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Home My WebLink AboutWORK ORDER - PURCHASE ORDER - 9123267EXHIBIT °A° WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND ICON Engineering, Inc. DATED: February 12, 2012 Work Order Number: MT312 Purchase Order Number: ?I a 3 a v7 Project Title: Clearview Channel Phase II (Upstream of Bdarwood) Commencement Date: May 21, 2012 Completion Date: December 31, 2012 Maximum Fee: (time and reimbursable direct costs): $29,460.00 Project Description: See Attached Scope of Services: See Attached Service Provider agrees to perform the services identified above and on the attached forms In accordance with the terms and conditions contained herein and In the Services Agreement between the partles. In the event of a conflict between or ambiguity In the terms of the Services Agreement and this work order (Including the attached form) the Services Agreement shall control. The attached form consisting of three (3) pages is hereby accepted and Incorporated herein by this reference, and Notice to Proceed Is hereby given. Service Providers By: lid., �i feGrti z Date: S' , 21 CC: Purchasing City of Fort Collins: Submitted By: Prof ct Manager Date: 5.15.201Z Reviewed BYT- S� Stormwater and ftwdplain Prograni Mngr. 5-Z`j-1'z Date: Approved By. Water Engineering and Field S rvIces Department Manager Date: y / L Approved By: Dir Purchasing & Risk Mgt c-.:�R�T ENGINEERING, INC F o Planning ICJ Design 2 Management 8100 5 Akron 5treet, Suite 500, Centennial, CO 80112 • Phone (303) 221-080C / Fax (303)-221.9019 May 8, 2012 Mr. Mark Kempton, P.E., CFM Stormwater Master Planning Manager City of Fort Collins Stonmwater Utility 700 Wood Street Fort Collins, Colorado 80525 Re: Clearview Channel Phase If (Upstream of Briarwood); Scope of Services and Fee Estimate Dear Mark, Thank you for meeting with us on April 12°i to discuss project scoping for the Clearview Channel Phase II (Upstream of Briarwood) project. It was a pleasure discussing this project with you and the rest of the City staff. As requested, ICON Engineering, Inc. has updated our scope -of -services from the initial Consulting Engineering Services proposal, provided back in November. As discussed, a phased approach will be taken for this project, with the initial phase consisting of an alternatives evaluation for stabilization improvements. The alternatives will primarily focus on low -flow solutions; however a comparison alternative addressing the 100-year event will also be developed. Also included in the project tasks will be the identification of maintenance access locations, maintenance and construction access along the project reach, floodplain impact assessment, habitat and permitting considerations, and assistance with public process. At the conclusion of this phase of the project, ICON will provide an Alternatives Analysis Report, summarizing the different scenarios evaluated, along with recommendations for the design phase. Our proposed tasks are as follows: Task 1: Meetings (3 assumed) — Three (3) meetings have been included with this project. In addition to the initial scoping/kickoff meeting held on April 12'h, two progress meetings will be held for the project. It is, recommended that a progress meeting be held following the completion of project mapping in order to complete a site field review. The third meeting held to review the results of the alternatives analysis. Task 2: Data Collection and Review — ICON will review existing Master Plan Reports and Design Reports 'from previously completed projects, as applicable to the Clearview Channel. City staff will provide design reports for the channel reach downstream of Briarwood Road. The Canal Importation Master Plan will be reviewed for potential stability and habitat recommendations, along with the recent "Assessments and Rehabilitation Decision -Making Framework for the Streams of Fort Collins," report prepared by CSU. Finally, the 2006/2008 Stantec Floodplain Report for Prospect Ponds will also be reviewed. This task also includes the assembly of detailed ]-foot topographic mapping. Field survey will be completed by the City. It is assumed that the mapping will identify existing topographic features and critical elevations adequate to prepare design drawings, property lines, fence lines, culvert sizes and dimensions, hydraulic structure, riprap, above and underground utilities, and existing utility/drainage easements. ICON will process the city's mapping to establish CAD drawing layers for the design. It is also assumed that the city will identify and survey the locations of existing utilities and pothole utilities, as necessary to complete the project. Task 3: Alternatives Analysis — The following items will be completed by ICON as part of the alternatives analysis task: a. ICON will complete a detailed alternatives analysis, including up to three (3) low -flow alternative plans. General channel slope and stream power recommendations from the CSU Study will be applied, and maintenance requirements will also be considered in the design layout. The alternatives analysis will review the types and applications of different stabilization structures/techniques that would be applicable for this project reach, which complement the bank stabilization and constructability of the project. Consideration will also be given to habitat enhancement through the project reach, as applicable given the CSU recommendations and base flow conditions. Pro's and con's of each alternative will be discussed with City staff and presented in the summary report. b. A single 100-year conveyance alternative will be analyzed and presented to the City. This alternative may include the use of vertical walls as necessary to increase the channel conveyance capacity, with a goal of eliminating the split flows that occur at the upstream end of the project reach. c. Hydraulic modeling will identify potential impacts to the City's floodplain and split flow areas for each alternative. A corrected effective HEC-RAS model will be generated from the Stantec HEC-RAS model, and updated for the existing topographic conditions, as a comparison for the alternatives. d. ICON will recommend and review up to two potential 12' wide, permanent maintenance access locations, with input from City crews. City staff has utilized various access areas in the past. These areas will be investigated further. Other recommendations may be added. City staff will coordinate future access easements and issues with homeowners, as necessary. e. Planning level construction cost estimates will be prepared for each feasible alternative. These estimates will also include general costs for construction and overhead pricing such as mobilization, water control, and erosion control. Cost estimates will be coordinated with City staff and crews. f. City staff will coordinate public outreach, with assistance from ICON and required sub -consultants. It is assumed that the City will perform door-to- door outreach for this project, and that a formal public meeting will not be required. DHM Design will provide channel exhibits and/or poster exhibits I for the outreach efforts. A maximum fee of $1,250 has been assumed for DHM's efforts at this time. g. ICON will coordinate with ERO Resources regarding the habitat assessments completed and recommendations for the Clearview Channel, as applied to the alternatives analysis. ERO will also provide guidance and input regarding 404 permitting requirements, although the permit application will not be completed with this phase of the project. A maximum fee of $1,000 has been assumed for ERO's efforts during this phase. h. At the conclusion of this task, ICON will prepare an Alternatives Analysis Summary Report, documenting the analysis and findings of the potential alternatives and the selected plan of improvements. Pertinent text, tables, figures, and exhibits will be provided in a format consistent with previous reports prepared for the City. Fees As indicated by our attached spreadsheet, our estimated cost for completing these tasks is $29,460. We anticipate that this work will be completed by the end of June, pending receipt of the survey within the next two weeks. Please review this information and provide us with any comments or questions that you may have. We look forward to working with you this project! Sincerely, ICON Engineering, Inc. Craig D. Jacobson, P.E., CFM Associate Cc: Mark Taylor, PE — City of Fort Collins Shane Boyle, PE, CFM — City of Fort Collins 3 ICON ENGINEERING, INC. PROJECTESHMA77NG SHEET rx.rrsr a...w.cn.wrtir•nv4.v..nre..v.as ow. W Tour: crrvorrwrcow.w.]`ne�,r[rrr r.n rew,re nurraeoeY: Tor GECRF➢9Y: CW A,cpW r:W...ow RtlnwV Ev a*, .b.n AG'1 LnR 14c "Yet e3W/n va F^P'KW uv Erywl au C We yW+' mo va yTn no Ls um LrRt C. Alternatives Analysis 1 Meetings (Scoping Mooting and 2 Project Maotings) a. Project Scoping Meeting (April 12, 2012) 3 3 b. Progress Meetings (assumed 2) 6 6 S45 $795 fay E1,545 2 Data Collection and Review a. Review 2001 Canal Importation Matter Plan (StOrmwator and Heats" 4 2 b. Review Samb, 200512008 Floodplain Report for Prospect Ponds 2 2 $77 0 $770 C. Collectand Assemblo Rase Models&Mapping 2 4 4 $15 $1,065 3 Alternatives Analysis a. Concept Alternative Plans (up te 3 low47ow Alternative plans) 4 12 24 16 b. 100-year Conveyance Alternative (I alternative) 2 4 8 $10 56.250 c. Evaluate Floodplaln Impacts for Altemadvea (conacted effective and Proposed) 6 2 $7 $1.917 d. Maintenance Access Route Recommendations(2 Minimum) 2 16 28 S10 $5.124 e. Prepare AltemaUva Cost Estimates 4 4 10 8 2 310 5900 L Public Coordination and Homeowners Meetings (DHM Designs) 6 S10 52,404 9. Habitat Assessment and Recommendations, Permitting (ERO Resources) 2 4 Si.250 $2,060 h. Alternatives Analysis Summary Memorandum 6 16 4 S1.0g0 $2.050 1. Review IS Revisions 2 2 S20 $2.780 6 4 $20 $1.300 TOTAL ALTERNATIVES ANALYSIS PHASE 6 61 105 36 32 I 2 0 0 f2442 f2s480 5870 f8235 1 075 $3166 f 560 $110 SO f0 $2442 $29460