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HomeMy WebLinkAboutWORK ORDER - PURCHASE ORDER - 9123173 (2)PROFESSIONAL SERVICE AGREEMENT WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND STANTEC CONSULTING SERVICES INC. DATED: JULY 15. 2008 Work Order Number: Purchase Order Number: Project Title: LAPORTE AVENUE WATER TRANSMISSION SYSTEM, ITEM 1 - DESIGN and CONSTRUCTION PHASES Commencement Date: April 2012 Completion Date: September 2012 Maximum Fee: Not to exceed $ 41,201.00 (See attached EXHIBIT B) (time and reimbursable direct costs) Project Description: (See attached EXHIBIT A). Scope of Services: (See attached EXHIBIT A and C). Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control. The attached forms consisting of eight (8) pages are hereby accepted and incorporated herein, by this reference, and Notice to Proceed is hereby given. Professional: STANTEC CONSULTING SERVICES By: Title stdwopsa rev 3/12 CITY OF FORT COLLINS Approved By: James James M. Ros , Special Projects Manager Date: s5 /Z I J 12 Reviewed By: IXL Owen L. Randall, Chief Engineer Date: Approved By: Jon Haukaas, Water Engineering and Field Services Operations Mgr. Date: )proved By: ate: Approved By: Date: Brian Janonis, Utilities Executive Dir. (over$1,000,000) James B. O'Neill II, CPPO, FNIGP Dir. of Purchasing and Risk Management (over $60,000.00) 0 TTASK IT - MEETINGS --rr�v.v~ r u.a.ii xxw r 3+w 'TASK D2-FIELD INVESTIGATION +�aJ.v~-u�.rsurr�l.e.nul-r♦ Iwnci.vry --�-,. u.nn ix�—rn°n umM.�+� T-romv�xwy nP�Mins E'I ,Q �Wnmp E-rouri ru�.rnlx�—rnsn I E EXHIBIT C I.piu Win nle i 5°.v. !wy m. 0 ' 3 'TASK os: o S. _ _ _ _ ~—.oyyi~rw.a. x�M.rz e ♦y. :. 3 mA,D, I r L� LeSx Oa SGECIFICSTIONS-u'e.rwnAll 7 w 3 "TASK Os - DRAWINGS �LAGN 06�AOMINSTfleiION �+ �o°ryi �.a �lx!-E�.M��}♦y. ° 3 CONSTRUCTION PHASE _j. off.'-.rm rn,n�w. �♦ "tesK n'. coxsTflucrwx eouwsrflen� y♦ m El 3"narm,..m - - - __. �-L.. r..mrryzr-.�}rrYrz !❑ El 3 'TASK CS'ONSNE SERVCE3 -o'am�w�r2lxl .rn rmx� rm.....ls..d--�-xr-a.r�um rzix�umx �rs TASK CS -DRAWINGS OF RECORD t-nmmnb�Y�x�umYil} CenuroT ,wrNmm � -i t}wv Yl} un b.np -royi wyu�x .,nv} o""m +.W n-,}x"'°" Tm. 0 a .. x.Rm ,M.m. ♦ Y....> �� R.ws....o W--V E.mm T«.. E.mmm.,.. ♦ o..m n EXHIBIT A City of Fort Collins LAPORTE AVENUE WATER TRANSMISSION SYSTEM ITEM 1 - DESIGN and CONSTRUCTIOWPHASES Scope of Services INTRODUCTION This scope of services represents the engineering design and construction services associated with the transmission lines and appurtenances in LaPorte Avenue. This scope is intended to accompany, and work in unison with, the project Fee Estimate (EXHIBIT B). The Fee Estimate is a spreadsheet representing an overview of. the project with individual work tasks represented in rows and anticipated professional staff and subconsultant effort represented in columns. The ultimate goal of the project is to design improvements to the valves (i.e. Items 1 a, 1b, and 1c) in LaPorte Avenue based on the recommendations as outlined in the LAPORTE AVENUE WATERLINE IMPROVEMENT MASTER PLAN dated March 1, 2012. To accomplish this goal construction drawings showing the nature and extent of the valve replacements will be prepared for use by a contractor to construct the improvements. The project scope extends along LaPorte Avenue from Grandview Avenue on the west to Shields Street on the east. The master plan pinpointed various valves that have served beyond their design life and one of which is inoperative. The design will involve the installation of three new valves and (possibly) associated vaults, determination of methodology required to keep the system in operation while valves are installed. GENERAL The remainder of this document describes our understanding of the scope of work. Several assumptions were made in developing the scope: This scope of work will include services required up to the completion of the Design Phase and Construction Phase services. The Project Team will consist of the following: City of Fort Collins • Jay Rose — Special Projects Manager, (970) 224-6106 direct); (970) 218- 1733 cell; imrose@fcgov.com • Owen Randall — Chief Engineer I'll-E: V:i2873f/aeiicc/1873I0263/managementl,igrecmenh/FINAL-GNHIBIT_A-Scupe-05102012.ti c Page I of Stantec • Don Silar - Project Manager, (970) 482-5922 office; (970 420-4081 cell; dsilar@stantec.com • Tanner Randall - Project Engineer • Chris McLaughlin - Design Engineer • Jeromy Vigil - Survey Hydro Construction • Jim Eurich — Project Manager, (970) 225-2211 office; (970) 567-1599 cell; iim@hvdroconstruction.com • Tom Noble — Project Superintendent All project deliverables will be made available to the City in electronic as well as hard copy format (i.e. reproducible Mylars and paper copies). Electronic files will be prepared and formatted in current industry standard software including AutoCAD (DWG) and Adobe (PDF) formats. SCOPE OF SERVICES I. DESIGN PHASE The goal of this task is to prepared construction documents for installation of three (3) new in -line valves along LaPorte Avenue, and abandonment of the two (2) valves in the Shields Street and LaPorte Avenue intersection. Task D1 - Meetings 1.1 Kick -Off Meeting: one (1) meeting will be held at the beginning of the project to review the scope of work and schedule, and discuss expectations for this project. 1.2 Progress Meetings: three (3) meetings will be held with Stantec and City staff to review progress of the work and formulate approaches to improvements. These meetings will also be used as a forum for discussion with other City departments, and relevant parties. Task D2 — Field Investigation 2.1 Field survey will perform to locate existing valves and surrounding features such as curb, gutters, walks, asphalt, traffic signals, light poles, fences, trees and landscaping, utilities, potholes, etc. 2.2 Utility Notification Center will be contacted to schedule utility locates and meet with them as requested to show the location of the future work. 2.3 The outside diameter of the existing pipe needs to be determined so that the appropriate size of the couplings can be ordered so they can be on site at the time of construction. Existing mapping indicates that the north line is Class B Cast Iron Pipe (CIP). But the south line does not state its Class. Since CIP was made in Classes A through H and each Class can have a different outside PILE:V:528731/2ni%c/187310263/nianngemenNugrccmenls/FINAL-EXHIBIT_A-Scopc-06102012.doc Page 2of6 diameter (i.e. OD's ranging from 21.60" to 23.02") it is important the actual OD be confirmed. We recommend Hydro construction pothole both the north and south 20" C.I. lines to confirm their OD. Failure to do so may result in incorrect sizing of the fittings and valves requiring re -ordering materials and the resultant additional costs (e.g. re -stocking, shipping, etc.) and time delays (e.g. installation, road closures, etc.). Task D3 - Design 3.1 Various comments have been received related to the Master Plan study previously prepared. Stantec will address these items and finalize the study. 3.2 Stantec will work with the City and Hydro to determine the preferred location of the new valves. 3.3 Due to the necessity to keep surrounding residences and businesses in service during construction, this task will investigate and detail the best approach to installing valves so to minimize outages. During this task, wet insertion type valves will be investigated and their appropriateness determined as an alternative to cutting the existing pipe and inserting valves and transition couplings. Also HydraStop and similar valves will be investigated if it is determined that sections of the existing line need to be isolated in order to insert a standard Butterfly Valve. 3.4 Stantec will discuss with the City the need for vaults for the new valves. In the past the City has both elected to install and not install vaults when Butterfly Valves were installed. The need for vaults was typically based on the wish for easy access to the valve if the operator failed. If the valves were not placed in vaults, the road (i.e. asphalt or concrete pavement) would need to be removed and replaced after the valve was repaired; typically an expensive endeavor. If vaults are required, we will size the vaults but expect that the vaults will be pre- cast and thus the manufacturer will be responsible for all structural design to meet the requirements of the locations in which these are placed. 3.5 If valves are to be cut in, transition couplings and pipe sections will be required. Stantec will design the configuration for the piping, valve, and couplings to be inserted. The configuration is not expected to differ between sites and will be shown on the drawings so that Hydro can obtain the proper materials. 3.6 City's/Utility's standard specifications for flushing, chlorination, dechlorination, and bacteriologic and pressure testing will be used for this project. The methodology for disinfecting the lines will be discussed with City staff and Hydro Construction and a project specific approach will be agreed upon prior to constructing the improvements. Task D4 — Specifications The following will be prepared for inclusion in the Contract Documents. All other specifications will come from Utility's standard specifications as updated and supplied by the City. FILE:V:i2S70actiec/IS7310263/tnanagernent/aercetnent.VFINAL-FXHIRIT_A-Scope-Oi1020I2.doc Page of 4.1 Division 1 — "Measurement and Payment", Contractor and the City will assist in the preparation of this section. 4.2 Division 2 — Site Work, Utility's standard specifications for flushing, chlorination, dechlorination, and bacteriologic and pressure testing will be used for this project. Task D5 - Drawing Preparation Stantec will prepare reproducible drawings for use in construction of the improvements. These shall contain the following as appropriate: 5.1 Cover Sheet with project title, large-scale vicinity map, index to drawings, and City of Fort Collins logo. 5.2 Plan and Profile Sheets with location of vertical control points and their descriptions, proposed valve locations, utilities, surface features, road right-of- way, and street names. Plan views will contain a photographic background if available at a usable resolution. No costs have been included to obtain the aerial photography. 5.3 Construction detail sheets showing bedding and trench sections, vault details, existing vault and valve abandonment details, and associated features. Task D6 — Design Administration 6.1 Stantec will perform administration duties to schedule staff, prepare in-house cost tracking materials, review monthly billings for in-house personnel, prepare status reports to accompany billing invoices, and other duties as required by the work. II. CONSTRUCTION PHASE Task C1 — Construction Administration 1.1 Attend progress meetings: Our assumption is that the construction will last for one (1) month. Based on this assumption our fee estimate is based on four (4) meetings or one (1) per week. All meetings will be attended by Stantec's Project Engineer and up to two (2) of the meetings will be attended by our Project Manager. Minutes of the progress meetings will be taken by the Project Engineer and distributed to all project personnel (i.e. City, Hydro, and Stantec staff). In addition, a list of action items, list of issues and their status, and a submittal log will be updated for these meetings. Copies of these documents will be distributed and discussed at each progress meeting. FILE: V:5287317activdl87310263/management/atrecincnls/FINAL-FXHIBIT_A-Scrape-oi102111?.Aoc Page 4of6 1.2 Stantec will perform administration duties to schedule staff, prepare in-house cost tracking materials, review monthly billings for in-house personnel and subconsultants, prepare status reports to accompany billing invoices, prepare contracts with subconsultants, and other duties as required by the work. 1.3 Review Shop Drawing submittals for compliance with the Contract Documents. Task C2 — On -Site Services 2.1 On -site services up to the time of Substantial Completion of the Work: Stantec's Project Manager and Project Engineer will make occasional site visits to observe the Work and discuss items requiring modification of the design. These will be made on an on -call basis and will be coordinated with the City's Project Manager. Stantec will not supply a full time Resident Project Representative as these services will be performed by City staff. 2.2 On -site services after Substantial Completion of the Work: Conduct final inspection/job walk-thru in conjunction with City staff and Hydro personnel, and assist in the preparation of a "punchlist". In addition, prepare recommendations for Substantial Completion, final job acceptance and final payment to Hydro. 2.3 Geotechnical Soils Testing: CTL-Thompson will perform compaction testing of backfill materials and submit reports. Results will be summarized and distributed to the City, Hydro and Stantec as soon as they are available. 2.4 Concrete Testing: No testing is anticipated and included in this scope of work. 2.5 Asphalt Testing: No testing is anticipated and included in this scope of work. Task C3 — Drawings of Record 3.1 Stantec will collect and review information supplied by Hydro and City and consolidate this information into a form that can be placed on the construction drawings. This amended information will show modifications made during construction and will be noted by clouding the information and recording on each drawing sheet the date the sheet was modified and by whom. 3.2 Preparation and Distribution of Drawings of Record: Stantec will take the records kept by Hydro and City and physically revise the construction drawings to reflect the information supplied. Upon completion and review of these drawings by the City and Hydro, Stantec will forward copies to the City in electronic form and as hard copies. EXHIBIT B indicates the proposed number and size of these documents. II. Fee Estimate EXHIBIT B, as attached, summarizes the staff hours and individual hourly rates, sub -consultant fee estimates, and expenses believed to be necessary to accomplish the scope of services outlined above. FILE:V:52873Uactive/187310263/managemendagreememsiFINAL-F.\HIHIT_A-Scope-0510201?doc Page of III. Schedule EXHIBIT C, as attached, is an estimate of the durations of each task. IV. Deliverables The following deliverables will be forwarded to the City upon completion of the Design Phase. A FTP site will be set up by Stantec to allow transfer of the drawings and any other relevant documents. 10 — Hard copies of the final Construction Drawings. 1 - DVD containing all documents included in the "hard copies". 2 — 22" x 34" hard copies of the Drawings of Record. 2 - Mylars of the Drawings of Record. 2 — DVD's containing the Drawings of Record. END OF EXHIBIT A FILE: V:i287317❑cure/187310263/m:m;igcmenJagrecmems/FINAL-EXHIHIT_A-Scope-0?102012.doc Page 6 of EXHIBIT B LAPORTE AVENUE WATER TRANSMISSION SYSTEM, ITEM 1 - DESIGN AND CONSTRUCTION PHASES LnW CDlpbry p 5,0emunanl In Kkw Prq Mwr Dm5 P"Ergr Tx,me,R Sv w Erg Ref P, Rep CAru McL CADD Cbncs' Survey Maroyr Sunsy T. Surv.Y C. CTL-TM1mwdr IM.. T..t,, Eg ... TASK TOTAL TOTAL RMrM1wr S 154 5 99 5 iN 5 83 5 99 S 63 5 135 A 81 1W DESIGN PHASE Task Dl Meetings l r K11k.KMNdr.2111 2 4 $ 56 $ 760 r- P....... Meeu,gf Pl 9 1B $ 253 S 3421 swlPor. 11 22 0 0 0 0 D 0 0 - ....... Task D2 Field Investigation frkel.w.1 $ 4.182 $ 2,968 z1 Field Anse, 1 6 20 $ 220 zz UOLry Locale. 1 6 $ 60 S 98 z3 POuaMrq 1 0 $ d4 $ 94 5 2 3 Pip. Ao K:n u,lo. SdYew 1 4 4 zo 0 0 o a o 0 fi 26 -- $ 92 $ 1.242 Task 3 Design WD2 5,612 3, Fbn4ea..v. Com,anb 4 B $ 113 $ 1,521 3 z Mo sMNsen 2 8 $ 88 $ 1,188 33 spp,O.M m po..ror 51.,M .' 4 B $ 173 $ 1,521 a • xwldm vw. v.dl. 4 16 $ 176 $ 2,376 as V.N. kYou.bm. 4 16 S 176 $ 2,376 S,AA,ol: 18 56 0 0 0 0 0 0 0 665--- -- Task D4 Specifications i.wO3 Ykmr $ 8.981 • I oYwon 1. G.nr.l R.Rd,.m.nl. $ 5 - .MeevnemanraMPoymml Sr w: 2 2 8 a 0 0 0 0 0 0 0 5 $ BB 88 c 1,188 - Task D5 Drawings T.rkns�, g 1,188 51 c. stwl V MYa9 1 2 6 $ 76 S 1.022 52 Plan A n.Me sY..lt .huD 2 8 16 S 215 S 2,899 53 oMas.11 M..o 2 16 16 $ 278 $ 3 7-4 - e ,. T. sees. 5 $ I oko4 vmo vo Y PLY. V,en $ S c lrc . V.. V. VYw $ $ CYnecOm/MN,Yn 0.rerlf $ $ IMvri,Dl voMe vo A - AW,y t Dew $ S s,mw: 5 26 0 0 38 0 0 0 0 - 568 ------ Task D6 Design Administration Twk DS wev*:,: S 7,674 i 1 Ahmnrarmar:n swmw: B 8 0 0 0 0 2 0 0 0 5 99 ------ DESIGN 5 28988 -- — — TnkDa YlMadl: $ 1,331 CONSTRUCTION PHASE Task Cl Construction Administration Proq,Na M.". M me.uly. low, S - $ - n DW s,mr 13 n,aeun9m 4 $ 49 $ 665 e Tanner Ranwiwma.e„sal $ - $ - 11 Anrme Meabn9f 8 $ 63 $ 855 21 Ayenm 4 $ 32 $ 428 31 Mrn.dx 8 $ 63 $ 855 12 G.,u,al Atlm,m.b.b00 2 2 $ 40 $ 546 13 snap D,.YI,y R.ro. 2 8 $ 86 $ 1,78886 swlnol. a 30 0 0 0 0 0 0 0 - 336 ------- Task C2 On -Site Services Tookcl S 4,538 21 MKk w to S,b.le,lEa1 ComplaUan $ S - f rd vard 16 S 127 $ 1,711 b r,N.1K C—.U. l a and 4 8 $ 113 $ 1 `-1 22 FMkalw Su oorbal Cmmq... n $ - $ . Find Welk mra,9n 4 $ 32 $ 4HP za Ge.INMk.b.oua lNtlrq 2 $ 1,320 $ 25 $ 1 65;i z4 Co,lcr.o...q $ $ 25 A.pMI1 COmp.ction b.tirq swwol: 6 28 0 0 0 0 0 0 0 S 1,320 $ 296 $ - ------- Task C3 Drawings of Record Tun cs evade 7 5.312 31 C...... F.W RNgtl. 4 $ 32 $ 428 32 Dr..lna. 2 2 12 $ 136 $ 1.830 e 1 - myly ser W 0.amrys W RauN la Crry $ - $ - 3. FULL -SUE U.cmalvlT ub $ $ c 1 . HALF -SUE Haase cdssmaam ax $ $ dl. up.Dram ,KRawNWol Sw $ - $ - or - seLLd DVD'sdrw.age Dd Recadld Crry s,eMw: 2 6 0 0 12 0 0 0 - $ 167 $ _ ---- CONSTRUCTION S 12107 T. c3wmun 22 OESgN:MwIal.Nort pt Meor rat (hoes): 48 132 0 0 38 2 0 0 26 S $ 2,146 246 ..Total Mtui u CONS7RUCTpN:Nwl of el/od New wt (lees): 18 64 0 0 12 0 0 0 0 $ 1,320 $ 799 92 —Total Mankours tobl rwte lu.r l sorut4gory, suh-consWl. s aspnsu: S 9,858 $ 19,4g4 $ $ $ 4,950 $ 126 S S $ 2,60g 1 $ 1.320 $ 2.945 IT.1.1 Costs» $ 41 201 abn-F.ks: 1 0.00 0.00 1 125 1 0.051 0.01) 1 0.001 0.55 1 1 8.45 V.329]A'eeDve.1SJ310X3nuruPenwW'aaemw,ls'nRAFTd/3iV 12f+Iud1-BfN ENrmh arf dodo Dert323/3 SunM . EXHIBIT C o rwF u.rma uw.nrn s,M IMan 12 If, A' W: ___ O _ -DESIGN I Wif !f lWif MIWif15 IWIf i if 5 I W r F r W1F5 ! i5 iW1F 5 iWiF iW f f IW1F MiW F I.IiW [i5l5MiWiF MIif W PHASE nffiWa e' n.ax«1z rw1«1z v:. 3 TASK DI - MEETINGS 9+mvn rw.a10 Tweb11 a - K1. 1m MaVip IJay rw Srzari7 Iw929'1] -1 _a _. 3, hoprw Mwlme 1mY rw xala Iws/WIa �'. � —,--3, Proxran M•Mr.e 1np Iwsariz m.drzzrl2 i� � 3. h=pr®: admoa Imv T�asna awcsnx (-I TASK D2- FIELD INVESTIGATION ue•n rwlulz twu$uv Buz. 9 IIItltlYI¢Wrm IOG•Yz 1ve Nlrl$ Ma LRrla ------------- To ] yr+nrvrne Ioa+v. Mm aMo;¢ Fry sn lna- 1 nw a. m,m nu. Eaa. rwldnz Mw.muz _ __� 10 3 TASK 03-DESIGN Oat. 1w1411$ Tw1«la �.n. 3 rnrmo-d ea.w r...nmo1.+ syv. Mn.r.+wv fn s;ule - a fne 5ebnm !: mn Tw«[L'l1 Mw4wIl r r 3 Mnrrrclrm Pustule. SnuNurmF serys Iw Stitz Mm sn.nx I___._ 3 m�.mwrvxv. v.nrx lomvs Mms:Imz Fnsr$5ra _ 9 '3 wworrrliranmwn 10 dps Mrq sngP Fanwle �-T � 1n i3 TASK D4-SPECFICATIONS 0a, Ma,srzan] Mm srzenx .sloe 19 _.3 MsmuramnoM l`aymem Sdayz Mm52H;.1$ FrvNlnx 0 3 TASK DS- DRAWINGS Daps Man srzrIx Mm drzlnz . -I Grva 5fiy $6ryS Mrzf AP i 54]/IP "� ') VW dPrdle.G,ttf iS Ja/z M SA115 P.1$ -� ai+ onm snwl Syr: Mnszlnz Frly 12 + TASK M-AOMIUMTRAMN omys lwrrz«I$ lua «zulx�ve. 3 dffi.nm:m,v: mmv3 Iwanulx Fnevlz l- I " -3 CONSTRUCTION PHASE Oapd Mm )anz Mm lrenz �m - TASK Ct- CONSTRUCTION ADMINISTRATI Omv. Ma.>2:12 M. lnnirrz n P,a]ravM�:ne IJry AMn);S'I$ M. 1.12 u �J Rq+f Megrn9 lmV MM)nW$ Mm ]nfl+12 F ,O �—A Proeim.Mwrne Imv Mm)2a1i .11.11 (7 Ir '.� Ryress Ma:nrre Imv Mm i3Y1] Mu, JJNIJ L '7� TASK C2-OWSITE SERVICES Daps A«n inrlP Miv. rnnx +.rrz rf '.� WuA IIP mual Lan4um ]I mya Mm 7212 Mm 730ni f -...-. ..... —}11 WMM SA4.Mtl GnO.— 10d, T.lry/2 Mm&13r1$ i. - --Il Gaenetl,n:alSaVtm 21 apa NM inn2 Ab, )3d1$ � r _ ; TASKC.3 DRAWINGS OF RECORD omvs Mm M+a1z Mv,b1Y1z a 1! CmiLuifiunflSMflaxts SmYa IM14/ia Mm B26'1$ �x Ihsxnes lomys I er14n] Mrr bTinS —1 I'rola'r IINq{ y,IimWe IezF C__ � 5MA Prgrpa Milmime . Sum,.ry � Rq 1Smmuy ^ Enaiul l.aFa EYoenL Mamrmo � GmY:na Uale tMr S1WI1 Fo ),I