HomeMy WebLinkAboutBID - 7342 TREE PRUNING AND REMOVALCity of
Financial Services
Fort
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Purchasing Division
215 N.
Col
BoxCoM80C08
For 5n22loor
970.221.6775
Purchasing
970.221.6707
fcgov.com/Purchasing
INVITATION TO BID
7342 Tree Pruning and Removal
BID OPENING: 3:00 P.M. (our clock), March 22, 2012
The City of Fort Collins is requesting bids from firms for community forestry maintenance work
which includes, but not limited to, tree pruning and removal operations of City -owned trees.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid pro�osal and/or contract documents. If delivered, they are to be
sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), March 22, 2012.
Questions concerning the scope of the bid should be directed to Ralph Zentz, Assistant City
Forester at (970) 221-6302 or rzentz@fcgov.com.
Questions regarding bid submittal or process should be directed to John Stephen, CPPO, LEED
AP, Senior Buyer at (970) 2214-6777 or jstephen�fcgov.com.
In order to submit a valid bid, each company must provide proof that they have at least one
(1) person on staff that has the following certifications through the International Society of
Arboriculture (ISA) : 1) general Arborist Certification; and 2) Tree Worker/Climber Specialist
Certification.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or inequity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 1 of 25
f) Smaller limbs and twigs near the end of supporting branches which
contribute to excessive weight or wind resistance at the branch end, or
prevent adequate light penetration to the interior of the canopy.
g) Undesirable adventitious shoots, suckers and water sprouts in the
bottom 1/3 of the crown.
h) Remove stubs or broken limbs back to developing branches or leaders.
i) Subordinate or remove limbs that compete with the developing leader or
a more desirable branch.
j) Selectively prune branches which project significantly beyond the
symmetrical form of the canopy.
6. Standards for Workmanship
a. General Standards for Workmanship
1) Authorized work from this bid neither expresses nor implies a right to violate
any law of the land while in process of performing such work.
2) All such work shall be conducted in a manner as to minimize interference
with or annoyance to others.
3) Inadequately or improperly trained personnel, including sub -contractors,
shall not be utilized for work on or with trees or shrubs beyond their known
capacity or ability to perform properly or safely.
4) A qualified arborist with the appropriate ISA certification credentials shall be
present at all times when work is being performed except that he may be
absent for short periods during the day when necessary because of
emergencies or other urgent matters. Such periods of absence must be
communicated (preferably prior to the absence) to the Assistant City
Forester or other appropriate Forestry staff as soon as possible.
5) Any injury to persons or damages to any improvement, property, plant or
structure while working on this job shall be promptly reported to the
Assistant City Forester. It shall be the responsibility of the contractor to
make proper restoration and/or repairs when damages do occur.
6) Any use of tools or equipment in unsafe conditions or any application of
techniques or methods deemed unsafe to life, limb or property is forbidden.
Inspection of tools and equipment to ensure that they are in safe and
operable condition shall be the duty of each successful contractor. The City
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 10 of 25
will not be held liable for the condition of any contractor's tools or
equipment.
7) The contractor may be required to coordinate traffic control for some jobs.
The City of Fort Collins Traffic Division will provide traffic control on most of
the work covered by this bid. The contractor will not be responsible for
paying the traffic control costs.
8) During all tree work operations, adequate staff, barricades and warning
devices shall be utilized as necessary or specified by code for the continual
safety of persons and vehicles in or near the work zone.
9) Whenever utilities or other facilities/improvements, public or private, will be
implicated or jeopardized by any authorized tree or shrub work, the proper
authorities of the utility, facility and/or property owner involved shall be
consulted prior to performing any work. All requested precautions by any
such authority shall be complied with.
10)It shall be unlawful for any business to engage in the business of cutting,
trimming, pruning, or removing trees, where such work must occur at a
height of ten (10) feet or greater above the ground, within City limits without
first procuring an Arborist License from the City Forester.
11)AII motor vehicles and other major equipment of any licensed person used
in conducting the licensed business shall be clearly identified with the name
and phone number of the licensee.
7. Contractor and Other Requirements
a. Contractors must have at least three (3) years experience pruning and removing
trees larger than 30 inches in diameter. Contractors must have successfully
completed jobs similar to this bid in terms of specifications, in the past three (3)
years. The City retains the right to field test any contractor to determine that
contract pruning standards will be met.
b. All contractors must hold a current Arborist License with the City of Fort Collins in
order to submit a valid bid.
c. Owners, Operations Managers or Field Crew Supervisors of each contracting
company must hold current Arborist Certification with the International Society of
Arboriculture (ISA) and provide their certification numbers in order to submit a
valid bid.
d. At least one person with the ISA Arborist Certification and the Tree
Worker/Climber Specialist certification will need to be on -site while tree pruning
or removal work is occurring with a 3 or 4 person crew. A 2 person crew must
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 11 of 25
have at least one ISA Certified Arborist or Certified Tree Worker/Climber
Specialist on site while pruning or removal work is being performed. It is
preferable that each person performing pruning or removal work on trees have
the ISA Arborist or the ISA Tree Worker Certification. Exceptions to the
certification requirements must be authorized by City Forestry prior to the start of
pruning or removal work.
e. The contractor can dispose of, or use, brush and logs in any acceptable manner
except brush or logs of the Ulmus (elm) genus or of the Picea (spruce) genus
which must be either chipped on site or hauled to the Larimer County Landfill. If,
in the duration of this contract, a pest or another genus or species of tree
represents a threat to community forest health, such wood will be disposed of in
the recommended fashion.
f. Successful contractors are expected to fully cooperate and coordinate all work
activities with the Assistant City Forester or appropriate City representative.
g. City Forestry will work to give successful contractor(s) advanced notice of work to
be conducted. However, there are times when an immediate response and
mobilization may be required.
h. Circumstances may arise that would necessitate the utilization of one or more
(2), (3) or (4) person crews for longer periods of time. The extent and duration of
such time frames would be negotiable.
i. This contract may be used by City Service Areas other than Forestry.
j. Failure to comply with any portion of this document may be grounds for
termination on a job and disqualification for consideration on future jobs awarded
from this bid.
8. Definitions and Clarifications:
Contractor — Any qualified company awarded work based on this bid.
Intent of Bid - The intent of this bid is to provide hourly prices that will be used when
the Forestry Division has need. However, other City Service Area departments or
divisions such as Neighborhood Services, Engineering, Traffic, Utilities, Streets and
Natural Areas often have need for contracted tree or shrub work. The prices provided
in this bid will be made available to the other Service Areas for their use.
Qualifying Requirements — The intent for the qualifying experience statement is to
ensure high quality work on this project. The terms of the requirements can apply to a
company or to an individual based upon the discretion of the City Forester.
Emergency Work — Any unscheduled work that needs a quick response and arises
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unexpectedly after normal work hours, on weekends or Holidays. Emergency rates
will only be used if a contractor is called out after normal work hours, on a non-
scheduled weekend or Holiday. Rates should reflect the cost of mobilization and over-
time pay for personnel; hourly equipment costs shall not be increased. The billable
hours for emergency work will commence when a crew leaves their shop or staging
area and will end when the crew returns to the shop (based on the crew leaving the
job site and going directly back to their shop or staging area). The travel time is equal
to mobilization costs.
Normal Work Hours — Any hours worked in a standard work day. A standard work
day will normally be based on 8 hours, but may, upon mutual consent of contractor
and the City, be set at 10 hours. Anything over 10 hours per day will be considered
over -time for personnel. Whenever possible, the City will try and fill an 8 hour day with
work for a contractor, but a full work day cannot be guaranteed for any contractor.
Awarding of Work — Work will be awarded by City Forestry based primarily upon the
4, 3 or 2 person crew prices provided, but may include other equipment and crew
combinations based upon the bid schedule. Qualified companies that submit bids
may be awarded work based on specific job requirements even if they are not the
lowest priced contractor overall. For example, the three lowest priced contractors
may be awarded work on the same job in order to complete the work in a given time
frame.
Climber — As used in the bid schedule, the term climber implies that an arborist is
qualified to operate and work from an aerial lift device as well as perform rope and
saddle work in trees.
Prunina Crew Clarifications
4 person pruning crew includes 3 persons working in the trees, (climbing or lift truck)
with 1 person acting as the ground crew to handle brush/cleanup. The hourly price
shall incorporate equipment to support a 4 person crew with at least 1 aerial lift truck,
plus a log loader truck or chipper & truck.
3 person pruning crew includes 2 persons working in the trees, (climbing or lift
truck) with 1 person acting as the ground crew to handle brush/cleanup. The
hourly price shall incorporate equipment to support a 3 person crew with at least
1lift truck, plus a log loader truck or chipper & truck.
2 person pruning crew includes 1 person working in the trees, (climbing or lift
truck) with 1 person acting as the ground crew to handle brush/cleanup. The
hourly price shall incorporate equipment to support a 2 person crew with at least
1lift truck, plus a log loader truck or chipper & truck.
Any contractor desiring to provide extra workers, in excess of the four person
crew, must receive authorization from City Forestry prior to each job.
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The breakout prices may be utilized to accomplish specific work objectives.
Log Loader Truck
A log loader truck refers to any piece of powered equipment that is used for brush
clean up or to load logs and debris from pruning or removal work. Examples
would be a grapple truck or a small crane truck.
Stump Grinding
An hourly price for stump grinding is included in this bid as a pricing source for City
departments who have need of a stump grinder and operator.
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 14 of 25
SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below, by and between THE
CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by and
between the parties hereto as follows:
1. Services to be Performed.
a. This Agreement shall constitute the basic agreement between the parties for
services for . The conditions set forth herein shall apply to all services performed by the
Service Provider on behalf of the City and particularly described in Work Orders agreed upon in
writing by the parties from time to time. Such Work Orders, a sample of which is attached hereto as
Exhibit "A", consisting of ( ) page(s) and incorporated herein by this
reference, shall include a description of the services to be performed, the location and time for
performance, the amount of payment, any materials to be supplied by the City and any other special
circumstances relating to the performance of services. No work order shall exceed $
The only services authorized under this agreement are those which are performed after receipt of
such Work Order, except in emergency circumstances where oral work requests may be issued.
Oral requests for emergency actions will be confirmed by issuance of a written Work Order within
two (2) working days.
b. The City may, at any time during the term of a particular Work Order and
without invalidating the Agreement, make changes within the general scope of the particular
services assigned and the Service Provider agrees to perform such changed services.
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2. Changes in the Work. The City reserves the right to independently bid any
services rather than issuing work to the Service Provider pursuant to this Agreement. Nothing
within this Agreement shall obligate the City to have any particular service performed by the
Service Provider.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated as specified by each written Work Order
or oral emergency service request. Oral emergency service requests will be acted upon without
waiting for a written Work Order. Time is of the essence.
4. Contract Period {Option 11 This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and
effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of
the city, the Agreement may be extended for an additional period of one (1) year at the rates
provided with written notice to the professional mailed no later than 90 days prior to contract
end.
5. Contract Period. {Option 2] This Agreement shall commence
200 and shall continue in full force and effect until 200
unless sooner terminated as herein provided. In addition, at the option of the City, the
Agreement may be extended for additional one year periods not to exceed
) additional one year periods. Renewals and pricing changes shall be negotiated by
and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado
State Planning and Budget Office will be used as a guide. Written notice of renewal shall be
provided to the Service Provider and mailed no later than 90 days prior to contract end.
6. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without is fault or
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 16 of 25
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition.
7. Early Termination by City/Notices. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be mailed at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following address:
Service Provider: City: Copy to:
City of Fort Collins City of Fort Collins
Attn: Purchasing Dept.
Attn: PO Box 580 PO Box 580
Fort Collins, CO 80522 Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the termination date, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
8. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed
price. The actual amount of work to be performed will be stated on the individual Work Orders.
The City makes no guarantee as to the number of Work Orders that may be issued or the actual
amount of services which will in fact be requested.
9. Payments.
a. The City agrees to pay and the Service Provider agrees to accept as
full payment for all work done and all materials furnished and for all costs and expenses
incurred in performance of the work the sums set forth for the hourly labor rate and
material costs, with markups, stated within the Bid Schedule Proposal Form, attached
hereto as Exhibit" ", consisting of
and incorporated herein by this reference.
) page
Payment shall be made by the City only upon acceptance of the work by the City
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 17 of 25
and upon the Service Provider furnishing satisfactory evidence of payment of all wages,
taxes, supplies and materials, and other costs incurred in connection with the performance
of such work.
10. Liquidated Damages. OWNER and CONTRCTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
completed within the times specified in the work order, plus any extensions thereof allowed in
accordance with Article 12 of the General conditions. They also recognize the delays,
expenses and difficulties involved in proving in a legal proceeding the actual loss suffered by
OWNER if the Work is not completed on time. Accordingly instead of requiring any such proof,
OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as penalty)
CONTRACTOR shall pay OWNER the amount set forth in each Work Order.
11. City Representative. The City's representative will be shown on the specific
Work Order and shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the work requested. All requests concerning this Agreement shall
be directed to the City Representative.
12. Independent Contractor. It is agreed that in the performance of any services
hereunder, the Service Provider is an independent contractor responsible to the City only as to
the results to be obtained in the particular work assignment and to the extend that the work shall
be done in accordance with the terms, plans and specifications furnished by the City.
13. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the city.
14. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 18 of 25
any of the services shall not be construed to operate as a waiver of any rights under the
Agreement or of any cause of action arising out of the performance of this Agreement.
15. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with
the highest degree of competence and care in accordance with accepted standards for work of a
similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work, provided
under this Agreement, except City -furnished materials, equipment and labor, against defects and
nonconformances in design, materials and workmanship/workwomanship for a period beginning
with the start of the work and ending twelve (12) months from and after final acceptance under the
Agreement, regardless whether the same were furnished or performed by Service Provider or by
any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by
Service Provider in a manner and at a time acceptable to City.
16. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such parry may be declared in default thereof.
17. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 19 of 25
accepted in writing by the City prior to award of the bid
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or
is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
the bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 2 of 25
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
18. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representative, successors and assigns of said parties.
19. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or liability of
any character whatsoever, brought or asserted for injuries to or death of any person or persons, or
damages to property arising out of, result from or occurring in connection with the performance of
any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
C. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit " ", consisting
of ( ) page , attached hereto and incorporated herein by this
reference. The Service Provider before commencing services hereunder, shall deliver to the City's
Director of Purchasing and Risk Management, P. O. Box 580, Fort Collins, Colorado 80522 one
copy of a certificate evidencing the insurance coverage required from an insurance company
acceptable to the city.
20. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 20 of 25
21. Law/Severability. This Agreement shall be governed in all respect by the laws of
the State of Colorado. In the event any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction such holding shall not invalidate or render
unenforceable any other provision of this Agreement.
22. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress,
as amended, administered by the United States Department of Homeland Security (the "e-Verify
Program') or the Department Program (the "Department Program"), an employment verification
program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the
employment eligibility of all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal
alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor
that knowingly employs or contracts with an illegal alien to perform work under this Agreement.
C. Service Provider is prohibited from using the e-Verify Program or
Department Program procedures to undertake pre -employment screening of job applicants while
this Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor
performing work under this Agreement knowingly employs or contracts with an illegal alien, Service
Provider shall:
Notify such subcontractor and the City within three days that Service
Provider has actual knowledge that the subcontractor is employing or contracting with an illegal
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 21 of 25
alien; and
2. Terminate the subcontract with the subcontractor if within three days
of receiving the notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate the contract with
the subcontractor if during such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the
Colorado Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority established
in Subsection 8-17.5-102 (5), C.R.S.
If Service Provider violates any provision of this Agreement pertaining
to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If
this Agreement is so terminated, Service Provider shall be liable for actual and consequential
damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service
Provider violates this provision of this Agreement and the City terminates the Agreement for such
breach.
23. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit , consisting of
) page , attached hereto and incorporated herein by this reference.
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 22 of 25
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO
Director of Purchasing and Risk Management
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
M
Print Name
Corporate President or Vice President
Date:
ATTEST
Corporate Secretary
(Corporate Seal)
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 23 of 25
EXHIBIT A
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATED:
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: (time and reimbursable direct costs):
Project Description:
Scope of Services:
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In the
event of a conflict between or ambiguity in the
terms of the Professional Services Agreement
and this work order (including the attached
forms) the Professional Services Agreement
shall control.
The attached forms consisting of _ (_) pages
are hereby accepted and incorporated herein, by
this reference, and Notice to Proceed is hereby
given.
User Acceptance
City of Fort Collins
By:
Date:
By:
Director of Purchasing and Risk Management
(over $60,000.00)
Date:
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 24 of 25
EXHIBIT
INSURANCE REQUIREMENTS
The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the
City may deem proper and may deduct the cost of such insurance from any monies which
may be due or become due the Service Provider under this Agreement. The City, its
officers, agents and employees shall be named as additional insureds on the Service
Provider's general liability and automobile liability insurance policies for any claims arising
out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible for
any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 25 of 25
No Text
CITY OF FORT COLLINS BID PROPOSAL
7342 Tree Pruning, Removal
BID OPENING: March 15, 2012, 3:00 p.m. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
TREE PRUNING AND REMOVAL ANNUAL PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS:
The City of Fort Collins is requesting bids for community forestry maintenance work which includes,
but not limited to, tree pruning and removal operations of City -owned trees. This bid will be used to
award work on a time and material basis. Contractors must have the ability to complete the project
per standards and specifications in a timely manner. All work will be issued by work orders. The
City Forestry Department representative reserves the right to issue work orders to the most
productive contractor who performs to specification.
In order to submit a valid bid, each company must provide, with there bid, proof that they
have at least one (1) person on staff that has the following certifications through the
International Society of Arboriculture (ISA) : 1) general Arborist Certification; and 2) Tree
Worker/Climber Specialist Certification.
The City of Fort Collins will use the contractor with the lowest hourly rates based on a four (4)
person crew with equipment on most jobs, but reserves the right to award to the top five (5)
contractors.
This is a one year agreement but, at the option of the City, the Agreement may be extended for
additional one year periods not to exceed four (4) additional one year periods. Pricing changes
shall be negotiated by and agreed to by both parties and may use the Denver - Boulder CPI-U as
published by the Colorado State Planning and Budget Office as a guide. Written notice of renewal
shall be provided to the Service Provider and mailed no later than 90 days prior to contract end.
Awarded contractor must sign the attached Service Agreement and provide insurance per Exhibit
B„
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 3 of 25
7342 PRUNING, REMOVAL & MISCELLANEOUS TREE WORK 2012
BID SCHEDULE
Normal Rate
Emergency Rate
Hourly Rate for a four (4) person crew with equipment
(3) climbers and (1) ground person
(1) aerial lift truck (minimum 55 ft working height) _
$
$
(1) chipper and truck (must handle at least a 9" diameter log) or
1 log -loader trailer or truck
Hourly Rate for a three (3) person crew with equipment
(2) climbers and (1) ground person
(1) aerial lift truck (minimum 55 ft. working height)
(1) chipper and truck (must handle at least a 9" diameter log) or
1 log -loader trailer or truck
Hourly Rate for a two (2) person crew with equipment
(2) climbers and (1) ground person
(1) aerial lift truck (minimum 55 ft. working height) _
$
$
(1) chipper and truck (must handle at least a 9" diameter log) or
1 log -loader trailer or truck
Extra price per hour costs:
Tree Climber =
$
$
Ground Worker =
$
$
Chipper & Truck Operator =
$
$
Lift Truck & Operator =
$
$
Log Loader Truck & Operator =
$
$
Crane Truck & Operator
= $
$
Stump Grinder & Operator (stump grinder > 50 HP) _
$
$
Stump Grinder & Operator(stump grinder < 50 HP =
$
$
ADDITIONALLY: Provide an equipment list with hourly prices including an operator.
*Describe the type of log -loader truck included in your bid:
ISA Certification #
FIRM NAME
SIGNATUR
ADDRESS:
Are you a Corporation, Partnership, DBA, LLC, or PC
PRINTED NAME:
PHONE/FAX#: EMAIL:
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 4 of 25
7342 PRUNING, REMOVAL & MISCELLANEOUS TREE WORK
SPECIFICATIONS
1. Job Description
Perform community forestry maintenance work which includes, but is not limited to, tree
pruning and removal operations of City -owned trees. The specifications in this bid
document are representative of much of the pruning and removal work required. However,
some work may be assigned that will not be covered by these specifications. All City
Service Areas, as well as the Poudre Fire Authority and the Housing Authority, will have
access to the prices provided in this bid. This bid will be used to award work on a time and
material basis. Contractors must have the ability to complete the project per standards and
specifications in a timely manner.
2. General Information
a. City staff will be available to assist all bidders in locating trees or job sites if needed.
b. The City of Fort Collins will use the contractor with the lowest hourly rates based on
a 4 person crew with equipment on most jobs. However, the City reserves the right
to award work to any of the contractor's based on the hourly prices provided.
c. In order to submit a valid bid, each company must provide proof that they have at
least one (1) person on staff that has the following certifications through the
International Society of Arboriculture (ISA) : 1) general Arborist Certification; and 2)
Tree Worker/Climber Specialist Certification. A person, or persons, having these
credentials must be on site as tree removal or pruning work is being performed [see
provision 6. a. (4) and 7. c. and d. in this document].
d. Pruning and removal cuts shall be performed by an arborist or arborist trainee
under the direct supervision of an arborist. These are generic titles based on
competency and experience, but they need not be the actual position titles.
Ground work (an example is brush hauling/chipping) does not need to be
performed by an arborist or arborist trainee.
e. If a sub -contractor will be used to make tree pruning or removal cuts under this
bid, that sub -contractor must hold a current Arborist License from the City of Fort
Collins and have the proper license for the work to be performed. A contractor
may use a sub -contractor that will not perform any of the actual tree pruning or
removal cutting, such as a crane company, without that subcontractor needing an
arborist license.
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 5 of 25
f. In conducting tree pruning or removal operations, all work shall be performed
using methods and equipment in such a manner so as to avoid and prevent
damage to other plants (except minor damage to turf), properties, structures or
persons. The ANSI Z133.1 for Arboricultural Operations — Safety Requirements
is the industry -developed national consensus safety standard. ANSI Z133.1 shall
be referenced by the City Forester in interpreting this standard. If damages do
occur, it will be the contractor's responsibility to conduct or facilitate
acceptable repairs of such damages at their expense.
g. Tree pruning and removal work shall comply with the City of Fort Collins Tree
Management Standards and Best Management Practices document, as well as
the most recent edition of ANSI Z133.1 (the most current edition is the ANSI
Z133.1-2006) for Arboricultural Operations -Safety Requirements.
h. Tree pruning and removal operations shall comply with all current federal, state
and local laws and regulations.
Off -site trees shall not be cut or pruned beyond a property line without prior
verbal or written approval from the owner(s) of the tree(s), or his or her
authorized representative. An exception is that the City Forester can authorize
pruning or removal of trees or shrubs posing a hazard to public property as
described in Sec.27-57 of the Fort Collins Municipal Code, or for the control of
tree diseases or insect infestations as described in Sec 27-58 of the Fort Collins
Municipal Code.
j. During an emergency, tree work often needs to be performed as quickly as
possible. At such times, it may be necessary, because of safety and the urgency
of the operation, to deviate from the use of proper pruning techniques as defined
in this standard. Following the emergency, corrective pruning should be done as
necessary.
k. Safety of the work crews and the public (persons & property) are of primary
concern. However, quality application of industry pruning standards is also
extremely important. Tree work crews of any licensed arborist company
shall stop work on a job site when directed by City Forestry staff for
possible violations of the safety, pruning or topping standards. Work shall
remain stopped until the possible violation is discussed and/or corrected.
Repeated violations may result in the termination of the contractor as a
viable contractor on this and other bids. Damages may be assessed for
improper pruning.
I. The City of Fort Collins has the directive to maximize the amount of work for the
lowest cost without sacrificing quality. A good working relationship between the City
and the successful contractors is essential in making this contract work smoothly. If
problems or conflicts arise, we ask that you air your concerns in a professional way
through the Assistant City Forester and/or the Senior City Buyer.
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 6 of 25
3. Specifications Pertaining to Tree Removals
a. Completely remove trees and debris, leaving the stump as low to the ground as
possible.
b. Properly dispose of all logs, limbs, and brush from each removal.
c. In conducting tree removal operations, all work shall be performed using
methods and equipment in such a manner so as to avoid and prevent damage to
other plants (except minor damage to turf), properties, structures or persons. The
ANSI Z133.1 for Arboricultural Operations — Safety Requirements is the industry -
developed national consensus safety standard. ANSI Z133.1 shall be referenced
by the City Forester in interpreting this specification.
d. Cleanup of branches, logs and other debris resulting from tree removals shall be
promptly accomplished. The work area shall be kept safe at all times until the
cleanup operation is completed. Under no condition shall the accumulation of
brush, limbs, logs or other debris be allowed to result in a hazardous condition.
e. All severed, or partially severed, limbs or trunk sections shall be removed from
the tree before the contractor's tree workers leave the scene of the operation.
Exceptions must be approved by a Forestry representative.
f. Proper and safe securing and lowering methods shall be applied during removal
or pruning operations involving large tree sections. It is better to be cautious
than to risk causing harm or damage to persons, structures or property.
g. At least one responsible worker shall serve to coordinate safe operations on the
ground at all times when work operations are in progress.
h. Vehicles that have a winch, or other leveraging device, must not be secured or
anchored to utility poles, fence posts, trees or other easily damaged objects
during tree pruning or removal operations.
i. All elm wood (of the Ulmus genus) and all spruce wood (of the Picea genus) shall
be chipped or hauled immediately to the Larimer County Landfill for proper
disposal. City Forestry may place this restriction, or other restrictions, upon other
species as the need arises (i.e. — ash infested with Emerald Ash Borer, or walnut
infected with Thousand Cankers Disease).
4. Specifications Pertaining to Pruning of Trees
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 7 of 25
a. No tree shall be cut in such a manner that it's health or eventual safety will be
impaired. Exceptions will be made only in cases of tree pruning or removal for
emergency relief of immediate danger to persons or property. Any such
emergency procedures must be reported promptly to the Assistant City Forester
with plans for completion or follow-up work submitted for approval.
b. A reduction pruning cut removes the terminal portion of a stem or branch. This
type of cut is used to maintain height, correct storm damage, subordinate
competing limbs and to reduce the perimeter of a crown. The cut is made back
to a living side branch that is at least'/3 (minimum) to'/z (optimal) the diameter of
the cut branch. Such cuts shall be considered proper only when such remaining
limb is vigorous enough to maintain adequate foliage to produce woody growth
capable of closing the pruning cut within a reasonable period of time.
c. A thinning pruning cut removes a branch back to its parent stem or the trunk.
The purpose is to reduce canopy density and eliminate conflicts or competition
between limbs. Such cuts shall be considered proper only when the natural bark
protection zone is not breached, nor a stub left.
d. Crown topping, heading, lion's tailing, tipping or rounding -over shall be
considered improper pruning methods and shall not be employed to any degree
unless specifically required by City Forestry. The exception is that a one year old
shoot may be headed back to a bud where appropriate.
e. All final tree trimming cuts shall be made in such a manner as to favor the
earliest possible closure of the wound by natural callous growth. Flush cuts shall
not be made. Flush cuts are defined as pruning cuts made to the inside of the
branch collar. All final cuts should be made just outside the natural branch collar
without leaving a stub.
In conducting tree pruning operations, all work shall be performed using methods
and equipment in such a manner so as to avoid and prevent damage to other
plants (except minor damage to turf), properties, structures or persons. The ANSI
Z133.1 for Arboricultural Operations — Safety Requirements is the industry -
developed national consensus safety standard. ANSI Z133.1 shall be referenced
by the City Forester in interpreting this specification
g. All cutting tools and saws used in making tree pruning cuts shall be kept
adequately sharpened to result in final cuts with a smooth wood surface and
secure bark remaining around the perimeter of the cut.
h. Whenever pruning cuts are to be made while removing limbs too large to hold
securely in one hand during the cutting operation, the limb should be cut using a
three -cut method. The first cut will be an under -cut made one to two feet beyond
the intended final cut. The second cut should be beyond the under -cut and
remove the limb from that point out. The final cut shall be made at the branch
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 8 of 25
collar and in such a manner as to prevent unnecessary tearing back of the bark
and wood.
5. Description of Complete Prune:
a. A complete prune shall consist of the general removal of dead, dying, diseased,
damaged, conflicting, broken, and structurally unsound limbs to improve the
overall health, safety, structure and aesthetics of each tree.
b. Specifications:
1) Properly remove all dead, dying or weakened branches of 3/ inch or greater
diameter.
2) Thinning is a component of a complete prune and shall consist of selective
pruning to reduce density of live branches. The result should be an even
distribution of branches on individual limbs extending to each branch tip, and
throughout the crown. Branch tips, down to approximately'/z inch in
diameter, should be included in the thinning process to reduce the chance of
excess loading. The inch diameter criteria may vary by job.
3) Remove all broken branches or any loose branches lodged in the tree
4) Remove any live branches which interfere with the tree's structural strength
and healthy development which will include, but is not limited to, the
following:
a) Limbs which rub and abrade a more important branch.
b) Limbs of weak structure which are not important to the structural or
aesthetic framework of the tree.
c) Limbs forming multiple or co -dominant leaders, particularly those that
are five (5) inches or less in diameter, and have junctures with included
bark. Select the best leader and subordinate or remove those limbs that
compete with that leader.
d) Limbs which, if allowed to grow, would wedge in the junction of more
important branches where more than one scaffold branch arise from the
same area of the trunk. An example would be where three scaffold
branches arise in close proximity to each other on the trunk so that there
is very little room for proper branch collar development as each branch
grows in diameter.
e) Limbs with twigs and foliage that obstruct the development of a more
desirable branch.
BID 7342 Tree Pruning, Removal & Miscellaneous Tree Work 2012 Page 9 of 25