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Home My WebLink About127907 SIGN-A-RAMA - PURCHASE ORDER - 9122535Fort Collins Date: 05/01/2012 Vendor: 127907 SIGN-A-RAMA 1600 E MULBERRY ST #1 FORT COLLINS Colorado 80524 PURCHASE ORDER PO Number Page 9122535 1 of a This number must appear on all invoices, packing slips and labels. Ship To: ELECTRIC UTILITIES CITY OF FORT COLLINS 700 WOOD ST FORT COLLINS Colorado 80521 Delivery Date: 04/30/2012 Buyer: DAVID CAREY Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED, DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line Description Quantity UOM Unit Price Extended Ordered Price Promotional Items(ARRA Funded) for Advanced Meter Project 1 LOT LS 5,000.00 For Custom Printed Promotional Items as requested. Specifications, Quantities, and Delivery Dates to be determined by authorized Utilities Representative. Vendor selected per competitive bid process, request dated 01/30/12. Prices per vendor bid dated 02/03/11. Excluded Parties List Systems (EPLS) search completed on 0430/12. The services captioned above involve American Recovery and Reinvestment Act of 2009 (ARRA) and SGIG funding and the following terms and conditions apply: FEDERAL REQUIREMENTS To the extent applicable, the terms and conditions under federal law listed below are incorporated into this Agreement. No Obligation by the Federal Government (1) The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. (2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by DOE. It is further agreed that the clause shall not be modified except to identify City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 BID FORM Job Name: Special Printed Items b Magnetic or Vinyl Vehicle Identification Signs - Quantity: 15 to 20 -Approximately 18 x 24 inches $ ..iL� CQ h (�i: ;l vip s y $ Vinyl Banner -Retractable -Free Standing w! Ca trying Case ! - Quantity: I or 2 f 0 k 45. ' inches$ $ Ap9roximaT Odl,40 �Z� �C.• ` _ $ l(5/�acrr -tety�8•�r-`.fi ,decyS. 6Y-0-911-e. %;2� 7'&" ' d 36" br•C'ILe ,elc�b2,e_ i�2Y1 rut r �OTnex6cl Dn ( Prices must include shipping. List any addroonai prop chharges. Items bid meet or exceed the specifications listed on Page 2 without exception. Yes No_ If not, please list exceptions on a separate sheet and attach to your bid. Indicate turnaround delivery times: : 6 c is;s,.O Ss 'c NOTE: This will be an annual award for one (1) year. in addition, at the option of the City, the award may be extended for additional one year periods not to exceed four (4). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name r JI'9 Address: �I7) C f%Ir,tilG�erru S`1 � I �c�r�i PAL[ 5 (,C> 605a I Telephone #:a7D-,2D'- I�_L) Ein ail:7(21 � S�4f,�gi-aGyuc st`� D��/drS, GL)/ f Respondent Name: I d +'i-- �L�egI -V c( /1 Title: U. (Please Print By: Date:ae7la (Signature) Page 6 of 12 Pagel of 2 David Carey From: Diana Royval Sent: Tuesday, February 21, 2012 2:24 PM To: David Carey Subject: RE: bid clarification David, Based on this response, I'm fine with awarding Signarama this bid. Thanks, Diana Diana Royval Outreach Et Education Manager Fort Collins Utilities Fort Collins, CO (970) 221-6214 droyvalefcgov com From: Patti Westfall, SIGNARAMA[mailto:patti@signaramafortcollins.com] Sent: Tuesday, February 21, 2012 2:19 PM To: Diana Royval Cc: David Carey Subject: RE: bid clarification Hi Diana, Set-up of your print -ready art is included in the prices submitted. The $75/hour is only if additional art setup or design work might be requested by you to do changes or other on call design. This is merely our per hour charge for art in case you might need or want us to change your art. We include this so you know this option is available, or in case your art is submitted in non print -ready format and does require manipulation that you would have us rather than your artists do. Please let me know if you have any additional questions. Thanks! Patti Westfall SIGNARAMA Fort Collins 1600 E. Mulberry St., Unit 1 Fort Collins, CO 80524 970-204-1805, fax 970-204-1765 www.signaramafortcollins.com From: Diana Royval [mailto:DROYVAL@fcgov.comj Sent: Tuesday, February 21, 2012 2:04 PM To: 'patti@signaramafortcollins.com' Cc: David Carey Subject: bid clarification 2/21/2012 Page 2 of 2 Hello Patti, Regarding the bid you submitted a few weeks ago for vinyl banners, can you clarify what you mean by "Prep at $75/hour if needed"? What does that include? We do our own design work and submit art in whatever print -ready format is needed so I'm curious what this refers to. Thank you, Diana Diana Royval Outreach 8 Education Manager Fort Collins Utilities Fort Collins, CO (970) 221-6214 droyvatC-fcgov. com 2/21/2012 BID SUMMARY Mailing, Printing & Special Printing Services for the Utilities Advanced Meter Project. Date: 02/06/12 Special Printed Items Sizes, Specs and Quantities: Per Quote Request dated 11/30/12 Vendor: Sign -A -Rama Meets Specs Delivery Price Prep Y/N Item Size Magnetic or Vinyl Vehicle Identification Signs 18 x 24 $30.00 Each $75/hr. Y 5 Bus. Days If needed Vinyl Banner 28 x 55 No Bid 33w x 78h $229.00 Each $75/hr. Y 5 Bus. Days If needed Vendor: Vision Graphics Meets Specs Delivery Price Prep Y/N Item Size Magnetic or Vinyl Vehicle Identification Signs 18 x 24 $253.00 for (15) ??? Included Y 6 Bus. Days $16.86 Each $323.00 for 20 ??? $16.15 Each Vinyl Banner 28 x 55 $390.00 Each 1 Included Y 6 Bus. Days $350.00 Each (2) Vendor: Color Pro Meets Specs Delivery Price Prep Y/N Item Size Magnetic or Vinyl Vehicle Identification Signs 18 x 24 $15.75 Each Included Y 3 Bus. Days Vinyl Banner 28 x 55 No Bid 33.5w x 79.5h $230.01 Each Included Y 7 Bus. Days Vendor: FAI'phaGrapFiics Meets Specs Delivery Price Prep Y/N Item Size Magnetic or Vinyl Vehicle Identification Signs 18 x 24 $38.00 Each (15) Included Y- w/ Magnet 3-4 Bus. Days $36.00 Each 20 Included Y-w/ Ma net 3-4 Bus. Da s Vinyl Banner 28 x 55 No Bid 28w x 78h $239.50 Each Included Y 3-5 Bus. Da s BID FORM Job Name: Special Printed Items Magnetic or Vinyl Vehicle Identification Signs - Quantity: 15 to 20 1, - Approximately 18 x 24 inches $ ✓0 . oC? (��; r l 5 $ Vinyl Banner -Retractable -Free Standing w/Carrying Case -Quantity: 1 or 2 � - c7� VQ;'o 22`� h4s' $ �l5�tio«r Approxim28yt-55ate{y-inches $ ,UU d�cyS biulzRr.Jab�r,�nror�—ne�°`Q on( Prices Mustinclude shipping. List any addmonai pi up charges. (11&5 c-� fzy i r,CJ,,Id' Items bid meet or exceed the specifications listed on Page 2 without exception. Yes No_ If not, please list exceptions on a separate sheet and attach to your bid. Indicate turnaround delivery times: 7 6 t k 5; �. S s ctc NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed four (4). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name:Ji i Address: retephonetF:a%O-,�Uy- If GS Email: df'(�Si4vu� �,rtcon1, G 3h Uj) ri Respondent Name: (Please Print BY Date:02 (Signature) Page 6 of 12 1=3177�77Ji1 Job Name: Special Printed Items Turnaround Magnetic or Vinyl Vehicle Identifi tion Signs Quantity: 15 to 20 i 3S; Qp 39 - ac7_ Cu 3cv Approximately 18 x 24 inches $ a it/ 3a3- `F $ Vinyl Banner -Retractable -Free Standing w/ Carrying Case - Quantity: 1 or 2 �,^� 4 0 - Approximately 28 x 55 inches $L ' a $ Prices must include shipping. List any additional prep charges. Items bid meet or exceed the specifications listed on Page 2 without exception. Yes )�No, If not, please list exceptions on a separate sheet and attach to your bid. Indicate turnaround delivery times: ; 0 NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed four (4). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name: V t S l ov' Cq AA <<S J-'Ac:- Address:_SG(0 ksoeiny N. 3� Telephone #:`i70-G(3-O(ro`6 Email: l m%(h V"%st0�'�rapl;c5—iVXc.CawN In Na(ymje: 01ko (�t_d� �1grc� Title: -50. 105 7 In • �� J Date: a ( l Page 6 of 12 02/03/2012 16:55 FAX 9704821593 COLOR PRO Z 006 BID FORM Job Name: Special Printed Items Item Price Each Delivery Pre Turnaround Magnetic or Vinyl Vehicle Identification Signs - Quantity: 15 to 20 X 7S - Approximately 18 x 24 inches $ � 3 q $ o lr/oT Vinyl Banner -Retractable -Free Standing w/ Carrying Case Quantity: 1 or 2 a o $ d $ C7 33.5" x 7y.S" Car., q,qqnlPx+rs Dunne(- Prices must include shipping. List �ny�Mditional prep charges. Items bid meet or exceed the specifications listed on Page 2 without exception. Yes I No_ If not, please list exceptions on a separate sheet and attach to your bid. Indicate turnaround delivery times: '415 6 ( NOTE: This will bean annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed four (4). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name. _., _Co lof �d Address: _2dI S &S I rrn k1 , cCr Ql'T W I( i A$ Telephone;#: 1'70.4;37.teign98 [maiI:I0.ke s Respondent Name: \EM0. ,L l CAS Title: �f+CgjatA� (Please Print) By Z — (Signature) Page 6 of 12 BID FORM Job Name: Special Printed Items Or- ON%"i ;A. Magnetic or Vinyl Vehicle Identification Signs Quantity: 15 to 20 Q Approximately 18 x 24 inches $ * 3 6,00 - 2,zq Vinyl Banner -Retractable -Free Standing wl Carrying Case - Quantity: 1 or 2 Approximately 28 xinches $ Z 3`I.Sa 3_) 54� s. -zc Prices must include shipping. List any additional prep charges. Items bid meet or exceed the specifications listed on Page 2 without exception. Yes( No If not, please list exceptions on a separate sheet and attach to your bid. Indicate turnaround delivery times: S e e mo-.Nre- NOTE: This will be an annual award for one (1) year. In addition, at the option of the City, the award may be extended for additional one year periods not to exceed four (4). Notice of renewal shall be provided to the Service Provider no later than thirty (30) days prior to current award period end. Vendor Name. Fr� p �p�t' C. S Address: �lS �, fiD� r`-, ycti1# 2,10 Telephone#: �%� ZZ 6;� 4 Email: bv.�vv,v�v�fi Respondent Name: /V1611+ Title: (Please Print) By: BY _ 4/Date: (Signature) Page 6 of 12 alp hUraphics° ALpDESIGN . COPY . PRINT . COMMUNICATE 115 E. ra Harmony 114BO E15 Road Suite 2206 E-Estimate Ft. Collins, Colorado 80525 (970) 223-6316 Lisa ' 1111. No. E#17669 City of Fort Collins (,\ PO Box 580 Fort Collins CO 80522 Date 2/3/2012 Phone: 970-221-6692 Customer P.O. Quantity Description15 Magnetic Vehicle Identification Sign - 18 x 24, 4/0 printed using UV solvent inks 570.0 20 Magnetic Vehicle Identification Sign - 18 x 24, 4/0 printed using UV solvent inks 720.0 1 Pop-up Banner 32 x 78, WITH HARDWARE/STANDS/CASES, printed and installed, 4/0 printed 239.5 on durable pop-up banner specific material Taken by: Matt Account Type: Charge Account Thank you for the opportunity to earn your business. Our prices are competitive with those who use the same quality materials and equipment. Subtotal This Estimate is subject to verification of artwork and materials. If your Estimate is older than 30 days, we will provide you with a new Estimate. Tax Shipping Total City of F,�t Collins PURCHASE ORDER PO Number Page 9122535 2of8 This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price the subcontractor who will be subject to its provisions. Federal Changes Contractor shall at all times comply with all applicable DOE regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Grant Agreement between the City of Fort Collins (the City) and DOE, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this contract. Termination a. Termination for Convenience The City may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the Government's best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the City to be paid the Contractor. If the Contractor has any property in its possession belonging to the City, the Contractor will account for the same, and dispose of it in the manner the City directs. b. Termination for Default If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the City may terminate this contract for default. Termination shall be effected by serving a notice of termination on the contractor setting forth the manner in which the Contractor is in default. The contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the City that the Contractor had an excusable reason for not performing, such as a strike, fire, or Flood, events which are not the fault of or are beyond the control of the Contractor, the City, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a termination for convenience. c. Opportunity to Cure The City in its sole discretion may, in the case of a termination for breach or default, allow the Contractor 10 days in which to cure the defect. In such case, the notice of termination will state the time period in which cure is permitted and other appropriate conditions If Contractor fails to remedy to the City's satisfaction the breach or default of any of the terms, covenants, or conditions of this Contract within ten (10) days after receipt by Contractor of written notice from the City setting forth the nature of said breach or default, the City shall have the right to terminate the Contract without any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude the City from also pursuing all available remedies against Contractor and its sureties for said breach or default. d. Waiver of Remedies for any Breach In the event that the City elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by the City shall not limit the City's remedies for any succeeding breach of that or of any other term, covenant, or condition of this Contract. Breaches and Dispute Resolution Disputes - Disputes arising in the performance of this Contract which are not resolved by agreement of the parties shall be decided in writing by the authorized representative of the City's Director of Purchasing. This decision shall be final and conclusive unless within ten (10) days from the date of receipt of its copy, the City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill 11, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 David Carey From: David Carey Sent: Friday, February 24, 2012 5:44 Pldi To: Diana Royval Cc: Opal Dick Subject: RE: Request for Quotation for Printing and Mailing Services, and Promotional Products for Advanced Meter Project Attachments: Advance Meter Project Printing Services POST CARDS Quote Summary 1 with Citizen Quote.xls; Advance Meter Project Printing Services POSTERS Quote Summary 3.x1s; Advance Meter Project Printing Services NEWSLETTER Quote Summary 4.xls; Advance Meter Project Printing Services FLYERS HANDOUTS Quote Summary 5.x1s; Advance Meter Project Printing Services BILL INSERTS Quote Summary 2 with Citizen Quote.xls; Advance Meter Project Special Printed VEHICLE ID SIGNS and BANNER Quote Summary 2.xls; Advance Meter Project Mailing Quote Summary 2.xls Diana, Based on bid clarification information received from vendors, I am okay with awarding to the vendors we discussed. Printing Services include producing: ➢ Postcards: Color Pro > ➢ Posters: Color Pro ➢ Poster Mounting Only: AlphaGraphics — A,O. # r2253 3 ➢ Newsletters: Color Pro. Price should include FSC stock per specifications since they said they complied. — Pe. 49�-9/2253/ -, ➢ Various Flyers, Handouts: Color Pro ➢ Bill Inserts: Geler-Pro (Quoted 80# stock, can provide 70#). Price should include FSC stock per specification( since they said th-y complied - p #1 912253 vrSION GP14iJ/�/G� 0. Mailing Services: United Mailing - pp 7 2 Special Printed Promotional Items: SIGNARAMA j? d. 9/225 35 Please advise how you want to handle the FSC stock and certification issues. If okay with you, requisitions need to be created and approved, then I can convert into Blanket PO's with the required Federal clauses added. David 2/24/2012 PURCHASE ORDER PO Number Page City/ OfCollins �� 9122535 3 of 8 `t Coll` I ns This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price Contractor mails or otherwise furnishes a written appeal to the Director of Finance. In connection with any such appeal, the Contractor shall be afforded an opportunity to be heard and to offer evidence in support of its position. The decision of the Director of Finance shall be binding upon the Contractor and the Contractor shall abide be the decision. Performance During Dispute - Unless otherwise directed by the City, Contractor shall continue performance under this Contract while matters in dispute are being resolved. Claims for Damages - Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the party or of any of his employees, agents or others for whose acts he is legally liable, a claim for damages therefore shall be made in writing to such other party within a reasonable time after the first observance of such injury of damage. Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the City and the Contractor arising out of or relating to this agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction within the State in which the City is located. Rights and Remedies - The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by the City or Contractor shall constitute a waiver of any right or duty afforded any of them under the Contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing. DOE Requirements DOE requires specific contract terms for the purpose of making audit, examination, excerpts, and transcriptions. Contractor is required to retain all required records for three years after the City makes final payments and all other pending matters are closed. Contractor shall submit all records, data, information and reports to the City required in the Agreement containing Confidential Information which Contractor does not want disclosed to the public or used by DOE or any other Governmental Authority for any purpose other than in connection with this Agreement and the Project, marked conspicuously with the following notice or with a notice or label of substantially the same effect: " Notice of Restriction on Disclosure and Use of Data The data contained in pages ----of this [designate material] have been submitted in confidence and contain trade secrets or proprietary information, and such data shall be used or disclosed only for evaluation purposes, provided that DOE shall have the right to use or disclose the data here to the extent provided in the DOE Grant Agreement. This restriction does not limit the Federal government's right to use or disclose data obtained without restriction from any source, including Contractor." Intellectual Property Contractor may copyright any work that is subject to copyright and is developed by Contractor under the Agreement. To the extent specifically permitted under applicable law, DOE reserves a royalty -free, nonexclusive and irrevocable right to reproduce, publish or otherwise use any copyrightable work developed by Contractor under this Agreement for Federal purposes and to authorize others to do so. DOE has the right to: (1) obtain, reproduce, publish or otherwise use the data first produced under this Agreement; and (2) authorize others to receive, reproduce, publish or otherwise use such data for Federal purposes. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 PURCHASE ORDER PO Number Page City Of///�� 9122535 a of a Fort Collins This number must appear Fort ` J on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price Debarment and Suspension Contractor shall comply with requirements regarding debarment and suspension in Subpart C of 2 C.F.R. parts 180 and 901. Officials Not to Benefit Contractor shall comply with the requirement that no member of Congress shall be admitted to any share or part of this Agreement, or to any benefit arising from it, in accordance with 41 U.S.C. 22. Civil Rights Requirements The following requirements apply to the underlying contract Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements DOE may issue. Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying contract: (a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq ., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements DOE may issue. (b) Age . In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements DOE may issue. (c) Disabilities . In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements DOE may issue. U City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 PURCHASE ORDER PO Number Page City Of 9122535 s of a Flirt This number must appear CollinsJ ,_\V`I ` on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price Subcontracts - The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by DOE, modified only if necessary to identify the affected parties. Cargo Preference Requirements To the extent required under the ARRA or other applicable law for this Project, the Contractor agrees: a) to use privately owned United States -Flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipment, material, or commodities pursuant to the underlying contract to the extent such vessels are available at fair and reasonable rates for United States -Flag commercial vessels; b) to furnish within 20 working days following the date of loading for shipments originating within the United States or within 30 working days following the date of leading for shipments originating outside the United States, a legible copy of a rated, "on -board" commercial ocean bill -of -lading in English for each shipment of cargo described in the preceding paragraph to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC 20590 and to the DOE recipient ( through the contractor in the case of a subcontractor's bill -of -lading.); and c) to include these requirements in all subcontracts issued pursuant to this contract when the subcontract may involve the transport of equipment, material, or commodities by ocean vessel. Project Reporting and Information Requirements Contractor and its personnel shall cooperate with and provide all records, data, information and reports requested by the City, in the form and format and within the timeframes requested by the City, in order to enable the City to comply with the DOE Grant Agreement reporting and information requirements for the Project. Contractor shall also provide the City with any backup or additional documentation required by DOE or any other Governmental Authority. Final Cost Audit In accordance with Applicable Law and the Federal Assistance Reporting Checklist, DOE F 4600.2, DOE reserves the right under the DOE Grant Agreement to initiate a final incurred cost audit in connection with the City' s Project. Contractor and its personnel shall cooperate with, and make all necessary AMI System and Contractor cost data and documents available to the City and/or to any representative of DOE or any other Governmental Authority for purposes of such audit. Job Creation and Retention Reporting Contractor shall provide the City with all AMI System and Contractor information, in the format and within the timeframe, requested by the City to enable the City to complete and timely submit to DOE reports, information and data regarding the City' s Project job creation and retention, including without limitation, monthly and/or quarterly cumulative and/or current reports, as applicable, on AMI System and Contractor Services jobs created and retained at the " contractor" or " Contractor" level by Contractor, as required for the City to comply with the Federal Assistance Reporting Checklist, DOE F 4600.2 and the ARRA Section 1512 reporting requirements under the DOE Grant Agreement. Final Close -Out Report Contractor shall provide the City with all AMI System and Contractor information, in the format and within the timeframe, requested by the City to enable the City to complete and timely submit to DOE reports, information and data at the end of the DOE Grant Agreement performance period regarding Project completion. Contractor will complete a final close-out report which shall include such information and detail as the City, DOE or any other Governmental Authority shall request regarding the Project and Contractor services. If the AMI System and the Contractor services are completed or terminated prior to Project completion, Contractor shall provide the City with a final report of the AMI System and the Contractor services through the date of termination of this Invoice Address: City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com PO Box 580 Fort Collins, CO 80522-0580 PURCHASE ORDER PO Number Page City OfCollins �� 9122535 6 of 8 ot f ns This number must appear Fort G Fort on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price " American Recovery and Reinvestment Act of 2009" Procurement Provisions: This contract is funded by the " American Recovery and Reinvestment Act of 2009" (ARRA). In compliance with the ARRA contractors and subcontractor must adhere to the following provisions: ARRA TITLE XV-ACCOUNTABILITY AND TRANSPARENCY BUY AMERICAN SEC. 1605. USE OF AMERICAN IRON, STEEL, AND MANUFACTURED GOODS. (a) None of the funds appropriated or otherwise made available by this Act may be used for a project for the construction, alteration, maintenance, or repair of a public building or public work unless all of the iron, steel, and manufactured goods used in the project are produced in the United States. (b) Subsection (a) shall not apply in any case or category of cases in which the head of the Federal department or agency involved finds that- (1) applying subsection (a) would be inconsistent with the public interest; (2) iron, steel, and the relevant manufactured goods are not produced in the United States in sufficient and reasonably available quantities and of a satisfactory quality; or (3) inclusion of iron, steel, and manufactured goods produced in the United States will increase the cost of the overall project by more than 25 percent. (c) If the head of a Federal department or agency determines that it is necessary to waive the application of subsection (a) based on a finding under subsection (b), the head of the department or agency shall publish in the Federal Register a detailed written justification as to why the provision is being waived. (d) This section shall be applied in a manner consistent with United States obligations under international agreements. ECONOMIC STABILIZATION CONTRACTING SEC. 1611. HIRING AMERICAN WORKERS IN COMPANIES RECEIVING TARP FUNDING. (a) SHORT TITLE. -This section may be cited as the " Employ American Workers Act" . (b) PROHIBITION.- (1) IN GENERAL. -Notwithstanding any other provision of law, it shall be unlawful for any recipient of funding under title I of the Emergency Economic Stabilization Act of 2008 (Public Law 110-343) or section 13 of the Federal Reserve Act (12 U.S.C. 342 et seq.) to hire any nonimmigrant described in section 101(a)(15)(h)(i)(b) of the Immigration and Nationality Act (8 U.S.C. 1101(a)(15)(h)(i)(b)) unless the recipient is in compliance with the requirements for an H-1 B dependent employer (as defined in section 212(n)(3) of such Act (8 U.S.C. 1182(n)(3))), except that the second sentence of section 212(n)(1)(E)(ii) of such Act shall not apply. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 PURCHASE ORDER PO Number Page City of PURCHASE 9122535 7 of a `t Collins This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price (2) DEFINED TERM. -In this subsection, the term " hire" means to permit a new employee to commence a period of employment. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Total Invoice Address: $5,000.00 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Ternx and Conditions Page 8 of 8 I. COMMERCIALDETAILS. Tnx esemptions. By statute the City of Fr t Collins is exempt Farm state and local taxes. Our Exemption Number is 11. NONWAIVER. 99-W502. Federal Excise '1'as Exemption Certificate of Registry 94-601 is registered with the Collector of Failure afthe Purchaser to insist upon strict performance of the terms and conditims hereof. failure or delay to Internal Revenue. Denver, Colorado (Ref. Colorado Revised Statutes 1973. Chapter 39- a_fi, 1 14 (a). cxcrciw any rights ar remedies pro ided herein or by law, Failure to promptly nonly the Seller in the event of m breach, the acceptance ofor payment for goods hereunder or approval of the design, shall not release the Seller of Goods Rejected. GOODS REJECTED due to failure to meet specifications. either when shipped or due to defects of any of the wamntics or obligations of this purchase enter and shall not he deemed a waiver of any right ofthe damage in Transit, may be returned to you for credit and are not to be replaced except upon receipt of smitten purchaser to insist upon strict performance hereof or any of its rights or remedies as to any such goods, regardless instnetiaas from the City of Fort Collins of when shipped, received or accepted, as to any prior or subsequent default hereunder. nor shall any purported oml modification or rescission of this purchase Order by the Purchaser operate as a ss'niver of any of the toms Inspection. GOODS am subject to the City effort Collins inspection on arrival. hereof. Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result m 12. ASSIGNMENT OF AN' IT TRUST CLAIMS. authorized payment on the putt Of the City of TOO Collins However. it is to he and ersfund that FINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting fmm antitmst ACCEPTANCE; is dependent upon completion ofaii applicable required inspection pmccdoms, violations are in fact bamc by the Purchaser. Theretofore, for good cause and as consideration for esecoting this purchase order. the Seller hereby assigns to the Pumhnser any and all claims it may now have or hereafter Freight Terns Shipments must be F.O.H., City effort Collins. 700 Nord St.. Fort Collins, CO 80522. unless acquired order federal or sate antitmst Innis for such overcharges relating to the parlicular goods or services otherwise specified on this order. If permission is given to prepay freight and charge separately, the original freight purchased cr acquiml by the Purchaser pursuant to this purchase order. bill must accompany invoice. Additional charges for pricking will not be acccptcd. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. Shipment Distance Where manafichimm have distributing points in various parts Of the country, shipment is If the Purchaser directs The Seller to correct noneonfnmting or defective goods by a date to he agreed upon by the re expected from the nearest distribution point to destination. and escess freight will be deducted from Invoice when Purchaser and the Sc11er. and the Seller thereafter indicates its inability or an, to comply, the Purchaser shipments arc made from greater distance. may cause the work to be performed by the most enpulilions means available to it and the Seller shall pay all casts asse6sled with such wok. Permits. Seller shall procure at sellers sole cost all necessary permits eenificaTes and licenses required by all applicable lams, regdztioas, ordinances and ales of The slate. municipality, territory or political enbdivision where the work is perforated, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Seller further agrees to hold the City of Fort Collins hamiless from and against all liability and loss incurred by them by reason Of can nscned or established violation of any such laws, regulations. ordinances, mlcs and requirements. Authorimtion. All panics to This contract agree that the rci msentatives am, in fact brim fide and punsess fief] and complete authority to bind said panics. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the toms and conditions stated herein set fonh and any supplementary Or additional terns and conditions annexed a rcta or mcorpOnled herein by reference. Any additional Or different serous and conditions pmposed by sellermy objected m and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immedimely ifynn cannot make complete shipment to arrive on your practised delivery date as noted. Time is ofthe essence. Delivery and performance nest be effected within Tlie time ,,.led oa the purchase order and the documents attached hereto. No acts of the Punchana including. without limitation, acceptance of partial late deliveries. shall operate as a waiver of this pmrision. In the event of any delay. The Purchaser shall have, in addition to other legal and equitable comedies. the Option of placing this order clecwhcm and holding the Seller liable far damages Hmsevet, the Seller shall not be liable for damages as a result of delays due to causes nut reasonably foresecabde which arc beyond its reasonable control and without its fault ofnegligenee, such acts of God. acts Ofcwil or military authorities governmental priorities, finis, strikes flood, epidemics wmv or riots provided that notice of the conditions causing such delay is given to The Puchner within five (5) days of the time when the Seller font received knowiMgc thereof. In the event of any such delay, the date Of delivery slell he extended for the period equal to the time actually lost by reason ofthe delay. 3, WARRANTY. The Seller ,manals, that all goods, articles. materials and work covered by this order will conform with applicable dmwings, specifications samples and/or other descriptions given, will be fit for the purposes intended, and performed with the highest degree of care and competency in accordance with accepted standards for work of a similar nature The Seller agrees to hold the purchaser hamlcss from any loss, damage or expense which the Pureha,cr may sat Rc, or incur on amount ofthe Scllcrs breach oTammany. The Seiler shall replace, repair or make good. scilf mn cost to the purchaser, any defects or faults arising within one (1) year or within such longer period of time as may be pmseribcd by lasv or by the terms of any' applicable warranty arnty provided by the Seller caller the date of acceptance of the goods furnished hereunder (acceptance not to be unreasonably delays,J), resulting from imperfect or defective work done or materials firmmi ed by the Seller. Acceptance or use of goods by the Purchaser shall not constitute a wahcr ofnny claim tinder this wamnty. Except ns athenvise pmvidcd in this purchase order, the Seiler, liability hercundcr shall extend to all damages prrsinmtcly caused by the breach array of The foregoing wamntics or guarantees, but such liability shall in no event include loss of pmfts or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal terms by written change order. 5. CHANGES IN CObIMERCIAL TERMS. The Purchaser may make any change, to the terms, other than legal terms, indnding Mk itiOns to at deletions Berm the quantities originally ordered in the specifications or drawings, by verbal car "at" change order. If arty such change affects the amount due or the time ofperformanec hereunder. an equitable adjustment shall be made. 6. TERMINATIONS. The Purchaser may at any time by wrimcn change order. terminate this agreement as to any or all portions of the goods then not shipped. subject In any equitable adjust nont between Thy panics as to any work or materials then in pmgrcc pmvidcd That the Purchaser shall not be liable for any claims for anticipated profits can the uncompleted portian critic goods and/ur work, for incidental or consequential damages. and that no such adjustment be made in favor of the Scllcr with respect to any good which arc the Sellers standard stock. No such termination shall relieve the Purchaser or the Seller ofnny of their obligations ns to any gunds delivered hcrcundcr. 7. CLAIMS FOR ADJUSTMENT. Any claim for adjustment must he asserted within thirty (30) days from the date the change or terminatoa is Ordered. R. COMPLIANCE WITH LAW, The Seller wamms that all good sold hccundcr shall have been produced. .sold, delivered and famished in strict compliance with all applicable laws and regulations to which the goods arc subject. The Seiler shall execute and deliver such documents ns may be required to effect or evidence compliance All laws and regulations required to be incorporated in agreements of this character arc hereby incorporated herein by Ibis reference. The Seller agrees to indemnify and hold the Pureheur harmless from all costs and damages suffered by the Purchaser a, a result of the Sellers failure to comply with such law. 9, ASSIGNMENT, Neither party shall assign, transfer, or convey this order, car any monies due or to became due hereunder without the prior written consent of the other party. 10. TITLE. The Scllcr wamnts fall. clear and unrestricted title to the Purchaser for all equipment, materials, and items famished in perfomtance of this agreement free and clear of any and all liens restrictions, reservations, security interest encumbrances and claims of others. T'he Seller shall release the Purchaser and its contractors of any tier from all liability and clrinu of any online msulting from the performance of such wnrk. This release shall apply even in the event Of fault of negligence of the party released and shall extend to the directors. afcco mad cmployecs afsuch parry. The Scllces contractual obligations including warranty. shall not be deemed to be reduced, in any may, because such work is performed or caused to he perfumed by the Purchaser. 14. PATENTS. Whcnc%cr the Seder is acquired to use any design. device. material or process covered by letter, patent trademark or copyright, the Scllcr slmll indemnify mud save barodcss the Purchaser from any and all claims for infringement by ma,nn Of The use of such pmcnted design, do'Ice, material Or process in cnnnecion with the contract, and shall indemnify the Purchaser for may cost, expense car dmnnge which it any be obliged to pay by reason of Bach inliingcacat many time during the prosecution or after the completion of the work. In else said equipment. Or any part thereof or the intended use ofthe goods. is in such snit held to constitute infringement and the use of said equipment or pan is ermined, the Seller shall, at its oxen expense and at its option, either procure for the Purchaser the right to continue using said equipment or pans, replace the same with substantially equal but nnninfringing equipment, or modify it so it becomes noninfringing. 15. INSOLVENCY. If the Seller shall become insolvent or hxnkmpl, make no assignment for the benefit of creditors, appoint a rceri,er or trustee for any of the Sellers propcny or business. this order may mrlha'ith be canceled by The Pioefi scr svithmn I inhility. 16. GOVERNING LAW. The definitions oftcrm, used nr the interpretation of the agreement and the rights ofall panics hereunder shall be consumer] under and governed by the lams ofthe State of Cnln r dO. USA. The following Additional Conditions apply only in cases where the Seller is In perform work hereunder, including the services of Scllem Representative(,), On The premi,cs efothers. 17. SELLERS R ES PONS IH ILITY. The Seller shall carry on said work at Seller, own risk until The some is fully completed and accepted, mod shall, in case of any accident. destruction or injury to The work and/or nmterials before Seller's Final completion and acceptance, complete the work at Seller's own espouse mad to the smisfnction Of The Puchaser. When materials and equipment are famished by others for install Gina or erection by the Scllcr, the Seller shall receive, tmlond. store and handle same at the site and become responsible therefor as though such materials and/or equipment were being fomishcd by the Scllcr under the order. 19. INSURANCE. The Seller shall, at his own expense, provide for the Payment of wntkes compcnsninn. including occupational disease hencfts. to its cniployccs employed on or in connection with the work covered by this purchase order. and/or to Their dependents in accordance with The laws of the .state in which The work is to he done The Scllcr shall elan carry coaprehcnaive general liability including, but not limited to, cantmehad and m itomnbilc public liability insoanee with ho,lily ma, and death Iimil, of no least S300,000 for any into pecxnn. S50200o for any one accident and property danmgc limit per accident of S400,0(l The Seller shall likewise require his contactors, if any, to provide for such compensation and insurance. Before any of The Sellers or his contractors employees shall canny work upon the premises ofolhcrs, the Seller shall furnish the Purchaur with a certificate that .such compensation and insurance have been pmvidcd, Such certificates shall specify the date when such compensation and insurance have been pmvidcd. Such certificates shall specify the date when such compere tmm and insumnee expires. The Seller agrees that such compensation and insurance shall he maintained until after The value work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. Ilie Seller hereby nssuntcs The entire responsibility and Iinhility fornny and all dnnmge, loss or injury array kind or, amor, whatsaercr to persons Or property caused by or resulting brim the execution of The work pmvidcd for in this purchase order or in connection herewith. I lie Seiler will indennify mad hold harmless the Purchaser and any or all Of The Purchasers o0iccrs, agents and employees front and against any and all claims, losses. damngcs. charges or expenses, whether direct or indirect and whether to persons or property to which the Purchaser may he put or subject by reason of any act, action. neglect, emission or default On the pan of the Seiler. any of his eantrictors, or any of the Scllcrs or contractors oReem. agent or employees. In ease any suit Or Other pou,"dings shall be hrougm against the Purchaser. or its officers, agents or employees if any time on account or by reason of any act. action, neglect, emission Or defnif of the Seller of any of his eontini or any of its or their officers. agents or employees as aforesaid. the Seller hereby agrees to assume The defense thereof and to defend the same at the Sellers own expense, to pay any mad rill costs, charges attorneys fees and other expenses. ,any and all judgments mat may be incurred by or obtained against the Purchaser or any of its or their officers, agents or employees in such suit, or other pmecedings, and in case julgment or other lien be placed upon or obtained against The property of the Purchaser or said ponies in or as a result ofsuch suit or other proceedings. The Seller will at Once cause the same to be dissolved and diwharged by giving bond or otherwise. The Seller and his contactors shall take all safety fame.'rntions, famish and install all guards necessary for the prevention of ,accidents. comply with all laws and regulations wire regard to safety including. but without limitation. the Occupational Safety and Health Act of 1970 and all ales and regulations issued porsurint Thereto. Revised 03/2010 EPLS Search Results Page 1 of 1 1 11 E PLS' Excht&4 Parties; list_ System, Search Results Excluded By Firm, Entity, or Vessel : Sign -A -Rama State: COLORADO as of 30-Apr-2012 8:07 PM EDT Your search returned no results. https://www. epls. gov/epls/search.do?full name=Sign-A-Rama&status=current&state=270... 4/30/2012