HomeMy WebLinkAboutRESPONSE - BID - 7353 TREE BRANCH GRINDINGCITY OF FORT COLLINS BID PROPOSAL
7353 Tree Branch Grinding
BID OPENING: March 21, 2012, 3:00 p.m. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
TREE BRANCH GRINDING PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS:
The City of Fort Collins is requesting bids for tree branch grinding from the storm of 2011 located at
Hoffman Mill Road.
A pre -bid will take place March 9, 2012 at 2pm at the site.
Grinding will take place on site, and ground twice to be consistent with the product that the City
Forestry department produces.
All work must be completed by April 13, 2012.
The contractor who has the lowest lump sum bid will be awarded the work. If the work is not
completed on time and to the consistency approved by the City, the City reserves the right to call in
another grinding company and the awarded contractor must pay to have it completed.
Contractor agrees that they will grind the tree branches twice and to the required consistency. All
mobilization, equipment, labor and fuel is included in your lump sum bid for a turn key job.
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BID 7353 Tree Branch Grinding Page 3 of 12
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tcgov.com/Purchasing
INVITATION TO BID
7353 TREE BRANCH GRINDING
BID OPENING: 3:00 P.M. (our clock), MARCH 21, 2012
The City of Fort Collins is requesting bids from firms for tree branch grinding from the storm of
2011 located at Hoffman Mill Road.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
A pre -bid conference will take place March 9, 2012 at 2:00 pm at the site.
Questions concerning the scope of the bid should be directed to Neal Jaspers, Crew Chief,
Streets Department, at (970) 221-6654 or njaspers@fcgov.com.
Questions regarding bid submittal or process should be directed to John Stephen, CPPO, LEED
AP, Senior Buyer at (970) 221-6777 or jstephen@fcgov.com.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcqov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name from
the City of Fort Collins' bidders list for a period of twelve months from the date of the opening.
The City may also pursue any remedies available at law or in equity. Bid prices must be held
firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
BID 7353 Tree Branch Grinding Page 1 of 12
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No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions is available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
the bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
BID 7353 Tree Branch Grinding
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