HomeMy WebLinkAbout237530 COLOR PRO PRINTING OF COLORADO - PURCHASE ORDER - 9122531Fort Collins
Date: 05/01/2012
PURCHASE ORDER
Vendor: 237530
COLOR PRO PRINTING OF COLORADO
2415 E MULBERRY SUITE 7
FORT COLLINS Colorado 80524
PO Number Page
9122531 1of8
This number must appear
on all invoices, packing
slips and labels.
Ship To: ELECTRIC UTILITIES
CITY OF FORT COLLINS
700 WOOD ST
FORT COLLINS Colorado 80521
Delivery Date: 04/30/2012 Buyer: DAVID CAREY
Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS
AND/OR SERVICES AS NEEDED DURING THE CURRENT CALENDAR
YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A
PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS
AND/OR SERVICES.
Line Description Quantity UOM Unit Price Extended
Ordered Price
Printing Services(ARRA Funded)
for Advanced Meter Project
1 LOT LS
For printing of Project related Postcards, Posters, Newsletters, various flyers and handouts as requested.
Specifications, Quantities, and Delivery Dates to be determined by authorized Utilities Representative.
Vendor selected per competitive bid process, request dated 01/30/12.
Prices per vendor bid dated 02/03/11.
Excluded Parties List Systems (EPLS) search completed on 0430/12.
The services captioned above involve American Recovery and Reinvestment Act of 2009 (ARRA) and SGIG
funding and the following terms and conditions apply:
FEDERAL REQUIREMENTS
To the extent applicable, the terms and conditions under federal law listed below are incorporated into this
Agreement.
No Obligation by the Federal Government
(1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal
Government in or approval of the solicitation or award of the underlying contract, absent the express written
consent by the Federal Government, the Federal Government is not a party to this contract and shall not be
subject to any obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a party to
that contract) pertaining to any matter resulting from the underlying contract.
(2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with
Federal assistance provided by DOE. It is further agreed that the clause shall not be modified, except to identify
33,000.00
Invoice Address:
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill Il, CPPO City of Fort Collins
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com PO Box 580
Fort Collins, CO 80522-0580
BID SUMMARY 1
Mailing, Printing & Special Printing Services for the Utilities Advanced Meter Project.
Date: 02/06/12
I
Printing Services
Sizes, Specs and Quantities: Per Quote Request dated 01/30/12
Vendor
Price/100
Price/100
Price/100
Price/100
Price/100
77ice/100
Meets Specs
Delivery
Quantity
500
1,000
2,600
5,000
10,000
25,000
Y/N
Vision Graphics
Postcards
Offset
6 x 4
$141.00
$71.001
$28.76
$14.84
$7.87
$3.69
Y
5-7 Bus. Days
5.5 x 8.5
$140.00
$70.80
$29.12
$15.38
$8.50
$4.44
Y
5-7 Bus. Days,
Digital
6 x 4
$61.20
$32.70
$15.96
$10.801
$8.231
$6.77
Y
5-7 Bus. Days
5.5 x 8.5
$63.80
$37.20
$21.20
$16.061
$13.511
$12.08
Y
5-7 Bus. Days
I I
I
I
I
I
Mountain Media
Postcards
Offset
6 x 4
No Bid
-
$10.82
$8.07
$6.42
Y
3-5 Bus. Days
5.5 x 8.5
No Bid
-
$19.72
$13.96
$11.07
$9.34
Y
3-5 Bus. Days
Digital
6 x 4
$30.40
$26.10
$17.00
No Bid
No Bid
No Bid
Y
3-5 Bus. Days
5.5 x 8.5
$44.20
$34.30
No Bid
No Bid
No Bid
No Bid
Y
3-5 Bus. Days
I
I
Vendor
Price/100
Price/100
Price/100
Price/100
Pricel100
Pricel100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
26,000
Y/N
Pioneer Press
Postcards
Offset
$112.00
$57.55
$23.68
$112.64
$7.13
$3.80
Y
5-7 days
$115.00
$58.90
$25.00
$13.58
$8.20
$4.80
Y
5-7 days
Digital
6 x 4
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
4.25 x 5.5
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
5.5 x 8.5
I
I
I
I
I
Color Pro
Postcards
Offset
6 x 4
No Bid
No Bid
No Bid
$7.90
$6.80
$5.20
Y
3-5 Bus. Days
5.5 x 8.5
No Bid
No Bid
No Bid
$7.90
$6.80
$5.20
Y
3-5 Bus. Da s
4.25 x 5.5
No Bid
No Bid
No Bid
No Bid
$4.40
$3.87
Y
3-5 Bus. Da s
Digital
6 x 4
$7.40
$6.18
$4.96
$4.50
$4.40
$4.40
1-2 Bus. Da s
5.5 x 8.5
$11.20
$9.90
$8.80
$7.90
$7.90
$7.90
1-2 Bus. Da s
4.25 x 5.5
$7.40
$6.18
$4.96
$4.501
$4.40
$4.40
1-2 Bus. Days
I
I
I
AlphaGraphics
Postcards
Offset
6 x 4
$46.29
$24.95
$11.40
$7.02
$4.79
$3.14
Y
3-5 Bus. Days
5.5 x 8.5
$22.44
$16.66
$13.06
$11.29
$9.17
$7.32
Y
3-5 Bus. Days
Digital
6 x 4
$47.70
$25.75
$13.27
$9.10
$7.041
$5.48
Y
1-2 Bus. Days
5.5 x 8.5
$30.89
$26.961
$22.22
$18.5-1
15.561$13.33
Y
1-2 Bus. Days
i
i
i
i
Vendor
Price1100
Price/100
Price/100
Price/100
Pricel100
Price/100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
25,000
YIN
Citizen P.'rintiM
Postcards
Offset
6 x 4
$96.00
$48.50
$20.00
$10.40
$5.90
$3.48
?
?
5.5 x 8.5
$97.00
$50.00
$21.00
$11.00
$7.50
$5.44
?
?
Digital
6x4
$17.00
$12.50
$10.00
$9.40
$9.50
$8.92
?
?
5.5 x 8.5
$25.00
$21.00
$18.40
$11.60
$7.75
$5.65
?
?
BID FORM
Job Name: Printing Services
Prices must include delivery.
Items bid meet or exceed the specifications listed on Page 2 without exception. Yes_x--�No_
If not, please list exceptions on a separate sheet and
attach to your bid.
Indicate turnaround delivery times: J - (
NOTE: This will be an annual award for one (1) year. In addition, at the option of the City,
the award may be extended for additional one year periods not to exceed four (4).
Notice of renewal shall be provided to the Service Provider no later than thirty (30) days
prior to current award period end.
Vendor Name: V^15%ah -J-.C_
Address: SLo U �6(1- I pr`, L-6Y2'a�� (U Go5-3%
3
Telephone #:176-G13-40g EmaiC_�iw`1@yS�u aragNcs-inc_cow�
0
nt Name: M (� Co-, Ag •l Title:
Page 4 of 11
Jti�es
Date: a— 3 —1
BID FORM
i
Y Job Name: Printing Services
Item
Quantity 500
Quc
Postcards — Offset
6 x 4 inches $
5.5 x 8.5 inches $
Digital
6 x 4 inches $
5.5 x 8.5 inches $
Posters — Offset
11 x 17 inches $
24 x 36 inches $
1,000
er 100
2,500
Offset at
5,000
d/or Digit
!0,01
I
?1
a 7,e
lye=
7i7
?0,K!
'a
is3Y
�sv
I5I-,- I 10
ao al ao i6 oS
Digital
11 x 17 inches $ h�
24 x 36 inches $
Newsletters — Offset
8.5 x 11 inches $13'y bv
— Digital
8.5x 11 inches $ 70
a3 —
I I x 17 ; Ats
oT
Various Flyers/Handouts
- Offset os
4 x 9 inches $ IV'
U0
qti
��—
$Z
) 3 —
C 7
of —
1'4
8.5 x 11 inches $ M c
- Digital se
4 x 9 inches sOs
a
3C
8.5x 11 inches $�6—
1y�
m"D 0
c y
as, °eo
° It
3 O
SOoo
Bill Inserts - Offset Only to
3.67 x 8.5 inches $if--
%—
ig
7SE �
LloS
7.34 x 8.5 inches $ IG—
Ty
k I0CA .,.
Page 3 of 12
!/3a3—
(Only up to
(Only uo to
-77
l0L G 9L
alp' I176
39 " 1 37
lay 3 ys
1 3c
a3 -di�.c
02/07/2012 14:34 FAX 9704999598 MOUNTAIN MEDIA
Z 001
a 11
Mountain Media
To
Attention:
Pages to Fax (Including Cover):
Comments:
YOUR PRINTING SOLUTION
Ph 970-493-2499
Fx 970-493-3598
info@mountain-media.com
02/07/2012 14:35 FAX 9704933598 MUNTAIN MEDIA Z 002
BID FORM
Job Name: Printing Services
Postcards — Offset
6 x 4 inches $ r
5.5x8.5inches $
- Digital
6 x 4 inches $
D
Jr
0
5.5 x 8.5 inches $
��'(Only
�IX,11
up t
2.500 aty.
Post rs —Offl�
x 17 inches $�
3
t+� 24 x 36 inches $ N
a ��(Only
u
2,500 atv_
v�
- Digital '
11 x 17 inches $'�(Only
IX-
u
o 2.51
u
o 2.51
24 x 36 inches $(Only
u
Door Hangers —DiitalOnl
4.25 x 11 incheky $ H0 °'
Newsletters — Offset 93� 1'j .09 1C j , b3 I `a
X me es
—Digital If
�lD
8.5 x 11 inches $
Various Flyers/Offset uts
4 x 9 inches $
3a
I I b
ALL
13'
8.5 x 11 inches $ '�
SO
!3
r
_
- Digital ,T)
4 x 9 inches $&1
J -2,.
8.5 x 11 inches $ �
Bill Inserts - Offset Only
3.67 x 8.5 inches $
7.34 x 8.5 inches $
I
Sta
—"
�� '
Sta
Page 3 of 12
02/03/2012 10:34 FAX 9704933598 MOUNTAIN MEDIA Q 004
BID FORM
Job Name: Printing Services
Prices must include delivery.
Items bid meet or exceed the specifications listed on Page 2 without exception. Yes � No
If not, please list exceptions on a separate sheet and attach to your bid.
Indicate turnaround delivery times: �- p
NOTE: This will be an annual award for one (1) year. In addition, at the option of the City,
the award may be extended for additional one year periods not to exceed four (4),
Notice of renewal shall be provided to the Service Provider no later than thirty (30) days
prior to current award period end.
Vendor Name: )M nonip 1
Address: 1 072- oy)n 6 V
Telephone #:910_YT�- c 9 I Email yn7oq✓iV39n 1r gilJ- rfiJ4 . (Zm
Respondent Name: rl —Title:. LQ Q`
(Please Print)
gY 'r_ Date:a-
(Signatur
Page 4 of 11
BID FORM
Job Name: Printing Services
Item
Quantity 500 1,000 ^tt2,500 6,000 10,000 25,000
-/a_' /5D
Postcards -Offsets �� Ja '�
6 x 4 inches $ ZyL�
5.5 X 8,5 inches r rn
g- /CK T/ / / LL
Digital ,1`1 'tom; 1
6 x 4 inches $ i10 Q . 11 l � �`-^ ,--.----
5.5 x 8.5 inches $ nro �� f � O \
Posters - offset . Pi � n-h VN)fto
0
11 x 17 inches $ Onf u to 2 500 t .
APD
24 x 36 inches $ (Onlyu to 2 500 i .
- Digital
11 x 17 inches
24 x 36 inches
Door Hangers -Digital Only
4.25 x 11 inches $
Newsletters - Offset -
8.5 x 11 inches $
16C (Only u0 to 2,500 MY.)
$ b�lCj Yoi d (OnIV up to 2,500 aty 1
- Digital
8.5 x 11 inches $
Various Flyers/Handouts At
o�� /,?,g1p"5;y- Offset�4 x 9 inches ? / _ [�:� �� -7 —IL-
8.5 8.5 x 11 inches $ JbUy / I
- Digital
4 x 9 inches $ Y 1n o 1r7 U
8.5 x 11 inches $ i iv KJI L;
Bill Inserts - Offset Only°�
3.67 x 8.5 inches $ %—T77� (Si
7.34 x 6.5 inches $
7lof
Page 3 of 12
02/03/2012 16:54 FAX 9704821593 COLOR PRO U 004
BID FORM
Job Name: Printing Services
Prices must include delivery.
Items bid meet or exceed the specifications listed on Page 2 without exception. Yes x No
If not, please list exceptions on a separate sheet and attach to your bid. '-
Indicate turnaround delivery times: d ` 44il 1-z A � :�— S
NOTE: This will be an annual award for one (1) year, In ` addition, at the Option of the y,
the award may be extended for additional one year periods not to exceed four (4).
Notice of renewal shall be provided to the Service Provider no later than thirty (30) days
prior to current award period end .
Vendor Name: (fo lor 1 {-r-�
Address: __ � f 5
Telephone #: - 1 D •1482
Respondent Name: flake l--QS Title: Pfrs 118er��
(Please Print)
By: 1-1- Date:
Page 4 of 11
Fort Collins
PURCHASE ORDER
PO Number Page
9122531 2 of 8
This number must appear
on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
the subcontractor who will be subject to its provisions.
Federal Changes
Contractor shall at all times comply with all applicable DOE regulations, policies, procedures and directives,
including without limitation those listed directly or by reference in the Grant Agreement between the City of Fort
Collins (the City) and DOE, as they may be amended or promulgated from time to time during the term of this
contract. Contractor's failure to so comply shall constitute a material breach of this contract.
Termination
a. Termination for Convenience The City may terminate this contract, in whole or in part, at any time by written
notice to the Contractor when it is in the Government's best interest. The Contractor shall be paid its costs,
including contract close-out costs, and profit on work performed up to the time of termination. The Contractor
shall promptly submit its termination claim to the City to be paid the Contractor. If the Contractor has any
property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the
manner the City directs.
b. Termination for Default If the Contractor does not deliver supplies in accordance with the contract delivery
schedule, or, if the contract is for services, the Contractor fails to perform in the manner called for in the contract,
or if the Contractor fails to comply with any other provisions of the contract, the City may terminate this contract
for default. Termination shall be effected by serving a notice of termination on the contractor setting forth the
manner in which the Contractor is in default. The contractor will only be paid the contract price for supplies
delivered and accepted, or services performed in accordance with the manner of performance set forth in the
contract.
If it is later determined by the City that the Contractor had an excusable reason for not performing, such as a
strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the City, after
setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the
termination as a termination for convenience.
c. Opportunity to Cure The City in its sole discretion may, in the case of a termination for breach or default,
allow the Contractor 10 days in which to cure the defect. In such case, the notice of termination will state the
time period in which cure is permitted and other appropriate conditions
If Contractor fails to remedy to the City's satisfaction the breach or default of any of the terms, covenants, or
conditions of this Contract within ten (10) days after receipt by Contractor of written notice from the City setting
forth the nature of said breach or default, the City shall have the right to terminate the Contract without any
further obligation to Contractor. Any such termination for default shall not in any way operate to preclude the City
from also pursuing all available remedies against Contractor and its sureties for said breach or default.
d. Waiver of Remedies for any Breach In the event that the City elects to waive its remedies for any breach by
Contractor of any covenant, term or condition of this Contract, such waiver by the City shall not limit the City's
remedies for any succeeding breach of that or of any other term, covenant, or condition of this Contract.
Breaches and Dispute Resolution
Disputes - Disputes arising in the performance of this Contract which are not resolved by agreement of the
parties shall be decided in writing by the authorized representative of the City's Director of Purchasing. This
decision shall be final and conclusive unless within ten (10) days from the date of receipt of its copy, the
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
02/03/2012 16:54 FAX 9704821593 COLOR PRO Z 003
BID FORM
Job Name: Printing Services
nucY 5V0 1,000 2,500 5,000
Quote per 100 (Offset and/or Digital)
Postcards - Offset
6 x 4 inches $- NA NA MA- 7 90 680 jao
5 x 8.5 inches $ -664 IVA__ IJ,4 '790 1Y 2�
- Digital
6 x 4 inches
`%25)CS•5 i�r
5.5 x 8.5 inches
Posters Offset
11 x 17 inches
'X.
24 x 2,13 inches
11 x 17 inches
24 x 36 inches
Door Hang s • D 1 Onlp
4 " 1 inches
Newsletters - Offsel
8.5 x 11 inches
it a /7
•- Digital
8.5 x 11 inches
//1r /7
Various Flyers/Handouts
qc. /$V ��yo
7ya (oi c/ c 4x•so W. y
9° iln 0
� iizv 9 f3 _Z90___...._�
zz ai 211
S -35_-_.._J' _�(_... _ _. (Only un to 2 500 atv.l
S A1,4 �R �(.ony un to 2,500 city.)
�7. .----------- --- (Ong up to" 50D AM,
$ 9Y90 2yW 2yo49.........__.. LONlY P to z 5Do_my.:)
3z 4G
gy q y
NA
°
�/
1,9
/
$ 186o
/7"
/y3Z /ylZ
3d`
3/2°
3/2,0 3140
3/i' 3/y"
- offsel
4 x 9 inches
$ A14 AAA 104 to iO
8.5 x 11 inches
$ /✓A NA / 06 5Z 6i
33
- Digital
4 x 9 inches
7.S 7o
$ �,_F-_--7co go 0.W
8.5x 11 inches
$ /5"°,.,. �0 /Zc8 �208_- 06,
Ile
Bill inserts
- Offset Only
3.67 x 8.5 inches
33 i8 °2
$ y
(Start at
5 OOD city.),
T�
—
/ 61 33
7.34 x 8.5 inches s g 1� S (Start at 5.000 dtv ).
Paye 3 of 12
. .-
Job Name: Printing Services
Prices must include delivery.
Items bid meet or exceed the specifications listed on Page 2 without exception. Yes(X No_
If not, please list exceptions on a separate sheet and attach to your bid.
Indicate turnaround delivery times: 3'S dLw I oe&4 6
NOTE: This will be an annual award for one (1) year. In addition, at the option of the City,
the award may be extended for additional one year periods not to exceed four (4).
Notice of renewal shall be provided to the Service Provider no later than thirty (30) days
prior to current award period end.
Vendor Name:
Address: i ) S
Telephone #: `%�ZZ3-6 316
ZZ)
Cr�Ii�3� cc) so$-�
Email:
Respondent Name: Title:Gu�.�T
(Please Print 77
By Date:
(Signature)
Page 4 of 11
alphagrapmes-
DESIGN . COPY . PRINT . COMMUNICATE
(Lisa
City of Fort Collins
PO Box 580
Fort Collins CO 8D522
Phone: 970-221-6692
AlphaGraphics #480
115 E. Harmony Road Suite 220B
Ft. Collins, Colorado 80525
(970) 223-6316
E-Estimate
Doc No. E#17649
Date 2/3/2012
Customer P.O.
0
Quantity
500
Offset - Postcard, 4/4 with
bleeds, 4.25
Description
x 5.5
or 4
x 6 on 80# cover FSC certified stock
231.46
1,000
Offset - Postcard, 4/4 with
bleeds, 4.25
x 5.5
or 4
x 6 on 80# cover FSC certified stock
249.50
2,500
Offset - Postcard, 4/4 with
bleeds, 4.25
x 5.5
or 4
x 6 on 80# cover FSC certified stock
284.97
5,000
Offset - Postcard, 4/4 with
bleeds, 4.25
x 5.5
or 4
x 6 on 80# cover FSC certified stock
351.68
10,000
Offset - Postcard, 4/4 with
bleeds, 4.25
x 5.5
or 4
x 6 on 80# cover FSC certified stock
478.90
25,000
Offset - Postcard, 4/4 with
bleeds, 4.25
x 5.5
or 4
x 6 on 80# cover FSC certified stock
785.54
500
Digital - Postcard, 4/4 with
bleeds, 4.25
x 5.5
only
on 80# cover FSC certified stock
112.22
1,000
Digital - Postcard, 4/4 with
bleeds, 4.25
x 5.5
only
on 80# cover FSC certified stock
166.60
2,500
Digital - Postcard, 414 with
bleeds, 4.25
x 5.5
only
on 80# cover FSC certified stock
326.60
53000
Digital - Postcard, 414 with
bleeds, 4.25
x 5.5
only
on 80# cover FSC certified stock
564.50
10,000
Digital - Postcard, 414 with
bleeds, 4.25
x 5.5
only
on 80# cover FSC certified stock
917.00
25,000
500
Digital - Postcard, 4/4 with
Offset - Postcard, 4/4 with
bleeds, 4.25
bleeds, 5.5
x 5.5
x 8.5
only on 80# cover FSC certified stock
on 80# cover FSC certified stock
1,829.96
238.48
11000
Offset - Postcard, 4/4 with
bleeds, 5.5
x 8.5
on 80# cover FSC certified stock
257.51
2,500
Offset - Postcard, 4/4 with
bleeds, 5.5 x 8.5
on 80# cover FSC certified stock
331.84I!
5,OD0
Offset - Postcard, 4/4 with
bleeds, 5.5
x 8.5
on 80# cover FSC certified stock
454.85
Subtotal
Tax
Shipping
Total
alphagraphics
DESIGN • COPY • PRINT � COMMUNICATE
City of Fort Collins
PO Box 580
Fort Collins CO 80522
Phone:970-221-6692
AlphaGraphics #480
115 E. Harmony Road Suite 220B
Ft. Collins, Colorado 80525
(970) 223-6316
0
E-Estimate
Doc No. E#17649 (2)
Date 2/3/2012
Customer P.O.
Quantity Description
rnoun
T/Qo
10,000 Offset - Postcard, 4/4 with bleeds, 5.5 x 8.5 on 80# cover FSC certified stock
704.29
GI.%
25,000 Offset - Postcard, 4/4 with bleeds, 5.5 x 8.5 on 80# cover FSC certified stock
1,369.83
500 Digital - Postcard, 4/4 with bleeds, 5.5 x 8.5 only on 80# cover FSC certified stock
154.44
1,000 Digital - Postcard, 414 with bleeds, 5.5 x 8.5 only on 80# cover FSC certified stock
269.62
'
2,500 Digital - Postcard, 4/4 with bleeds, 5.5 x 8.5 only on 80# cover FSC certified stock
555.50
22 22
5,000 Digital - Postcard, 4/4 with bleeds, 5.5 x 8.5 only on 80# cover FSC certified stock
929.40
✓��
10,000 Digital - Postcard, 4/4 with bleeds, 5.5 x 8.5 only on 80# cover FSC certified stock
1,555.56
l
25,000 Digital - Postcard, 4/4 vAth bleeds, 5.5 x 8.5 only On 80# cover FSC certified stock
3,331.72
Taken by: Matt
i
Account Type: Charge Account
Thank you for the opportunity to earn your business. Our prices are
competitive with those who use the same quality materials and equipment.
Subtotal
This Estimate is subject to verification of artwork and materials. If your
Estimate is older than 30 days, we will provide you with a new Estimate.
Tax
Shipping
BID FORM
Job Name; Printing Services
Quote
uvu
r io0 O
c�oV�
et and!
o�VVVits
Dig
10,000
I25000
Postcards - Offset
6 x 4 inches
$ ,'I t,-
2,0
1 14U .
S'qC
3• 44
1 =
I I
1 • S0
541
6.5 x 8.5 inches
$ 47°°
laq'
q 4 0.
50
$,qz
Digital
6x4inches
$ 11
I7-50
111,40
(t (00
-7 yJ
5.5 x 8.5 inches
$ L5
21
Posters = Offset
11 x 17 inrhPs
$ "
On[ u
to G00 t ,
Z I—
Onl u
to 500
24 x 36 inches
$
Z
- Digital
11 x 17 inches
$ y2�
38-`
36"
On] u
t 2 500
Onl u
t 2 500
24 x 36 inches
$
Door Hangers -Digital Only
4,25 x 11 inches
$
Zy w
I oo
sr
Newclp"Am - Ilgsot
8.5 x 11 inches
$
t
`"' I
3foee
3c/¢%
�
9�=
- Digital
8.5 x 11 inches
$ CIS^
L/O 1
Various FlyersiHandouts
- Offset
4 x 9 inches
$
bo
I �
% 9s
8.5 x 11 inches
$ Q(
51 au
12q,1
uo
uyz
ryo
- Digital
4 x 9 inches $ °oI q21"
8.5 x 1 f inches
$ �
u�
�
J,_b r
3i�
oo
f
��
3C)
Start a
3Era-
5 000
Bill Inserts -Offset Only
3.67 x 8.5 inches
$
1
I21,
7.34 x 8.5 inches $
Page 3 of 12
l 'd tiZWON ON[ ONIININd NKIM NdW9 Z[OZ 1 '98j
BID FORM
Job Name: Printing Services
Prices must include delivery.
Items bid meet or exceed the specifications listed on Page 2 without exception. Yes No_
If not, please list exceptions on a separate sheet and attach to your bid.
Indicate tumaround delivery times:
NOTE: This will be an annual award for one (1) year. In addition, at the option of the City,
the award may be extended for additional one year periods not to exceed four (4).
Notice of renewal Shall be provided to the Service Provider no later than thirty (30) days
prior to current award period end.
Vendor Name:
Address: 'tb9 W(plfdf4- Ate�—
Telephone #:QM - 1 fZ-Z15YI Email: Q (iyt/•�thr ( ���y �,, Pr, ry;)..) al , Cd m
Respondent Name: 1 r Yty4t 7 Title: Are-wf*'F
(Please Print)
BY 3ifA�GL1 b i t 1 Date: 7
(Signature)
Page 4 of i i
E I 3ZtzION 3NI 9N11NIad NIZ1110 U90:9 d10Z 'E 'q9j
Page 1 of 1
David Carey
From: David Carey
Sent: Monday, February 13, 2012 9:59 AM
To: Diana Royval
Subject: Request for Quotation Printing and Mailing Services for Utilities' Advanced Meter Project
(POSTERS)
Attachments: Advance Meter Project Printing Services Quote Summary 3 POSTERS.xls
Diana,
See attached summary and quote files for Printing Services (POSTERS) portion of Request for Quotation. Please
review and then let's discuss to determine next steps.
David
5/1/2012
BID SUMMARY
Mailing, Printing & Special Printing Services for the Utilities Advanced Meter Project.
Date: 02/10/12
Printing Services
Sizes, Specs and Quantities: Per Quote Request dated 01/30/12
Vendor
Price/100
Price/100
Price/100
Price/100
Price/100
Price/100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
25,000
Y/N
Vision Graphics
Posters
Offset
11 x 17
No Bid
No Bid
No Bid
n/a
n/a
n/a
24 x 36
No Bid
No Bid
No Bid
n/a
n/a
n/a
Digital
11 x 17
No Bid
No Bid
No Bid
n/a
n/a
n/a
24 x 36
No Bid
No Bid
No Bid4
n/a
n/a
n/a
Mountain Media
Posters
Offset
11 x 17
$59.60
$36.00
$22.16
n/a
n/a
n/a
Y
3-5 Bus. Days
24 x 36
No Bid
No Bid
No Bid
n/a
n/a
n/a
Y
3-5 Bus. Days
Digital
11 x 17 1
$57.201
No Bidl
No Bid
n/a
n/a
n/a
Y
3-5 Bus. Days
24 x 36 1
No Bidl
No Bidl
No Bid
n/a
I n/a
I n/a
I Y
3-5 Bus. Days
Vendor
Pricel100
Price/100
Price/100
Price/100
Price1100
Price1100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
25,000
Y/N
Pioneer Press
Posters
Offset
11 x 17 ***
$100.00
$52.50
$24.00
n/a
n/a
n/a
Y
5-7 days
24 x 36
No Bid
No Bid
No Bid
n/a
n/a
n/a
Y
5-7 da s
Digital
11 x 17
No Bid
No Bid
No Bid
n/a
n/a
n/a
24 x 36
No Bid
No Bid
No Bid
n/a
n/a
n/a
***PRINTING ONLY - 60# Offset Stock
I
�
Color Pro
Posters
Offset
11 x 17 ***
$35.22
$17.61
$11.24
n/a
n/a
n/a
Y
3-5 Bus. Days
24 x 36
No Bid
No Bid
No Bid
n/a
n/a
n/a
Digital
11 x 17 ***
$20.00
$17.61
$17.61
n/a
n/a
n/a
Y
1-2 Bus. Days
24 x 36 ***
$480.00
$240.00
$96.00
n/a
n/a
n/a
Y
1-2 Bus. Days
***PRINTING ONLY
Vendor
Price1100
Price/100
Price/100
Price/100
Price/100
Price/100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
25,000
YIN
AlphaGraphics
Posters
Offset
11 x 17 ***
$45.78
$26.65
$16.29
n/a
n/a
n/a
Y
3-5 Bus. Days
24 x 36
$190.29
$105.35
$54.71
n/a
n/a
n/a
Y
3-5 Bus. Days
Digital
11 x 17 ***
$45.24
$38.93
$31.81
n/a
n/a
n/a
Y
1-2 Bus. Days
24 x 36 ***
No Bid
No Bid
No Bid
n/a
n/a
n/a
***PRINTING ONLY- Add $4.25 (11x17), $19.50 (24x36) each for mounting.
I
1
I
I
Vendor
Price/100
Price/100
Price/100
Price/100
Pricel100
Price/100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
25,000
Y/N
Citizen Printing
Posters
Offset
11 x 17
$88.00
$46.00
$22.00
n/a
n/a
n/a
?
?
24 x 36
$46.00
$29.00
$21.00
n/a
n/a
n/a
?
?
Digital
11 x 17
$42.00
$38.00
$36.00
n/a
n/a
n/a
?
?
24 x 36
No Bid
No Bid
No Bid
n/a
n/a
n/a
?
?
s
City Of PURCHASE ORDER PO Number I
Page
9122531 1 3 of 8
' `t Collins This number must appear
on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
Contractor mails or otherwise furnishes a written appeal to the Director of Finance. In connection with any such
appeal, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its
position. The decision of the Director of Finance shall be binding upon the Contractor and the Contractor shall
abide be the decision.
Performance During Dispute - Unless otherwise directed by the City, Contractor shall continue performance
under this Contract while matters in dispute are being resolved.
Claims for Damages - Should either party to the Contract suffer injury or damage to person or property because
of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable,
a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first
observance of such injury of damage.
Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in
question between the City and the Contractor arising out of or relating to this agreement or its breach will be
decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction within the State in which
the City is located.
Rights and Remedies - The duties and obligations imposed by the Contract Documents and the rights and
remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and
remedies otherwise imposed or available by law. No action or failure to act by the City or Contractor shall
constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or
failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically
agreed in writing.
DOE Requirements
DOE requires specific contract terms for the purpose of making audit, examination, excerpts, and transcriptions.
Contractor is required to retain all required records for three years after the City makes final payments and all
other pending matters are closed.
Contractor shall submit all records, data, information and reports to the City required in the Agreement containing
Confidential Information which Contractor does not want disclosed to the public or used by DOE or any other
Governmental Authority for any purpose other than in connection with this Agreement and the Project, marked
conspicuously with the following notice or with a notice or label of substantially the same effect:
" Notice of Restriction on Disclosure and Use of Data
The data contained in pages ---of this [designate material] have been submitted in confidence and contain
trade secrets or proprietary information, and such data shall be used or
disclosed only for evaluation purposes, provided that DOE shall have the right to use or disclose the data here to
the extent provided in the DOE Grant Agreement. This restriction does not limit the Federal government's right
to use or disclose data obtained without restriction from any source, including Contractor."
Intellectual Property
Contractor may copyright any work that is subject to copyright and is developed by Contractor under the
Agreement. To the extent specifically permitted under applicable law, DOE reserves a royalty -free, nonexclusive
and irrevocable right to reproduce, publish or otherwise use any copyrightable work developed by Contractor
under this Agreement for Federal purposes and to authorize others to do so. DOE has the right to: (1) obtain,
reproduce, publish or otherwise use the data first produced under this Agreement; and (2) authorize others to
receive, reproduce, publish or otherwise use such data for Federal purposes.
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill 11, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Page 1 of l
David Carey
From: David Carey
Sent: Monday, February 13, 2012 10:02 AM
To: Diana Royval
Subject: Request for Quotation Printing and Mailing Services for Utilities' Advanced Meter Project
(NEWLETTERS)
Attachments: Advance Meter Project Printing Services Quote Summary 4 NEWSLETTER.xls
Diana,
See attached summary and quote files for Printing Services WL_(fyJ` ETTERS) portion of Request for Quotation.
Please review and then let's discuss to determine next steps. This is the final item summary.
David
5/l/2012
BID SUMMARY
Mailing, Printing & Special Printing Services for the Utilities Advanced Meter Project.
Date: 02/10/12
Printing Services
Sizes, Specs and Quantities: Per Quote Request dated 01/30/12
Vendor
Price/100
Price/100
Price/100
Price/100
Price/100
Price/100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
25,000
Y/N
Vision Graphics
Newsletters
Offset
8.5 x11
$134.80
$68.10
$28.20
$14.92
$8.29
$4.51
Y
5-7 Bus. Days
11 x 17
$139.40
$71.20
$30.36
$16.90
$10.19
$6.96
Y
5-7 Bus. Days
Digital
8.5 x11
$70.80
$44.10
$28.56
$23.66
$21.21
$19.76
Y
5-7 Bus. Days
11 x 17
$86.26
$61.10
$46.08
$41.40
$39.30
$37.90
Y
5-7 Bus. Days
Mountain Media
Newsletters
Offset
8.5 x11
No Bid
No Bid
$23.20
$17.08
$14.03
$12.20
Y
3-5 Bus. Days
11 x 17
Digital
8.5 x11
$8.75
$7.00
$6.701
$6.001
$6.001
$6.00
Y
3-5 Bus. Days
11 x 17
Vendor
Price/100
Price/100
Price/100
Price/100
Price/100
Price/100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
25,000
YIN
Pioneer Press
Newsletters
Offset
8.5 x11
$55.00
$57.00
$25.20
$14.54
$9.07
$5.53
Y
5-7 days
11 x 17
Digital
8.5 x11
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
11 x 17
No Bid
No Bidl
No Bid
No Bid
No Bid
No Bid
Color Pro
Newsletters
Offset
8.5 x11
No Bid
No Bid
$14.32
$9.96
$7.87
$6.44
Y
3-5 Bus. Days
11 x 17
No Bid
$31.20
$17.96
$13.00
$10.76
$9.18
Y
3-5 Bus. Days
Digital
8.5 x11
$8.75
$7.00
$6.701
$6.0101
$6.001
$6.00
Y
1-2 Bus. Days
11 x 17
$15.40
$14.201
$12.081
$12.081
$12.081
$12.08
Y
1-2 Bus. Days
f
Vendor
Price/100
Price/100
Price/100
Price/100
Price/100
Price/100
Meets Specs
Delivery
Quantity
500
1,000
2,600
5,000
10,000
25,000
Y/N
AlphaGraphics
Newsletters
Offset
8.5 x11
$41.68
$22.85
$12.80
$9.30
$7.53
$5.97
Y
3-5 Bus. Days
11 x 17
Digital
8.5 x11
$48.06
$42.81
$38.92
$33.74
$30.33
$25.68
Y
1-2 Bus. Days
11 x 17
Vendor
Price/100
Price/100
Price/100
Price/100
Price/100
Price/100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
25,000
Y/N
Citizen Printing
Newsletters
Offset
8.5 x11
$100.00
$55.00
$24.00
$15.00
$12.00
$9.00
?
?
11 x 17
Digital
8.5 x11
$48.00
$40.00
$36.00
$34.00
$30.00
$29.00
?
?
11 x 17
Page 1 of 1
David Carey
From: David Carey
Sent: Monday, February 13, 2012 10:00 AM
To: Diana Royval
Subject: Request for Quotation Printing and Mailing Services for Utilities' Advanced Meter Project
(FLYERS/HANDOUTS)
Attachments: Advance Meter Project Printing Services Quote Summary 5 FLYERS HANDOUTS.xls
Diana,
See attached summary and quote files for Printing Services (FLYERS/HANDOUTS) portion of Request for
Quotation. Please review and then let's discuss o determine nex s eps.
David
2/13/2012
BID SUMMARY
I
I I�
Mailing, Printing & Special Printing Services for the Utilities Advanced Meter Project.
Date: 02/10/12
Printing Services
Sizes, Specs and Quantities: Per Quote Request dated 01/30/12
Vendor
Pricel100
Price/100
Price/100
Price1100
Price/100
Pricel100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
25,000
WIN
Vision Graphics
Various Flyers/Handouts
Offset
4 x 9
$132.00
$66.40
$26.96
$13.88
$7.34
$3.45
Y
5-7 Bus. Days
8.5 x 11
$134.00
$67.701
$27.92
$14.72
$8.14
$4.38
Y
5-7 Bus. Days
Digital
4 x 9
$62.86
$36.00
$19.72
$14.44
$11.82
$10.36
Y
5-7 Bus. Days
8.5 x 11
$70.80
$44.10
$28.56
$23.68
$21.26
$19.76
Y
5-7 Bus. Days
Mountain Media
Various Flyers/Handouts
Offset
4 x 9
No Bid
No Bid
$18.60
$11.80
$8.39
$6.34
Y
3-5 Bus. Days
8.5 x 11
No Bid
No Bid
$22.80
$16.18
$13.44
$11.80
Y
3-5 Bus. Days
Digital
4 x 9
$29.80
$23.501
No Bid
No Bid
No Bid
No Bid
Y
3-5 Bus. Days
8.5 x 11
$45.00
$39.50
No Bidl
No Bidl
No Bidl
No Bidl
Y
3-5 Bus. Days
I
I
I
I
I
I
I
I
I
Vendor
Price/100
Pricel100
Price/100
Price/100
Price/100
Price/100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
10,000
25,000
Y/N
Pioneer Press
Various Flyers/Handouts
Offset
4 x 9
$108.00
$54.90
$22.96
$12.30
$6.39
$3.70
Y
5-7 days
8.5 x 11
$110.00
$57.00
$25.20
$14.54
$9.071
$5.53
Y
5-7 days
Digital
4 x 9
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
8.5 x 11
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
I
Color Pro
Various Flyers/Handouts
Offset
4 x 9
No Bid
No Bid
No Bid
$6.00
$3.93
$2.61
Y
3-5 Bus. Days
8.5 x 11
No Bid
No Bid
$12.08
$8.52
$6.61
$5.33
Y
3-5 Bus. Days
Digital
4 x 9
$8.75
$7.00
$6.70
$6.00
$6.001
$6.00
Y
1-2 Bus. Days
8.5 x 11
$15.401
$14,201
$12.081
$12.081
$12.081
$12.08
Y
1-2 Bus. Days
I
I
Vendor Price/100
Price/100
Price/100
Price/100
Price/100
Price/100
Meets Specs
Delivery
Quantity 500
1,000
2,500
5,000
10,000
25,000
YIN
AlphaGraphics
Various Flyers/Handouts
Offset
4 x 9
$38.80
$20.70
$9.25
$5.49
$3.86
$2.64
Y
3-5 Bus. Days
8.5 x 11
$41.68
$22.85
$12.80
$9.30
$7.531
$5.97
Y
3-5 Bus. Days
Digital
4 x 9
$25.82
$19.70
$17.20
$13.99
$11.30
$8.95
Y
1-2 Bus. Days
8.5 x 11
$48.06
$42.81
$38.92
$33.74
$30.33
$25.68
Y
1-2 Bus. Days
f
�
Vendor
Price/100
Price/100
Price/100
Price/100
1 Price/100
Price/100
Meets Specs
Delivery
Quantity
500
1,000
2,500
5,000
1 10,000
25,000
Y/N
Citizen Printing
Various Flyers/Handouts
Offset
4 x 9
$90.00
$45.00
$20.00
$10.50
$5.80
$2.80
?
?
8.5 x 11
$90.00
$51.00
$22.60
$13.00
$9.501
$7.50
?
?
Digital
4 x 9
$19.00
$14.20
$12.40
$11.40
$11.00
$10.50
?
?
8.5 x 11
$40.00
$36.00
$33.00
$32.00
$31.00
$30.00
?
?
David Carey
From: David Carey
Sent: Friday, February 24, 2012 5:44 PM
To: Diana Royval
Cc: Opal Dick
Subject: RE: Request for Quotation for Printing and Mailing Services, and Promotional Products for
Advanced Meter Project
Attachments: Advance Meter Project Printing Services POST CARDS Quote Summary 1 with Citizen
Quote.xls; Advance Meter Project Printing Services POSTERS Quote Summary 3.xls;
Advance Meter Project Printing Services NEWSLETTER Quote Summary 4.xls; Advance
Meter Project Printing Services FLYERS HANDOUTS Quote Summary 5.xis; Advance Meter
Project Printing Services BILL INSERTS Quote Summary 2 with Citizen Quote.xls; Advance
Meter Project Special Printed VEHICLE ID SIGNS and BANNER Quote Summary 2.x1s;
Advance Meter Project [.Sailing Quote Summary 2.xls
Diana,
Based on bid clarification information received from vendors, I am okay with awarding to the vendors
we discussed.
Printing Services include producing:
➢ Pdstcards: Color Pro
➢ Posters: Color Pro
➢ Poster Mounting Only: AlphaGraphics — �, p.` qya 2.53 3
"—➢ Newsletters: Color Pro. Price should include FSC stock per specifications since they said they
complied. iJb.9/22531 "`
➢ Various Flyers, Handouts: Color Pro - �• 4/.Z�53i
➢ Bill Inserts: Color-P�(Quoted 80# stock, can provide 70#). Price should include FSC stock per
specifications since they said they complied. -)?0` 9J2�53
V 151 12N PP�1�s
Mailing Services: United Mailing zw22 .53 2
Special Printed Promotional Items: SIGNARAMA p p. 7j�-- 9i225 35
Please advise how you want to handle the FSC stock and certification issues. If okay with you,
requisitions need to be created and approved, then I can convert into Blanket PO's with the required
Federal clauses added.
David
2/24/2012
PURCHASE ORDER PO Number Page
C117/ Of 9122531 a of s
`t Collins This number must appear
" on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
Debarment and Suspension
Contractor shall comply with requirements regarding debarment and suspension in Subpart C of 2 C.F.R. parts
180 and 901.
Officials Not to Benefit
Contractor shall comply with the requirement that no member of Congress shall be admitted to any share or part
of this Agreement, or to any benefit arising from it, in accordance with 41 U.S.C. 22.
Civil Rights Requirements
The following requirements apply to the underlying contract
Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section
303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with
Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees
that it will not discriminate against any employee or applicant for employment because of race, color, creed,
national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal
implementing regulations and other implementing requirements DOE may issue.
Equal Employment Opportunity - The following equal employment opportunity requirements apply to the
underlying contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended,
42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all
applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations,
"Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41
C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as
amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal
Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders,
regulations, and Federal policies that may in the future affect construction activities undertaken in the course of
the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age.
Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer,
recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any
implementing requirements DOE may issue.
(b) Age . In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29
U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination
against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with
any implementing requirements DOE may issue.
(c) Disabilities . In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. §
12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity
Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities
Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor
agrees to comply with any implementing requirements DOE may issue.
U
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill ll, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
PURCHASE ORDER PO Number Page
City Of 9122531 5 of 8
`t Collins This number must appear
on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
Subcontracts - The Contractor also agrees to include these requirements in each subcontract financed in whole
or in part with Federal assistance provided by DOE, modified only if necessary to identify the affected parties.
Cargo Preference Requirements
To the extent required under the ARRA or other applicable law for this Project, the Contractor agrees: a) to use
privately owned United States -Flag commercial vessels to ship at least 50 percent of the gross tonnage
(computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any
equipment, material, or commodities pursuant to the underlying contract to the extent such vessels are available
at fair and reasonable rates for United States -Flag commercial vessels; b) to furnish within 20 working days
following the date of loading for shipments originating within the United States or within 30 working days following
the date of leading for shipments originating outside the United States, a legible copy of a rated, "on -board"
commercial ocean bill -of -lading in English for each shipment of cargo described in the preceding paragraph to
the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590
and to the DOE recipient ( through the contractor in the case of a subcontractor's bill -of -lading.); and c) to
include these requirements in all subcontracts issued pursuant to this contract when the subcontract may
involve the transport of equipment, material, or commodities by ocean vessel.
Project Reporting and Information Requirements
Contractor and its personnel shall cooperate with and provide all records, data, information and reports
requested by the City, in the form and format and within the timeframes requested by the City, in order to enable
the City to comply with the DOE Grant Agreement reporting and information requirements for the Project.
Contractor shall also provide the City with any backup or additional documentation required by DOE or any other
Governmental Authority.
Final Cost Audit
In accordance with Applicable Law and the Federal Assistance Reporting Checklist, DOE F 4600.2, DOE
reserves the right under the DOE Grant Agreement to initiate a final incurred cost audit in connection with the
City' s Project. Contractor and its personnel shall cooperate with, and make all necessary AMI System and
Contractor cost data and documents available to the City and/or to any representative of DOE or any other
Governmental Authority for purposes of such audit.
Job Creation and Retention Reporting
Contractor shall provide the City with all AMI System and Contractor information, in the format and within the
timeframe, requested by the City to enable the City to complete and timely submit to DOE reports, information
and data regarding the City' s Project job creation and retention, including without limitation, monthly and/or
quarterly cumulative and/or current reports, as applicable, on AMI System and Contractor Services jobs created
and retained at the " contractor" or " Contractor" level by Contractor, as required for the City to comply with the
Federal Assistance Reporting Checklist, DOE F 4600.2 and the ARRA Section 1512 reporting requirements
under the DOE Grant Agreement.
Final Close -Out Report
Contractor shall provide the City with all AMI System and Contractor information, in the format and within the
timeframe, requested by the City to enable the City to complete and timely submit to DOE reports, information
and data at the end of the DOE Grant Agreement performance period regarding Project completion. Contractor
will complete a final close-out report which shall include such information and detail as the City, DOE or any other
Governmental Authority shall request regarding the Project and Contractor services. If the AMI System and the
Contractor services are completed or terminated prior to Project completion, Contractor shall provide the City
with a final report of the AMI System and the Contractor services through the date of termination of this
UInvoice Address:
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department
Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com PO BOX 580
Fort Collins, CO 80522-0580
PURCHASE ORDER PO Number Page
CClty of PURCHASE
9122531 6 of 8
`t Collins( V This number must appear
` on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
" American Recovery and Reinvestment Act of 2009" Procurement Provisions:
This contract is funded by the " American Recovery and Reinvestment Act of 2009" (ARRA). In compliance with
the ARRA contractors and subcontractor must adhere to the following provisions:
ARRA TITLE XV-ACCOUNTABILITY AND TRANSPARENCY
BUY AMERICAN
SEC. 1605. USE OF AMERICAN IRON, STEEL, AND MANUFACTURED
GOODS. (a) None of the funds appropriated or otherwise made
available by this Act may be used for a project for the construction,
alteration, maintenance, or repair of a public building or public
work unless all of the iron, steel, and manufactured goods used
in the project are produced in the United States.
(b) Subsection (a) shall not apply in any case or category
of cases in which the head of the Federal department or agency
involved finds that-
(1) applying subsection (a) would be inconsistent with the
public interest;
(2) iron, steel, and the relevant manufactured goods are
not produced in the United States in sufficient and reasonably
available quantities and of a satisfactory quality; or
(3) inclusion of iron, steel, and manufactured goods produced
in the United States will increase the cost of the overall
project by more than 25 percent.
(c) If the head of a Federal department or agency determines
that it is necessary to waive the application of subsection (a) based
on a finding under subsection (b), the head of the department
or agency shall publish in the Federal Register a detailed written
justification as to why the provision is being waived.
(d) This section shall be applied in a manner consistent with
United States obligations under international agreements.
ECONOMIC STABILIZATION CONTRACTING
SEC. 1611. HIRING AMERICAN WORKERS IN COMPANIES
RECEIVING TARP FUNDING. (a) SHORT TITLE. -This section may
be cited as the " Employ American Workers Act" .
(b) PROHIBITION -
(1) IN GENERAL. -Notwithstanding any other provision of
law, it shall be unlawful for any recipient of funding under
title I of the Emergency Economic Stabilization Act of 2008
(Public Law 110-343) or section 13 of the Federal Reserve
Act (12 U.S.C. 342 et seq.) to hire any nonimmigrant described
in section 101(a)(15)(h)(i)(b) of the Immigration and Nationality
Act (8 U.S.C. 1 101(a)(1 5)(h)(i)(b)) unless the recipient is in
compliance with the requirements for an H-1 B dependent
employer (as defined in section 212(n)(3) of such Act (8 U.S.C.
1182(n)(3))), except that the second sentence of section
212(n)(1)(E)(ii) of such Act shall not apply.
U
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
PURCHASE ORDER PO Number Page
City Of 9122531 7 °f s
' `t Collins
This number must appear
{� �7 on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
(2) DEFINED TERM. -In this subsection, the term " hire"
means to permit a new employee to commence a period of
employment.
9m�� Q. Oila.s2 Je—
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Total
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Terms and Conditions
Page 8 of 8
1. COMMERCIAL DETAILS.
Tax exemptions. By statute the City of Fort Collins is exempt from state and local taxes. Our Exemption Number is 11. NONWAIVER,
98-04502. Federal Excise Tax Exemptino Certificate of Registry 84-6000587 is registered with the Collector of Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to
internal Revenue, Denver. Colorado (Ref. Colorado Revised Statutes 1973. Chapter 39-26. 114 (a). exercise any rights or remedies provided herein or by law, failure to promptly notifv the Seller in the event of a
breach, the acceptance of or payment for goods hereunder or approval ofthc design, shall not release the Seller of
Goods Rejected. GOODS REJECTED due to failure to meet specifications. either worn shipped tar due to defects of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the
damage in transit, may be rearmed to you for credit and are not to be replaced except upon receipt of written purchaser to insist upon strict performance herenfor any of its rights or remedies as to any such goods, regardless
insm ctiens from the City of Fort Collins. of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any purported
oral modification or rescission of this purchasc order by the Piumboscr operate as a waiver of any of the terms
Inspection. GOODS are subject to the City of Ton Collins inspection on arrival. hereof.
Final Acceptance. Receipt of the merchandise. .services or equipment in response to this order can result in 12. ASSIGNM ENT OF ANTITRUST CLAIMS.
authorized payment na the part of the City of Fort Collins. However. it is to he understood that FINAL Seller and the Purchaser recognize that in actual economic practice, everehmges resulting from antitmst
ACCEPTANCE is dependent upon completion of all applicable required inspection pmcedums. violations arc in fact horns by the Purchaser. Theretofore, for good cause and as consideration for executing this
purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter
Freight Terns. Shipments must be F.O.B.. City of Fort Collins, 700 Wood St. Fort Collins, CO 90522. unless acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services
otherwise specified on this order. If prnnission is given to prepay freight and charge scpaamly, the original freight purchased or acquired by the Punhascr pursuant to this purchase order.
hill must accompany invoice Additional charges for packing will not be accepted.
Shipment Distance. Where manufacturers have distributing points in various parts of the country, shipment is
expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when
shipments arc made from greater distance.
Permits. Seller shall procure at sellers sole cost all necessary permits. certificates and licenses required by all
applicable laws. regulations, ordinances and rules ofthe state, municipality, territory or political subdivision where
the work is performed, or required by any other duly constituted public authority having jurisdiction over the work
of vendee Seller further agrees to hold the City of Fort Collins harmless from and ngainn all liahility and loss
incurred by them by reason of an asserted or csmblished violation of any such laws, regulations, ordinances. odes
and requirements.
Authorization. All parties to this coronet agce that the rcpms. natives arc, in fact, bona fide and possess full and
complete anthonty to bind said panics.
LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated
herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by
reference. Any additional miliffcrcnt terms and conditions proposed by seller am objected to sad hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately if you cannon make complete shipment to arrive on your
promised delivery date as noted. Time is ofthe essence. Delivery and perfomancc must be effected within the time
stated rim the purchase order and the documents attached herein. No acts of the Purchasers including, without
limitntinn acceptance of partial late deliveries, shall operate as a waiver of this provision. In the went of any delay,
the Purchaser shall have, in addition to other legal and equitable remedies. the option of placing this order elsewhere
and holding the Seiler liable for damages, However, the Seller shall not be liable for damages as a result of delays
due to causes not reasonably foreseeable which arc beyond its reasonable control and without its fault ofnegligencc,
such acts of God, acts ofeivil or military amhoritics, governmental priorities, fires, strikes, Bond, epidemics. wars or
riots pmvidcd that notice of the conditions causing such delav is given to the Purchaser within five (5) days of the
time when the Seller first received knowledge thereof. In the event of any such delay, the date of delivery shall be
cxtmdcd for the period equal to the time actually lost by reason ofthe delay.
3.WARRANTY.
The Seller mmorats that all goods, articles, materials and work covered by this order will conform with applicable
drawings, specifications. samples andlor other descriptions given, will be fit for the purposes intended, and
performed with the highest degree of care and competence in accordance with accepted standards for work of a
similar nature. The Seller agrees to hold The purchaser harmless from any loss, damage or expense which the
Purchawr may suffer or incur on account of the Scllcrs breach of warranty. The Seller shall replace, repair or make
good. without cost to the purchaser. any defects or faults arising within one (U year or within such longer period of
Time as may be prescribed by law or by the terms ofany applicable wartaury provided by the Seller after the date of
acceptance ofthe goods furnished hereunder (acceptance not to be unreasonably delayed), resulting from inmperfed
or defective work done or materials furnished by the Seller. Acceptance or use of goods by the Purchaser shall not
constitute a waiver of any claim under this wanamy. Except as otherwise provided in this purchase order the Sellers
liability hereunder shall extend to all damages proximately caused by the breach of any ofthe foregoing warmnor,
or guarantees, but such liability shall in no event include loss ofpmfits or loss of use. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANCES IN LEGAL TERMS.
The Purchaser may make changes to legal term by written change order.
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to the terms, other than legal terms, including additions to or deletions from
the quantities originally ordered in the specifications or drawings, by verbal or written change order. If any such
change affects the amount due or the time ofperfomancc hereunder, an equitable adjustment shall be made.
6. TERMINATIONS.
"rhe Purchaser may at any time by written change order, terminate this agrecmcnt as to any or all portions of the
goods then not shipped, subject to any equitable adjusment between the panics as to any murk or materials then in
progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted
portion ofthe goods and/or work, for incidental or consequential damages, and that no such adjustment be made in
favor of the Seller with respect many goods which arc the Sellers standard stock. No such termination shall relieve
the Purchescrurthe Seller of any of their obligations as manygood delivered hereunder.
7. CLAIMS FOR ADJUSTMENT.
Anv claim for adjustment must be asserted within thirty (30) days from the date the change or termination is
ordered.
8. COMPLIANCE WITH LAW.
The Seiler warrants that all goods sold hereunder shall have been produced sold, delivered and furnished in strict
compliance with all applicable laws and regulations to which the good are subject. The Sellcr shall execute and
deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to be
incorporated in agreements of this character are hereby incorporated herein by this reference. The Seller agrees to
indemnify and hold the Purchaser hamil"s from all costs and damages suffered by the Purchaser as a result of the
Scllcrs failure to comply with such Irv.
9. ASSIGNMENT.
Neither parry shall assign, hansfeq or convey this order, or any monies due or to become duc hereunder without the
prior svritmn consent ofthe other parry.
10. TITLE.
The Seller warrants full, clear and urmsoicred title to the Pumlmxcr for all equipment. materials, and items furnished
in performance of this agrecmcnt fire and clear of any and all liens, restrictions, m%crvatinns, security interest
encumbrances and claims of others.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
Ifthe Purchaser directs the Seller In correct nonconforming or defective goods by a date to be agreed upon by the
Purchaser and the Scllcr, and the Seller thereafter indicates its inability or unwillingness to comply. the Purchaser
may cause the work to he performed by the most expeditious means available to it, and the Seiler shall pay all
costs associamd wish such work.
The Seller shall release the Purchaser and its contractors of any licr from all liability and claims of any nature
esulting from the perfnmance of such work.
This release shall apply even in the event of fault of negligence of the part), released and shall extend to the
directors. oficcrs and employees ofsuch party.
The Seller's contractual obligations, including waranty, shall not he deemed to be reduced, in any may. because
such work is performed or caused to be performed by the Purchaser.
14. PATENTS.
Whenever the Seller is required to use any design. device material or process covered by letter. patent, trademark
or copyright, the Scllcr shall indemnify and save hamricss the Purchaser from any and all claims for infringement
by reason ofthe mac of such patented design. device, material or peacess in connection with the contract. and
shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason ofsuch
infringement at any time during the prosecution or after the completion of the mod:_. In case said equipment, or
any part 11micef or the intended use of the goods, is in such suit held to constitute infringement and the use of
said equipment or part is enjoined, the Seller shall, at its own expense and at its option, either procure for the
Purchaser the right to continue using said equipment or parts, replace the same with substantially equal but
aminfringing equipment, or modify it so it becomes nominfringing.
15. INSOLVENCY.
If the Seller shall been me insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a
receiver or trustee for any of the Sellers property or business, this order may forthwith be canceled by the
Purchaser without liabilirv.
16. GOVERNING LAW.
The definitions oftcmts used or the interpretation ofthc agreement and the rights ofall parties hereunder shall be
eonstrvcal under and governed by the laws ofthe State of Colomdo, USA.
The following Additional Conditions appl' only in cases where the Seller is to perform, work hereunder,
including the services of Scllcrs RcpmscnmIwc(s), on the premises efnthets.
17, SELLERS RESPONSIBILITY.
The Seller shall carry on said work at Seller's own risk until the same is fully completed and accepted, rod shall,
in ease of any aceidcm, destruction or injury to the .work end/or materials before Seller's final completion mid
acceptance, complete the work m Seller's oxen expense and to the satisfaction of the Purchaser, When materials
,and equipment arc hunished by others for installation or erection by the Seller, the Seller shall receive, unload,
store and handle same al the site and become responsible therefor as though such materials and/or equipment
were being furnished by the Seller under the order.
19. INSURANCE.
The Seller shall, at his own expense, provide for the payment of workers compensation. including occupational
disease benefits, to its employees employed on or in connection with the work covered by this purchase order,
and/or in their dependent in accordance with the laws of the state in which the work is to be done. The Seller
shall also cam comprehensive general liabiliry including but not limited to, contractual and automobile Public
liability insurance with bodily injury and death limits of at least S300,000 for any one person. S500,000 for any
one accident and property damage limit per accident of S400,000. The Seller shall likewise require his
emnmemrs. if any, to provide for such compensation and insurance. Before any of the Sellers or his contractors
employees shall do any work apen the premises ofotherx, the Seller shall famish the Purchaser with a ccnificale
that such compensation and insurance have been provided. Such certificates shall species the date ,when such
compensation and insn tune have he" provided. Such ect ificams shall specify the date when such compensation
and insurance expires The Seller agrees that such compensation nod insurance shall be maintained until it the
entire work is completed and accepted.
19. PROT'ECTION AGAINST ACCIDENTS AND DAMAGES.
The Seiler hereby nssimcs the entire responsibility and liability for any and all damage. loss or injury of any kind
Or nature whatsoever to persons or property canoed by or resulting from the execution ofthe work provided for in
this purchase enter or in connection herewith. The Seller will indemnify and hold harmless the Purchaser and any
r all of the Purchasers effects, agents and employees front and against any and all claims. losses, damages,
charges or expenses whether direct or indirect, and whether to persons tar property to which the Purchawr may
be put or subject by mason of any act. action. negloch emission tar default on the pan of the Seller, any of his
contractors. or any of the Sellers or contractors ofieets, agents or employees. In case any suit or other
Proceedings shall be brought against the Purchaser, or it effects, agents or employees many time on account or
by reason of any act, action, neglect, omission or dcfaull of the Seller of any of his contractors or any of its or
their officers, agents of employees as aforesaid. the Scllcr hereby agrees to assume the defense thereof and m
defend the same at the Sellers own expense, to pay any and all costs, charges, attorney, fees and other expenses,
any and all judgments that may be inenrcd by or obtained against the Purchaser or any of is or their officers,
,agents or employees in react, suits or other proceedings, and in case judgment or other lien be placed upon or
obtained against the property of the Purchaser, or said panics in or as a result of such suits or other proceedings.
the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Seller and
his contractors shall take all safety precautions. furnish and install all guards necessary for the prevention of
accidents, comply with ail laws and regulations with regard to safety including, but without limitation, the
Occupational Safety and Hcalth Act of 1970 and all ndcs and regulations issued pursuant therein.
Revised 0312010
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