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HomeMy WebLinkAbout140189 BOYS & GIRLS CLUBS OF LARIMER COUNTY - PURCHASE ORDER - 9115987PURCHASE ORDER PO Number Page City OfCollins ��� 9115987 1 of 3 `t COI` lI ns This number must appear on all invoices, packing slips and labels. Date: 05/31/2012 Vendor: 140189 BOYS & GIRLS CLUBS OF LARIMER COUNTY 103 SMOKEY ST FORT COLLINS Colorado 80525 Ship To: CDBG CITY OF FORT COLLINS 281 N COLLEGE AVE FORT COLLINS Colorado 80521 Delivery Date: 10/12/2011 Buyer: JOHN STEPHEN Note: Line Description Quantity UOM Unit Price Extended Ordered Price 2 Correct PO 1 LOT EA' 5,517.18 Hi John, Can you help with a credit on this PO and what the process is so that it shows up correctly in JD Edwards? The history is below and I have attached a pdf that shows the original Pb, the check to pay back the overage, and the reimbursement request that shows everything that has been bled and what the balance should be (highlighted in yellow.) j Thank you for your help. Jennifer From: Becky Sullivan Sent: Wednesday, May 30, 201211:27 AM To: Jennifer Harvey Cc: Sharon Thomas; Kathy Tormaschy Subject: RE: PO# 9115987 Hi Jennifer, f You will need to work with your buyer on this one. Basically, the PO needs to be credited for the $5,517.18 that was over received on 5/3. They may be able to do that or they may be able to walk you through putting the negative receiving in. / Sorry I can't be more help. Becky From: Jennifer Harvey Sent: Friday, May,25, 2012 11:54 AM To: Becky Sullivan Cc: Sharon Thomas; Kathy Tormaschy Subject: PO# 9115987 Hi Becky, Can you please help me track a refund that was going into account # 81300.574040.490 on PO #9115987? 5/3/2012 1 processed the wrong amount for the invoice for Boys and Girls Club, resulting in paying an overage of $5,517.18. 5/16/2012 A check for the overage was received by Kathy Tormaschy 5/18/2012 The check was processed by Sue Jordanger 5/25/2012 In JD Edwards, the amount available to receive on this PO is $2,432.98 instead of $7,950.16. The difference is the $5,517.18 that has not been credited back to this account. I have attached a pdf that shows the original PO, the check to pay back the overage, and the reimbursement request that shows everything that has been billed and what the balance should be (highlighted in yellow.) c3. oi�:s2 s� City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 PURCHASE ORDER PO NumberJ-23 Page City of 9115987of Fort Collins This number must appear ,��—,J`-' ` on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price Can you let me know what the next step is in the process so that the balance will be correct? I am waiting to do the next draw until this is corrected. Thanks for your help. Jennifer Jennifer Harvey 970.221.6758 Grants Program Administrative Assistant Mailing Address: Advance Planning City of Fort Collins PO Box 580 Fort Collins, CO 80522 c3. one:s� s�- City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com Tota I Invoice Address: City of Fort Collins 517.18 Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Terms and Conditions Page 3 of 3 1. COMMERCIAL DETAILS. Tat exemptions. By statute the City of Fort Collins is exempt from slure and local as., Our Exemption Number is 11. NON WAI VER. 98-045W. Federal Escisc Tics Excn.pliant Ceniticate of Registry 84-6000587 is rcgistcrcd with the Collector of Failure of the Purchaser to insist upon snict performance of the terms and conditions bcaoh failure or delay to Internal Revcnuc, Deaver, Colorado (Ref. Colorado Revised Stances 1973, Cuupwr 39-26, 114 (u), exercise any rights or remedies provided herein or by law, failure 10 promptly notify the Seller in the event of u bnueh, the acceptance of or payment for goods hereunder or approval of rite design, shall Out rclease the Seller of Goods Rejected. GOODS RE)ECI'ED due to failure to meet specifications, either mhen shipped or due to defects of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the danage in transit, may be returned to you for credit and are not to be replaced except upon receipt of written purchaser to Hasid upon strict performance heronfor any of its rights or remedies as to any such goods, regardless instructions from the City of Fon Collins. of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any purpurmd oral moditiertion or rescission of this purchase order by the Purchaser operate as u waiver of any of the terns Inspecion , GOODS are subject to the City of Fort Collins inspection on arrival. hereof. Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result in 12. ASSIGNMENT OF AN'1'1'I R UST CLAIMS. authorized payment on the pan of the City of Fort Collins. However, it is to be understood the FINAL Seller and the Purchaser recognize that in actual economic practice, overchrges resulting from antitrust ACCEPTANCE is dgendent upon completion of all applicable acquired inspection procedures. violations are in fact bona, by the Purchaser. Theretofore, le,, good cause and as consideration for executing this purchase order. the Scllcr hereby assigns to the Purhhuscr any and all claims it miry now have or hereafter Freight "I cats. Shipments must be F.O.B., City of Tom Collins, 700 Wood St., Fort Collins, CO 80522. unless acquired under federal or state monnist lases for such overcharges relating to the particular goods ar services othcnviee specided on this order. It permission is given o prepay I"night and change separately, the original freight purchased or acquired by the Purchaser pursuant to this product, order. bill must accompany invoice. Additional chages lot packing will not be accepted. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. Shipment Distance. Where manufacturers have distributin__ points in various puns of the country, shipment is If the Purcbxeer dimes the Scllcr to correct nonconforming or defective goods by a date to be agreed upon by the especnd from the nearest distribution point to d>tinatimm, and excess freight will be deducted front Invoice when Purchaser and the Seller, and the Sella thenafier indicates its inability or unwillingness to comply, the Purchaser shipm,no are made trait greater distance allay cause the wok to be perl'onn all by the most expeditious means available to it, and the Seller shall pay all costs associated mrith such Work. Pemtits. Seller shall procur. al sellers sole cost all necessary permits, eeniticutes and licenses required by all applicable laws, regulations, ordinances and rules of the state, municipality, territory or political subdivision where the murk is p,rfunnod, or required by any other duly constituted public authority ha'ingjurisdiction over the work of vendor. Seller further agrees to hold the City of Too Collins hurmlc, from and against all liability and loss incurred by them by reason of an asserted or established violation of any such laws, regulmi nOc, ordinances, rules and requirements. Aubmiz Lion. All panics tu this cmar cl aimce that the rcprescnwIiv,s are, in Ian, bona fide and possess full and complete authority to bind said panics. LIMITATION OF'I'EIMIS. This Purchase Order expressly limits acceptance to the terms and conditions stated herein set ionic and any supplementary or additional more, and conditions annexed hereto or incorporated herein by refereed,. Any additional or diff an term and conditions proposed by'sclicr are objected to and hereby rejected. '_. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your ,no n.iscd delivery date as noted Time is of the essence Delivery and pcdormuncc nest be effected within the time stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, Without limilmunt, acceptance ofp,nial late deliveries, shall update as a waiver ofthi, provision. In the event of any delay, the Purchaser shall have, in addition to ether legal and equitable rcnadies, the option ufplacing this order elsewhere and holding the Seller liable for damages. However. the Seller shall not be liable for damages as a result of delays due In Canso rem nrsunably fivm,v,ablc Which arc beyond its reasonable control and without its fault ofncgligence, such acts of God, acts of civil or military authorities, govcontractual priorities, fires, strikes, flood, cpidenies, wars or riots provided that nutlet of the conditions causing such delay is given to the Purchaser within five (5) days of the time when the SO),, first ace6, ed knowledge thereof, In the event of any such delay, the date of delivery shall be c.nadod for the periud equal to the time actually lust by reason of the delay. 3. WARRANTY. The Seller warrants that all goods, articles, materials and Work coned by this cider will conform with applicable drawings, specifications, samples and/or other descriptions given, will be lit for the purposes intended, and pafonncd With the highest degree of Car, and cvmpete.a, in accordance With accepted standards far Work of a similar nature. The Seller agrees to hold the purchaser harmless from any loss , damage or cvpera, Which the Purchaser may suffer or inetu on account of the Scllcrs breach of warranty. The Scllcr shall replace, repair or make good, without cost to the purchaser, any defects or lauls arising within one (I) year or within such longer period of time as may be prescribed by law may the terns of any applicable warranty provided by the Seller alter the date Of acceptance of the goods furnished hereunder (acceptance not to be oncasonably delayed), resulting from imperfect or defective Work done or materials furnished by the Seller. Acceptance or use of good. by the Purchaser shall nut constitute a W steer ofany claim under this warranty. Except as otherwise provided in This purchase order, the Sellers liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties or guaruntees, but such liability shall in an event include loss of proits or less of use,. NO IMPLIED W ARRAN"I'Y OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Patchaser nay make changes to legal terns by written change order. 5. CHANGES IN COMMERCIAL-1 ERMS. The Purchaser may make any changes to the terms. Other than legal mans, including uddiiims to or deletions from the quantities originally ordered in the specifications or drawings, by verbal or wriucn change order. If any such change offers the,moon due or the tine ofpedurn aee hereunder, an equitable adjusuent shall be made. 6. TERMINATIONS. The Purchuscr may at any time by wriucn change order, mrntinme this agreement as to any or all portions of the goads then ;or shipped, subject to any equitable adjustment between the panics as to any work or materials then in progress provided that the Pu llnew, shall not be liable for any claims for aulicipa4d ponfrs en the uncompleted portion of the goodS undfor work, for incidental or consequential damages, and that no such adjustment be made in 6... of the Seller with respect to any goods which are the Sellers smndaN'luck. No such erminawn shall relieve the Purchaser or the Seller of any of their obligation as to any goods delivered hereunder. 7. CLAIMS FOR ADJUSTMENT. Any claim for adjustment must be assured within thirty (30) days from the date the change or lamination is ordered. 8. COMPLIANCE Will] LAW, "fhc Seller ,.,.at, licit all goods old hereunder shall have been produced, sold, delivered and furnished in strict compliance with all applicable Imes and regulations to which the goods are subject. lie Scllcr shall execute and deliver such documents as maybe required to effect or evidence compliance. All laws and regulations required to be incorporated in agrccurens of this character are hereby incorporated herein by this reference. The Seller agrees to indemnify and hold the Purchaser harmless from all cats and damages suffered by the Purchaser as it result of the Scllcr failure to comply with arch law. 9. ASSIGNMENT. Neither puny shall align, trnsfeq or campy this order, or env tnunies due or to become due hereunder Without the prior written consent of the other party. 10. TITLE. The Seller scmmms full, clear and unrestricted tide to the Purchaser for all equipment, materials, and imams famished in perfumance of this agreement, face and clear of any and all liens, resincimas, rscrvaions, security roiliest coca n.brat and claims of other. The Scllcr shall release the 1'unhasar and its contractors of any tier from all liability and claims ofany nature resulting fawn the perfomaadc ofsuch Work. 'Phis release shall apply even in the event of fault of negligence of the party released and slodi extend to the directors, oniecre and employees ofsuch party, The Sellers contractual obligations, including warranty, shall nor be deemed to be reduced, in any way, because such work is performed or caused to be performed by the purchaser. 14. PATENT'S. Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark or copyright, the Seller shall indemnify and sure harmless the Purchaser from any and all claims for in fringenrenr by reason of the use of such patented design, device, material or process in connection with the contract, and shall indemnify the Purchaser for any cost, experue or damage which it tuvy be obliged to pay by rcasun ofsuch inllingemem at any time during the prosecution or after tire completion of th, work. In Case said equipment, or any pan thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of said cquiryncnt or pan is enjoined, the Sd1cr shall, at its own expense and at its option, cillia procure for the Purchaser the right to continue using said equipment or pans, replace tie same with substantially equal but nrninfringing equipment, ur modify if so it beeones noninfiinging. 15. INSOLVENCY. It the Scllcr shall become insolvent or bankrupt, make tau assignorcm for tire benefit of creditun, appoint u ...river or trustee for any of "the Sellers property or business, this order May fortusvith be canceled by the Purchaser without liability. 16. GOVERNING LAW. 'I'lie definitions efteral, used no the intcnprewtion offire agreement and the rights of nil parties bereundcr shall be construed under and governed by the laws of the State of Culomdo, USA. The following Additional Conditions apply only in cases where the Seller is to perform work hereunder, including the services of Sellers Rcpr,semuf ive(s), on the premises of others. 17, SELLERS RESPONSIBILITY. The Seller ,hull carry on said Work it Seller's own risk until the same is fully completed and it"ci nd, and shall, in case of any accident, datmction or injury to the murk and/or materials bcforc Seller's final completion and ecepmnce, eumplete the work nl Sell,es own expense and to the satisfaction of the Purchaser. When materials and equipment are furnished by others for involution m erection by the Seller, the Seller shall receive, unload store and handle sannc it the site and become responsible therefor as though such muteria6 undlor equipment were being furnished by the Scllcr under the order. 18. INSURANCE. 'fhc Scllcr shall, at his own espocal. provide far the payment of workers compcit miun, including occupational disease benefits, to its employees employed tan or in connection with the work covered by this purchase order, and/or to their dependents in accordance with the laws of the state in which the work is in be done. 1'1ie Scllcr shall also carry conaprchenske general liability including, but not limited to, contractual and automobile public liability insurance With bodily injury and death limits of at least S300,000 fur any one person, S500,000 for any me accident and property damage limit per accident of S400,000, '1'Im Seller shall likewise require his contractors, if any, to provide for such coupcnsafion and insurance. Before any all" the Sellers or his contractors employees shall do any work span the premises Ofothers, the Seller shall furnish the Purchaser with a certificate that such compensation and insurance have been provided. Such eenifieutes shall specify the date wlwo sa,b compensation and insurance have been provided, Such cenificuics shall specify the date when such compensation and im,mmwe espies. The Scllcr agrees that such compensation and Insurnc. shall be maintained until rifler the cretin murk is emnpleed acid accepted. 19. PROI'ECI'ION AGAINST' ACCIDENTS AND DAMAGES. The Seller bceby ,stuns the entire responsibility and Habiliy fur any and WI danagc, loos nr injury ofany kind .,nature whatsuever to persons or property caused by or resulting from the execution of the work pa cd for in this purchase order or in connection bloc, hit. 'Ilie Seller will indemnify and hold hannles the Purchaser and any or all of the Purchase, ufliou: i. agents and uupl.y,c, from and against any and all claims, loss, damages, charges or e.wpcnses, w'hol ,r direct Or indirect, and whether to persons or property to which the Purchaser may be put or subject by reason of any act, uctiu 1, neglect, emission or default on the pan of the Scllcr, any of his contractors, or any of the Scllcrs or contractors olliecrs, agents or employees. In case any suit or other proceedings shall be brought against the Purcbacr, or is of iccrs, agents or cruplOyecS at any little ran account tar by reaon of any act. union, neglect, omlsiom or default of the Seller of any of his contractors or any of its or their officers, agents or employees as aforesaid, the Seller hereby agrees to esume the defense thereof and t defend the same at the Sellers awn experoe, to pay any and all costs, charges, attorneys lies and other expenses, any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their ufncco, agents tar cnlpluy.es in such suits or other proceedings, and in case judgment or other lien be placed upon or obtained against the property office Purchuscr, or said parties in or as a result ofsuch suits or other proceedings, the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise•. The Seller and his contractors shall take all safety precautions, famish and install all guards necessary for the prevention of .ecidem, comply critic all lams and ngulatiuns with regard to safety including, but Without limitation, the Occupational Safety and flcullh Act of 1970 and all rules and regulations issued pursuant therein. Revised 0311010