HomeMy WebLinkAbout501213 RICOH AMERICAS CORP - PURCHASE ORDER - 9122563PURCHASE ORDER PO Number Page
City Of122563 t of a
' `t CollinsI This number must appear
on all invoices, packing
slips and labels.
Date: 05/07/2012
Vendor: 501213
RICOH AMERICAS CORPORATION'
PO BOX 100345
PASADENA California 91189-0345
Ship To: PURCHASING DIVISION
CITY OF FORT COLLINS
215 N MASON, 2ND FLOOR
FORT COLLINS Colorado 80524-4
Delivery Date: 05/01/2012 Buyer: DAVID CAREY
Note:
Line Description Quantity UOM Unit Price Extended
Ordered Price
1 Ricoh MPC4501A Copier Lease
Payments for 12 Months
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com
1 LOT EA
3,818.28
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
PURCHASE ORDER PO Number Page
CIi7/ Of 9122563 z of a
1tCollins This number must appear
` 1 on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
for Ricoh MPC4501A Copier/Printer System, Serial #: TBD
Quantity: One (1)
Location: City Of Fort Collins - Purchasing Department @
215 N. Mason, 2nd Floor,Fort Collins, CO 80524
Lease Term: Forty -Eight (48) months.
Base Monthly Lease Charge: $318.19
Includes: 10,000 B&W and -0- Color prints per month.
PO is subject to WSCA Contract #1715 and State of Colorado Contract Number 98526YYY12MM/SCA.
Per Ricoh USA, Inc. Proposal dated 04/13/12.
Accessories per attached Ricoh list.
Includes trade-in of one (1) Canon IR4580i Copier, Serial# TPW00445.
Line 1 dollar amount for 12 payments.
Non -Appropriation of Funds
Lessee reasonably believes that it will have a need for the Equipment for the duration
of the Lease and that funds will be available and appropriated to make all payments
under this Lease, however, the availability of funds in future fiscal years is dependent
upon appropriation of funds by Lessee's City Council, which appropriation is entirely
discretionary.
Lessee will seek funding each year as part of its Budget process. If funds to continue
the leasing of the Equipment for the portion of the Lease term falling in the next year
are not legally available for such purpose, Lessee may terminate this Lease at the end
of the current year without penalty.
Lessee will notify Lessor at least thirty (30) days prior to the end of the year if funds
are not available for the payments required under this Lease by reason of
non -appropriation or non -availability of funds as set forth above.
2 Estimated Image Charges
for above Rich Copier
1 LOT EA
for Ricoh MPC4501A Copier/Printer System, Serial #: TBD
Location: City Of Fort Collins - Purchasing Department @
215 N. Mason, 2nd Floor,Fort Collins, CO 80524
Base Monthly Lease Charge per PO Line 1 includes:
10.000 B&W and -0- Color Images per month.
All Overage Images @ $0.008 per B&W and $0.045 per Color.
PO is subject to WSCA Contract #1715 and State of Colorado Contract Number 98526YYY12MIWSCA.
Per Ricoh USA, Inc. Proposal dated 04/13/12.
Line 2 amount for 12 months estimated total image charges.
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C./
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Total
Invoice Address:
500.00
$4,318.28
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
PURCHASE ORDER PO Number Page
City OfCollins
��� 9122563 3 of 4
`t COl I n �+J This number must appear
` on all invoices, packing
slips and labels.
9m-� Q. O!U-;siQ ;F—
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Terms and Conditions
Page 4 of 4
I. COMMERCIAL DETAILS.
Tax exemptions. By statute the City of Pon Collins is exempt Fmm state and local taxes. Our Exemption Number is
99-04502. Federal Excise Tax Exemption Certificate of Registry 84-60100597 is registered with the Collector of
Internal Revenue, Denver. Colorado (Ref. Colorado Revised Statutes 1973. Chapter 39-26. 114 (a).
Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to defects of
damage in transit, may he returned to you for credit and arc not to be replaced except upon receipt of written
innrnations from the City of Port Collins.
Inspection. GOODS arc subject to the City of Fort Collins inspection on arrival.
11. NONWAIVER.
Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to
exercise any rights or remedies provided hcrcin or by law, failure to promptly notify the Seller in the event Pf o
breach, the acceptance ofor payment for goods hereunder or approval of the design, shall not release the Seller of
any of the warranties or obligations of this purchase order and shall not he deemed a waiver of any right of the
purchaser to insist upon strict performance hereofmany ofits rights or remedies as to any such goods, regardless
of when shipped. received or accepted, as to any prior or subsequent defnult hereunder, nor shall any p rmamed
oral mndification or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms
hcrcnf.
Final Acceptance. Receipt of the merchandise, services or equipment in rcsporse to this order can result in 12. ASSIGNMENT OF ANTITRUST CLAIMS.
authorized payment on the pan of the City of Fort Collins. However. it is to be understood that FINAL Seiler and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust
ACCEPTANCE is dependent upon completion scroll applicable required inspection procedures, violations arc in fact home by the Purchaser. Theretofore, for good cause and as consideration for executing this
purchase order. the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter
Freight Terms. Shipments must be F.O.B.. City of Fun Collins, 7f10 Wood St.. Fort Collins. CO R0522, unless acquired trader federal or state antitrust Imes for such overcharges relating to the particular goods or services
otherwise specified on this order. If Permission is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchaser pursuant to this purchase order.
hill most accompany invoice. Additional charges for packing will not be accepted.
13, PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
Shipment Distance. Where manufacmrcrs have distributing points in various pans of the country, shipment is If the Purchaser directs the Seller to correct nonconforming or defective goods by a date to he agreed upon by the
"peeled farm the nearest distribution point to destination. and execs freight will be deducted farm Invoice when Purchaser and the Seiler, and the Seller thereafter indicates its inability m unwillingness to comply, the Purchaser
shipments arc made from greater distance. may cane the work to be performed by the most expeditious means available to it, and the Seller shall pay all
costs associated with such work.
Permits. Seller shall pmcurc at sellers sole cost all necessary permits, eenificates and licenses required by all
applicable laws, regulations. ordinances and roles of the state. municipality, territory or political subdivision where
the work is performed, or required by any other duly constituted public authority having jurisdiction over the work
of vendor. Seller further agrees to hold the City of Fan Collins hermles from and against all liability and loss
incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rules
and requircmcnts.
Authorization. All parties to this contract agree that the representatives are, in fact, bona fide and possess fall and
complete authority to bind mid panics.
LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated
herein set Pooh and any supplementary or additional terms and conditions annexed hereto or incorporated herein by
reference. Any additional or different terms and conditions proposed by seller arc objected to and hcrcby retested.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately ifyou cannot make complete shipment to arrive on your
promised delivery date as noted. Time is ofthc essence. Delivery and performmee must be effected within the time
stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without
limitation, acceptance ofparial late deliveries, shall operate as a waiver of this provision. In the event crony delay,
the Purchaser shall have. in addition to other legal and equitable minedics. the option of placing this order elsewhem
and holding the Seller liable for damages. Howvver, the Seiler shall not be liable for damages as a result of delays
due to causes not reasonably foreseeable which arc beyond its reasonable central and without its fault of negligence,
such acts of God. acts of civil or military authorities, governmental priorities. Ores, strikes, flood, cpi dean ins. wars or
riots provided that notice of the conditions eatsing such delay is given to the Pn¢haser within five (5) days of the
time when the Seiler first received knowledge thereof In the event of any such delay, the date of delivery shall be
extended for the period equal to the time actually lost by reason of the delay.
3. WAR RANTY.
T'he Seller warrants that all goods articles, materials and work covered by this miler will conform with applicable
drawings, specifications, samples and/or other descriptions given, will be fit for the purposes intended. and
performed with the highest degree of care and competence in accordance with accepted standards for Work of a
similar nnturc. The Seller agrees to hold the purchaser harmless from any Ions, damage or expense which the
Purchascr may suffer or incur on account of the Sellers breach of warranty. The Seller shall replace top. it or mike
good, without cost to the purchaser, any defects or faults arising within one (1) year or within such longer period of
time as may be prescribed by law or by the temu of any applicable warranty provided by the Seller a Rcr the date of
acceptance of the goods furnished hereunder (acceptance not to be unreasonably delayed), resulting form imperfcct
or defective work done or materials famished by the Seller. Acceptance or use of goods by the Purchaser shall not
constitute a waiver of any claim under this warranty. Except as otherwise provided in this purchase order, the Sellers
liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties
or guarantees, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes to legal terms by written change order.
5. CHANGES IN COMMERCIAL TERMS.
The Purchascr may make any changes to the toms, other than legal term. including additions to or deletions from
the quantities originally ordered in the specifications or drawings, by verbnl or written change order. If a., such
change affects the amount due or the time of performance hereunder, an equitable adjustment shall be made.
6. TERMINATIONS.
The Purchaser may at any time by written change order. terminate this agreement as to any or all ponions of the
goads then not shipped, subject to any equitable adjustment between the parties is to any work or matcrials then in
pmgress provided that the purchaser shall not he liable for any claims for anticipated profits on the umcompicted
portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment he made in
favor of the Seller with respect to any goods which are the Sellers standard stock. No such termination shall relieve
the Purchaser Or the Seller of any Of their obligations as to any goods delivered hereunder.
7. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment must be asserted within thirty (30) days from the date the change or termination is
ordered.
R. COMPLIANCE WITH LAW.
The Seller warrants that all goods sold hereunder shall have been produced, sold, delivered and furnished in strict
compliance with all applicable laws and regulations to which the goods are subject. The Seller shall execute and
deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to be
incorporated in agreements of this character no, hereby incorporated herein by this reference. The Seller agrees to
indcomify and hold the Purchaser harmless from all costs and damages suffered by the Purchaser as a result of the
Sellers failure to comply with such law.
9. ASSIGNMENT.
Neither party shall assign, transfer, or convcv this order. or any monies due or to become due hereunder without the
prior written consent of the other parry.
10. TITLE.
The Seiler warrants full, clear and mocsnicted title tO the Purchaser for all equipment, matcrials, and items furnished
in performance of this agreement, free and clear of any and all liens. restrictions, reservations, security interest
encumbrances and claims of others.
The Seller shall release the Purchaser and its contractors of anv net from all liability and claims of any nnturc
resulting farm the performance Ofineh work.
This release shall apply even in the event Of fault of negligence of the party released and shall extend to the
directors. officers and employees of mch party.
The Seller's contractual obligations, including warranty, shall not be doemcd to be reduced, in any way, because
such work is performed or caused to he performed by the Purchaser.
14. PATENTS.
Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark
Or copyright, the Scllcr shall indemnify and save harmless the Purchascr Foam any and all claims for infringement
by reason of the use of such patented design, device, material or process in connection with the contract, and
shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason of such
infringement at any time during the prosecution or a0cr the completion of the work. In case said equipment. or
any pan thereof or the intended use of the goods, is in such suit held to constitute infringement and the use Of
said equipment or pan is enjoined. the Seller shall, at its own expense and at its option, either procure for the
Purchaser the right to continue using mid equipment or pans, replace the same with substantially equal but
noninfringing equipment, or modify, it so it becomes noninfringing.
15. INSOLVENCY.
If the Seller shall become insolvent Or bankrupt. make an assignment for the benefit of creditors, appoint a
receiver or trustee for any of the Sellccs pmpcny or business, this order may forthwith be canceled by the
Purchascr without liability.
16. GOVERNING LAW.
The definitions of terms used or the interpretalion ofthc agreement and the rights ofall parties hereunder shall be
eonstmed under and governed by the laws of the State of Colomdo. USA.
The following Additional Conditions apply only in cases when the Seller is to perform work hereunder.
including the services of Scllcr, Rcprescnmtivc(s), on the premises o(others.
17. SELLERS RESPONSIBILITY.
The Seller shall cam on said work at Scllcr'., own risk until the some is fully completed and accepted, and shall,
in case of any accident, destruction or injury to the work and/or material., before Seller's final completion and
acceptance, complete the work at Seller's own expense and to the satisfaction of the Purchaser. When materials
and equipment are furnished by others for installation or cmelion by the Seiler. the Seller shall receive, unload,
store and handle same at the site and become responsible therefor as though such materials and/or equipment
were being famished by the Seller under the order.
I R. INSURANCE.
The Seller shall, at his own expense. provide for the payment of workers compensation, including occupational
disci, benefits, to its employees employed on or in connection with the work covered by this purchase order,
and/or to their dependents in accordance with the laws of the state in which the work is to be done The Seller
shall also carry comprehensive general liability including, but not limited to, contractual and automobile public
liability insurance .with bodily injury and death limits of at (cast S300.000 for any one person. S500.000 for any
one accident and property damage limit per accident of S400.000. The Seiler shall likewise require his
contractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his contractors
employees shall do any work open the pretuises Of Others. the Seller shall furnish the Purchaser with a cenifucate
that such compensation and insurance have bcen provided. Such ccnifcates shall specify the date when such
compensation and insurance have been provided. Such certificates shall specify the date when such compensation
and insurance expires. The Seller agrees that such compensation and insurance shall he maintained until after the
entire work is romplcted and accepted.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby assumes the entire responsibility and liability for any and all damage, loss or injury ofonv kind
or nature whatsoever to persons or progeny caused by or resulting farm the execution ofthe work provided for in
this purchase order or in connection herewith. The Seller will indemnify and hold harmless the Purchascr and any
or all of the Purchasers omces., agents and employees fmm and against any and all claims, losses. damages.
charges or expenses, whether direct or indirect, and whether to persons or pmpeny to which the Purchaser may
be put or subject by reason of any act, action, neglect, omission or default on the part of the Sclleq any Of his
contractors, or any of the Shccrs or contractors oRccrs, agents or employees. In case any suit Or Other
proceedings shall be hmught against the Purchaser. or its ofHccn. agents Or employees at any time on account or
by reason of any act, action, neglect, omission or default of the Seller crony of his contractors or any of its or
their officers. agents or employees as nfommid, the Seller hereby agrees to assume the defense thereof and to
defend the same at the Sellers own expense, to pay any and all costs, charges, attorneys fees and other expenses.
any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their officers.
,agents or employees in such suits Or other proceedings, and in case judgment or Other lien be placed upon Or
obtained against the property of the Purchaser, or said panics in or as a result of such suits or other proceedings.
the Seller will at once cause the sanm to he dissolved and discharged by giving bond or otherwise. The Seller and
his contractors shall take all safety precautions, famish and install all guards accessary for the prevention of
accidents, comply with all laws and regulations with regard to safety including, but without limitation, the
Occupational Safety and Health Act of 1970 and all miss and regulations issued pursuant thereto.
Revised 03/2010