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Home My WebLink AboutRESPONSE - BID - 7330 RIVENDELL RECYCLING CENTER OPERATIONSwin@ WASTE MANAGEMENT February 10, 2012 Mr. Ed Bonnette, CPPB, C.P.M Buyer City of Fort Collins Purchasing Division 215 North Mason Street, 2ndFloor Fort Collins, CO 80524 Re: Bid No 7330: Submission of Response for the City of Fort Collins, Imitation to Bid No. 7330: `Rivendell Recycling Operations" Dear W. Bonnette: Based on a comprehensive evaluation of City of Fort Collins' (the City) Rivendell Recycling Operations, Waste Management has prepared the following solutions. Our proposal contains solutions designed to strengthen Fort Collins' program, and to deliver numerous additional benefits to the City and Larimer County, including: Fort Collins and Waste Management — a Partnership with Real Benefits: • Fort Collins can feel confident that the City is recycling with the industry leader with over 30-years of expertise in recycling. • Waste Management is a stable company that is here to serve Fort Collins throughout the entirety of the contract and beyond. • Our "cradle to grave" approach ensures that: o Waste Management will continue to meet the recycling needs of the Fort Collins community regardless of the state of the commodities market. o And, that when you recycle with Waste Management you can be confident that your material is truly being recycled. Expanding What Fort Collins has to Offer: • Waste Management is pleased to offer a NEW MATERIAL to the recyclable options of the drop-off site - Tetra and Aseptic (i.e. Carton packaging commonly used in fruit juices, iced tea, and energy drinks)! • Under this program, Fort Collins will be the first location in Northern Colorado to offer this new recycling opportunity for its residents. • Said material can be added to the commingled container gable top. • Waste Management will further work with the City to develop a comprehensive public relations plan to publicize the addition of this new material. Partnering with Waste Management Benefits the City AND the County: When you partner with Waste Management, the City is ensuring the material is managed right here in Larimer County and thus supporting the local economy! To put this in perspective, based on the amount of material projected at the site, the County could anticipate the follow financial benefits: • Based on the 100 TPM of material that would flow through the Larimer County Material Recovery Facility (MRF), $5,500/yr would be paid to the County in gate fees; • And, another $29,400/yr would be paid to County in Up -Market Fees (based on 2011 average). Exceptional Value for the City of Fort Collins: Furthermore, Waste Management has the community knowledge, dedication and industry specific experience to exceed the City of Fort Collins' expectations: • This includes a local expert that knows Fort Collins, knows the Larimer County MRF, and is right at the site to ensure the best possible service to the City: o Myron Coffin, Plant Manager at the Larimer County MRF. • In addition, the value to the City for partnering with Waste Management to operate the Rivendell Drop -Off Facility is detailed in the table below: City of Ft Collins - Rivendell Recyclmg Center RFP Based on January 2012 market indexes and average tons per City 2009 data and 2012 RFP OCC ONP MP Containers Glass Total Hauls per month 9 9 4 14 3 39 Rate per haul $ 96.00 $ 96.00 $ 96.00 $ 96.00 $ 155.00 Charges to City $ 864 $ 864 $ 394 $ 1,344 $ 465 $ 3,921 Tons per month 29.3 38.4 17.9 15.0 14.4 115.0 Rebate per ton - Jan 2012 $ 45.00 $ 22.50 $ 25.00 $ 180.00 $ - Rebates to City $ 1,317 $ 964 $ 449 $ 2,701 $ - $ 5,331 $ 46.36 Iton Net payment to City $ 463 $ (0) $ 65 $ 1,367 $ (465) $ 1,410 / month $ 12.26 /ton net Lastly, our exemplary business standards and practices amplify our commitment to provide the best possible service to the communities in which we serve and live. In fact, the Ethisphere Institute — an institute dedicated to the research, creation, and sharing of best practices in ethics, compliance, and corporate governance — yet again recognized Waste Management's commitment to environmental leadership and sustainability, by naming Waste Management as one of the most ethical companies in the world. IF 2 In closing, these solutions are not only provided by North America's strongest and most experienced waste services company, they are backed by the highest service standards in the industry. At Waste Management of Colorado, we deliver satisfaction — guaranteed! We strongly believe that our long-term recycling solutions are without equal in the solid waste/environmental solutions industry. If you have any questions, please do not hesitate to contact me at 970-566-0009. Sincerely, M' yrecoffin Plant Manager Larimer County MRF ki Pricing: Please see attached. RFP Question: Which specific Market Index will be used to verify the Market Price, and how that information can be accessed? Old Cardboard (OCC): Threshold Market Price: $25.00 per ton Rebate % offer to the City: 50% Market Index Used: Southwest OBM High Side (-minus) $25.00 per ton Newspaper: Threshold Market Price: $25.00 per ton Rebate % offer to the City: 501/o Market Index Used: Southwest OBM High Side (-minus) $25.00 per ton Mixed Paper: Threshold Market Price: $25.00 per ton Rebate % offer to the City: 50% Market Index Used: Chicago OBM High Side (-minus) $25.00 per ton Commingled: Threshold Market Price: $100.00 per ton Rebate % offer to the City: 50% Market Index Used: Mill Trade Journal Recycling Markets publication, Midwest Mixed HDPE (-minus) $100.00 per ton Glass: Threshold Market Price: $0.00 per ton Rebate % offer to the City: 0% Market Index Used: not applicable Vendor Statement: Please see attached Insurance Requirement: Please see attached 4 BIDDING SCHEDULE: Contractor must haul and record all Information as requested per the attached specification. Contractor is responsible for all fees, permits and any associated costs. COST PER HAUL $ flo • 0-o REBATES: Bidder is to indicate: • The Threshold Market Price where they are willing to share proceeds from the sale of the indicated recyclable Commodity with the City. • What percentage Rebate that Bidder will share with the City. • Which specific Market Index will be used to verity the Market Price, and how that Information can be accessed. Old Cardboard (OCC): Threshold Market Price: Rebate % offer to City: Newspaper: Threshold Market Price: Mixed Paper: Commingled: Glass: Rebate % offer to City: Threshold Market Price: Rebate % offer to City: Threshold Market Price: Rebate % offer to City: Threshold Market Price: Rebate % offer to City: $C/D lton $ Z-5• w Ron "ro % $ Ron S� % $ /o O.Uo Ron $ 0 Ron The City reserves the right to acceptor reject any and all Bids: and to award in the best Interests of the City. Any questions regarding this Bid process should be directed to Ed Bonnette in Purchasing at 970- 41&2247. Any questions regarding technical spectfications should be directed to Susie Gordon In Natural Resources at 970-221-6265. BID 7330 Rivendell Recycling Center Operations Page 5 of 15 Vendor's Statement: I have read and understand the specifications and requirements for this bid and I agree to comply with such specifications and requirements. I further agree that the method of award is acceptable to my company. I also agree to provide the required insurance certificate naming the City of Fort Collins as an Additional Insured as part of my bid submission and to complete a signed contract (per the sample attached for review) upon notice of award. NOTE: VENDOR STATEMENT IS TO BE SIGNED & RETURNED WITH YOUR PROPOSAL. VENDOR IS TO ALSO INCLUDE THE REQUIRED INSURANCE CERTIFICATE NAMING THE CITY OF FORT COLLINS AS AN ADDITIONAL INSURED. FIRM NAME ADDRESS: EMAIL ADDRESS: IM6 w4 4i4? W+VI•C�PHONE: 3 03 - 11k(, — f 077 BIDDER'S NAME: ' SIGNATURE: \ SERVICE ISSUES CONTACT: ?!a i r7 I TELEPHONE: �,o�,— ��L ' j� FAX: EMAIL: inn�Iyj�I�� Wes• Cy'-✓ CELL #: - ��1� �/1EM(ERRGENCY: BACKUP: r l IA (✓o,- f n; S v/ - rI I C U- 5EL — p0 0 y BILLING ISSUES CONTACT: 1 Kyx & S L TELEPHONE: 3��" ��(�' �0I (o FAX: - 7q7 — EMAIL: A ()U vtit ►� S C WeA • C L-t-� CELL #: �'� EMERGENCY: S Dt woo BACKUP: Iie 3nL(� PLEASE GO TO www.fcaov.com/purchasina TO REGISTER IN OUR E-PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIESI BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODESI COMMODITY CODE USED FOR THIS BID IS: 926-77 RECYCLING SERVICES BID 7330 Rivendell Recycling Center Operations Page 6 of 15