereunder shall have been produced, sold, delivered and famished in strict compliance with all applicable laws and regulations to which the goods are subject. The Seller shall execute and deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to be incorporated in agreements of this character are hereby incorporated herein by this reference. The Seller agrees to indemnify and hold the Purchaser harmless from all casts and damages suffered by the Purchaser as a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither parry shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the prior woman consent of the other party. 10. TITLE. The Seller warrants full, clear and unresmcted title to the Purchaser for all equipment, materials, and items famished in performance of this agreement, free and clear of any and all liens, restrictions, reservations, security interest encumbrances and claims of others. The Seller shall release the Purchaser and its manciams of any tier from all liability and claims of any nature resulting from the performance ofsuch work. This release shall apply even in the event of fault of negligence of the party released and shall extend to the directors, officers and employees of -such party. The Seller's contractual obligations, including warranty, shall nor be deemed to be reduced, in any way, because such work is perforated or caused to be performed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for infringement by reason of the use of such patented design, device, material or process in connection with the contract, and shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason of such infringement at any time during the pmsecution or after the completion of the work. In case said equipment, or any part thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of said equipment or pan is enjoined, the Seller shall, at its own expense and at its option, either procure for the Purchaser the right to continue using said equipment or parts, replace the same with substantially equal but noninfringing equipment, or modify it so it becomes noninfringing. 15. INSOLVENCY. If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a receiver or trustee for any of the Sellers property or business, this order may forthwith be canceled by the Purchaser without liability. 16. GOVERNING LAW. The definitions of terms used or the interpretation of the agreement and the rights ofall parties hereunder shall be construed under and governed by the laws ofthe State of Colorado, USA. The following Additional Conditions apply only in cases where the Seller is to perform work hereunder, including the services of Sellers Representative(s), on the premises ofothers. 17. SELLERS RESPONSIBILITY. The Seller shall carry on said work at Seller's own risk until the same is fully completed and accepted, and shall, in case of any accident, destruction or injury to the work and/or materials before Seller's final completion and acceptance, complete the work at Sellers own expense and to the satisfaction of the Purchaser. When materials and equipment are famished by others for installation or erection by the Seller, the Seller shall receive, unload, store and handle same at the site and become responsible therefor as though such materials and/or equipment were being furnished by the Seller under the order. 18. INSURANCE. The Seller shall, at his own expense, provide for the payment of workers compensation, including occupational disease benefits, to its employees employed on or in connection with the work covered by this purchase order, andfor to their dependents in accordance with the laws of the state in which the work is to be done. The Seller shall also carry comprehensive general liability including, but not limited to, contractual and automobile public liability insurance with bodily injury and death limits of at least S300,000 fur any one person. S500,000 for any one accident and property damage limit per accident of S400,000. The Seller shall likewise require his contractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his contractors employees shall do any work upon the premises of others, the Seller shall furnish the Purchaser with a certificate that such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance have been provided Such certificates shall specify the date when such compensation and insurance expires.'Ilc Seller agrees that such compensation and insurance shall be maintained until alter the entire work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby assumes the entire responsibility and liability for any and all damage, loss or injuryofany kind or nature whatsoever to persons or property caused by or resulting from the execution of the work provided for in this purchase order or in connection herewith. The Seller will indemnify and hold harmless the Purchaser and any or all of the Purchasers officers, agents and employees from and against any and all claims, losses, damages, charges or expenses, whether direct or indirech and whether to persons or property to which the Purchaser may be put or subject by reason of any act, action, neglect, omission or default on the pan of the Seller, any of his contractors, or any of the Sellers or contractors officers, agents or employees. In case any suit or other proceedings shall be brought against the Purchaser, or its officers, agents or employees at any time on account or by reason of any act, action, neglect, omission or default of the Seller of any of his contractors or any of its or their officers, agents or employees a aforesaid, the Seller hereby agrees to assume the defense thereof and to defend the same at the Sellers own expense, to pay any and all costs, charges, attorneys fees and other expenses, any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their officers, agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or obtained against the property of the Purchaser, or said parties in or as a result ofsuch suits or other proceedings, the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Seller and his contractors shall take all safety precautions, famish and install all guards necessary for the prevention of accidents, comply with all laws and regulations with regard to safety including, but without limitation, the Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant thereto. Revised 03/2010 City of Forte. t��Ins Date of Estimate: 6/18/2012 Contract Type:, Material Bid Existing Contract or PO (Y/N): N Independent Cost Estimate Description of Goods (A) or Services,(B):' Provide Traffic Signal LEDs per City of Fort Collins specifications for the Mason two-way conversion I have obtained the following estimate from: Prior City of Fort Collins Traffic Operations Jobs, City of Loveland current bid Published Price,List / Past Pricing (date), Current as of 6/18/2012 Engineering or Technical Estimate (performed by), Britney Sorensen Independent Third Party Estimate (performed by) BritneySorensen Other (specify) Cost Estimate Details: (Estimate calculated in OS Dollars) Quantity Cost($/ea) Cost ($/ea) Cost ($/ea) Data Source 1: City Data Source 2: City Engineering of Fort _Collins Prior of Loveland Current Product Estimate Purchase Pricing Traffic Signal LED, horizontal white bar 2 $ 160.00 $. 126.00 S 154.00 Traffic Signal LED, horizontal white bar 2 $ 160.00 $ 126.00 $• 154.00 Traffic Signal LED, horizontal white bar 2 $ 160.00 $ 126.00 $ 154.00 Source Notes 1: Prior City of Fort Collins purchase for LEDs (yellow ball) (11/29/11) 2: Current Pricing for City of Loveland (green,ball) (4/1/12) Signature of.Preparec IJ I ATR f SIGNAL SIGNAL (CONTROLS, INC. ^Q invoice V l�Ci 255 Weaver Park Road Suite 100. Date: 11/29/11 Longmont, CO 80504 Invoice # : 62177 (303) 772-2787 Fax (303) 776-1270 Ship To: ty-of-FortCollins 1, o vp TSC Job #: Y .13070 Traffic Op rations- Customer # : FORC 626 L n Street ort Collins, CO 80522 Purchase Order # : 3211328 Purchase Order Date: 11/.15/11 Bill To: Fort Collins, City Of Ship Via: UPS Ground Attn: Accounting Department F.O.B. Origin P O Box 580 Fort Collins, CO 80522-0580 - Terms: Net 30 Celebrating 29 Years Of Customer Service FINANCE't1N0V30 2:14 --- Req. Shipped B.O. Part Number Description I. Unit Price Amount I 12 11 1 TDC-331Y Flasher, Pinnacle 2-CKT S 79.00 $ 869.00 PF126-60-2 (Yellow) 12 6 6 TDC-311 Flasher, Box 2-CKT $ 79.00 $ 474.00 TF120-60-2 6 6 CABSP-.16152300000206 Power Supply, Model 206L $ 225.00 $ 1350.00 EDI Model 20 20 CON-LED-12YBTXL 12" Yellow Ball, Tinted XL $ 63.00 $_ 1260.00 ETL & ITE Compliant 24 24 PLUG-061201131502041 Flasher, Model 204 S 33.00 S 792.00 Cube Type 6 6 PLUG-091915131502551 Isolator, Model 255, A.C. S 45.00 $ 270.00 Railroad Total $ 5015.00 Traffic Signal Controls, Inc. Retains Title to All Material Until Invoice is Paid in Full Service Charges wil be charged on Past Due Accounts Returns are subject to restocking charges Thank you for your business,