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HomeMy WebLinkAboutWORK ORDER - PURCHASE ORDER - 9121555EXHIBIT "A" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS and Bohabitats DATED: March 13, 2012 Work Order Number: 01-400901900-12 Project Title: 1-25 and SH 392 Interchange Improvements Project Commencement Date: March 5, 20I2 Completion Date: May 31, 2013 Maximum Fee: (time and reimbursable direct costs): not to exceed $98,800.00 Project Description: 1-25 and SH 392 Interchange Mitigation. Scope of Services: Assist with mitigation planning, design development, construction and monitoring for the 1-25 and SH 392 Interchange hnprovements Project. As per attached Proposal #12903.01. Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms), the Services Agreement shall control. Service Provider By, ( ,� Date: March 5" 2 Approved The attached forms consisting of six (6) pages are hereby accepted and incorporated herein by this reference, and Notice to Proceed is hereby given. Ci of Fort ollips -- " B Date: March 5 2012 'S 3l Biohabit-.ts iuudtem Rock- M—ncdn BiOI inn 1732 Wane SUM Suite 20) Drnceq CO 80202 303 477-0660 303 477-4648 fa.. February 6, 2012 Mr. Rick Richter Capital Improvements Project Manager City of Fort Collins 281 North College Avenue PO Box 580 Fort Collins, CO 80522-0580 RF: 125 and SH 392 Interchange Mitigation Biohabitats Proposal No. 12903.01 Biohabitats Scope and Fee Dear Rick: This proposal letter is in response to our recent discussions about assisting the City of Fort Collins (City) with mitigation planning, design development, construction, and monitoring for the 125 and SH 392 interchange project (interchange project). To make the most effective use of the City's resources, this proposal letter recommends a collaborative approach between Biohabitats and the City. For example, Biohabitats assumes that certain activities (e.g., completing upland grassland seeding) will be coordinated and led by City staff. Project Understanding Based on our meeting on January 24, 2012, we understand that the City committed to a 3:1 wetland mitigation ratio for the 0.4 acre of wetlands that were impacted by the interchange project, or 1.2 acres total wetland mitigation. Compliance with Section 404 of the Clean Water Act (Section 404) onrequired a 1:1 Section 404 requirements, 0.41acre ofgation rwetland bank credits were purchase from the South Plattao, or 0.4 acre of wetland mitigation. In order to meet e Wetland Mitigation Bank. The remaining 0.8 acre of the City's wetland mitigation for the interchange project is addressed in this proposal. It is our understanding that the City's goals for the 0.8 acre of wetland mitigation are to: 1) create additional wetland area near the interchange project; 2) create wetlands of significant ecological value and; 3) diversify the types of vegetation communities (e.g., riparian and upland communities) adjacent to existing wetland area. Scope Based on our understanding of the interchange project and desired level of effort, our scope of work Z41 1 Biohabitats covers 4 phases — mitigation planning, design development, construction, and monitoring — as described below. PHASE 1 MITIGATION PLANNING Task 1A Background Information Review The exact location of the mitigation area(s)�is not yet known due to uncertainty surrounding the location and extents of a nearby prairie dog colony and land ownership. Biohabitats anticipates that more than one area may be needed to meet the 0.8-acre requirement. Biohabitats will review background information for up to three potential mitigation areas selected by the City within the vicinity of the interchange, prior to conducting a field visit. Background information may include the National Wetlands Inventory, FEMA floodplain maps, soil maps, piezometer data, available City data, etc. Task 1.2 Initial Field Visit Two staff people from Biohabitats and City personnel will conduct a one day field visit of up to three') potential mitigation sites identified in Task 1. The main objective of this initial field visit will -be -to familiarize ourselves with the potential mitigation location(s) and identify potential mitigation challenges. If mitigation site selection has not been finalized, then we will assist with identifying potential feasibility and design considerations for the mitigation sites. PHASE 2 DESIGN DEVELOPMENT Task 2.1 Mitigation Alternatives After the initial field visit, Biohabitats will provide the City with a letter report addressing and depicting potential mitigation site alternatives. Mitigation alternatives may include a variety of elements, e.g., wetland fringe shelves, riparian and upland habitat enhancement, or shoreline configurations, with the specific plans for extent, locations, relative elevations, and revegetation efforts. The letter report will also include the consideration of constraints and considerations (e.g., power lines, City's available funding for the mitigation, mature cottonwoods and other existing native vegetation, weed treatment needs, floodway location, and wetland permit issues). Following submittal of the letter report, Biohabitats and the City will have a meeting to discuss the mitigation alternatives. The primary goal of the meeting will be to select a mitigation alternative(s) for design development (see Phase 2 below). Task 2.2 Field Data Collection After a mitigation alternative(s) is selected, detailed field data will be collected for the design effort. A one -day field visit to the mitigation area(s) with a City staff member will be scheduled to collect data for design development. Field data to be collected may include wetland boundaries, water depth, key vegetation locations, locations of critical features, and soil characteristics. In addition to the above information, it is assumed that elevation data may need to be collected for the selected mitigation alternative(s). Biohabitats will provide a GPS unit, laser survey level, rod, and wlilh Biohabitats ' /rin.rh.n„nl~ measuring tape for the surveying effort. Following the field visit, Biohabitats will produce a geographically -referenced elevation file in GIS format for draft design development. The City will provide Biohabitats with a nearby benchmark with known elevation to tie in the elevation survey. If a nearby benchmark is not available, then Biohabitats will tie surveyed items into a stake with an arbitrary assigned elevation. While not necessary for design development, the City may choose to survey the actual elevation of the stake. Task 2.3 Draft Design Biohabitats will prepare draft design plans using information gathered during the field data collection task. The draft design will include a plan view, cross section(s), and planting lists by zone, as appropriate. The draft design will attempt to minimize heavy equipment impacts by identifying restricted work areas (e.g., staging areas, access routes, etc.). The work areas will be reseeded with a mixture of grass and grass -like species which are native to the local area and which provide wildlife food and cover. The draft design plans will be developed to a level of detail suitable for design/build by Biohabitats. After completion, Biohabitats will submit the draft design plans to the City for review and comment. Task 2.4 Regulatory Requirements Based on the current information, it is assumed that permitting and coordination with regulatory agencies will be minimal. In fact, Section 404 permitting may not be necessary for this portion of the mitigation project due to the anticipated avoidance of impacts to features that are regulated under Section 404 (e.g. wetlands and other waters of the U.S.). In order to confirm permitting requirements, Biohabitats will contact the U.S. Army Corps of Engineers regulator to discuss the features that may be regulated within the mitigation area(s) and the draft design. If necessary, a field visit will be conducted to review wetland and other waters of the U.S. boundaries and the draft design. The focus of coordination with the U.S. Army Corps of Engineers will on the proposed improvements to ecological diversity. Only if minor wetland and other waters of the U.S. cannot be avoided (e.g., to tie in new communities or expansion into regulated features), then a nationwide permit (e.g., Nationwide Permit 27: Aquatic Habitat Restoration and Enhancement) may need to be obtained from the USACE for the mitigation area(s). However, to ensure that this scope and fee is complete, we have included obtaining a nationwide permit in the cost estimate provided below. If it ends up not being needed, then the fee associated with this task can be used for another item, such as additional planting. In addition to the nationwide permitting, this scope of work also includes the completion of a stormwater management plan (SWMP) and submittal of a discharge permit application to the Colorado Department of Public Health and Environment (CDPHE). This scope of work does not include any other types of permitting. Task 2.5 Final Design Upon receipt of City comments on the draft design and input from the U.S. Army Corps of Engineers, Biohabitats will prepare the final design/build construction documents including plan view, cross -sectional, and planting plans. This task assumes that the final design will consist of Biohabitats relatively minor revisions to the draft design a based on the mitigation alternative(s) determined in Task 1.3. PHASE 3 CONSTRUCTION & PLANTING Biohabitats will build the mitigation area(s) and will provide the equipment and operators, nursery stock, and plant installers, as necessary, to successfully complete construction. We recommend a pre -construction meeting with the City, to ensure effective communication during construction. Prior to grading, we will have the mitigation areas staked. During grading, Biohabitats, along with our equipment operator, will work to create the appropriate elevations for the mitigation area. Planting will begin after grading is completed. This scope of work also assumes that excess material removed from the mitigation area(s) during grading will be handled by the City, and therefore, no transport of material off -site is included. Biohabitats will provide daily construction logs in the form of emails to the City project manager. Biohabitats also recommends a final inspection meeting with the City near the end of construction to review the work and provide an opportunity to address any issues prior to the equipment leaving the site. When the construction is finished. Biohabitats will provide the City with a hard copy of the printed email logs (as a record of implementation). PHASE 4 MONITORING Based on our understanding of the City's monitoring requirements, three years of mitigation monitoring and annual report submittal will be required. Monitoring will include a field investigation followed up by the preparation of an annual monitoring report. The field investigation will include the delineation of created wetlands in accordance with the 1987 Corps Wetland Delineation Manual and Great Plains Supplement. The delineation will include wetland boundary flagging, data collection, photographs and the documentation of successes and failures. Biohabitats will use a GPS unit to field locate items. Following the field investigation, an annual monitoring report to be prepared and submitted to the City. The annual monitoring report will document the field investigation findings and recommend corrective measures, if necessary. Fee & Schedule Our fee for services described herein is a lump -sum budget of not to exceed $99,000 based on our contract rates and the following phase breakdown: • Phase 1 Mitigation Planning $ 3,500.00 • Phase 2 Design Development $ 28,400.00 Nola t • Phase 3 Construction & Planting $ 48,200.00 • Phase 4 Monitoring $ 15 600.00 Total Project Cost $ 95,700.00 Note I: Budget estimate based upon prior experience to be refined in Phase 2 Biohabitats We are available to begin work as soon as we receive your written notice to proceed. Assumptions The scope and fee estimate for this task is based on the assumptions listed below: 1. The City of Fort Collins is responsible for coordinating project planning activities with their staff, CDOT, neighboring landowners, and the larger interchange project team as needed. 2. Biohabitats' scope of work does not include an assessment of water rights, property ownership, or other legal issues that may be associated with the project. Upland seeding and grading not associated with wetland mitigation areas will be the responsibility of the City: 3. This scope of work assumes that construction activities will be limited to the mitigation work related to the final design/build drawings. Any additional construction work requested by the City will be considered out -of -scope and require additional fees. 4. The design approach will be developed so that it avoids lengthy floodplain analysis and review. We anticipate that floodplain permitting issues, should they arise, will be handled by the City. 5. The design development phase assumes that the site alternative has been finalized: incorporation of new alternatives after that time will be considered out -of -scope and require additional fee. 6. Biohabitats is assuming that the project will not require permitting or coordination with regulatory agencies, except for Section 404 coordination with the U.S. Army Corps of Engineers and construction stormwater discharge permit (discussed above). If additional permitting is necessary (e.g., Section 7 consultation for federally listed species or other local, county, state, or federal permitting requirements), it is not included in the above scope. 7. Post construction irrigation will be the responsibility of the City. 8. The above scope has been developed so that construction of all of the mitigation (0.8 acre) can occur during late summer/early fall of 2012 and include the items addressed in the scope above. Additional out -of -scope fees may be accrued if the scope becomes segmented (e.g., planting occurs in the spring of 2013, mitigation sites are planned/constructed at different times, mitigation monitoring identifies that corrective measures are needed and monitoring is extended, etc.). 9. Any excess excavated material will be handled by the City. 10. Meetings that are necessary, but not included in the above scope, will be considered out of scope and billed on a time and materials basis. We hope this proposal meets your current needs. Please let me know if you require any additional information. We look forward to continuing our work with you and the City. If you have any questions regarding our proposal, please contact me by phone (303-477-0660) or by email at cbrowne(o�biohabitats.com. Thank you for your time and consideration. Sincerely, BIOHABITATS, INC. Claudia Browne, Southern Rocky Mountain Bioregion Leader