HomeMy WebLinkAbout435885 NORTH AMERICAN BUS INDUSTRIES INC - PURCHASE ORDER - 9121296PURCHASE ORDER PO Number Page
City of 9121296 1 of z
`t Collins This number must appear
on all invoices, packing
slips and labels.
Date: 03105/2012
Vendor: 435885
NORTH AMERICAN BUS INDUSTRIES INC
106 NATIONAL DR
ANNISTON Alabama 36207
Ship To: TRANSFORT BUS FACILITY
CITY OF FORT COLLINS
6570 PORTNER ROAD
CITY OF FORT COLLINS Colorado
Delivery Date: 03/05/2012 Buyer: JAMES HUME
Note:
Line Description Quantity UOM Unit Price Extended
Ordered Price
7 x 35' NABI CNG buses 1 ILOT LS 2,400,000.00
2 7 x 35NABI CNG buses 1 LOT LS 590,554.00
per NABI Price Re -determination and Pricing Summary
dated February 27, 2012 and Amendment #8, P1065.
Attn: Rich Himes
Total $2,990,554.00
Invoice Address:
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department
Phone:970-221-6775 Fax: 970-221-6707 Email: purchasing@fcgov.com PO Box 580
Fort Collins, CO 80522-0580
North American
Bus Industries, Inc.
March 5, 2012
North American Bus Industries, Inc. (NABI) certifies that all buses supplied to City of Fort Collins
under contract # P1065 will meet the applicable requirements of CFR Title 49, Part 571 (Federal
Motor Vehicle Safety Standards).
In addition, NABI certifies that the same buses will meet the requirements of CFR Title 49, Part
38 (Americans with Disabilities Act).
Final assembly of these buses will be in Anniston, Alabama.
Dan Allen
Chief Engineer Product Design
106 National Drive • Anniston, AL 36207 Ph: 888.391.1777 • Fax: 256.832.0932
North American
Bus Industries, Inc.
March 5, 2012
North American Bus Industries, Inc. (NABI) certifies that all buses supplied to City of Fort Collins
under contract # P1065 will meet the applicable requirements of CFR Title 49, Part 571 (Federal
Motor Vehicle Safety Standards).
In addition, NABI certifies that the same buses will meet the requirements of CFR Title 49, Part
38 (Americans with Disabilities Act).
Final assembly of these buses will be in Anniston, Alabama.
Dan Allen
Chief Engineer Product Design
106 National Drive 0 Anniston, AL 36207 Ph: 888.391.1777 • Fax: 256.832.0932
Purchase Order Terms and Conditions
Page 2 of 2
I, COMMERCIAL DETAILS.
Tax exemptions_ Be smtute the City effort Collins is exempt from state and local taxes. Our Exemption Number is 11. NON WAI VER.
98-(N502. Federal Excise Tax Exemption Certificate of Registry S4-i'000557 is registered .with the Collector of Failure of the Purchaser in insist upon strict performance of the rams and conditions hereof, fulum or delay to
Internal Revenue, Denver. Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26. 114 FT. exercise any rights or remedies provided herein or by law. failure to promptly notify the Seller in the went Of a
breach, the acceptance of m payment for goods hereunder or approval of the design, shall not release the Seller of
Goods Rejected. GOODS REJECTED due to failure to meet specification, either when shipped or due to defects of any Of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the
damage in transit, may he returned to you for credit and are not to be replaced except upon receipt of written purchaser to insist upon strict performance hereof m any of its rights or remedies as to any such goods, regardless
instruction form the City of Fort Collins. of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any purported
oral modification or rescission of this purchase order by the Purchaser operate a, a w ter Of any of the amass
Inspection. GOODS arc subject to the City of Fart Collins inspection on arrival. herein(.
Final Acceptance. Receipt of the merchandise, services Or equipment in response to this order can result in 12. ASSIGNMENT OF ANTITRUST CLAIMS.
authorized payment on the pan of the City of Fora Collins. However, it is to be understood that FINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust
ACCEPTANCE is dependent upon completion of all applicable required inspection procedures. violations are in fact brute by the Purchaser. Theretofore, for good cause and as consideration for executing this
purchase order. the Seller hereby assigns to the Purchaser any and all claims it may nrnv have or hereafter,
Freight Tcm,c. Shipments must be F.O.H., City of Fort Collins. 700 Wood St. Fun Collins. CO 90522. unless acquired under federal or state antitrust Imes for such overcharges relating to the particular goods or services
Otherwise specified on this order If permission is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchaser pursuant to this purchase order,
bill must accompany invoice. Additional charges for packing will not be accepted.
Shipment Distance. Where manufacturers have distributing points in various parts of the country, shipment is
expected from the nearest distribution point to destination, and excess freight a ill be deducted from Invoice when
shipments are made fmm greater distance.
Permits. Seller shall porcine at sellers .to cost all necessary permits, certificates and licenses required by all
applicable laws. regulations, ordinances and mlcs of the state. municipality, territory or political subdivision where
the work is performed, or required by any other duly constituted public authority having jurisdiction over the work
of vendor. Seller hmher agrees to hold the City of Fun Collins harmless form and against all liability and Ins,
incurred by them by reason ofan asserted or established violation of any such laws, regulations, ordinances, rules
and requirements.
Authorun Lion. All panics to this contract agree that the representatives are in fact, bona fide and passes full and
complete authority to hind said panic,.
LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the toms and conditions stated
herein set forth and any supplementary or additional terns and conditions annexed hereto or incorporated herein by
reference. Any additional or different toms and conditions proposed by seller are objected to and botchy rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immrdiately if you cannot make complete shipment to arrive on your
promised delivery date as noted. Time is of the essence. Delivery and performance must be effected within the time
stated on the purchase order and the documents allached hereto. No acts of the P1ncltascrs including, without
limitetion, acceptance of partial late deliveries, shall operate as a waiver of this provision. In the event of any delay,
the Purchaser shall have, in addition to other legal and equitable remedies. the option of placing this order elsewhere
and holding the Seller liable for damages. However, the Seller shall not be liable for damages as a result of delays
due to causes not reasonably foreseeable which am beyond it, reasonable control and without its fault efncgligenec,
such acts of God. acts ofeivil or military authorities. governmental priorities fires, strikes. hood, epidemics, wars or
riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the
time when the Seller first received knowledge thereof. In the event of any such delay, the date of delivery shall be
extended for the period equal to the time actually lost by reason of the delay.
3, WARRANTY.
The Seller wamms that all goods, articles, materials and work covered by this order will confirm with applicable
drawings specifications, samples and/or other descriptions given, will be fit for the purposes intended, and
performed with the highest degree of care and competence in accordance with accepted standards for work of a
similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the
Purchaser may suffer or incur no account of the Sellers breach of wamnty. The Seller shall replace, repair or make
good. svithsnn cost to the purchaser. any defects or faults arising within one (1) year or within such longer period of
time as may be prescribed by law or by the terms of any applicable wamnty provided by the Seller after the date of
acceptance of the goods furnished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect
Or defective work done or material, furnished by the Seller Acceptance or use of goods by the Purchaser shall not
constitute a waiver ofany claim under this warranty. Except r, otherwise provided in this purchase order, the Sellers
liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing Learn Ones
or "inmates, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALT. APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes to legal terms by s, rincn change order.
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any chances to the terms, other than legal terms, including additic s to or deletions from
the quantities originally ordered in the specifications or drawings, by verbal or .written change order. If any such
change affects the amount due or the time ofper(ormancc hereunder, an equitable adjustment shall be made.
6. TERMINATIONS.
The Purchaser may at any time by written change order, tcmtinatc this agreement n to any or all portions of the
goods then not shipped subject to any equitable adjustment bctween the parties ns to any work or material, then in
pmgrcss provided that the Purchaser shall not be liable for any claims for anticipated pmfins on the uncompleted
portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made in
favor of the Seller with respect to any goods which arc the Sellers standard stock. No such termination shall relieve
the purchaser or the Seller of any mf their obligations as to any goods delivered hercnndcr.
7. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment most be asserted within thirty (30) days from the date the change Or termination is
ordered.
S. COMPLIANCE WITH LAW,
The Seller amints that all goods sold hereunder shall have been produced sold, delivered and furnished in strict
compliance with all applicable laws and regulations to which the goods arc subject. The Seller shall execute and
deliver such documents as may be required to effect orevidence compliance. All laws and regulations required to be
incorporated in agreements of this character are hereby incorporated herein by this reference. The Seller agrees to
indemnify and hold the Purchaser harmlcss fmm all costs and damages suffered he the Purchaser as a result of the
Scllcrs fuilum to comply with such law.
9. ASSIGNMENT.
Neither parry shall assign, transfer. or convey this order, were monies due or to become due hereunder withem the
prior aainen consent Oflhe other parry.
10. TITLE.
The Seller wmmits fall, clear and unrestricted title to the Purchaser for all equipment, materials and items furnished
in performance of this agreement free and clear of any and all liens, restrictions, reservations, security interest
encumbrances and claims of -others,
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
If the Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by the
Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser
may cause the work to be performed by the most expeditious means mailable to it, and the Seller shall pay all
costs associated with such work.
The Seller shall release the Purchaser and its contmetom of any tier front all liability and claims of any nature
resulting from the performance ofsuch work.
This release shall apply even in the event of fault of negligence of the party released and shall extend to the
directors. officers and employecs efsnch parry.
The Seller's contractual obligations, including wamnty, shall not be deemed to be reduced, in any way. because
such work is performed or caused to be performed by the Parchnser.
14. PATENTS.
Whenever the Seller is required to use ram design, device, material or process covered by letter, patent, trademark
or copyright, the Seller shall indemnify and save harmless the Purchaser (mat any and all claims for infringement
by reason of the use of such patented design, device, material or process in connection with the contract and
shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason oCcnch
infringement w any time during the prosecution or after the completion of the work. In case said equipment or
any part thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of
said equipment or part is enjoined. the Seller shall, at its own expense and at its option, either procure for the
Purchaser the right to continue using said equipment or parts, replace the same with substantially equal but
nonjnfringing equipment, or modify it so it becomes noninfring'ng.
15. INSOLVENCY.
If the Seller shall become insolvent or bankrupt make an ac ignnrent for the benefit of creditors, appoint a
mcciver or trustee for any of the Seller, property or business, this mdgr may forthwith he canceled he the
Purchaser without liability.
16. GOVERNING LAW.
The definitions of temps used or the interpretation ofthe agreement and the rights ofall panics hereunder shall be
avm,trucd under and governed by the Ivws of the State of Colorado. USA.
The following Additional Conditions apply only in cases where the Seller is to perform work hereunder.
including the services of Sellers Rcprcsentative(s), on the premises ofothers.
17, SELLERS RESPONSIBILITY.
The Seller shall cam on said work at Seller's own risk until the same is fully completed and accepted, and shall,
in case of any accident. dc,tntetien or injury to the work and/or materials before ScHices final completion and
acceptance, complete the work at Sellers own expense and to the satisfaction of the Purchaser. When materials
,and equipment arc famished by others for installation or erection by the SCUM the Seller shall receive, unland,
store and handle saute at the site and become responsible therefor as though such materials and/or equipment
were being furnished by the Seller under the order.
IS. INSURANCE.
The Seller shall, at his mom expense, provide for the payment of workers compensation, including occupational
disease bcncfis, to its employees employed on or in connection with the work covered by this purchase order.
and/or to their dependents in accordance with the laws of the state in which the work is to be done The Seller
shall also carry comprehensive geneml liability including, but not limited to, contractual and mnomobilc public
liability insurance with bodily injury and death limit of at (cast 5300.000 for any one person. S500,000 for any
one accident and property damage limit per accident of S400,00R The Scllcr shall likewise require his
contractors. if any, to provide for such compensation and insurance Before any of ilm Sellers or his contractors
employecs shall do any work upon the prcruses trotters, the Seller shall furnish the Purchaser with a certificate
that such compensation and insurance have bccn provided. Such certificates shall specify the date when .such
compensation and insurance have heen provided. Such cumficae, shall specify the dale when such compensation
and insurance expires The Seller agrees that such compensation and insurance shall be maintained until after the
entire work is completed and accepted.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby assumes the entire responsibility and liability for any and all damage, loss or injury of any kind
or nature whmsecvcr to persons or property, caused by or rcsudting from the c,c ution ofthc work provided for in
this purchase order or in connection herewith. The Seller will indemnify and hold harmless the Purchaser and any
or all of the Pandusers offices, agents and employees front and against any and all claims losses, damages.
charges or expenses whether direct or indirect, and whether to persons or property to which the Purchaser env
be put or subject by reason of any act, action, neglect, omission or default on the pan of the Seller. any of ]its
contractors, or any of the Sellers or contractors officers, agents or employecs. In case any suit or other
proceedings shall be brought against the Purchaser, or its oRecrs, agents or employecs at any time out account or
by reason of any act, action, neglect, omission or default of the Seller of any of his contractors or any of its or
their officers. agents or employees as aforesaid. the Sol let hcmby agrees to assume the defense thereof and to
defend the same at the Seller, own expense. to pay any and all costs, charges, attomcys fees and other espouses,
any and all judgments that may be incurred by or obtained against the Purchaser or ram of its or their officers.
,agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or
obtained against the property of the Purchaser. or said panics in or as a result ofsuch suits or other prrccedings.
the Seller will at once cause the Same to he dissolved and discharged by giving bond or otherwise. The Seller and
his contractors shall take all safety precautions, furnish and install all guards necessary for the prevention of
accidents, comply with all Imvs and regulations with regard to suEue including. but without limitation, the
Occupational Safety and Health Act of 1970 and all relics and regulations i... Led pursuant thereto.
Revised 03/2010
PRE -AWARD BUY AMERICA COMPLIANCE CERTIFICATION
As required by Title 49 of the CFR, Part 663 — Subpart B, the City of Fort Collins is satisfied that
the buses to be purchased, seven (7), 35-foot. HD LWF .CNG-fueled transit buses from North
American Bus Industries, meets the requirements of Section 165(b)(3) of the Surface
Transportation Assistance Act of 1982, as amended. The recipient has reviewed documentation
provided by the manufacturer, which lists (1) the proposed component and subcomponent parts
of the bus identified by manufacturer, country of origin, and cost; and (2) the proposed location
of the final assembly point for the bus, including a description of the activities that will take place
at the final assembly point and the cost of final assembly.
Date: 2-15- 012
Signature: itle:17_C7 �lX/
PRE -AWARD PURCHASER'S REQUIREMENTS CERTIFICATION
As required by Title 49 of the CFR, Part 663 — Subpart B, the City of Fort Collins certifies that
the buses to be purchased, seven (7), 35-foot. HD LWF CNG-fueled transit buses from North
American Bus Industries, are the same product described in the recipient's solicitation
specification and that the proposed manufacturer is a responsible manufacturer with the
capability to produce a bus that meets the specifications.
Date: 2-15- 012
Signature: PtiG�t Title: c�T��rtiyyi„Jrh�
PRE -AWARD FMVSS COMPLIANCE CERTIFICATION
As required by Title 49 of the CFR, Part 663 — Subpart D,, the City of Fort Collins certifies that it
received, at the pre -award stage, a copy of North American Bus Industries' self -certification
information stating that the buses, seven (7) 35-foot HD LWF CNG-fueled transit buses from
North American Bus Industries, will comply with the relevant Federal Motor Vehicle Safety
Standards issued by the National Highway Traffic Safety Administration in Title 49 of the Code
of Federal Regulations, Part 571.
Date: 2-15- 012
Signature: Zib,Clf
CONTRACT CHECKLIST FOR COMPETITIVE PROPOSALS
RFP No./Title: P1065 Transfort Buses 2007
File location: RFP\2007 RFPS 1051\P1065
Exercise of an Option? X Yes No
Checklist Item
Comments
7) Independent Cost Estimate
Yes, both for the RFP and this
The City made and documented an independent cost estimate before
option.
receipt of proposals.
9) Unreasonable Qualification
n/a
Requirements This solicitation did not contain unreasonable
requirements placed on firms in order for them to qualify to do business.
10) Unnecessary Experience and Excessive Bonding
n/a
Unnecessary experience and excessive bonding requirements were not
included in this solicitation or contract documents.
11) Organizational Conflict of Interest (OCI)
No
If there is an apparent or potential OCI the solicitation contains
provisions to eliminate or mitigate the conflict (e.g. by inserting a clause
that prohibits the contractor from competing for the follow-on contract to
the current design or research contact) and OCI Certification is submitted
by the contractor.
12) Arbitrary Action
No
There was no arbitrary action in the procurement process. (An example
of arbitrary action is when award is made to other than the contractor
who most satisfied all the City requirements as specified in the
solicitation and as evaluated by staff.)
13) Brand Name Restrictions
n/a
Brand Name or Equal. When it is impractical or uneconomical to provide
a clear and accurate description of the technical requirements of the
property to be acquired, a "brand name or equal" description may be
used to define the performance or other salient characteristics of a
specific type of property. The City must identify the salient characteristics
of the named brand that offerors must provide. When using a "brand
name' specification, the City does not need to reverse -engineer a
complicated part to identify precise measurements or specifications in
order to describe its salient characteristics. FT A's "Best Practices
Procurement Manual," (BPPM) contains additional information on
preparation of specifications including examples with specific language.
14) Geographic Preferences
n/a
The solicitation contains no in -State or local geographic preference
except where Federal statutes mandate or encourage them.
15) Contract Term Limitation
Yes - five years
The contract period of performance for rolling stock and replacement
This is the final order.
parts does not exceed five (5) years inclusive of options without prior
written FTA approval. For all other types of contracts, the procurement
file contains evidence that the contract term is based on sound business
judgment.
16) Written Procurement Selection Procedures
n/a
The City has written selection procedures and the solicitation also
identifies all requirements that offerors must fulfill and all other factors to
be used in evaluating bids or proposals.
17) Solicitation Prequalification Criteria
n/a
The solicitation required prequalification of persons, firms, or products.
The list is current includes enough qualified sources to ensure maximum
full and open competition, and potential bidders are not precluded from
qualifying during solicitation period from issuance of the solicitation to its
closing date.
If the solicitation does not contain a prequalification requirement, check
NA.
18) Award to Responsible Contractor
Yes
The City made a determination that it was awarding to a responsible
contractor considering such matters as contractor integrity, compliance
with public policy, record of past performance, and financial and
technical resources.
1. Appropriate Financial, equipment, facility and personnel. (Y/N)
2. Ability to meet delivery schedule. (Y/N)
3. Satisfactory period of performance. (Y/N)
4. Satisfactory record of integrity, not on declined or suspended
listings. (Y/N)
5. Receipt of all necessary data from vendor. (Y/N)
19) Sound and Complete Agreement
Yes
This contract is a sound and complete agreement. In addition, it includes
remedies for breach of contract and provisions covering termination for
cause and convenience.
24) Clear, Accurate, and Complete Specification
Yes
A complete, adequate, and realistic specification or purchased
description was available and included any specifications and pertinent
attachments which define the items or services sought in order for the
bidder to properly respond.
25) Two Bidders
n/a
Two or more responsible bidders were willing and able to compete
effectively for the business.
26) Firm Fixed Price
n/a
A firm fixed price contract was appropriate for this procurement.
29) Advertising
n/a
The Invitation for Bids was publically advertised.
30) Adequate Number of Sources Solicited
n/a
Bids were solicited from an adequate number of known suppliers.
36) Evaluation
n/a
A method is in place for conducting technical evaluations of the
proposals received and the solicitation has evaluation factors identified
along with their relative importance.
37) Price and Other Factors
n/a
For this procurement, award was made to the responsible firm whose
proposal is most advantageous to the grantee's Program with price and
other factors considered.
40) Evaluation of Options
Yes
The option quantities or periods contained in the contractors bid or offer
were evaluated in order to determine contract award. (To be eligible for
Federal funding, options must be evaluated as part of the price
evaluation of offers, or must be treated as sole source awards.)
41) Cost or Price Analysis
Price analysis
Either a cost analysis or a price analysis was performed and
documented. The price was determined to be fair and reasonable.
42) Written Record of Procurement History
Yes
The file contains records detailing the history of this procurement. At a
minimum, these records include:
(1) the rationale for the method of procurement,
(2) Selection of contract type,
(3) reasons for contractor selection or rejection, and
4 the basis for the contract price.
43) Exercise of Options
Yes
The grantee exercised an option on this contract adhering to the terms
Options for seven 35' buses
and conditions of the option stated in the contract and determined that
These are the last options.
the option price was better than prices available in the market or that the
option was a more advantageous offer at the time the option was
exercised.
If an option was not exercised under this contract, check NA.
44) Out of Scope Changes
No
The grantee amended this contract outside the scope of the original
contract. The amendment was treated as a sole source procurement
(complying with the FTA requirements for a justification, cost analysis
and profit negotiation).
45) Advance Payment Provisions
No
The contractor did not receive an advance payment utilizing FTA funds
and the contract does not contain advance payment provisions or, if it
did, prior written concurrence was obtained from FTA.
46) Progress Payment Provisions
Yes
The contract contains progress payments based on costs incurred (as
opposed to percent of completion) and the contract contains a provision
giving the grantee title to property (materials, work in progress, and
finished goods) for which progress payments are made. The contract
may contain other security in lieu of obtaining title.
47) Time and Materials Contracts
No
This is a time and materials contract; the grantee determined that no
other type of contract is suitable; and the contract specifies a ceiling
rice.
48) Cost Plus Percentage of Cost
No
This is not a cost plus a percentage of cost type contract.
49) Liquidated Damages Provisions
No
This contract contains liquidated damages provisions and the
assessment for damages is specified in the contract at a specific rate per
day for each day of overrun in contract time.
50) Piggybacking
No
1) The file contains: Assignability provisions.
2 The procurement file contains: Price reasonableness determination.
56) Clauses
Yes, in the Contract
This contract contains the appropriate FTA required clauses.
Exclude Parties Search
See RFP Does in folder
EPS run and include in the file
AMENDMENT AUTHORIZATION - P1066
Amendment Number: 8 Date: February 23, 2012
X Exercise of an Option XPrice Re -determination XEquipment change
Contractor:
North American Bus Industries (NABI)
106 National Drive
Anniston, AL 36207
Project: Exercise of an option for seven (7) 35ft HD LWF, CNG powered, transit buses
Current Cost (including amendments issued to date):
$ 410,810 per 35-foot, $416,149 per 40-foot bus
Running Total: Five 35-foot buses and eleven 40-foot buses, $6,448,574
Item #
Description
Qty
Unit price
Ext. cost + or -
1
Add Modine electric cooling
1
5,286
$ 5,286
1
Add USSC Evolution seat
1
1,999
$ 1-,999
1
Electric cooling discount
1
(1,097)
$(1,097)
1
PPI adjustment
1
10,224
$10.,224
Total
$16,412 per bus
New price, per 35 foot bus: $427,222 For seven (7) buses: $2,990,654
Current Contract Cost: $ 6,443,574
Total, this Amendment: $ 2,990,554
Revised Contract Amount: $ 49, 34,128
Amendment ApProued $yi
Ca of -Fort :Co.iM. s
North American Bus Industries, Inc.
Gam.
Project.Manager
.�r�^'i%
(Title)
por of Purchasing, & Risk Management
Date: ✓ S /,Zoe2
Do*
January, 2012
RE: Exercise of options for seven 35-foot buses from under P-1065, North American Bus
Industries (NABI)
Initial Cost Estimate
Estimated cost, per bus: $421,086
Cost estimate derived from bus prices in the previous order for two 35-foot buses, PPI data, a
comparison of other awards, and an estimate of equipment changes related to the purchase of
35-foot buses.
The estimate took into account that the initial selection of NABI was based on more than price
Our RFP evaluation included a rating of each firm's intent to supply buses in compliance with
the general specification and having the capabilities Transfort needed. Other evaluation criteria
included: bus and equipment suitability for Transfort use, delivery time frames, comparison of
costs between firms, and an overall evaluation of firm capabilities and financial strength. The
purchase options were evaluated at the time of award.
NABI won the original competition handily and our experience with them has shown us that they
are willing and able to produce buses meeting all of Transfort's needs.
Data from the APTA Fact Book for 2010 and 2011 provides the average price for transit buses
over 27' 6" in length as $479,585.
The APTA Public Transportation Vehicle Database lists a total of 23 35' low -floor CNG powered
buses acquired at an average price of $411,220.
The City purchased two 35' low -floor CNG powered buses in early 2011 for $411,217 each.
Adding an estimated 2.4% PPI increase to that price equals: $421,086.
Based on the information developed, we feel it is in our best interest to re -order from NABI and,
further, we believe that the estimated cost is fair and reasonable.
EPLS, NABI, January, 2012
Price Analysis
March 2, 2012
Purchase Price: $427,222
Eight different awards were made in 2011 for 35-foot and 40-foot low floor CNG powered buses.
Only eight of those were 35-footers. The average price for both lengths was $449,858. Our
price under P-1065 for 35-foot buses has been about 2% less than an equivalent 40-foot.
A fair price for a 35-foot bus, given the 2011 bid awards, would be $440,860.
The price offered by NABI includes $6,188 of equipment changes requested by Transfort. The
driver's seat has been changed and the hydraulic engine cooling system was changed to a
Modine electric system. Other transit systems using electric engine cooling have reported
improvements in fuel mileage substantial enough to justify the change.
NABI provided a Price Re -determination calculation per contract terms, resulting in a $10,224
increase in base price per bus since Transfort last ordered 35-foot buses. This calculation uses
the Bureau of Labor Statistics PPI for Truck and Bus bodies, WPU 1413 and the —2.5%
increase is a fair amount considering that about 1.5 years have elapsed since that order.
Our independent cost estimate was: $421,086 per bus. Adding the equipment changes to that
figure equals: $427,274. This is very close to the actual price offered by NABI.
Based on existing awards for similar buses and taking the PPI adjustment and equipment
changes into account, we feel it is in our best interest to re -order from NABI and, further, we
believe that the purchase cost is fair and reasonable.
Source of pricing: APTA Public Transportation Vehicle database