HomeMy WebLinkAboutBID - 7339 SALE OF CITY SURPLUS SCRAP METALSCity of
Financial Services
Purchasing Division
215 N. Mason St. 2" Floor
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PO Box 580
Fort Collins, CO 80522
970.221.6775
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970.221.6707
fcgov.com/Purchasing
INVITATION TO BID
7339 SALE OF CITY SURPLUS.SCRAP METALS
BID OPENING: 3:00 P.M. (our clock), April 11, 2012
The City of Fort Collins is requesting bids from firms for the sale of City surplus scrap metals.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid proposal and/or contract documents. If delivered, they are to be
sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), April 11, 2012.
Questions regarding bid submittal or process should be directed to Ed Bonnette, CPM, CPPB,
Buyer at (970) 416-2247 or ebonnette@fcgov.com.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids maybe withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable
7339 Sale of City Surplus Scrap Metals Page 1 of 19
#1 COPPER : $ /LB. X 400 LBS = $ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
#2 COPPER $ /LB. X 260 LBS = $ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
#1 COPPER WIRE, INSULATED: $ /LB. X 170 LBS =
$ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
BID GRAND TOTAL
SIGNATURE AND TITLE
TYPED OR PRINTED NAME AND TITLE
EMAIL
COMPANY NAME (AREA CODE) TELEPHONE & FAX NUMBER
ADDRESS: STREET, CITY, STATE, ZIP DA
7339 Sale of City Surplus Scrap Metals Page 10 of 19
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) page
and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of ( ) page , and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following execution of this
Agreement. Services shall be completed no later than . Time is of the essence. Any
extensions of the time limit set forth above must be agreed upon in a writing signed by the parties.
4. Contract Period. [Option 11 This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and effect
for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City,
the Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the Professional mailed no later than ninety (90) days prior to contract end.
5. Contract Period. [Option 21 This Agreement shall commence 200 , and
shall continue in full force and effect until 200 , unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional one
year periods not to exceed ( ) additional one year periods. Renewals and pricing
7339 Sale of City Surplus Scrap Metals Page 11 of 19
changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU
published by the Colorado State Planning and Budget Office will be used as a guide. Written
notice of renewal shall be provided to the Service Provider and mailed no laterthan ninety (90) days
prior to contract end.
6. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition. [Early
Termination clause here as an option
7. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City:
Copy to:
Service Provider:
City of Fort Collins
City of Fort Collins
Attn: Purchasing
Attn:
PO Box 580
PO Box 580
Fort Collins, CO 80522
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
8. Contract Sum. The City shall pay the Service provider for the performance of this
1.
Contract, subject to additions and deletions provided herein, per the attached Exhibit "
consisting of page , and incorporated herein by this reference.
7339 Sale of City Surplus Scrap Metals Page 12 of 19
9. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning
this agreement shall be directed to the City Representative.
10. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
11. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any
of the services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this Agreement.
13. Warranty.
a. Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance with accepted standards
for work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment and labor, against
7339 Sale of City Surplus Scrap Metals Page 13 of 19
defects and nonconformances in design, materials and workmanship/workwomanship for a period
beginning with the start of the work and ending twelve (12) months from and afterfinal acceptance
under the Agreement, regardless whether the same were furnished or performed by Service
Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any
such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or
replaced by Service Provider in a manner and at a time acceptable to City.
14. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default thereof.
15. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period often (10) days within which to cure said default. In the event the default
remains uncorrected, the parry declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because
of the default.
16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
17. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or liability of
any character whatsoever brought or asserted for injuries to or death of any person or persons, or
damages to property arising out of, result from or occurring in connection with the performance of
7339 Sale of City Surplus Scrap Metals Page 14 of 19
any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit , consisting of
one (1) page, attached hereto and incorporated herein by this reference. The Service Provider
before commencing services hereunder, shall deliverto the City's Directorof Purchasing and Risk
Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
18. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
19. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
20. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S.,
et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress,
as amended, administered by the United States Department of Homeland Security (the "e-Verify
Program") or the Department Program (the "Department Program"), an employment verification
7339 Sale of City Surplus Scrap Metals Page 15 of 19
program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the
employment eligibility of all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this Agreement
is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall:
1. Notify such subcontractor and the City within three days that Service Provider
has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate the contract with
the subcontractor if during such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department') made in the course of an investigation
that the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Service Provider shall be liable for actual and consequential damages
to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates
7339 Sale of City Surplus Scrap Metals Page 16 of 19
this provision of this Agreement and the City terminates the Agreement for such breach.
21. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of
) pages, attached hereto and incorporated herein by this reference.
7339 Sale of City Surplus Scrap Metals Page 17 of 19
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
0
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST: (Corporate Seal)
CORPORATE SECRETARY
7339 Sale of City Surplus Scrap Metals Page 18 of 19
EXHIBIT" "
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may
deem proper and may deduct the cost of such insurance from any monies which may be due or
become due the Service Provider under this Agreement. The City, its officers, agents and
employees shall be named as additional insureds on the Service Provider's general liability and
automobile liability insurance policies for any claims arising out of work performed under this
Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employers Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability insurance
as will provide coverage for damage claims of personal injury, including accidental death, as
well as for claims for property damage, which may arise directly or indirectly from the
performance of work under this Agreement. Coverage for property damage shall be on a
"broad form" basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property
damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
7339 Sale of City Surplus Scrap Metals Page 19 of 19
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or
is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
the bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
7339 Sale of City Surplus Scrap Metals Page 2 of 19
BID #7339
SALE OF CITY SURPLUS SCRAP METALS
BID OPENING: APRIL 11, 2012, 3:OOD.m., (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLL]NS' REQUIREMENTS FOR
SALE OF SCRAP METALS PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS. The successful bidder will begin the services for the City beginning June 10,
2012. This Bid is for an annual contract, subject to annual renewal for up to 4 additional years at the
option of the City, per attached sample Services Agreement.
Several City of Fort Collins departments generate varying amounts of Scrap Metals; some
frequently with heavy volumes, others less frequently with light to moderate volume. The successful
bidder will be required to work with the current vendor to coordinate the removal and installation of
containers as to not disrupt service to the City departments, in the event of a transition.
The City of Fort Collins will be accepting bids for the purchase of scrap metals from participating
City departments. Approximate total annual weights (based on 2011 actuals) to be bid are:
Steel:
235,000 Pounds
Aluminum wire, insulated:
98,000 Pounds
Aluminum signs:
13,000 Pounds
Brass/Copper Mix (water meters):
6,800 Pounds
#2 Copper wire, insulated:
4,200 Pounds
Red Brass:
2,500 Pounds
Cast Iron with aluminum:
1,880 Pounds
Scrap Aluminum, miscellaneous:
1,350 Pounds
#1 Copper:
400 Pounds
92 Copper:
260 Pounds
#1 Copper wire, insulated:
170 Pounds
And other miscellaneous metals, as the need arises.
GENERAL SPECIFICATIONS/REQUIREMENTS:
1. Actual weights available will vary; the City will contact the awarded vendor for pickups as
needed. Scrap market prices in effect at the time of notification will prevail.
2. The awarded bidder(s) must provide all labor and equipment necessary to remove all Scrap
Metal from City facilities per the following conditions and specifications.
3. The awarded bidder(s) will be responsible for providing appropriate hauling vehicles of
sufficient capacity to carry all loads safely and in accordance with applicable state and
federal highway and transportation requirements.
4. The awarded bidder(s) will be responsible for providing appropriate storage/pickup bins for
the separate material categories at each participating City department location.
5. The awarded bidder(s) will be responsible for loading all scrap metal from storage bins into
an appropriate vehicle. The loading of Scrap Metals will be performed at the direction of the
awarded bidder who will be responsible for determining load capacity and placement.
6. The awarded bidder(s) will be responsible for any and all cleanup in and around storage
7339 Sale of City Surplus Scrap Metals Page 3 of 19
bins.
7. All Scrap Metals are sold on an AS -IS, WHERE -IS basis.
8. Payments: All payments are to be paid by check made out to City of Fort Collins.
NO CASH PAYMENTS ARE ACCEPTABLE.
9. Awarded Bidder(s) will issue checks and reports bi-weekly (every two weeks) to the City
(see #6 under Required Submissions). All checks for the Utilities Departments (Light &
Power, Water Department, Water Meter Shop) are to be mailed together every two weeks to
the Utilities Warehouse, 700 Wood Street, Fort Collins, CO 80521. All checks for all other
City Departments are to be mailed together every two weeks to the Purchasing Department,
PO Box 580, Fort Collins, CO 80522.
10. Preferable format for this Report would be to submit it electronically in MS Excel; submitted
to purchasinq(@fcgov.com ; with a copy to ebonnetteafcgov.com . Please provide a report
sample with your Bid submission (see #6 under Required Submissions).
11. All Scrap Metals will be weighed on the Awarded Bidder's Certified scale. Such weighing
will be considered final in producing actual scrap weight values. The City requires proof of
current Scale Certification with vendors bid submission; and again upon any annual
contract Renewals.
12. Scrap Metal removal operations must occur between the hours of 9 a.m. and 2 p.m. Monday
through Friday, excluding City government holidays.
13. Awarded bidder(s) must remove Scrap Metals within two (2) business days after notification
from City departmental representative for material pick-up. Removal operations must be
coordinated in advance with the City departmental representative (see List provided in this
Bid Document). NOTE: Vendor proximity to City locations may be considered as a factor in
this bid award. Rapid response is required for high volume -generating Departments.
14. The City may request, at their option, a Site Audit prior to making Bid Award(s). Also, the
City will reserve the right to do periodic Site Audits and/or to verify load weights of awarded
Vendor(s). In addition, the City will be verifying scrap market prices paid by awarded
bidder(s) against the metals indexes that they employ for City metal purchases; and
reserves the right to audit vendor scrap prices paid at any time.
15. Special pickups may be required for large infrequent items such as metal utility poles and
scrapped vehicles. These items may require large flatbed trucks, in lieu of bins. Also, City
work crews may drop off loads of scrap metal direct from a job site to the awarded bidder's
business location.
16. All personnel, property and equipment liabilities associated with loading and removal
operations will be the sole responsibility of the awarded bidder(s). Awarded Vendor(s)
will be required to submit a copy of a certificate evidencing the insurance coverage
required from an insurance company acceptable to the City. Awarded Vendor(s) shall be
expected to sign the City of Fort Collins SERVICES AGREEMENT (see sample
enclosed) prior to commencement of services.
17. This bid applies to any loads of scrap that become available while this award is valid. Other
City departments may participate; but the departments listed below are the main
participants. Additionally, other affiliated local government agencies such as the Poudre Fire
Authority and the Poudre River Public Library District may contact the awarded vendor to
participate under the City's awarded contract.
18. This bid will be awarded to the bidder submitting the bid deemed to be in the City's best
7339 Sale of City Surplus Scrap Metals Page 4 of 19
interest. Bids will be evaluated on an individual, group, or total basis; with a preference
toward awarding to one vendor based upon BID GRAND TOTAL. The City of Fort Collins
reserves the right to accept or reject any and all bids and to waive any irregularities or
informalities.
19. The Vendor(s) shall provide one single point of contact to the City to handle any
additional pick ups or missed deliveries, and notify the City immediately if there is a
contact change. The Vendor(s) shall also provide one single point of contact to the City
to handle any billing issues.
All questions are to be directed to Ed Bonnette, C.P.M., CPPB, Buyer at (970) 416-2247 or
ebon nette()fcgov.com .
Bid Procedure:
Bidders must submit all Required Submissions. Additional information shall be submitted on
separate sheets. Total is calculated by multiplying the Price Per Pound by the Approximate
Total Annual Weight to come up with a Total for each Metal Type listed. If all Metal Types are
bid on, please fill in the BID GRAND TOTAL line.
Method of Award:
City will award SERVICES AGREEMENT(S) to the Bidder(s) with the highest total responsive
and responsible bid for either Total Bid, Line Item, or by Product Type and/or Group, defined as
the Bidder(s) meeting all of the requirements stated in the General Specifications and
Requirements section stated above and completed all Required Submissions listed below. The
preference will be to award this to one vendor based on Bid Grand Total; but the City reserves
the right to award to multiple vendors in the event this is deemed to be in the City's best interest.
Required Submissions:
1) List of current customer references including name, title and phone number. Minimum of
three (3) with similar size and nature of the City of Fort Collins scrap metal sale
requirements. References will be checked on those vendors under consideration for
award and any unsatisfactory responses may be cause for disqualification at the sole
discretion of the City of Fort Collins.
2) Include a list of current equipment that your company has, including the number of
employees, trucks (year, make and model), and scrap metal bin sizes and quantities.
Special pickups may be required for large infrequent items such as metal utility poles and
scrapped vehicles. These items may require large flatbed trucks, in lieu of bins. Also, City
work crews may drop off loads of scrap metal direct from a job site to the awarded bidder's
business location. Please include in your response an indication of your ability to accept
these direct drop-offs.
3) Name of the single point of contact (and their backup) who will be handling the City of
Fort Collins Service Issues, including telephone, fax, e-mail address, cell -phone and
emergency phone numbers. Name of the single point of contact (and their backup) who
will be handling the City of Fort Collins Billing Issues, including telephone, fax, e-mail
address, cell -phone and emergency phone numbers.
4) BID #7339 SALE OF SCRAP METALS BID SCHEDULE completed with all items bid,
including the PRICE PER LB AND $ TOTAL and BID GRAND TOTAL (if all Items are Bid).
The City reserves the right to award items by Total Bid, by Line Item, or by Product Type
&/or Group; if that is more advantageous to the City. If all items are bid, please be sure
to fill in the BID GRAND TOTAL line on the Bid Sheet. For consistency, Bids are to be
7339 Sale of City Surplus Scrap Metals Page 5 of 19
based on the Metals Price Index as of March 14, 2012. All Bidders must indicate which
Indexes you use to base your pricing on, in the space below each Metal Type on the Bid
Schedule.
5) Vendors are to provide proof of Scale Certification with their Bid submission; and with
signed annual Contract Renewal Letter.
6) PLEASE INCLUDE A SAMPLE OF YOUR PROPOSED BIWEEKLY ELECTRONIC
REPORT FORMAT WITH YOUR BID (MS Excel preferred). REPORT FORMAT SHOULD
INCLUDE THE FOLLOWING:
a) Pickups By Department, By Date
b) Pickups By Material Type, Weight, Market Price per Pound Paid, Total per Material
Paid
c) Total Paid to each Department, the Date Paid, and the Check Number
7) Vendor Statement (following page) signed by an authorized person from your company,
in order to verify the capability of the company to provide the scrap metal sale services
required by the City.
For all questions concerning this bid, contact Ed Bonnette, C.P.M., CPPB, Buyer @ 970-
416-2247.
7339 Sale of City Surplus Scrap Metals Page 6 of 19
Vendor Statement:
I have read and understand the specifications and requirements for this bid and I agree to
comply with such specifications and requirements. I further agree that the method of award is
acceptable to my company. I also agree to complete SERVICES AGREEMENT with the City of
Fort Collins within 30 days of notice of award. If contract is not completed and signed within 30
days, City reserves the right to cancel and award to the next lowest responsible and responsive
bidder.
NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL.
VENDOR IS TO ALSO INCLUDE THE REQUIRED INSURANCE CERTIFICATE
NAMING THE CITY OF FORT COLLINS AS AN ADDITIONAL INSURED.
FIRM NAME:
ADDRESS:
EMAIL ADDRESS: PHONE:
BIDDER'S NAME:
SIGNATURE:
SERVICE ISSUES CONTACT:
TELEPHONE: FAX:
EMAIL:
CELL #: EMERGENCY:
BACKUP:
BILLING ISSUES CONTACT:
TELEPHONE:
EMAIL:
CELL #:
BACKUP:
FAX:
EMERGENCY:
PLEASE GO TO www.fcgov.com/purchasing TO REGISTER IN OUR &PROCUREMENT
SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE
COMMODITY CODES!
Commodity Codes used for this bid:
926-77 Recycling Services
7339 Sale of City Surplus Scrap Metals Page 7 of 19
Below are listed the main participating City Departments, their location, their Departmental
Representative, Contact Number, and Bins Required:
Department/Location Contact Bins Required
Parks Shop, 413 S Bryan
Mike Calhoon 416-2079
Steel
Ave
Streets Department, 625
Aluminum signs,
Ninth Street
Debbie Daugaard,221-6764
miscellaneous scrap
Aluminum, Steel
Traffic Operations, 626
Sandy Aragon, 221-6103
Aluminum, Steel (Traffic
Linden Street
Poles)
Steel, #1 Copper, #1
Utilities Warehouse/ Light &
Steve Serna, 221-6709;
Copper wire (insulated ),
Power, 701 Wood Street
Dan Hofeling, 217-9494
Aluminum wire (insulated),
Aluminum (misc sheet)
Fleets Shop, 835 Wood
Shane Armfield, 221-6290
Steel (misc auto/truck
Street
parts)
Operations Services
Warehouse, 518 N. Loomis
Chris Connell, 224-6014
Steel
Street
Water Meter Shop, 700
Rod Michael, 221-6759
Brass, Copper/Brass Mix
Wood Street
(Water Meters)
Water Department, 700
Steve Serna, 221-6709;
Ductile Iron Pipe & Fittings,
Wood Street
Dan Hofeling, 217-9494
Fire Hydrants, Steel
PLEASE INCLUDE A SAMPLE OF YOUR PROPOSED BIWEEKLY REPORT FORMAT WITH
YOUR BID (see #6 under Required Submissions).
7339 Sale of City Surplus Scrap Metals Page 8 of 19
BID #7339 SALE OF SCRAP METALS BID SCHEDULE
The pounds of scrap are annual estimates only (based on 2011). The actual and final pounds of
all scrap weighed will be weighed on the Vendor's Certified scales and considered final in
producing actual scrap weight (subject to periodic Audits):
STEEL: $ /LB. X 235,000 LBS = $ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
ALUMINUM WIRE, INSULATED: $ /LB. X 98,000 LBS =
$ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
ALUMINUM SIGNS: $ /LB. X 13,000 LBS =
$ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
BRASS/COPPER MIX: $ /LB. X 6,800 LBS =
$ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
#2 COPPER WIRE, INSULATED: $ /LB. X 4,200 LBS =
$ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
RED BRASS: $ /LB. X 2,500 LBS =
$ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
CAST IRON WITH ALUMINUM: $ /LB. X 1,880 LBS =
$ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
SCRAP ALUMINUM, MISCELLANEOUS: $ /LB. X 1,350 LBS =
$ TOTAL
* Please indicate on this line which Metals Index (as of March 14, 2012) you based your Price/LB
on:
7339 Sale of City Surplus Scrap Metals Page 9 of 19