HomeMy WebLinkAboutRFP - 7254 FACILITY VIDEO SECURITY SYSTEM (6)Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
ADDENDUM No. 5
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 7254: Facility Video Security System
OPENING DATE: 2:30 PM (Our Clock) September 12, 2011
To all prospective bidders under the specifications and contract documents described
above, the following changes/additions are hereby made and detailed as follows:
A. OPENING DATE
The opening date has been extended to September 12, 2011 to allow time for
firms to take into account the following responses to vendor questions.
B. VENDOR QUESTIONS AND RESPONSES
1) Please provide a copy of the RFP in MS Word format in order to facilitate
detailed response by section/paragraph.
We will not be providing a Word version of the RFP. Our policy has
been to provide the RFP in .pdf format. It is relatively easy to copy
and paste from the Acrobat document and create a Word file suitable
for preparing a response.
2) Paragraph 3.2 describes the requirements of the video management system
for the (new) South Transit Center, the (new) Mason Corridor BRT, and the
(expansion of) the Transfort Maintenance Facility, and lists an approximate
number of cameras for each of these facilities. Addendum 4 notes that Part
Two of the project “pertains to implementation of a new VMS for the South
Transit Center, the Mason Corridor BRT and the Transfort Maintenance
Facility expansion projects”. Part Three now “pertains to integration or
replacement of existing camera, encoder or power supplies from the current
transit facilities into the new video management system”. A (revised)
pricing page including unit pricing is attached.
a) Please confirm that Part Two now pertains to the new VMS (only).
b) Please confirm that Part Three now pertains to converting and
integrating existing cameras/devices into the new VMS (only)
Addendum 5 – Facility Video Security System Page 1 of 7
c) Please confirm our understanding that the City plans to add new
cameras to the system selectively based on pricing provided in the new
pricing page.
a) Part two has always pertained to the new VMS solution
b) Part three pertains to converting the existing cameras/devices
into the new VMS only.
c) New cameras will be added to each of the three construction
sites, the number of cameras listed are an estimate only. The
final number of cameras will be determined at a later date.
Provide pricing on the number of cameras listed to allow for
equal comparison between proposals of different VMSs.
3) Please describe the infrastructure that will be provided by others in support
of new cameras and field devices, such as conduit, fiber, power, poles,
trenching, etc. Specify in detail which of these types of supporting tasks, if
any, are to be provided by the security vendor.
Data connectivity and electrical supply will be provided by others. In
the case of mounting cameras on light poles, the electrical and
network connectivity will only be supplied to the base of the poles.
The awarded firm will be required to provide connectivity from the
demark point to the cameras. Power Over Ethernet (POE) will be
provided only on a limited basis as determined by The City and
available POE ports. A final equipment list including required power
supplies in lieu of POE ports will be determined at a later time in
conjunction with the awarded firm.
4) Paragraph 4.1.1 notes that the respondents may submit two technical
solutions. “One solution can be a completely standalone fully vendor
supported hardware and software solution.”
a) Please clarify what is visualized as the secondary solution (what items
would be provided by others).
b) Will all POE network switches and the network, itself, be provided and
supported by the City?
a. Note who is responsible for providing and installing cable between
the network switches and the new cameras.
b. Note who is responsible for the “infrastructure”, (conduit, power,
etc.) for the new communications cabling.
a) Two solutions can be proposed, a stand alone system or a
virtual machine solution
b) If and when a POE network switch is used for a VMS related
device, that network or POE connection will be supported by the
City MIS department.
Addendum 5 – Facility Video Security System Page 2 of 7
a. A network Jack or multimedia converter will be provided for
your use, at no time will the awarded firm plug cables directly
into a network switch.
b. Except for cameras mounted on light poles, all conduit,
power and network connectivity will be provided by others.
See #4 below.
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5) Where are the PTZ cameras to be located?
In the new construction sites the exact location and quantity is to be
determined in conjunction with the awarded firm. The quantities are
estimates only.
6) Is there a typical layout for the 19 stops?
Yes there is a typical design for both platforms and stops, though the
final design for each may vary due to physical differences between
sites. Drawings are drawing is attached.
7) Is there specific analytics desired by the City?
Please provide a synopsis of your system standard analytic
capability and available options if included. Also review Section 4.2.2
for further information.
8) What exactly is the City to provide for this project?
Data connectivity and electrical supply will be provided by others. In
the case of mounting cameras on light poles, the electrical and
network connectivity will only be supplied to the base of the light
poles. The awarded firm will be required to provide connectivity
from the City demark point to the cameras. Power Over Ethernet
(POE) will be provided only on a limited basis as determined by The
City and available POE ports. A final equipment list including
required power supplies in lieu of POE ports will be determined at a
later time in conjunction with the awarded firm.
9) Are there additional viewing requirements beyond the current configuration?
Any additional viewing requirements will be determined at a later
time in conjunction with the awarded firm.
Addendum 5 – Facility Video Security System Page 3 of 7
10) Are there existing CAD drawings of the existing camera configurations for
the TMF, DTC & CTC centers? If so, are they available for bid review and
use?
This addendum includes site drawings for each of the existing
facilities. The camera locations are approximated.
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11) On Submittal No 3, Section 6.0 Documentation, #2 states that the proposal
is requesting accurate as-built drawings of the entire system and network. In
order to provide as built drawings, systems will need to be in place as well
as drawings of each location in order to provide the requested
information. Will the City of Fort Collins provide the necessary drawings for
each location, existing and to be constructed? We will also need structure
and pole type information line f in Section 6. Or, is the request for data
sheets with supportive information for a typical installation?
PDFs of construction documents and existing facilities will be
provided to the awarded vendor. Included documentation submitted
as built should be inclusive from the City demark where connectivity
(network and electrical) occurs for cameras. The viewing stations
shall include connectivity diagrams that encompass the entire
system, exclusive of normal electrical power and network source
information, which shall be denoted as a City demark.
12) Are the location of the proposed cameras for the Mason Corridor stops to be
pole mounted or will there be awnings/structures available over the stops for
mounting the cameras?
The cameras for the Mason Corridor will be a combination of pole
and structure mounted cameras for each station / stop.
13) During the installation of the cameras in the Mason Corridor, will any type of
traffic control be needed?
The video contractor will not provide traffic control. All access to the
Mason Corridor construction site will be controlled through the
General Contractor.
14) On the cost matrix for part two, is the unit cost to include labor?
Yes include labor in unit cost. Since some cameras will be mounted
on poles, you may add a line to the Cameras matrix to indicate the
cost of labor and materials to run cables from the base of a light pole
to a camera.
Addendum 5 – Facility Video Security System Page 4 of 7
15) Will the bid due date be extended based on the amount of time needed for
the City of Fort Collins to respond to the questions and the time need for the
prospective contractors to digest the City's responses?
The proposal due date has been extended to September 12, 2011.
16) Section 4.1.1: Is it required to use a Windows platform for server software?
There is not an explicit requirement for a MS Windows Platform.
However, please address Section 4.1.11 and Section 4.1.1.12 as well
as other Sections where the server platform will need to integrate
seamlessly with the existing City MS Windows Active Directory and
desktop environment.
17) Section 4.1.3.1: Asks for a unit capable of supporting over 100 IP cameras -
is it possible to utilize multiple units capable of supporting fewer cameras?
Yes, there can be multiple units located at multiple sites. However,
the Video Management System must seamlessly manage and
monitor all cameras/devices.
18) Section 4.1.4: Is it possible to utilize hybrid or DVR's to support existing
analog cameras, and, is it possible to utilize a centrally managed system
that has distributed architecture?
The intent is to purchase a network based camera system, going
forward there is no intent to use analog cameras without the use of
encoders. Please review section 4.1.1 – (Firm proposals must provide
an innovative and optimized solution for the transit facilities use of the
network based VMS. ) However a distributed architecture is
permissible.
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19) Network Layout – What are the Fiber Speeds and Number of Strands?
The fiber speeds are gigabit speed, the number of strands is not
needed.
20) Network Switch – What are the Models and Speeds?
The network switches are Cisco Network Switches, the models and
speeds are not needed. A minimum of 100 mb/sec network speed
will be available at the end devices and the backbone is gigabit
speed.
Addendum 5 – Facility Video Security System Page 5 of 7
21) Network cameras and replacement IP cameras – are POE switches ok?
All network connectivity will be provided, POE availability will be
determined at a later date.
22) How are locations tied together? VPN? and What type?
All sites are connected via internal networking, no VPN will be
required between sites.
23) What is the Power Protection? UPS? Generator?
There will be UPS, power protection provided in the Datacom rooms
for miscellaneous equipment. IF your particular solution is a
standalone model please provide the required UPS to maintain a
minimum of 60 minutes backup battery time. Please provide a
separate line item related to its cost.
24) Can we evaluate UPS for proper power?
Please review previous question
25) Will we be able to get blocks of proper IP's for cameras?
Yes, All IP addresses will be furnished by the CITY MIS department.
26) Are cameras going to require offsite access? Are Firewall Changes
required?
Remote access using the City approved VPN will be required for
remote access. Firewall changes if needed will be made by the City
MIS department.
27) Will network infrastructure to the camera locations be provided?
Yes, network connectivity will be provided by the City.
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C. DRAWINGS OF EXISTING FACILITIES
Please refer to the following pages for drawings of the three existing facilities, the new
South Transit Center, and drawings of typical platforms and stops.
Addendum 5 – Facility Video Security System Page 6 of 7
Addendum 5 – Facility Video Security System Page 7 of 7
Please contact Jim Hume, Senior Buyer at (970) 221-6776 with any questions regarding
this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS
ADDENDUM HAS BEEN RECEIVED.
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Treasury Building
Video Security Camera Locations
Transfort Maintenance Facility
6570 Portner Road
Video Security Camera Locations
CSU Transit Center
North End Lory Student Center
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Video Security Camera Locations
Downtown Transit Center
215 North Mason Street
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