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Home My WebLink AboutBID - 7340 COLLINDALE GOLF CARTS 2012CitC'+�/ 01 Financial Services y F®rt Purchasing Division 215 N. ason Floor CuAwAhns S0 Boxort FPO CoM CO 80522 ` 970.221.6775 ur Ptas�.ing `- 970.221.6707 fcgov. corn/purchasing INVITATION TO BID 7340 GOLF CARTS BID OPENING: 3:00 P.M. (our clock), February 28, 2012 The City of Fort Collins is requesting bids from firms for twenty-seven (27) new 2012 gasoline golf carts with tops. Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), February 28, 2012. Questions concerning the scope of the bid should be directed to Doug Evans, Collindale Superintendent, at (970) 221-6292 or devans@fcgov.com. Questions regarding bid submittal or process should be directed to Jim Hume, CPPO, Senior Buyer at (970) 221-6776 or jhume@fcgov.com. A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcgov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. BID 7340 Golf Cards Page 1 of 6 No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee, exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O'Neill ll, CPPO, FNIGP Director of Purchasing and Risk Management BID 7340 Golf Cards Page 2 of 6 GOLF CARTS BID # 7340 BID OPENING: February 28, 2012, 3:00pm, (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS REQUIREMENTS FOR GOLF CARTS, WHICH HAVE BEEN EVALUATED AND JUDGED ACCEPTABLE TO THE GOLF DIVISION, as specified below: 1.0 The City of Fort Collins is soliciting bids for the purchase of: Twenty-seven (27) new 2012 gasoline golf carts with tops. A further ten (10) carts may be purchased, depending on new cart prices and offered trade-in values. For the purposes of this bid, the following golf carts have been judged to be acceptable to the Golf Division: 2012 Club Car DS Player gasoline with top, 2012 Yamaha Drive gasoline with top, and the 2012 EZ-GO TXT gasoline with top. Bid pricing shall include a trade-in allowance for the following used Yamaha carts: Cart # Year Model Serial # 45 2001 G16A JN6-607702 51 2001 G16A JN6-607703 47 2002 G16A JN6-613701 40 2004 G22A JUO-106513 34 2004 G22A JUO-106504 25 2004 G22A JUO-106512 52 2001 G16A JN6-607712 53 2001 G16A JN6-607713 35 2004 G22A JUO-106086 54 2001 G16A JN6-604163 30 2004 G22A JU0-106508 27 2004 G22A JUO-106506 50 2002 G16A JN6-613705 32 2004 G22A JUO-106511 48 01 or 02 G16A JN6-604603 39 2004 G22A JUO-106501 36 2004 G22A JUO-106510 49 2001 G16A JN6-607709 44 2001 G16A JN6-607707 37 2004 G22A JUO-106509 28 2004 G22A JUO-106502 31 2004 G22A JUO-106331 42 2002 G16A JN6-613710 33 2004 G22A JUO-106514 26 2004 G22A JUO-106505 43 2001 G16A JN6-607711 46 2002 G16A JNO-613700 The bid proposal section includes space to enter offered trade-in value for the following ten (10) additional carts. The used EZ-GO carts are available for inspection. These carts would be traded in on any additional new carts purchased. Cart # Year Model Serial # 24 2006 TXTG 2428378 27 2006 TXTG 2428450 42 2005 TXTG 2325208 39 2005 TXTG 2325190 28 2006 TXTG 2428376 33 2005 TXTG 2325212 43 2005 TXTG 2325174 36 2005 TXTG 2325182 41 2005 TXTG 2325202 20 2006 TXTG 2428332 BID 7340 Golf Cards Page 3 of 6 All carts are located at Collindale Golf Course, 3800 S. Lemay Avenue, Fort Collins, CO 80525, and may be inspected at that location. It is the responsibility of the bidder to arrange to inspect these carts, which will be traded in on a where -is, as -is basis. Inspections may be arranged by contacting Collindale Superintendent of Golf Doug Evans at 970-221-6292. Should the manufacturer's current published data or specifications exceed the City's specifications, they shall be considered minimum and furnished. 2.0 BID CLARIFICATION 2.1 Clarification regarding these specifications shall be obtained from Jim Hume, Senior Buyer, at 970-221-6776 or Irhume(c�fcgov.com, prior to the time and date of the Bid Opening. Any changes to these specifications will be made by an addendum issued by the Director of Purchasing and Risk Management. 3.0 DELIVERY 3.1 The date of delivery is an essential element of this proposal. Delivery of equipment shall be made to: Collindale Golf Course, 3800 S. Lemay Avenue, Fort Collins, CO 80525 Attn: Doug Evans, 970-221-6292. 3.2 Bid price shall include all costs related to delivery of the new golf carts. Such carts must be delivered in ready -to -operate condition within thirty (30) days after bid award. The word "delivery", as used in this specification, encompasses delivery of the actual equipment, as specified, complete with all necessary papers such as Manufacturer's Statement of Origin, application for title, invoice, warranty, shop, operator's and technical manuals, parts books, etc., as applicable. 3.3 All equipment must be completely washed and serviced in accordance with standard new equipment "make ready", and the manufacturer's specifications and be ready for delivery in drive away condition. 3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery and standard equipped, unless otherwise specified. Time is of the essence. The City shall be kept advised of any anticipated delay in delivery. No payment shall be made by the City for any delivery of specified equipment until all aspects of the contract have been fulfilled, unless pre -arranged and approved jointly by the Director of Purchasing and Risk Management and the Manager of Golf. BID 7340 Golf Cards Page 4 of 6 4.0 Specifications: GENERAL: The following specifications describe gasoline -powered golf carts to be purchased and used by the City of Fort Collins Golf Division. All bids must include complete and up-to-date manufacturer's specifications. No. Item: Description: Meets Spec.' 4.1 Quantity Twenty-seven (27) golf carts and ten (10) additional carts N/A may be purchased, as noted above. New, four wheel, gasoline -powered Yes 4.2 Type Only bids for makes and models listed in paragraph No 1.0 will be considered. 4.3 Engine Standard engine for listed models Yes No 4.4 Bumpers Standard for listed models Yes No 4.5 Cover Canopy or sun roof top Yes No 4.6 Color White Yes No 4.7 Seat Seats standard for listed models Yes No 4.8 Bag rack Secure, dual bag holder, large enough to accommodate Yes two oversize golf bags No 4.9 Spike Protection Spike resistant dash, floor covering and pedals Yes No - Minimum of four (4) drink holders - Scorecard holders - Storage area for golf balls or small personal items 4.10 Accessories - Back-up warning alarm Yes - Sweater basket No - Three (3) number decals for carts (numbers 101-115) - Any and all other accessories advertised as standard by manufacturer for listed models Full four (4) year warranty, commencing from date of delivery. Warranty shall cover defective components and Yes 4.11 Warranty workmanship, and shall cover all parts and labor No associated with such defects. All warranty work must be performed at the SouthRidge Golf Course Shop. 4.12 Delivery Carts shall be delivered in ready to operate condition Yes within thirty (30) days after notice of award. No BID 7340 Golf Cards Page 5 of 6 5.0 BID PROPOSAL Bid #, Golf Carts - 2012 5.1 Make Model Year 5.2 Pricing 5.2.1 Base price per cart $ 5.2.2 Base price for 27 carts $ 5.2.3 Trade-in for the 27 Yamaha used carts $ 5.2.4 Total for 27 new carts (Base price less Yamaha Trade-in): $ Additional carts: purchase of these carts is at the option of the City. 5.2.5 Trade-in for the 10 EZ-GO used carts $ 5.2.6 Total for 10 new carts (Base price less EZ-GO Trade-in): $ 5.3 At the option of the City additional purchases may be made from this bid for up to two years following the initial award. These purchases would involve trade-ins on the same terms as specified in this bid. Golf cart base price changes and trade-in values must be negotiated by and agreed to by both parties. 6.0 FREIGHT TERMS FOB destination, freight prepaid. All freight charges must be included in bid price. 7.0 DELIVERY Delivery will occur days after proper notification of bid award. 8.0 VENDOR'S STATEMENT I have read and fully understand all the conditions, specifications, and special instructions herein set forth above. I hereby agree to comply with all said conditions, special instructions, and specifications as stated or implied. Signature: Title: Company: Date: Street: Phone #: City: Fax #: State/Zip: I Email: BID 7340 Golf Cards Page 6 of 6