HomeMy WebLinkAboutCHANGE ORDER - BID - 7073 MASON CORRIDOR MAX BRT FINAL DESIGN (9)�R-
f
F6rO®ll'nsFrtlsort
Plannino, Development & TransportatlonCI$y281
College Avenue
ih
Colln, CO 805220580
970,221.6605
970.221.6378 - fax
rcgov. convangrneerrng
CHANGE ORDER FORM
PROJECT TITLE: Mason MAX BRT Project
PROJECT NUMBER: 400903280,521120.90
CONTRACTOR: Michael Baker Jr., Inc, (PO#9957149)
CHANGE ORDER NUMBER: 9
In preparing change orders show In order as separate numbered paragraphs the following
1. Reason for change. 2. Description of change.
3. Change In contract cost. 4. Change In contract time.
1 &2. This Change Order will Increase the total contract cost pursuant to RFP #7073 dated 12-01-09. See attached
for reason and description of change.
3. The contract cost will Increase by $12,179,76.
4. There will be no change to contract time.
ORIGINAL CONTRACT COST $3,052,480.20
TOTAL APPROVED CHANGE ORDERS
TOTAL PENDING CHANGE ORDERS
TOTAL THIS CHANGE ORDER
ADJUSTED CONTRACT COST
(Assuming all change orders approved)
ACCEPTED BY:
tra
SUBMITTED BY:
. r act Manager)
----,->r,
APPROVED BY:
(City Engineer)
$891,511,57
$0.00
$12,179.76
$3,956,171.63
DATE: 2 115 1 i Z
DATE: 2 Ply
APPROVED BY: DATE:
(Purchasing Agent)
cc: City Clerk
Contractor
Purchasing
Project File
Title: 7073 Mason BRT Project CHANGE ORDER #9
Date: 2-15-12
CONTRACT CHECKLIST FOR NON-COMPETITIVE PROPOSALS (SOLE SOURCE)
Checklist Item
Contract File
Comments
Location
7) Independent Cost Estimate
The City made and documented an
Yes
independent cost estimate before receipt of
proposals,
10) Unnecessary Experience and
Excessive Bonding
Unnecessary experience and excessive
NA
bonding requirements were not included in
this solicitation or contract documents,
11) Organizational Conflict of
Interest (OCI)
If there is an apparent or potential OCI the
solicitation contains provisions to eliminate or
mitigate the conflict (e.g. by inserting a clause
NO
that prohibits the contractor from competing
for the follow-on contract to the current design
or research contact) and OCI Certification is
submitted by the contractor.
12) Arbitrary Action
There was no arbitrary action in the
procurement process, (An example of
arbitrary action is when award is made to
NO
other than the contractor who most satisfied
all the City requirements as specified in the
solicitation and as evaluated by staff.
13) Brand Name Restrictions
Brand Name or Equal. When it is impractical
or uneconomical to provide a clear and
accurate description of the technical
requirements of the property to be acquired, a
"brand name or equal" description may be
used to define the performance or other
salient characteristics of a specific type of
property. The City must identify the salient
characteristics of the named brand that
NA
offerors must provide, When using a "brand
name" specification, the City does not need to
reverse -engineer a complicated part to
identify precise measurements or
specifications in order to describe its salient
characteristics. FT A's "Best Practices
Procurement Manual," (BPPM) contains
additional information on preparation of
specifications including examples with
specific language.
14) Geographic Preferences
The solicitation contains no in -State or local
NA
geographic preference except where Federal
statutes mandate or encourage them,
15) Contract Term Limitation
The contract period of performance for rolling
stock and replacement parts does not exceed
five (5) years inclusive of options without prior
NA
written FTA approval. For all other types of
contracts, the procurement file contains
evidence that the contract term is based on
sound business judgment.
18) Award to Responsible
Contractor
The City made a determination that it was
awarding to a responsible contractor
considering such matters as contractor
integrity, compliance with public policy, record
of past performance, and financial and
1. y
technical resources.
2, y
1. Appropriate Financial, equipment, facility
3 y
and personnel. (YIN)
4 y
2. Ability to meet delivery schedule. (YIN)
5. y
3. Satisfactory period of performance. (YIN)
4. Satisfactory record of integrity, not on
declined or suspended listings. (YIN)
5. Receipt of all necessary data from
vendor. (YIN)
19) Sound and Complete Agreement
This contract is a sound and complete
agreement. In addition, it includes remedies
Original contract dated 12-1-09
for breach of contract and provisions covering
termination for cause and convenience.
24) Clear, Accurate, and Complete
Specification
A complete, adequate, and realistic
specification or purchased description was
YES
available and included any specifications and
pertinent attachments which define the items
or services sought in order for the bidder to
properly respond.
38) Sole Source if other Award is
Infeasible
The contract file contains documentation that
award of a contract was infeasible under
small purchase procedures, sealed bids, or
competitive proposals and at least one
of the following circumstances applies:
(1) The item was available only from a single
source. (Verify prices are no higher than price
for such item by likely customers.)
(2) Public exigency for the requirement did
YES —NUMBER 1
not permit a delay resulting from a
competitive solicitation.
(3) An emergency for the requirement did not
permit a delay resulting from a competitive
solicitation.
(4) The FT A authorized noncompetitive
negotiations.
(5) Competition was determined inadequate
after solicitation of a number of sources.
39) Cost Analysis Required
Cost analysis and profit negations were
performed (initial award and modifications)
And documented for price reasonableness
YES AND IN FILE
established on the basis of a catalog or
market price of a commercial product sold in
substantial quantities to the general public or
on the basis of prices set by law or regulation.
40) Evaluation of Options
The option quantities or periods contained in
the contractor's bid or offer were evaluated in
order to determine contract award. (To be
NA
eligible for Federal funding, options must be
evaluated as part of the price evaluation of
offers, or must be treated as sole source
awards.
42) Written Record of Procurement
History
The file contains records detailing the history
1.
of this procurement. At a minimum, these
yes
records include:
�, es SOIe so urcee
Y
(1) the rationale for the method of
3. yes
procurement,
4. Baker, FHU and AECOM price
(2) Selection of contract type,
review
(3) reasons for contractor selection: or
rejection, and
4 the basis for the contract price.
43) Exercise of Options
The grantee exercised an option on this
contract adhering to the terms and conditions
of the option stated in the contract and
determined that the option price was better
NA
than prices available in the market or that the
option was a more advantageous offer at the
time the option was exercised.
If an option was not exercised under this
contract, check NA.
44) Out of Scope Changes
The grantee amended this contract outside
the scope of the original contract. The
amendment was treated as a sole source
YES
procurement (complying with the FTA
requirements for a justification, cost analysis
and profit negotiation).
45) Advance Payment Provisions
The contractor did not receive an advance
payment utilizing FTA funds and the contract
CORRECT
does not contain advance payment provisions
or, if it did, prior written concurrence was
obtained from FTA.
46) Progress Payment Provisions
The contract contains progress payments
based on costs incurred (as opposed to
percent of completion) and the contract
contains a provision giving the grantee title to
YES
property (materials, work in progress, and
finished goods) for which progress payments
are made. The contract may contain other
security in lieu of obtaining title.
47) Time and Materials Contracts
This is a time and materials contract; the
grantee determined that no other type of
NO
contract is suitable; and the contract specifies
a ceiling rice.
48) Cost Plus Percentage of Cost
This is not a cost plus a percentage of cost
NA
type contract.
49) Liquidated Damages Provisions
This contract contains liquidated damages
provisions and the assessment for damages
NO
is specified in the contract at a specific rate
per day for each day of overrun in contract
time.
50) Piggybacking
1) The file contains: Assignability provisions.
NO
2) The procurement file contains: Price
reasonableness determination.
56) Clauses
This contract contains the appropriate FTA
YES
required clauses.
Excluded Parties Search
EPS run and include in the file.
YES
Excluded Parties List System
Page I of I
> Advanced Search
> Multiple Names
> Exact Name and SSNlrIN
> MyEPLS
> Recent Updates
> Browse All Records
View Cause and Treatment Code
Descriptions
> Reciprocal Codes
> Procurement Codes
> Nonprocurement Codes
Agency & Acronym Information
,Agency Contacts
> Agency Descriptions
> State/Country Code Descriptions
OFFICIAL GOVERNMENT USE ONLY
> Debar Maintenance
> Administration
> Upload Login
Search Results for Parties
Excluded by
Firm, Entity, or Vessel : Michael BakerJr., Inc
State: COLORADO
Country : UNITED, STATES
As of 15-Feb-2012 5:25 PM EST
Save to MyEPLS
Your search returned no results.
Back New Search Printer -Friendly �
> Search Help
>Advanced Search Tips
> Public User's Manual
>FAO
> Acronyms
> Privacy Act Provisions
> News
System for Award Management
> (SAM)
Reports
>Advanced Reports
> Recent Updates
> Dashboard
Archive Search - Past Exclusions
> Advanced Archive Search
> Multiple Names
> Recent Updates
> Browse All Records
Contact Information
> For Help: Federal Service Desk
https://www.epls.gov/epls/search.do 2/15/2012
City of
Fort C`
Date of Estimate: 3-Feb-12
Contract Type: T&M
Existing Contract or PO (Y/N): Y
Michael Baker Jr., Inc. - Change Order 1119
Independent Cost Estimate
Mason Corridor MAX BRT Final Design
Description of Goods (A) or Services (B): B
Provide supplemental consulting services for system design of the PA System, LCD Monitors and LED VMS. Baker/IBI
will update drawn igs and specifications to include these project elements into the final bid documents. Rates are based
on previous contracts and/or CO's with Baker. Rates are compairable to other consulting firms.
I have obtained the following estimate from;
Published Price List / Past Pricing (date)
Engineering or Technical Estimate (performed by)
Independent Third Party Estimate (performed by)
Other (specify)
Item/Task:
Cost Estimate Details:
(Eslimate calculated in US Dollars)
Source
Cost of Services, Repairs, or Non -Standard Items
Materials or Work Description
Other Direct
Costs
Labor
Rate (S)
Labor
Hours
Labor
Class
Allocated
Overhead
SGi
Profit
TOTAL
Prof Mgr
$ 160.00
8
1,280.05
Systems Engineer
$ 90.00
60
5,400.00
CAD
$ 80.00
40
3.200.00
0.00
0.00
0.00
Total
9,880.00
'Sgrinp, Ganwai nno hlminytrpir� Eapames
Signature of Prepares Z — 3
Date:
City of
Fort Collins
DATE: February 10, 2012
TO: Jim O'Neil
FROM: Terry Tyrrell, CPM
Planning, Development & Transportation
Engineering Department
281 North College Avenue
P.O. Box 580
Fort Collins. CO 80522.0580
970.221.6605
970.2216378 - fax
lcgov. corn/engineering
RE: Mason Corridor (MAX) Bus Rapid Transit Project
Cost Analysis— Baker CO#9 —1 D73
Michael Baker Jr., Inc. (Baker) requires a supplement for the BRT project due to the addition of
necessary Project related systems components that will be bid as part of the MAX BRT
Construction Project. Previously, this portion of the project was going to be complete by City
Forces, however due to timing and project cohesion the Management Team required these
elements be part of the larger construction package for economy of scale. As such, we
recommend a budget supplement of$12,179.76. Attached please find the proposed Change
Order #9 from Baker.
I have prepared an Independent Cost Estimate (ICE) also attached, which was in the amount of
$9,880. In preparing my ICE for this change order, I used previous change order personnel rates
from Baker and compared them to other consultants doing similar consultant work, such as FHU
and ALM, and found Baker's rates to be reasonable. For the ICE, I based the estimated number
of hours to perform this scope of services from my previous experience with Baker and ALM
and other projects of similar complexities. Baker's initial request for these services dated
February 3, 2012 was $15,732.23. Upon further negotiations, the agreed upon CO#9 budget was
$12,179.76.
Baker should be utilized for this particular work effort since it would be less cost effective to
have another consultant do supplemental systems design work as Baker has been engaged with
project through Final Design.
Based on my experience, I believe the requested Change Order 99 for the amount of $12,179.76
is reasonable for the work remaining during the final design phase of the BRT project. As such, I
recommend approval of this fee estimate.
Terry Tyrrell, PE
Michael Baker Jr.,
Inc.
A U-*W-V( had eo4n c.ry ,.don
165 S. Union Blvd Suite 200
Lakcwood, CO 80228
(720) 514-1100
FAX (720) 514-1120
February 7, 2012
Ms. Erika Keeton, PE
Mason Corridor Project Manager
281 North College Avenue
PO Box 580
Fort Collins, CO 80522-0580
Re: Change Order # 9, Fort Collins BRT
Dear Erika:
Attached please find documentation of additional work for the Mason Corridor BRT project, this additional work
is required due to changes in direction from the City as to the preparation of the BRT Bid documents. Prior to the
November submittal, the City instructed the Baker team to show the VMS, LCD and PA systems as to be installed
by others. This was due to the decision at that time for the City to procure these vendors separately from the
BRT contract and instruct the BRT contractor to coordinate with these vendors. The reasoning at the time was
that since the BRT and STC were on different construction schedules and could have different contractors, that
the City would procure a single vendor for these items to ensure compatibility for the STC, BRT and the
maintenance facility. The City did ask Baker and IBI to support them in the creation of the RFP for these
elements. IBI made the modifications to the sheets for inclusion in the November submittal. The specs for these
items were removed from the spec package. As instructed by the City we did leave "place holders" for these
specs.
IBI started talking to Dean Erickson about the RFP's for these three elements starting in December. As time went
on, further internal City discussions revisited the direction for these. Dean Erickson had rewritten the
specifications for the VMS, LCD and paging systems and asked IBI to review. IBI reviewed these specs and
provided comments. Dean and IBI then held a conference call to coordinate the recommended changes. During
this call other requirements such as Audio\Visual equipment for the conference room in the STC were requested.
This required more revisions and coordination as IBI had taken over the modifications to the specifications.
On January 19`h while in Fort Collins to deliver Revision one of the plans, Craig Friesen was informed that the City
decided to combine the STC and BRT packages in one construction package. This required combining the
specifications and coordination with the STC consultant.
On February 5", a conference call between the City, Baker, IBI, and ALM was held to coordinate the specs for the
two construction documents. This call led to additional requirements to be included in the BRT project that
initially was in the STC project. These additional requirements will require additional coordination with ALM and
Dean.
The budget for the original contract is $3,052,480.20. The following change orders have already been processed:
• Change Order #1 was executed March 30, 2010 for Mason BRT MIS Component design services in the
amount of $191,334.91.
• Change Order #2 was executed July 16, 2010 (including: drainage cost estimates, drainage bid alternates,
DTC modifications, Operations Analysis, Raptor survey, bridge rating, RR ROW exhibit support, irrigation
design, PUC support, EA support and Casey Carwash analysis) in the amount of $140,163.11.
• Change Order #3 was executed to extend the contract time through October 21, 2011
• Change Order #4 was executed October 15, 2010 for the McClelland re -design and environmental
re-evaluation services in the amount of $170,723.13.
• Change Order #5 was executed January 3, 2011 for environmental evaluation and testing for the
demolition of the public service building in the amount of $6,669.92.
• Change Order #6 was executed March 2, 2011 (including: MSO design, Prospect trash enclosure, NRRC
and SIT renderings, Dellenbach retaining wall, PSCO demolition plans, add BNSF information to MIS
plans) in the amount of $52,708.89.
• Change Order #7 was executed March 22, 2011 (including: University Station/CSU changes, Spring Creek
no -rise certification, irrigation at Whole Foods and King Soopers and WQ changes) in the amount of
$57,692.36.
• Change Order #8 was executed February 2, 2012 in the amount of $272,219.25.
Change Order #9 in the amount of $12,179.76 includes $10,910.16 for 131 and 8 hours at $158.70/hour for Craig
Friesen for coordination and incorporation into the bid documents. This brings the total contract value to
$3,956,171.53.
Should you have any questions, please contact me at 720-479-3173 or by email: cfriesen@mbakercoro.com.
Sincerely,
MICHAEL BAKER JR., INC.
Craig M. Friesen, PE
IBI Group
IN
1401 Street —Suite 610
Denver(3rCO 80202 USA
tel 303 713 1013
fax 303 713 1014
February 07, 2012
Mr. Craig Friesen
Michael Baker Junior, Inc.
355 Union Blvd. Suite 200
Lakewood, CO 80228
UPDATES TO MIS/ITS COMPONENTS AT STATIONS AND STOPS
Dear Mr. Friesen,
We are please to submit our fee proposal for City of Fort Collins requested updates to the 100%
ITS design package. These updates are in response to the City of Fort Collins combining the
Mason Corridor BRT and South Transit Center projects into one common bid package. Tasks
related to this change order include:
Tasks
1. Changes to Contract Documents to Add Public Address System
This task requires modifying the ITS drawing package to add the PA amplifier, speakers and
associated wiring back into Contractor's bid package and not to have this subsystem procured
and installed by others.
A) Coordination with ALM and the City of Fort Collins on IP Based PA System specifications.
B) Modifications to the existing Mason Corridor BRT MIS/ITS package to add the PA amplifier,
speakers and associated wiring at all stations and stops back into the Mason Corridor BRT
bid package.
2. Changes to Contract Documents to Add Variable Message Signs
This task requires modifying the ITS drawing package to add the LED Variable Message Signs
back into Contractor's bid package and not to have this subsystem procured and installed by
others.
A) Coordination with ALM and the City of Fort Collins on LED VMS specifications.
B) Modifications to the existing Mason Corridor BRT MIS/ITS package to add the LED Variable
Message Signs at all stations and stops back into the Mason Corridor BRT bid package
3. Changes to Contract Documents to Add Transportation Information Display Systems
This task requires modifying the ITS drawing package to add the LCD monitors and
processors back into Contractor's bid package and not to have this subsystem procured and
installed by others.
A) Coordination with ALM and the City of Fort Collins on LCD Signage Display specifications.
6) Modifications to the existing Mason Corridor BRT MIS/ITS package to add the LCD Signage
Displays at all stations and stops back into the Mason Corridor BRT bid package
4. Review and Stamp Changes to Contract Documents.
181 Group is a group of firms providing professional services
BI Group
February 7, 2012
Our proposed fee for this change is $10,910.16. Please find attached the corresponding hours
for the tasks as outlined in this letter.
We look forward to your response to this fee proposal.
Best Regards,
IBI Group
Peter Zurawel, Director
Accepted by Craig Friesen for
Michael Baker Junior. Inc.
Date:
UPDATES TO 100% ITS DRAWING PACKAGE
P. Zurawel
C-H Piet
S. Birritteri
I P, Butler
C. Varela
I L. Domin uez
Extended
$ 128.801
$ 103.94
$ 41.68
$ 32.12
$ 30.65
$ 26.44
Pro osed Tasks
Sr. Professional
Sr. Professional
Professional
Professional
Professional
Admin.
Cost
Changes
han esto'ITSiCom onentstat Stations and Stops'Y 1 -�. V Yva
..+ . r.&s`
I s,E V'
.Qiva .,
1 Changes to Contract Documents for Public Address Speaker System
A) Coordination with Baker, Alan Lingle Massey, and City of Fort Collins on PA System
Specifications.
8
$ 663.79
B) Modifications to the existing BRT ITS Systems Drawing Design Package: Remove all labels
on all PA Amplifiers, Speakers, and Speaker Cable at All Stations and Stops that refer to the PA
being installed by others,
1
4
6
$ 914.62
2 Changes to Contract Documents for Variable Message Sin VMS
A) Coordination with Baker, Alan Lingle Massey, and City of Fort Collins on VMS
Specifications.
8
$ 663.79
B) Modifications to the existing BRT ITS Systems Drawing Design Package: Remove all labels
on all VMS signs at All Stations and Stops that refer to the VMS being installed by others,
1
4
6
$ 911 89
3 Changes to Contract Documents for Transportation Information Display Systems
A) Coordination with Baker, Alan Lingle Massey, and City of Fort Collins on Transportation
Information Display System Specifications.
8
$ 663.79
B) Modifications to the existing BRT ITS Systems Drawing Design Package: Remove all labels
on all LCDs and signage display processors signs at All Stations and Stops that refer to the
display systems being installed by others.
1
4
4
$ 756.97
8 Review and Stamp Changes to Contract Documents 1 2 16 4 4 14 $ 5,883.28
Total Hours 1 2 16 3 40 20 1 4
Direct Labor Costs for Changes to ITS Components
1 $
257.60
1 $
1,663.04
$ 125.04
$ 1,284,80
1 $ 613.00
1 $
105.76
Overhead Labor Costs for Changes to ITS Components
I $
347.35
1 $
2,242.44
$ 168,60
1 1 $ 1,732.42
$ 826.57
1 $
142.61
fee 10%
$
60.50
1 $
390.55
$ 29.36
I $ 301.72
$ 143.96
1 $
24.84
Total Loaded Rate for Changes to ITS Components at Stations and Stops $ 665.48 $ 4,296.03 1 $ 323.00 1 $ 3.318.94 1 $ t,583.53 $ 273.2t $10,460.16
Other Direct Costs
E 450.00
Grand Total for Changes to ITS Componenets at Stations and Stops $ 10,910.16
2/12012
10/1