HomeMy WebLinkAboutWORK ORDER - PURCHASE ORDER - 9122011CjlzZ61�
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
E CUBE, INC.
DATED: October 1, 2009
Work Order Number: CM-01-2012
Purchase order Number:
Project Title: Utilities Addition, Remodel HVAC and Lighting Upgrades (USCCapital ProjectLnprovements)
Commencement Date: April02,2012
Completion Date: August15,2012
Maximum Fee (-time and reimbursable direct costs): S82,775.00
Project Description: Dssign and phased construction for Light& Power Area addition remodel various areas HVAC
study, and probable HVAC & lighting upgrades to entire building at 700 Wood Street
Scope of Services: Retro-commissioning as per five page proposal tom 9Cube dated March 19 2012
ACCEPTANCE S. Seefeld
USER
1/9—
Service Provider agrees to perform The attached forms consisting
the services identified above and on of fide �5) pages are hereby
the attached forms in accordance, accepted and incorporated
with_tTxe_terms—and--cond-iLioa"s herein—by--this—refexenae--and— --
contained herein and in the services Notice to Proceed is hereby
Agreement between the parties. In given -
the event of a conflict between or
ambiguity in the terms of the
Services Agreement and this work
order (including the attached forms)
the Services Agreement shall
control.
SERVICE PROV 'DER
By:
Date:
CC: Purchasing
CITY 0 F RT COLL
By:
Date: i
Director of Purchasing and Rlsk Management over " I
$60,000. J
SCube, Inc.
Energy • Efficiency • Enuironment • Technical Consulting
March 19, 2012 -
Steve Seefeld, CCCA •.r�It6�iGUS(tyw .r: f'2 3, 2W ,ju; �? �
City of Fort Collins
Operations Services
117 N. Mason
PO Box 580
Fort Collins, Colorado 80522-0580
Re: Fort Collins Utility Service Center Retro-Commissioning - Fee Proposal
Steve:
This letter represents our proposal to the City of Fort Collins for Retro-Commissioning on the Utility Service Center
Building located at 700 Wood St. Ft. Collins CO. This proposal was tailored to meet the city's needs with direct
input from Steve Seefeld, Gary Schroeder and Dennis Dutton.
Equtoment/Systems to be commissioned (From the HVAC report dated 8 Dec 20111:
• 11 RTU/AHUs
5 Condensing Units
7 Boilers and distribution system — baseboard, RH coils, RTU/AHU coils.
Boiler Pumps — and distribution pumps
TerminaWAV units (100%)
Building Automation System (JCI)
10 Gas Unit Heaters
1 Furnace Unit
• 2 CRAC units
10 Exhaust Fans
Capital Improvements to be examined:
• New Central Plant, New DDC system, Right sizing equipment, IDEC systems, Geothermal Heat -
pump system using lake water as heat sink
Schedule for completion of the oroiect:
This year
Level of Effort by Phase
The following table represents an hourly breakdown for the scope of work as defined in the RFP and refined
following our February 10, 2012 meetings with Steve Seefeld and Gary Schroeder.
598.8
Ft. Collins Utility Service Center Retro-Commissionin Proposal
i�TaskCode`S
yv.Yi..Y; .t�%r*'try''i'.,�1.;'-�je` tTask9a• :. % 7'_-.��3t:°' : `!§t' .c.�r(�i
I.V Hour�"s r i
Project Management
1
Plannino and Manaciement
36
2
Client communication and coordination meetings
20
3
RCx Schedule, Develop and Maintain
5
4
Administrative
4
sd+.
.�:��t'.
3".q---.a.._a-•c-w�.,�.r l r�emrt.: y 1 5i'1 SfNr K
,13PIa nin (Phase w.s•;.,.,._ ,u`- ` �?r,:ai...«. .�i�"h ac:s�... k'n>r't3.S...,
M '5
100
a Initial Site Survey and Interview
40
E Cube, Inc. Boulder, Colorado (303)443-2610 FAX(303)443-3704
(www.ecube.coml Chicago, Illinois (312)441-9610 FAX(312)141-9611
City of Fort Collins Utility Service Center Retro-Commissioning ibfarch 19, 2012 Page 2
101
I b) Documentation Review: As-Builts, Warranties, Maintenance Schedules
and Records TAB Reports, Cx Reports
32
102
c Develop Utility Bill Benchmarkin Plan Provided by the City)
0
103
d) Generate Energy Use Index (EUI) and Energy Star Benchmark for
Baseline Condition Provided by the City)
0
104
a Generate Pro'ecl Issues Log FONs)
20
105
Generate list of Potential Energy Conservation Measures ECMs
44
106
Developand Submit RCx PlanningReport
107
Identify RCx Ob ectives
8
108
ii Determine Prelimina' ECMs
16
109
iii Develop Investigation Aroach
%•" i
110
1 Generate Sample Pt -Pt and Functional Testing App
III
a Produce Sample Pt -Pt and Functional Testing Forms
24
112
b Provide Existing Equipment Inventory and Soo
8
113
c Determine Equipment that Requires a Calibration Check
4
114
(d) Determine the Role of Buildings Operations Staff During Testing
Along with Impacts to Building Occupants
8
115
2 Present Test and Balance Assessment Approach
0
116
3 Determine Plan for Post Corrective M & V
0
r Lo'
t231n'v`ei3tl aeon P.liase ,t'�`,k x,r, 'i-`, z ,.a e;zT �tfi,F M=
200
a Implement Diagnostic Monitoring Data Logging) Plan
20
201
bt Conduct Pt -Pt and Functional TeOinn
120
202
c Execute Test and Balance Assessment Survey
0
203
d Perform Equipment Calibration Tests
40
204
a Identi any Code or Health and Safety Deficiencies or Concerns
8
205
Update the FONs and List of Potential ECMs
24
206
Retrieve and Anal ze Data Logging Data
60
207
h Perform Energy Analysis of Potential ECMs
208
i) Utilize Results of Data Trending, Benchmarking Results, and
Field Observations to Determine Baseline Energy Performance
0
209
ii) Analyze Potential ECMs for Energy Savings Potential
and Economic Benefit
0
210
iii Anal ze Synergistic Effects of Combinations of ECMs
16
211
i Develop Investigation Report
*,
212
i Present Trend Data Assessment Results
8
213
ii Present Results of All Field Testing and Surveys
'°:'?+:' %.'i{?•4
214
1 Completed Functional Testing and Pt -Pt Procedures
24
215
2 TAB Assessment Survey Results
0
216
3 Equipment Calibration Results
4
217
4 Current Project Issues Log FONs)
4
218
iii Present Results of Energy Analysis
0
219
iv) Present a Prioritized list of Recommended ECMs with
Economic and Energy Savings Estimates, Associated Implementation
Cost and any Applicable Incentives
8
220
Ca ital improvements Recommendations and ROI see list below
45
300
a) Implement repairs and improvements that have no cost or have less than
1 year payback along with any easily made Maintenance corrections.
TBD
301
b Implement Measurement and Verification Plan and record results
TBD
1900 Folsom, Suite 109 • Boulder, CO 80302 • (303) 443-2610 • Fax (303) -143 -3 704
113 S. Clinton, 650 • Chicago, IL 60005 • (312) 4419610 • Fax (312) 441-9611
Cih, of Fort Collins Utility Service Center Retm-Commissioning March 19. 2012 Page 3
302
c Fine-tune improvements if needed
T8D
303
d Revise estimated energy savings calculations
TRD
4 Project HandoH (Operational) Phase -
400
a) Prepare and submit final report with master list of improvements made
and improvements suggested
TBD
401
b) Develop guidelines and recommendation for incorporating energy
accounting and tracking systems.
TBD
Total Hours
650
NOTE: Upon completion of Phases 1 & 2 (Planning and Investigation), the necessity of continuing with
Phases 3 and 4, (Implementation and Handoff) will be determined and priced if necessary in light of the
best interest of the City. (Per discussion with Gary Schroeder)
This proposed fee is based upon E Cube's interpretation of the projects needs and our estimation of the
required level of effort in man hours and trips to the project site. This is all based on our experience with
adding value to projects of this type. Should you have any questions or concerns regarding our
interpretation of the desired scope of services, please do not hesitate to contact us to discuss these
matters.
Contributors
C.ntnb.fttm %
201ZRates
,:Principals, Project __________________________________
5%n____,___
173
Senior Associates_ Senior Project Managers, VPs
8 %
$135
:Associates, Senior Engineers, Project Managers.___.______
.____ 25% „
$127
.: Staff Epgineers_&Analyst_Level ll__........................
60(........
121
Staff EngipeersBAnalyst,Levell...............................
.._........ ________
5715
Senior Field Technicians
.................................................................................................
$112
Field Technicians
$78
Project Resource Manager ........................................
..„_.. 2%
54
Sum of Effort
100%
7012 AVERAGE RATE S124.67/hour
DIRECT PROJECT EXPENSES $1740.00
PROFESSIONAL SERVICES FEE
E Cube is pleased to provide the following fee for Commissioning Services in supporting the City of Fort Collins
with commissioning services for the Utility Service Center building.
Proposed Fee for the Utility Service Center Building
FIXED LUMP SUM: $82,775.00
FI .HTY-TWO THOUSAND c V N H tNDR D SEVENTY FIVE DOLLARS
Fee does not include commissioning of the new 20,000 sq R, 2story, addition
1900 Folsom. Suite 109. Boulder, CO 811302 . (303) 443-2610 . Fax (303) 443-3704
118 S. Clinton, H00 . Chicago, IL 60005 . (312) ,141-9610 . Fax (312) 441 961 1
City of Fort Collins Utility Service Center Retro-Commissioning iblarch 19. 2012 Page=1
Fee does not include commissioning of the new 20,000 sq ft, 2-story addition
Expenses
E Cube, Inc. makes a point of aggressively managing reimbursable expenses so that project costs may
be used for more productive purposes such as additional time on -site reviewing systems. Nonetheless,
reasonable and normal reimbursable expenses including long distance calls, printing, reproduction,
shipping, equipment rental, and mileage expenses will be billed at their direct cost with no markup,
and are included in the proposal amount presented in the fixed fee amount.
Assumptions and Clarifications
I. This quotation is based on the project documents presented to us by the Owner.
2. This quotation is based on the allocation of hours as shown in the detailed Level of Effort Table above. Flours
may be moved between tasks as needed and appropriate.
3. This quotation is based on all work, being performed on straight time, i.e., during normal weekday working
hours.
4. In terms of altered schedules, two changes in schedule that incur no added cost as well as two that will add cost,
are considered here as follows:
• No added cost:
• if the schedule shifts by one or more weeks but remains the same overall length
• if the schedule lengthens but the commissioning team is still on -site for the same total amount of time
• Added cost:
• if the schedule lengthens and, as a result, there are delays but the commissioning team is still needed
on -site due to the lengthening schedule
• if the schedule is compressed and, as a result, the commissioning team is required to work overtime to
meet the new schedule. Note that from a practical standpoint, this compression is probably limited to
approximately 3/4 of the allowed time for a given sequence of tasks. Overtime will be billed at an
agreed upon differential
i. An addition of equipment or an increase in complexity to the scope shall result in an incremental increase in the
commissioning costs included.
6. The contract amount herein is contingent upon no -cost access (to E3) of the "front end" software for the
controls system for remote monitoring. In addition, appropriate manuals, proper control system passwords, and
access levels, to the projects will be needed for complete monitoring and commissioning shall he provided.
Web -based access is acceptable.
7. Owner will arrange or provide facilities for all scheduled meetings.
S. Systems that turn out to not be ready for successfid completion of functional procedures, after being
represented as ready, will be subject to additional incurred costs (hourly rate(s), travel and other expenses) if
additional work is required. These situations will be carefully documented and reported to the Owner for
authorization to proceed.
9. Once deficiencies or problems are noted and reported, E Cube will be available for one additional effort to
establish that these items have been corrected. E Cube's scope (foes not include further efforts should problems
remain unresolved: and, all work beyond the scope of this letter and scope description will be an added charge.
10. Only the equipment and/or DEC points installed Under the above -mentioned "systems to commission' will be
commissioned.
11. Once deficiencies or problems are noted and reported, E Cube is not responsible to ensure that [lie items are
corrected. and all work beyond the scope of this letter and scope description will be an added charge.
12. E3 will not authorize and/or approve any chan_aes in construction schedule, cost (including change -orders), or
contractual requirements.
1900 Folsom, Suite 109 • Boulder. CO 30301_ • (303) 443-2610 • Fax (303) 443-3704
118 S. Clinton, #650 • Chicago, IL 60005 • (312) 441-9610 • Fax (312) 441-9611
City of Fort Collins utility Service Center Retro-Contntissioning March 19, 2012 Page a
13. E3 is not responsible for any construction means and methods, site safety, or site security.
14. All project communication and instruction will be channeled through Ou'ner/Construction Team. It will be
necessary that Owner/Construction Team will coordinate site visit to"istics and will coordinate with the
appropriate parties involved in functional procedures. In addition, E Cube, Inc. is not responsible for schedule
slips due to incomplete systems or unforeseen problems or delays.
Date
Consultant
Authorized Agent Title Signatuatb-
Approved and Accepted by:
Date Client
Authorized Agent Title Signature
Please review this at your convenience and let us knoW'if there are any questions or other matters to discuss. Our
entire team continues to look forward to more work with you and the City of Fort Collins.
C:\PROJECl1598.8 (Utility Svs C(r_Cx)tAdmin\598.8 RCx fee_prop.doc
1900 Folsom, Suite 109 • Boulder, CO 80302 • (303) 443-2610 • Fax (303) 443-3704
118 S. Clinton, ="650 • Chicago, If- 60005 • (312) 44 1-96 10 • Fax (312) 441-9611