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Home My WebLink AboutRFP - 7254 FACILITY VIDEO SECURITY SYSTEM (5)Financial Services Purchasing Division 215 N. Mason St. 2nd Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov.com/purchasing REQUEST FOR PROPOSAL 7254 FACILITY VIDEO SECURITY SYSTEM The City of Fort Collins is requesting proposals from qualified firms for Facility Video Security Systems on behalf of the City's transit department, Transfort. Written proposals, five (5) copies, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 2:30 p.m. (our clock), August 1, 2011 and referenced as Proposal No. 7254. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 8 0524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager, Dean Erickson at (970) 224-6105 or derickson@fcgov.com. Questions regarding bid submittal or process should be directed to Jim Hume, CPPO, Senior Buyer, at (970) 221-6776 or jhume@fcgov.com. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, www.fcgov.com/eprocurement The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked ‘Proprietary’ in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract r esulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision- making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any ir regularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management RFP 7254 Facility Video Security Systems Page 1 of 31 Proposal No. 7254 Facility Video Security System Section 1.0 Proposal Requirements 1.1 General Description The City of Fort Collins (CFC) is soliciting proposals for Facility Video Security Systems on behalf of the City's transit department, Transfort. 1.2 Proposal Submittal The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. Firms submitting proposals shall submit five (5) copies of the proposal with the following information: a. Company history and experience in the installation and maintenance of Facility Video Security Systems, as described in the scope of work. b. The name of the company representatives responsible for responding to questions regarding company proposals and for coordinating demonstrations, interviews, etc. c. References from five or more organizations which have used your company for similar products and services within the last two years. d. A written description of the proposed products and services. Note: Proposals must address system requirements in the order presented in this RFP, starting with this document then proceeding through the Submittals in numerical order. The proposal must be signed by a duly authorized representative of the firm submitting the proposal. The signature shall include the title of the individual signing the proposal. Section 2.0 Background Transfort has had some form of video surveillance for the past twenty years. Currently, Transfort has three transit facilities that have independent facility video security surveillance systems. Two utilize the Pelco - Integral Digital Sentry system and one utilizes the Bosch Dibos system. RFP 7254 Facility Video Security Systems Page 2 of 31 Section 3.0 Scope of work The scope of work is comprised of three parts. Part One pertains to the maintenance of existing video management systems (VMS) at three facilities. Part Two pertains to implementation of a new VMS for the South Transit Center, the Mason Corridor BRT and the Transfort Maintenance Facility expansion projects. Part Three pertains to analysis of current facility systems, making recommendations to upgrade and integrate equipment within the new VMS. Parts One, Two, and Three requirements are outlined below. 3.1 Part One - Maintenance of existing video security systems Awarded vendor shall maintain the existing video management systems at Transfort’s facilities. The existing DVRs and cameras shall be fully functional to the limit of their hardware and software capabilities. A single point of contact shall be provided for all maintenance activities. Maintenance shall be performed at the following facilities: 1. Transfort Maintenance Facility (TMF) - 6570 Portner Road a. The maintenance facility has two digital video recorders with fourteen cameras. Five cameras are internal fixed cameras, nine external fixed cameras, several infrared illuminators and an AXIS encoder for four analog cameras. b. The hybrid Digital Video Recorders are Pelco Integral Digital Sentry DS Real Vue Xpress. The DVRs use Microsoft Windows XP Professional Operating System. c. Harris Fusion Pro + Multiviewer with Zandar Technologies associated connectivity components and two forty inch Sony Bravia LCD monitors. Cabling, connectors and communication components between the computers, multiviewer and monitors. Zandar software installed on CFC computer that manages screen configurations of the multiviewer. 2. Downtown Transit Center (DTC) - 250 North Mason Street a. The Downtown Transit Center has two digital video recorders with eleven cameras. Three external PTZ cameras, five external fixed cameras and three internal fixed cameras. b. The hybrid Digital Video Recorders are Pelco Integral Digital Sentry DS Real Vue Xpress. The DVRs use Microsoft Windows XP Professional Operating System. 3. Colorado State University Transit Center (CTC) - North End of the Lory Student Center, lower level a. The CSU Transit Center has a single digital video recorder with eight cameras. One external PTZ camera, one external fixed camera, one internal PTZ camera, and five internal fixed cameras. b. The hybrid Bosch Dibos DVR uses Microsoft Windows XP Professional Operating System embedded version. RFP 7254 Facility Video Security Systems Page 3 of 31 The map below shows the approximate location of the different facilities, current and future. All facilities are currently connected via gigabit WAN fiber optic communication and the new facilities will also have the same capability. Figure 1 Transfort Transit Facilities RFP 7254 Facility Video Security Systems Page 4 of 31 The maintenance performed shall be focused on the following areas: 1. The VMS recorded output at each facility shall be tested monthly. DVDs shall be provided to a City of Fort Collins representative in the following format: an encrypted, self-extracting, executable recording examples of each camera. The recordings shall show clear video images of each camera both day and night. 2. Each DVR shall maintain optimum recording time and be free of Microsoft Windows operating system errors. 3. All cameras shall be cleaned internally and externally a minimum of once a year or in accordance with manufacturer’s recommendation maintenance schedule whichever is shorter, or whenever image quality is compromised due to factors such as weather or vandalism. 4. Monthly reports shall be generated and sent to a City of Fort Collins representative detailing the following information: a. List of all activities associated with preventative maintenance of the existing video management systems. b. List of all activities associated with camera and DVR issues, down time, resolutions. c. List of video retention times of each DVR. 3.2 Part Two - New construction and add-ons CFC Transfort shall purchase a new video management system for the South Transit Center, the Mason Corridor BRT and the Transfort Maintenance Facility expansion projects. The awarded vendor shall implement and maintain this new system. The new system shall initially encompass the following construction projects: 1. South Transit Center a. Approximately four thousand square foot facility and Park and Ride facility b. Approximately fifteen to twenty cameras will be located throughout the facility and Park and Ride areas. Figure 2 South Transit Center RFP 7254 Facility Video Security Systems Page 5 of 31 2. Mason Corridor (MAX) a. Nineteen stations (platforms or stops) along a five mile corridor b. Each station shall have approximately four cameras. Figure 3 Mason Corridor BRT 3. Maintenance Facility Expansion a. Transit vehicle storage facility and expanded driver training area b. Approximately ten new cameras Figure 4 Transfort Maintenance Facility The new video management system shall be scalable to include capabilities of managing over two hundred and fifty cameras across the enterprise. 3.3 Part Three - Analysis, recommendation and integration The awarded vendor shall analyze and recommend the current systems’ integration into the new VMS. Provide a report which shall include at a minimum the following system requirements: 1. Camera status: a. Compatibility with the new system b. Condition and life expectancy of cameras that are compatible c. Detailed manufacturer specifications of all compatible cameras. 2. Digital Video Recording (DVR) status a. compatibility with the new system b. condition and life expectancy of DVRs c. detailed manufacturer specifications of DVRs 3. Cost of replacing and/or upgrading the cameras and/or DVRs a. Hardware b. Software, including licenses c. Labor RFP 7254 Facility Video Security Systems Page 6 of 31 Section 4.0 Video Management System Requirements The VMS requirements will be specified in several sections. These sections will be grouped into three categories: 1) Technical Requirements, 2) Application Requirements, and 3) Other Requirements. Each Requirements section is contained in a separate Submittal document. These documents list the requirements along with provisions for a vendor response related to proposed systems. 4.1 Technical Requirements Refer to 7254 Submittal No 1 and respond as indicated. Include the submittal and any supporting documents with your proposal. 4.2 Application Requirements Refer to 7254 Submittal No 2 and respond as indicated. Include the submittal and any supporting documents with your proposal. 4.3 Other Requirements Refer to 7254 Submittal No 3 and respond as indicated. Include the submittal and any supporting documents with your proposal. Section 5.0 Training (Included in Submittal No 3) Section 6.0 Documentation (Included in Submittal No 3) Section 7.0 Spare Parts The awarded vendor shall specify the recommended amount of spare parts and costs for the complete video management system after all the construction and conversion is completed. Section 8.0 Project Safety Plan -- Worker and Site Safety (Included in Submittal No 3) Section 9.0 City’s Good Faith Effort CFC employees, officials, agents, consultants and other representatives prepared this RFP and provided information within the RFP in good faith and with best efforts to accurately convey and with full disclosure all information that may be directly or indirectly relevant to the Project and preparing a response to the RFP. Referenced measured quantities are approximate. There may be unintentional missing information needed to prepare a response to the RFP. There may be the need to modify, add, delete or otherwise addend requirements, provisions, instructions, locations, and quantities of the RFP at any time throughout the process. Firms are responsible for the cost in preparing their proposals and participating in this RFP process. They are solely responsible for and expected to measure, collect, investigate, inspect, request additional needed information and bring to the attention to CFC any contradictions and inadvertent errors that may be discovered. CFC employees, officials, agents, consultants and other representatives bear no responsibility for any errors and costs, current or future, resulting from this RFP, with the exception that the City of Fort Collins shall be responsible for costs agreed to under the terms and provisions of contract(s) entered into as a result of this RFP. RFP 7254 Facility Video Security Systems Page 7 of 31 Section 10.0 Submittals Firm's proposals must include: 1. Company response to items listed in Section 1.2, Submittals 2. 7254 Submittal No 1 - Technical Specifications 3. 7254 Submittal No 2 - Application Specifications 4. 7254 Submittal No 3 - Other Specifications 5. 7254 Submittal No 4 - Pricing (Excel spreadsheet) 6. Federal Forms - Exhibit A and B, signed Note: Include any requested information and supporting documents with each submittal. Section 11.0 Evaluation 11.1 Evaluation and Assessment of Proposal An evaluation committee shall rank the interested firms based on their written proposals using the ranking system set forth below. Firms shall be evaluated on the following criteria. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 an average rating, and 5 an outstanding rating. Weighting factors for the criteria are listed adjacent to the qualification. Weighting Factor Qualification Standard 1.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used, and results that are desired from the project? 2.0 Assigned Personnel & Availability Do the persons who will work on the contract have the necessary skills? Are sufficient people of the requisite skills assigned to the contract? Can the work be completed in the time available? 2.0 Technical Requirements Does the proposal address the technical requirements of the project? Has the firm provided an adequate description of their proposed system? 3.0 Cost and Work Hours Do the proposed cost and work hours compare to other proposals? Are the work hours presented reasonable? 2.0 Firm Motivation & Capability Is firm interested in the project and do they have the support capabilities the work requires? Has the firm done previous projects of this type and scope? RFP 7254 Facility Video Security Systems Page 8 of 31 RFP 7254 Facility Video Security Systems Page 9 of 31 11.2 Reference Evaluation (Top-ranked firms) The Project Managers will check references using the following criteria. The evaluation rankings will be labeled Satisfactory / Unsatisfactory. 11.3 Qualification and Standard a. Overall Performance - Would you hire this company again? b. Timetable - Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? c. Completeness - Was the company responsive to client needs; did the company anticipate problems? Were problems solved quickly and effectively? d. Budget - Was the original Scope of Work completed within the project budget? e. Job Knowledge - Did company personnel exhibit the knowledge and skills necessary for the efficient completion of the Scope of Work? Section 12.0 Proposal Acceptance All proposals shall remain subject to initial acceptance 90 days after the day of submittal. Awarded firm must conclude an agreement with the City within 45 days after notice of award. A sample of the City's Standard Services Agreement is attached as Exhibit A. Section 13.0 Federal Requirements Table of Contents: 1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES ………………………………………. 11 2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS 11 3. ACCESS TO RECORDS AND REPORTS ……………………………………………………….. 11 4. FEDERAL CHANGES ………………………………………………………………………………. 12 5. TERMINATION ……………………………………………………………………………………….. 12 6. CIVIL RIGHTS REQUIREMENTS ………………………………………………………………….. 12 7. DISADVANTAGED BUSINESS ENTERPRISE (DBE) ………………………………………….. 13 8. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS …………… 14 9. GOVERNMENT-WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) ……… 14 10. BUY AMERICA ………………………………………………………………………………………. 15 11. BREACHES AND DISPUTE RESOLUTION ……………………………………………………... 15 12. LOBBYING …………………………………………………………………………………………… 16 13. CLEAN AIR …………………………………………………………………………………………… 16 14. CLEAN WATER REQUIREMENTS ……………………………………………………………….. 16 15. DAVIS-BACON AND COPELAND ANTI-KICKBACK ACTS ………………………………….. 16 16. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT …………………………….. 23 17. ENERGY CONSERVATION REQUIREMENTS …………………………………………………. 24 18. RECYCLED PRODUCTS …………………………………………………………………………… 24 19. CONFORMANCE WITH ITS NATIONAL ARCHITECTURE …………………………………… 24 20. ADA ACCESS ………………………………………………………………………………………… 24 Appendix A, 49 CFR PART 20--CERTIFICATION REGARDING LOBBYING ……………... 25 Appendix B, BUY AMERICA, CERTIFICATION REQUIREMENT FOR PROCUREMENT OF STEEL, IRON, OR MANUFACTURED PRODUCTS ………………………………………. 26 RFP 7254 Facility Video Security Systems Page 10 of 31 1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES (1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. 2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS (1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. Part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. (2) The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307(n)(1) on the Contractor, to the extent the Federal Government deems appropriate. (3) The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. 3. ACCESS TO RECORDS AND REPORTS Access to Records - The following access to records requirements apply to this Contract: A. Where the Purchaser is not a State but a local government and is the FTA Recipient or a subgrantee of the FTA Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor agrees to provide the Purchaser, the FTA Administrator, the Comptroller General of the United States or any of their authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to this RFP 7254 Facility Video Security Systems Page 11 of 31 contract for the purposes of making audits, examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized representatives including any PMO Contractor access to Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described at 49 U.S.C. 5307, 5309 or 5311. B. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. C. The Contractor agrees to maintain all books, records, accounts and reports required under this contract for a period of not less than three years after the date of termination or expiration of this contract, except in the event of litigation or settlement of claims arising from the performance of this contract, in which case Contractor agrees to maintain same until the Purchaser, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR 18.39(i)(11). D. FTA does not require the inclusion of these requirements in subcontracts. 4. FEDERAL CHANGES Federal Changes - Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract. 5. TERMINATION a. Termination for Convenience The City may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the Government's best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the City to be paid the Contractor. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the manner the City directs. 6. CIVIL RIGHTS REQUIREMENTS Civil Rights - The following requirements apply to the underlying contract: (1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue. RFP 7254 Facility Video Security Systems Page 12 of 31 (2) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract: (a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (b) Age - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. (3) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. 7. DISADVANTAGED BUSINESS ENTERPRISE (DBE) a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The agency’s overall goal for DBE participation is 7.6%. %. A separate contract goal has not been established for this procurement. b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted RFP 7254 Facility Video Security Systems Page 13 of 31 contract. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as City of Fort Collins deems appropriate. Each subcontract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)). The successful bidder/offeror will be required to report its DBE participation obtained through race-neutral means throughout the period of performance. c. The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor’s receipt of payment for that work from the City of Fort Collins. In addition, the contractor may not hold retainage from its subcontractors. d. The contractor must promptly notify City of Fort Collins whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of City of Fort Collins. 8. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS Incorporation of Federal Transit Administration (FTA) Terms - The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, as set forth in FTA Circular 4220.1E, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any (name of grantee) requests which would cause (name of grantee) to be in violation of the FTA terms and conditions. 9. GOVERNMENT-WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the contractor is required to verify that none of the contractor, its principals, as defined at 49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or disqualified as defined at 49 CFR 29.940 and 29.945. The contractor is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into. By signing and submitting its bid or proposal, the bidder or proposer certifies as follows: The certification in this clause is a material representation of fact relied upon by the City. If it is later determined that the bidder or proposer knowingly rendered an erroneous certification, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. The bidder or proposer agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and RFP 7254 Facility Video Security Systems Page 14 of 31 throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include a provision requiring such compliance in its lower tier covered transactions. 10. BUY AMERICA The contractor agrees to comply with 49 U.S.C. 5323(j) and 49 C.F.R. Part 661, which provide that Federal funds may not be obligated unless steel, iron, and manufactured products used in FTA-funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver. General waivers are listed in 49 C.F.R. 661.7, and include final assembly in the United States for 15 passenger vans and 15 passenger wagons produced by Chrysler Corporation, and microcomputer equipment and software. Separate requirements for rolling stock are set out at 49 U.S.C. 5323(j)(2)(C) and 49 C.F.R. 661.11. Rolling stock must be assembled in the United States and have a 60 percent domestic content. A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification (below) with all bids or offers on FTA-funded contracts, except those subject to a general waiver. Bids or offers that are not accompanied by a completed Buy America certification must be rejected as nonresponsive. This requirement does not apply to lower tier subcontractors. 11. BREACHES AND DISPUTE RESOLUTION Disputes - Disputes arising in the performance of this Contract which are not resolved by agreement of the parties shall be decided in writing by the authorized representative of (Recipient)'s [title of employee]. This decision shall be final and conclusive unless within [ten (10)] days from the date of receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to the [title of employee]. In connection with any such appeal, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the [title of employee] shall be binding upon the Contractor and the Contractor shall abide be the decision. Performance During Dispute - Unless otherwise directed by (Recipient), Contractor shall continue performance under this Contract while matters in dispute are being resolved. Claims for Damages - Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages therefor shall be made in writing to such other party within a reasonable time after the first observance of such injury of damage. Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the (Recipient) and the Contractor arising out of or relating to this agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction within the State in which the (Recipient) is located. Rights and Remedies - The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or RFP 7254 Facility Video Security Systems Page 15 of 31 failure to act by the (Recipient), (Architect) or Contractor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing. 12. LOBBYING Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure Act of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.] - Contractors who apply or bid for an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with respect to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the recipient. 13. CLEAN AIR (1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The Contractor agrees to report each violation to the Purchaser and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office. (2) The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA. 14. CLEAN WATER REQUIREMENTS (1) The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. The Contractor agrees to report each violation to the Purchaser and understands and agrees that the Purchaser will, in turn, report each violation as required to assure notification to FTA and the appropriate EPA Regional Office. (2) The Contractor also agrees to include these requirements in each subcontract exceeding $100,000 financed in whole or in part with Federal assistance provided by FTA. 15. DAVIS-BACON AND COPELAND ANTI-KICKBACK ACTS (1) Minimum wages – RFP 7254 Facility Video Security Systems Page 16 of 31 (i) All laborers and mechanics employed or working upon the site of the work (or under the United States Housing Act of 1937 or under the Housing Act of 1949 in the construction or development of the project), will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR Part 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classifications and wage rates conformed under paragraph (1)(ii) of this section) and the Davis-Bacon poster (WH-1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers. (ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met: (1) Except with respect to helpers as defined as 29 CFR 5.2(n)(4), the work to be performed by the classification requested is not performed by a classification in the wage determination; and (2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination; and (4) With respect to helpers as defined in 29 CFR 5.2(n)(4), such a classification prevails in the area in which the work is performed. (B) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe RFP 7254 Facility Video Security Systems Page 17 of 31 benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (C) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (D) The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs (a)(1)(ii) (B) or (C) of this section, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. (iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. (iv) If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis- Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. (v)(A) The contracting officer shall require that any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefor only when the following criteria have been met: (1) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. RFP 7254 Facility Video Security Systems Page 18 of 31 (B) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (C) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination with 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (D) The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs (a)(1)(v) (B) or (C) of this section, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. (2) Withholding - The City of Fort Collins shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the contractor under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work (or under the United States Housing Act of 1937 or under the Housing Act of 1949 in the construction or development of the project), all or part of the wages required by the contract, the City of Fort Collins may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. (3) Payrolls and basic records – (i) Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work (or under the United States Housing Act of 1937, or under the Housing Act of 1949, in the construction or development of the project). Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of RFP 7254 Facility Video Security Systems Page 19 of 31 Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. (ii)(A) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the City of Fort Collins for transmission to the Federal Transit Administration. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under section 5.5(a)(3)(i) of Regulations, 29 CFR part 5. This information may be submitted in any form desired. Optional Form WH-347 is available for this purpose and may be purchased from the Superintendent of Documents (Federal Stock Number 029-005-00014-1), U.S. Government Printing Office, Washington, DC 20402. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. (B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (1) That the payroll for the payroll period contains the information required to be maintained under section 5.5(a)(3)(i) of Regulations, 29 CFR part 5 and that such information is correct and complete; (2) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations, 29 CFR part 3; (3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the "Statement of Compliance" required by paragraph (a)(3)(ii)(B) of this section. (D) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under section 1001 of title 18 and section 231 of title 31 of the United States Code. RFP 7254 Facility Video Security Systems Page 20 of 31 (iii) The contractor or subcontractor shall make the records required under paragraph (a)(3)(i) of this section available for inspection, copying, or transcription by authorized representatives of the Federal Transit Administration or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, the Federal agency may, after written notice to the contractor, sponsor, applicant, or owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12. (4) Apprentices and trainees – (i) Apprentices - Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Bureau of Apprenticeship and Training, or with a State Apprenticeship Agency recognized by the Bureau, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Bureau of Apprenticeship and Training or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator of the Wage and Hour Division of the U.S. Department of Labor determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Bureau of Apprenticeship and Training, or a State Apprenticeship Agency recognized by the Bureau, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (ii) Trainees - Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by RFP 7254 Facility Video Security Systems Page 21 of 31 formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (iii) Equal employment opportunity - The utilization of apprentices, trainees and journeymen under this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR part 30. (5) Compliance with Copeland Act requirements - The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract. (6) Subcontracts - The contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR 5.5(a)(1) through (10) and such other clauses as the Federal Transit Administration may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR 5.5. (7) Contract termination: debarment - A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12. (8) Compliance with Davis-Bacon and Related Act requirements - All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract. (9) Disputes concerning labor standards - Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their representatives. RFP 7254 Facility Video Security Systems Page 22 of 31 (10) Certification of eligibility – (i) By entering into this contract, the contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). (ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). (iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001. 16. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (1) Overtime requirements - No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (2) Violation; liability for unpaid wages; liquidated damages - In the event of any violation of the clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefore shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section. (3) Withholding for unpaid wages and liquidated damages - The City of Fort Collins shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section. (4) Subcontracts - The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section. RFP 7254 Facility Video Security Systems Page 23 of 31 17. ENERGY CONSERVATION REQUIREMENTS Energy Conservation - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. 18. RECYCLED PRODUCTS Recovered Materials - The contractor agrees to comply with all the requirements of Section 6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42 U.S.C. 6962), including but not limited to the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 CFR Part 247. 19. Conformance with ITS National Architecture To the extent applicable, the Contractor agrees to conform to the National Intelligent Transportation Systems (ITS) Architecture and Standards as required by SAFETEA-LU § 5307(c), 23 U.S.C. § 512 note, and follow the provisions of FTA Notice, “FTA National ITS Architecture Policy on Transit Projects,” 66 Fed. Reg. 1455 et seq., January 8, 2001, and any other implementing directives FTA may issue at a later date, except to the extent FTA determines otherwise in writing. 20. ADA Access Accessibility. Facilities to be used in public transportation service must comply with 42 U.S.C. Sections 12101 et seq. and DOT regulations, “Transportation Services for Individuals with Disabilities (ADA),” 49 CFR Part 37; and Joint ATBCB/DOT regulations, “Americans with Disabilities (ADA) Accessibility Specifications for Transportation Vehicles,” 36 CFR Part 1192 and 49 CFR Part 38. Notably, DOT incorporated by reference the ATBCB’s “Americans with Disabilities Act Accessibility Guidelines” (ADAAG), revised July 2004, which include accessibility guidelines for buildings and facilities, and are incorporated into Appendix A to 49 CFR Part 37. DOT also added specific provisions to Appendix A modifying the ADAAG, with the result that buildings and facilities must comply with both the ADAAG and amendments thereto in Appendix A to 49 CFR Part 37. RFP 7254 Facility Video Security Systems Page 24 of 31 APPENDIX A, 49 CFR PART 20--CERTIFICATION REGARDING LOBBYING The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)] (3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. [Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.] The Contractor, ___________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any. __________________________ Signature of Contractor's Authorized Official __________________________ Name and Title of Contractor's Authorized Official ___________________________ Date RFP 7254 Facility Video Security Systems Page 25 of 31 APPENDIX B, BUY AMERICA, CERTIFICATION REQUIREMENT FOR PROCUREMENT OF STEEL, IRON, OR MANUFACTURED PRODUCTS Certificate of Compliance with 49 U.S.C. 5323(j)(1) The bidder or offeror hereby certifies that it will meet the requirements of 49 U.S.C. 5323(j)(1) and the applicable regulations in 49 C.F.R. Part 661.5. Date _____________________________________________________________________ Signature _________________________________________________________________ Company Name ____________________________________________________________ Title _____________________________________________________________________ Certificate of Non-Compliance with 49 U.S.C. 5323(j)(1) The bidder or offeror hereby certifies that it cannot comply with the requirements of 49 U.S.C. 5323(j)(1) and 49 C.F.R. 661.5, but it may qualify for an exception pursuant to 49 U.S.C. 5323(j)(2)(A), 5323(j)(2)(B), or 5323(j)(2)(D), and 49 C.F.R. 661.7. Date _____________________________________________________________________ Signature _________________________________________________________________ Company Name ___________________________________________________________ Title _____________________________________________________________________ RFP 7254 Facility Video Security Systems Page 26 of 31 Exhibit A: SAMPLE SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of pages and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within ( ) days following execution of this Agreement. Services shall be completed no later than . Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties. 4. Contract Period. [Option 1] This Agreement shall commence upon the date of execution shown on the signature page of this Agreement and shall continue in full force and effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for an additional period of one (1) year at the rates provided with written notice to the Professional mailed no later than ninety (90) days prior to contract end. 5. Contract Period. [Option 2] This Agreement shall commence , 200 , and shall continue in full force and effect until , 200 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed ( ) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 6. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. [Early Termination clause here as an option RFP 7254 Facility Video Security Systems Page 27 of 31 7. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: City of Fort Collins Attn: Purchasing PO Box 580 Fort Collins, CO 80522 Copy to: City of Fort Collins Attn: PO Box 580 Fort Collins, CO 80522 Service Provider: In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 8. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, per the attached Exhibit "A", consisting of pages, and incorporated herein by this reference. 9. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 10. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 11. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 12. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. RFP 7254 Facility Video Security Systems Page 28 of 31 13. Warranty. a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. c. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City-furnished materials, equipment and labor, against defects and nonconformance in design, materials and workmanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformance, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 14. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 15. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non-defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non-defaulting party for the non-defaulting party's reasonable attorney fees and costs incurred because of the default. 16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 17. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured RFP 7254 Facility Video Security Systems Page 29 of 31 under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 18. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 19. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 20. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the “e-Verify Program”) or the Department Program (the “Department Program”), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the RFP 7254 Facility Video Security Systems Page 30 of 31 RFP 7254 Facility Video Security Systems Page 31 of 31 contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the “Department”) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider’s violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 21. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of ( ) pages, attached hereto and incorporated herein by this reference. (end of sample agreement) Firm Name 7254 Submittal No 1 - Technical Specifications 4.1.1 Background Information Vendor Respondents may submit two technical solutions. One solution can be a completely standalone fully vendor supported hardware and software solution. In the case of the stand alone solution the entire solution software and hardware shall be provided by the vendor respondent. The data cabinet will be provided by CFC and will be a standard nineteen inch rack configuration. Please call out depth requirements. The Cisco network utilizing gigabit fiber optic WAN connectivity will be available for use at all transit locations by the proposed VMS. An integrated solution can utilize existing CFC server and storage area network infrastructure. CFC standard network equipment uses the latest technology and innovation. The following are the existing technologies utilized: • Cisco Networks and VPN • Microsoft Windows Server 2008 R2 • VMWARE Virtual Server • Left Hand Storage Area Networks • COMMVault Backup solutions • HP Hardware The integrated solution submitted will be evaluated utilizing CFC virtual server and SAN environment. In the case of the virtual environment, the virtual server and storage array will be provided to the vendor respondent’s requirements as listed in the proposal. The cost to the City will be factored in to the overall cost of the solution proposed. The support model will be mixed support with the hardware and operating system software supported by the CFC Management Information Systems (MIS) department and the application software supported by the Vendor Respondent. The transit facilities are geographically distributed across the city as shown in the Figure 1 in the main RFP document. The vendor respondent shall provide an innovative and optimized solution for the transit facilities use of the network based VMS. Details must be provided regarding the version, features and capabilities of the proposed video management system software. The recommended solution shall need to meet CFC Management Information Systems standards for hardware and software. 4.1.2 A technical overview of all proposed hardware and software must include: 1. Network diagrams 2. Hardware diagrams and software process flow diagrams 3. Optimum and minimum requirements for: a. Client viewing computer configurations for desktop, stationary notebook, and remote and mobile access b. Network requirements c. Server requirements d. Storage requirements e. Back-up requirements f. Monitoring requirements Technical overview provided? Yes No 7254 Submittal No 1 Page 1 of 7 Firm Name 4.1.3 Data Storage Proposed data storage must provide: 1. A solution that allows all data to be stored in a digital format that can be retrieved, copied, transmitted, viewed, and deleted as needed 2. A solution that allows all data to be printed in a hardcopy format for reports and filing storage 3. A chain of custody protocol, including physical and electronic security Proposed system complies? Yes No 4.1.3.1 Storage Capabilities A The VMS shall be capable of recording greater than 30 days storage using the following parameters: 1. IP Camera – 100 2. Resolution – 4CIF 3. Frame Rate – 8 4. Compression – H.264Normal 5. Hours of day to store – 24 6. Days to store - 30 7. Average time with motion - 25% 8. Scene Complexity or motion – Medium -Combination of frequent motion at Transit facilities at vehicle pull-ins and casual with little motion due to wind, light, or camera noise) 9. Provide storage requirements for your solution _________________ Proposed system complies? Information provided? Yes No 4.1.3.2 Storage Capabilities B The VMS shall be capable of recording greater than 30 days storage using the following parameters: 10. IP Camera – 100 11. Resolution – 2 megapixel 12. Frame Rate – 8 13. Compression – H.264Normal 14. Hours of day to store – 24 15. Days to store - 30 16. Average time with motion - 25% 17. Scene Complexity or motion – Medium -Combination of frequent motion at Transit facilities at vehicle pull-ins and casual with little motion due to wind, light, or camera noise) 18. Provide storage requirements for your solution _________________ Proposed system complies? Information provided? Yes No 7254 Submittal No 1 Page 2 of 7 Firm Name 4.1.4 Server and Storage Specifications CFC expects to retain a minimum of thirty days of video archives. Proposals must provide detailed server specifications and recommended configuration including backup. At a minimum, the following must specifically be addressed: 1. Processor 2. Memory (RAM) 3. DVD+R/+RW 4. Storage a. Amount of storage (Specify amount required per hour of video) b. Configuration of storage (i.e., SAN, Disc, etc.) c. Backup storage provisions 5. Ratio of video compression (if applicable) 6. Provide all product names, brands, models, version, configurations and other applicable specifications 7. IPV4 and IPV6 compatible Proposed system complies? Information provided? Yes No 4.1.5 Redundancy The VMS operating system and application must be installed on a separate hard drive array with a minimum of RAID 1 technology. The storage array shall use a separate hard drive array with a minimum of RAID 5 technology. Units with the operating system and/or application and storage installed on the same storage array are not acceptable. This is for a standalone solution. Proposed system complies? Yes No 4.1.6 SMART The VMS must incorporate Self-Monitoring Analysis and Reporting Technology (S.M.A.R.T.), incorporating a suite of advanced diagnostics that monitor the internal operation of a drive and provide early warning for many types of potential problems. This shall allow for the drive to be repaired or replaced before any data is lost or damaged. Using the integrated CD/DVD writer (CD-RW or DVD-RW) and/or USD, the VMS shall allow users to save video, audio, and text to a standard recordable CD or DVD. The option to include the player software on the CD or DVD shall be available so that no additional software needs to be purchased and can be viewed with most common computer software like .exe files, for sharing video. The unit must include the ability to export the latest video, audio, and text to a CD or DVD until the CD or DVD is full. Proposed system complies? Yes No 7254 Submittal No 1 Page 3 of 7 Firm Name 4.1.7 Power Supply Proposals shall include system power requirements. Minimum requirements include: 1. Ability to operate on a 110 VAC power supply, 24-hours a day provided the proper power supply requirements are met 2. Identifying power maintenance requirements 3. Describing automatic camera operation recovery process after restoration of power 4. Describe any back-up power provisions proposed 5. Hardware power requirements Proposed system complies? Information provided? Yes No 4.1.8 Camera Equipment The cameras shall: 1. Be Internet Protocol (IP) based 2. Utilize H.264 compression 3. Utilize a manufacturer who has had a primary focus on IP based cameras for at least eight years. 4. IPV4 and IPV6 compatible The cameras used and specified shall be static cameras with the use of Pan, Tilt and Zoom cameras minimized. The resolution of the cameras should be megapixel with remote focus and zoom capability; the cameras shall have IPv4, IPv6 capabilities and https encryption. The cameras shall have two-way audio support; the use of external encoders shall be minimized. Proposed system complies? Yes No 4.1.9 Desktop Requirements Proposals must provide complete details addressing the following desktop components necessary for the application to run correctly. All desktops will be provided by the CFC: 1. Processor (e.g. 1GHz) 2. Minimum Memory Requirements 3. Minimum video card requirements 4. Minimum requirements for the software operating platform Information provided? Yes No 7254 Submittal No 1 Page 4 of 7 Firm Name 4.1.10 Protocols The VMS must include the ability to send an email via an email server to anyone, or any group, based upon an event. Please include information concerning available protocols or methods of communications such as ICMP, SMTP, SMS, paging, etc. The events must include, but not necessarily limited to, the following: 1. System Event 2. Video Loss 3. Generated Alarm 4. Any Filter Alarm 5. Any Input Alarm 6. Individual Camera Alarm Proposed system complies? Information provided? Yes No 4.1.11 Anti-Virus The VMS shall be compatible with the leading brands of anti-virus software in order to detect and deactivate malicious software that may attempt to attack the system. Proposed system complies? Yes No 4.1.12 Security The option to set up the VMS in advanced security mode shall enable both IT and security managers to collectively integrate the unit into existing Microsoft Windows networks without compromising the existing security protocols. Proposed system complies? Yes No 4.1.13 Size of Video Data Stream Vendors must provide complete details addressing the following: 1. Specify size of the video streams from real-time video 2. Specify size of video stream from captured video Information provided? Yes No 4.1.14 Upgrade Tools Proposals shall provide complete details addressing the following: 1. Are software upgrades included in support packages 2. What is the history of upgrade frequency? 3. What happens to customized tables and fields when an upgrade occurs? 4. How much technical and end-user training is generally required for software upgrades? 5. How upgrades are applied, i.e. remotely, on-site, etc.? 6. How are patches and fixes deployed and applied? Information provided? Yes No 7254 Submittal No 1 Page 5 of 7 Firm Name 4.1.15 Maintenance Maintenance of existing systems shall be required from the outset of the contract. Proposals shall provide complete details addressing the following minimum requirements: 1. Maintenance coverage for routine services on a periodic basis, including cleaning, software updates, patches, and upgrades. The existing equipment is noted in the background section of the scope of work. 2. Emergency response service with a guaranteed response time, location of dispatch by responding party and process to be followed for the following events: a. System outage b. Network control and monitoring center outage c. Camera outage 3. Period of maintenance coverage (i.e., number of hours or days of maintenance coverage) 4. Equipment replacement procedures (onsite and depot parts repair and replacement) 5. Describe response procedure for: a. Escalation calls b. First-time response to service calls 6. Provide breakdown report of all maintenance costs for all equipment, software, network response and services beginning at the end of the warranty periods and extending for a period of five years. a. The new video management software and hardware shall have a minimum of one year warranty and then have a yearly service contract. b. The one year warranty time period shall begin when the Go Live week has been completed for each facility. The new construction periods are staggered, each distinct facility shall have its own warranty time frame. c. Once all of the facilities are constructed and all warranty periods have lapsed into a service contract, then a single anniversary date for all systems shall be determined by the City of Fort Collins and the awarded vendor. 7. The awarded vendor shall have the ability to connect remotely to the video management system to provide needed support. The remote connectivity will be through approved City of Fort Collins VPN security software. 8. Communication between the awarded vendor and the City of Fort Collins representative shall be on an ongoing basis. Advanced notification shall occur when any work is to be performed on site at any City facility or station / stop. Notification of remote maintenance shall occur within 24 hours of work being performed. 9. Suggest optional maintenance service plans and reasons for recommendation Proposed system complies? Information provided? Yes No 7254 Submittal No 1 Page 6 of 7 Firm Name 7254 Submittal No 1 Page 7 of 7 4.1.16 Support Proposals shall provide complete details of technical, operational and customer service and support including the following minimum requirements: 1. Telephone support 2. Levels of support 3. Future upgrades and product enhancements 4. Problem reporting and resolution procedures proposed 5. Service and non-service of user groups and geographic locations 6. Fixing of bugs and applications of patches 7. Third party solution support 8. Other available support programs or mechanisms Information provided? Yes No 4.1.17 License Fees 1. Provide applicable annual license fees for cameras, client user license, and any other license fees for proposed technical solutions. 2. Provide annual operating system maintenance costs for stand alone system. Information provided? Yes No Instructions: Include, with this submittal, all requested information and complete explanation of any exceptions to the specifications. Firm Name 7254 Submittal No 2 - Application Requirements 4.2.1 Application Requirements The unit shall combine multiplexing, alarm/event detection, video, and audio recording. The unit must simultaneously record, play back and archive video, and audio while using sophisticated search functions to define and find only those important events that meet certain criteria. 4.2.2 Intelligent Video Analytics CFC will not monitor all cameras seven days a week, twenty fours hours a day. CFC prefers to utilize intelligent video analytics to analyze video on a broad array of distinct human behaviors and alert the system monitors of suspicious behavior. The following are examples of intelligent video analytics capabilities. Vendors shall specify if the proposed solution has any of these or other similar capabilities: 1. Day and time event definitions 2. Real time alerts 3. User defined events differentiated for per camera a. Please specify 4. Central and distributed network management with optional use of analytics at the network’s edge to minimize full-bandwidth requirements 5. Flexibility to grow the system 6. Intuitive user interface 7. Recognition of suspicious events, please list these events. Proposed system complies? List of events provided? Yes No 4.2.3 System Functionality The VMS shall provide for simultaneous recording, playback, transmitting, database searching and archiving. One channel of audio shall be supported with required hardware properly installed and set up according to manufacturer’s instructions. Live audio shall be available for listening while viewing live video. Cameras shall be configurable as visible or covert as authorized by CFC representative. Proposed system complies? Yes No The VMS’s live video display must provide real-time motion in any screen format (full, 2x2, 3x3, and 4x4). The operator shall have the ability to expand any view to full screen with a single click of the mouse with minimal distortion. Proposed system complies? Yes No 7254 Submittal No 2 Page 1 of 5 Firm Name The VMS shall offer recording rates of varying quality please fill in the table below: Camera, model, description Images per second Compression Information provided? Yes No In order to instantly retrieve recorded video of any event, the VMS shall use a search feature to filter through hours of video to find only the essential events. The operator must have the ability to isolate video containing motion, and find video where perimeters were crossed, lights were turned on or off, alarms were triggered, and numerous additional scenarios. In addition to the standard motion based mode, using advanced video analysis tools, the VMS shall enable the user to schedule recording and search for video if the movement of an object meets specified size, speed, direction and motion exception criteria. Proposed system complies? Yes No The VMS shall allow for audits of the activity log to monitor changes to the settings and configurations. The activity log shall include, but not limited to, the following information: 1. User Name – Login name of the user 2. Date/Time – Date and Time the action was performed 3. Access Loc – Whether the action was local to the unit or done through remote software 4. Category – The actions category 5. Activity – The action performed within the category 6. Data – Description of the action Proposed system complies? Yes No The operator shall have the ability to export the entire log file, export the displayed log file, print the log file, or print the displayed log file locally and remotely through network client software. Proposed system complies? Yes No The VMS must include support for Configuration and Management software to allow a user to remotely configure the unit, view live video, or select video segments by time, date, alarm, or search results. The operator must be able to save, annotate, and organize copied video into “incident folders” to aid with investigations. Management software must allow the exporting of video clips to an .avi file or .exe to play on any Microsoft Windows based PC. The software shall have the ability to enhance, print, or convert the individual images to standard formats. Proposed system complies? Yes No 7254 Submittal No 2 Page 2 of 5 Firm Name The VMS shall incorporate playback and multi-screen playback functionality which allows the user to locate and select a single stored image and to enhance it with tools. The tools shall include, but not necessarily be limited to, the following: 1. Brightness 2. Contrast 3. Hue 4. Saturation 5. Lightness 6. Balance Light 7. Edge Detect 8. Enhance Light 9. Noise Reduction 10. Sharpen 11. Sharpen More 12. Smooth 13. Smooth More 14. Brightness Chart Proposed system complies? Yes No 4.2.4 Alert System The VMS shall provide support and functionality to manage an externally triggered event which activates a camera to be repurposed for a designated period of time. The event also causes an alert in email and on the application viewing the cameras. Proposed system complies? Yes No The VMS shall include the ability to alert Transfort’s Communication Center through email and a popup window on Transfort dispatch desktop computers and large monitors whenever a panic button is pressed at any of the transit centers. When this occurs a security camera positioned nearby shall be activated to view the front counters and adjacent area. Proposed system complies? Yes No The VMS shall include the ability to alert Fort Collins Police 911 Emergency Call Center and Transfort's Communication Center through email and a popup window on the desktop computers whenever an emergency call box is activated at any of the transit platforms or stops. When this occurs a security camera positioned nearby shall be activated to view the emergency call box and adjacent area. Proposed system complies? Yes No 7254 Submittal No 2 Page 3 of 5 Firm Name In addition to the video capture and analytics, the system should offer an audio solution to be integrated with the video for specified cameras. The audio function should allow a dispatcher or police service staff to monitor the event in tandem with the video review. Proposed system complies? Yes No 4.2.5 Alarms The VMS shall have the ability to capture critical information with higher frame rates for certain cameras, and assign the remainder of the available images per second (ips) to non-critical cameras. The special feature shall be used in external triggered events such as panic button or emergency call button usage. Proposed system complies? Yes No The VMS shall allow for the following Alarm Recording settings: 1. Image Rate 2. Quality 3. Sensitivity The VMS shall incorporate adjustable alarm duration with the pre-alarm and minimum alarm duration programmable from five seconds to five minutes. The units must also allow programmable recording times (alarm schedules) for each day of the week, in thirty minute increments. Proposed system complies? Yes No The VMS must include the ability to send an email via an email server to anyone, or any group, based upon an event. Please include information concerning available protocols or methods of communications such as ICMP, SMTP, SMS, paging, etc. The events must include, but not necessarily limited to, the following: 1. System Event 2. Video Loss 3. Generated Alarm 4. Any Filter Alarm 5. Any Input Alarm 6. Individual Camera Alarm Proposed system complies? Yes No The VMS’s recording format must give each image a unique identification “stamp”. Even though the file structure is PC compatible, the original video images cannot be altered or modified, enabling a solid chain of evidence. Proposed system complies? Yes No 7254 Submittal No 2 Page 4 of 5 Firm Name 7254 Submittal No 2 Page 5 of 5 The VMS must include alarm-triggered dome events, allowing the operator to configure domes to respond to alarm conditions via a network client or GUI (using supported dome control handlers). The event can be a motion filter (motion detection, perimeter protection, light change and motion exception), a wired alarm, video loss, or a manually generated alarm. The unit must have the ability to move a single dome, or multiple domes, to preset positions or patterns. This feature must be supported by the dome. Proposed system complies? Yes No 4.2.6 Viewing Proposals shall provide complete details addressing the following: 1. Capability to view multiple cameras on one screen 2. Capability to program the camera to pan/tilt/zoom to capture an area of interest without an operator 3. Rapid search capabilities 4. While the ability to view up to 30 frames per second in 1024 by 768 resolution is preferred, proposals may provide alternative options for CFC to select from by detailing delivery of: a. X frames per second with X by X resolution vs. Impact in associated costs. 5. Easy navigation capabilities by user in operating camera via “mouse” controller 6. Controllers shall accommodate a minimum of four preset coordinates per camera Proposed system complies? Yes No Instructions: Include, with this submittal, all requested information and complete explanation of any exceptions to the specifications. Firm Name 7254 Submittal No 3 - Other Requirements 4.2.1 Administrative Tools Proposals shall provide complete details addressing the following; 1. What administrative toolsets are provided with the proposed solution and what tools can be customized? 2. What skills and training requirements shall be needed to adequately maintain the system? 3. What routine monitoring is needed to achieve optimal system performance? Information provided? Yes No 4.2.2 User Security Proposals shall provide complete details addressing the following: 1. What features, levels and capabilities are included in the proposed user security profile? 2. How is the proposed security profile defined? 3. What security profile tools are included with the system? Information provided? Yes No 4.2.3 Recording Capabilities Recording capabilities shall include the following 1. The recording provides a date and time stamp option 2. Capable of providing video data in a manner consistent with the handling and conveyance of video forensic evidence. 3. Video must be reasonably accurate in representing what it depicts. It must be self verifying, providing enough of a detailed picture of the scene for a witness to confirm the area is accurately depicted. Vendors must conduct a test and provide written confirmation that each camera that the video came from is accurately depicted. 4. Allows users to capture still pictures in multiple formats 5. Allows users to record streaming video in an industry recognized format that can be viewed on a common media such as a DVD player 6. Time recorded on all video cameras and devices must be synchronized enterprise-wide. Proposed system complies? Yes No The VMS software shall allow a user to select units, cameras, and timeframes for automatic retrieval of video clips to a user’s PC. This allows for video downloads to be scheduled during times that network traffic restrictions are not an issue. Proposed system complies? Yes No The VMS shall include a thick client and a web browser based client with the same features available. The same security logins and profiles shall work in both clients. Please specify methods of secure remote access supported by the VMS system. Proposed system complies? Yes No 7254 Submittal No 3 Page 1 of 4 Firm Name The VMS shall include an option to view the cameras using a high resolution mobile video device such as an Apple iphone or ipad or similar smartphone through a mobile app using a secure connection. Proposed system complies? Yes No Section 5.0 Training A Training Program shall be developed and submitted in the proposal that contains the following minimum information: 1. Name and contact information of the person(s) or organization(s) that shall conduct the training program with CFC, 2. Name and contact information of the person(s) or organization(s) that shall assist CFC with any technical questions for a minimum of six (6) months starting from the date of Project completion. a. The Training Program is expected to address at a minimum: b. How to operate the hardware and software to control cameras capabilities such as zooming, panning, focusing, etc. c. How to record and retrieve data, as well as storage and backup procedures. d. How to conduct a search and retrieval process of pre-recorded video from the server according to time stamps and any other identifier that may be used. e. How to manipulate the administrative tools f. How to install and set-up additional computers as viewing stations. 3. Training documentation shall be provided including: a. Written specifications and operations manual of all hardware and software installed. (number of manuals needed) b. Schematics/drawings of network parts and equipment and its installation and wiring diagrams. Number of manuals needed) c. Flow diagram outlining the chain of custody of video documents and evidence. d. Emergency Disaster Recovery Program. 4. Proposals shall provide a description of complete Training Program including: a. Procedures that shall be employed to adequately accomplish training of a minimum five to ten CFC employees to fully utilize the system. b. When training shall begin and end. Training is expected to begin within seven business days from complete installation of the security camera network and acceptance by the City of Fort Collins. c. Mode and location of training; whenever possible, training for hardware and software should be provided onsite. d. Time allotted for training (i.e., number of hours, days, weeks, etc.). Describe the flexibility or non-flexibility of time allotted for training. For example, on-call basis or class room settings for particular days and times. e. Any optional training that is not included in the price of the proposal, but available for additional fees. f. Costs of onsite and other modes of training. g. Cost of printed materials, manuals, schematics, etc. h. Travel costs associated with training. Information provided? Yes No 7254 Submittal No 3 Page 2 of 4 Firm Name Section 6.0 Documentation Proposals shall include the following minimum documentation: 1. Operations manual and specifications of all installed hardware and software 2. Design and accurate As-built drawings of the entire system and network including: a. Diagrams of camera, enclosure, antennas in the casing and all other equipment b. Wiring diagrams for electrical connections in, to and from the camera and casing c. Wiring diagrams for the monitoring center and client viewing stations d. Diagrams of workstations, layout of center and viewing stations used for monitoring, controlling and analyzing data of the network e. Communications wiring diagrams for cameras f. Casing installation diagrams for each type of structure or pole utilized g. Flow diagram for chain of custody of video evidence h. Repository of all equipment to include model number, serial number, description, manufacturer, specifications, date of manufacture and other information as requested Information provided? Yes No Section 8.0 Project Safety Plan -- Worker and Site Safety Proposals must include a proposed Project Safety Plan to ensure worker, site and the general public’s safety. The City reserves the right in its sole discretion to determine if submitted responses are satisfactory in meeting the requirements and concerns of the City Workplace Safety Rules, Practices and Procedures. Proposed Safety Plans must include, at a minimum: 1. Accident Reporting 2. Specific Safety Rules and Guidelines 3. Safety Checklists 4. Safety Equipment (shoes, glasses, equipment) 5. Seat Belts 6. Site Safety Program, including traffic control 7. Good Housekeeping Practices 8. Illness and Injury Incident Report 9. Incident Management 10. Emergency Procedures 11. Healthy Work Environment 12. Workplace Violence Prevention and Reporting Policy 13. Workplace Security Measures 14. Banning Weapons 15. Reporting Violence 16. Inspections 17. Training Programs 18. Education Offerings 19. Employee Assistance Programs 20. Violence Prevention Teams 21. Incident Management 22. Hazard Communications Program 7254 Submittal No 3 Page 3 of 4 Firm Name 7254 Submittal No 3 Page 4 of 4 23. Traffic Control and Site Safety Program 24. Posting of Work Related Informational Posters Information provided? Yes No Instructions: Include, with this submittal, all requested information and complete explanation of any exceptions to the specifications.