HomeMy WebLinkAbout196580 L & L LANDSCAPE - PURCHASE ORDER - 3212315 (3)PURCHASE ORDER PO Number Page
City Of 3212315 + of z
`t Collins
This number must appear
1 1 on all invoices, packing
slips and labels.
Date: 06/06/2012
Vendor: 196580 Ship To: STREETS DEPARTMENT
L & L LANDSCAPE CITY OF FORT COLLINS
PO BOX 62 625 NINTH STREET
WINDSOR Colorado 80550 FORT COLLINS Colorado 80524
Delivery Date: 01/26/2012 Buyer: JOHN STEPHEN
Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS
AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR.
DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE
TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES.
Line Description Quantity UOM Unit Price
Ordered
Extended
Price
2 ADDENDUM TO PO 1 LOT LS
100,000.00
Total
$100,000.00
Invoice Address:
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill 11, CPPO City of Fort Collins
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com PO Box 580
Font. Collins, CO 80522-0580
Purchase Order Terms and Conditions
Page 2 of 2
I. COMMERCIAL DETAILS.
Tax exemptions. By statute the City of Fort Collins is exempt from state and local taxes. Our Exemption Number is
99-0H562. Federal Excise Tax Exemption Certificate of Registry R4.6000587 is registered with the Collector of
Internal Revenue, Denver, Colorado (Ref. Colorado Revised Statutes 1973. Chapter 39 26. 114 ITT
Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to defects of
damage in Transit, may be returned to you for credit and arc not to be replaced except upon receipt of written
instructions from the City of Fort Collins.
Inspection. GOODS am subject to the City of Fort Collins inspection on arrival.
11. NONWAIVER.
Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof. failure or delay In
exercise any rights or remedies provided herein or by Ire, failure to promptly notify the Seller in the event of a
breach, the recepmnce ofor payment for goods hereunder or approval ofthe design, shall not release the Seller of
any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the
purchaser to insist upon strict performance hercoforany of its rights or remedies as to any such goods, regardless
of when shipped, received or accepted, as to any prior or subsequent default hornmder. nor shall any purported
oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms
hereof.
Final Acceptance Receipt of the merchandise, services or equipment in response to this order can result in 12. ASSIGNMENT OF ANTITRUST CLAIMS.
authorized payment on the part of the City of Fort Collins. However, it is to be understand that FINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust
ACCEPTANCE is dependent upon completion ofall applicable required inspection procedures. violations arc in fact home by the Purchase, Theretofore, for good cause and as consideration for executing this
purchase order. the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter
Freight Terms. Shipments must be F.O.B., City of Fort Collins, 700 Wood St., Fort Collins, CO 90522. unless acquired under federal or state antitrust lams for such overcharges relating to the particular goods or services
otherise specified on this order. If permission is given to prepay freight and charge separately, The original freight purchased or acquired by the Purchaser pu,amnt to this purchase order.
bill must accompany invoice. Additional charges for packing will not be accepted.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
Shipment Distance. Where manufacturers have distributing points in various pans of the country, shipment is If the Purchaser directs the Seiler to correct nonconforming or defective goods by a date to be agreed upon by the
expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when Purchaser and the Seller, and the Scllcr theremle, indicates its inability or unwillingness to comply, the Purchaser
shipments arc made from greater distance. may cause the work to be performed by the Trost expeditious means available to it and the Seller shall pay all
costs associated with such work.
Permits. Seller shall pmeure at sellers sole cost all necessary permits, certificates and licenses required by all
applicable laws, regulations, ordinances and rules of the state, municipality, territory or political subdivision where
the work is performed. or required by any other duly constituted public authority having jurisdiction Over the work
of vendor. Seller further agrees to hold the City of Fort Collins harmless fmm and against all liability and loss
incurred by them by reason of an asserted or established violation of any such Taus, regulations, ordinances. rules
and requirements.
Authon=ion. All panics to this contract agree that the representatives are, in fact. bona file and possess full and
complete authority to bind said panics.
LIMITATION OF TERMS. This Purchase Order espressly limits acceptance to the terms and conditions stated
herein act forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by
reference. Any additional or di Rerent terms and conditions proposed by seller are objected to and hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on ,your
promised delivery date as noted. Time is of the essence. Delivery and performance must be effected within the time
stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without
limitation, acceptance ofpartial laic deliveries. shall operate as a waive, of this provision. In The event of any delay.
the Purchaser shall have, in addition to other legal and equitable remedies, the option ofplacing this order cl%cwhem
and holding the Seller liable for damages. However, the Seller shall not be liable for damages as a result of delays
due to causes not reasonably foreseeable which are beyond its reasonable control and without its fault of negligence,
such acts ofGnd, acts ofeivil or military authorities, governmental pnnritics, fires, strikes, flood, epidemics wars or
riots provided that notice ofthe conditions causing such delay is given to the Purchaser within fice (5) days ofthe
time when the Seller first received knowledge thereof. In the event of ary such delay, the date of delivery shall be
extended for the period equal to the time actually lost by reason of the delay.
3. WARRANTY.
The Seller wamumh that all goods, articles, materials and work covered by This order will con Porn with applicable
drawings, spceifications, samples and/or other descriptions given, will he fit for the purposes intended, and
performed with the highest degree of care and competence in accordance with accepted standards for work of a
similar nature. The Seller agrees to hold the purchaser harmless From any loss, damage or expense which the
Purchaser may suffer or incur On account of the Sellers breach of warranty. The Seller shall replace, repair or make
good. without cost t0 the purchaser, any defects or faults arising within one (1) year or within such longer period of
time as may be prcwtibed by law or by the tents of any applicable warranty provided by the Seller after the date of
acceptance ofthe goods furnished hereunder (acceptance not to he unreasonably delayed), resulting from imperfect
or defective work done or materials furnished by the Seller. Acceptance or use of goods by the Purchaser shall not
constitute a waiver ofimy claim under this warranty. Except as otherwise provided in this pumh.iw order. The Sellers
liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties
or guarantees, but such liability shall in no event include loss of profits or doss of use. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes to legal terms by written change order.
S. CHANGES IN COMMERCIAL TERMS.
The Purchase may make any changes to the terms. other than legal tents, including addilions to or deletions from
the quantities originally ordered in the specifications or drawings, by verbal or written change under. If any such
change officers the amount due or the time of performance hereunder, an equitable adjustment shal I be made.
6. TERMINATIONS.
The Purchaser may at any time by written change order, terminate this agreement as to any or all portions of the
goods then not shipped, subject to any equitable adjustment between the panics as to any work or materials then in
progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted
portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment he made in
favor of the Seller with respect to any goods which am the Scllcrs standard stock. No such termination shall relieve
the Purchaser or the Seller of any of their obligations as to any goods delivered hereunder.
7. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment must be owned within thirty (301 days from the date the change or termination is
ordered.
R. COMPLIANCE WITH LAW.
The Seller warrants that all goods sold hereunder shall have been produced, sold, delivered and furnished in strict
compliance with all applicable laws and regulations to which the goods arc subject. The Seller shall execute and
deliver such documents as may be required to effect or evidence compliance. All laws and regulntions required to be
incorporated in agreements of this character are hereby incorporated herein by this reference. The Seller agrees to
indemnify and hold the Purchaser harmless from all costs and damages suffered by the Purchaser as a result of the
Sellers failure to comply with such lase.
9. ASSIGNMENT.
Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the
prior written consent of the other party.
10. TITLE.
The Scllcr warrants fail, clear and unrestricted title to the Purchaser for all equipment, materials, and items furnished
in performance of this agreement, free and clear of any and all liens, restrictions, reservations, security interest
encumbrances and claims of others.
The Seller shall release the Purchaser and its contractors of any net fmm all liability and claims of any nature
resulting from the performance 0fmch work.
This release shall apply even in the event of fault of negligence of the parry released and shall extend to the
directors, officers and employees of such party.
The Scllces contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because
such work is performed or caused to be performed by the Purchaser.
14. PATENTS.
Whenever the Seller is required to use any design, device, material or pmccss covered by letter, patent, trademark
or copyright the Seiler shall indemnify and save hamdess the Purchaser fmm any and all claims for infringement
by reason of the use of such patented design, device, material or process in connection with the contract, and
shall indemnify the Purchaser for any cost. espensc or damage which it may be obliged to pay by reason of such
infringement at any time during the prosecution or aficr the completion of the work. In ease mid equipment, or
any pan thereof or the intended use of the goods, is in such suit held to constitute infnngement and the use of
said equipment or pan is enjoined. the Seller shall, at its own expense and at its option, either procure for the
Purchaser the right to continue using said equipment or pans, replace the same with substantially equal but
nnninfringing equipment or modify it so it becomes nnninfringing.
15. INSOLVENCY.
If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a
receiver or trustee for any of the Sellers limitary or business, this order may forthwith be canceled by the
Purchaser without liability.
16. GOVERNING LAW.
The definitions ofterms used or the interpretation ofthe agreement and the rights ofall parties hereunder shall be
constmod under and governed by the laws of the State of Colorado, USA.
The following Additional Conditions apply only in cases where the Seller is to perfomT work hercural
including the services of Scllcrs Repmscntative(s), on the premises ofothcrs.
17. SELLERS RESPONSIBILITY.
The Sellershall carry on said work at Scllcr'.., own risk until the same is Polly completed and accepted, and shall.
in case of any accident, destruction or injury to the work and/or materials before Scllcrs final completion and
acceptance, complete the work at Sellers own expense and to the satisfaction of the Purchaser. When materials
and equipment arc furnished by others for installation or erection by the Scllcr. the Seller shall receive. unload.
store and handle same at the site and become responsible therefor as though such materials and/or equipment
were being furnished by the Sclh rundcr the order.
18. INSURANCE.
The Seiler shall, at his own expense. provide for the payment of workers compensation, including occupational
disease benefits, to its employees employed on or in connection with the work covered by this purchase order.
and/or to their dependents in accordance with the Imes of the state in which the work is to be done. The Seller
shall also carry comprehensive general liability including. but not limited to, contractual and automobile public
liability insurance with bodily injury and death limits of m least S300,0 0 for any one person. S500,000 for any
one accident and property damage limit per accident of S400.000. The Seller shall likewise require his
contractors, if any, to provide for such compensation and insurance. Before any of the Scllcrs or his contractors
employees shall do any work upon the premises of others, the Seller shall (umish the Pumhascr with a certificate
that such compensation and insurance have been provided. Such certificates shall specify the date when such
compensation and insurance have been provided. Such certificates shall specify the date when such compensation
and insurance expires. The Seller agrees that such compensation and insurance shall be maintained until aficr the
entire work is completed and accepted.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby nssumcs the entire reaponsdutity and liability for any and all damage, loss or injury of any kind
or nature whntsnever to persons or property caused by or resulting from the execution ofthe work provided for in
this purchase order or in connection herewith. The Seller will indemnify and hold harmless the Purchaser and any
or all of the Purchasers officers. agents and employees from and against any and all claims losses, damages.
charges or expenses, whether direct or indirect, and whether to persons or property to which the Purchaser may
be put or subject by reason of any act, action. neglect omission or default on the pan of the Scllcr, any of his
contractors, or any of the Sellers or contractors officers, agents or employees. In case any suit or Other
procecxlings shall be brought against the Purchaser, or its officers, agents or employees at any time on account or
by reason of any act, action, neglect omission or default ofthe Seller of any of his contractors or any of its or
Ihcir officers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense thereof and to
defend the same at the Sellers own expense, to pay any and all costs, charges, aromeys fees and other expenses,
any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their officers,
agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or
obtained against the property, of the Purchaser, or soil panics in or as a result of such suits or other proceedings,
the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Seller and
his contractors shall take all safety precautions, furnish and install all guards necessary for the prevention of
accidents, comply with all laws and regulations with regard to safety including, but without limitation, the
Occupational Safety and Health Act of 1970 and all ndes and regulations issued pursuant thereto.
Revised 03/2010