HomeMy WebLinkAbout172842 XEROX CORPORATION - PURCHASE ORDER - 9120897City of
�„,6rt Collins
Date: 02/10/2012
PURCHASE ORDER
Vendor: 172842
XEROX CORPORATION
PO BOX 7405
PASADENA California 91109-7405
PO Number Page
9120897 t of a
This number must appear
on all invoices, packing
slips and labels.
Ship To: RECREATION DIVISION
CITY OF FORT COLLINS
215 N MASON
FORT COLLINS Colorado 80521
Delivery Date: 02/10/2012 Buyer: DAVID CAREY
Note:
Line Description Quantity UOM Unit Price Extended
Ordered Price
Xerox WC7545P Copier Lease
Payments -Department Portion
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
1 LOT LS
1,343.82
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
PURCHASE ORDER PO Number Page
CI�/ Of 9120897 2 of 4
' `t Collins ollins This number must appear
` on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
for Xerox Work Centre WC7545P Copier/Printer System, Serial #: TBD
Quantity: One (1)
Location: City Of Fort Collins - CPRE Administration Offices @
215 N. Mason St., Fort Collins, CO 80524
Lease Term: Forty -Eight (48) months.
Base Monthly Lease Charge: $223.98
Includes: 10,000 B&W and 250 Color prints per month.
Per State of Colorado Xerox Price Agreement M 98526YYY11 M/WSCA,
Lewan & Associates quote dated 01/09112, and WSCA PO Attachment dated 02/10/12.
Includes trade-in of one (1) Sharp MX4501 N Copier, Serial#
Line 1 dollar amount for department portion of 12 payments.
Non -Appropriation of Funds
Lessee reasonably believes that it will have a need for the Equipment for the duration
of the Lease and that funds will be available and appropriated to make all payments
under this Lease, however, the availability of funds in future fiscal years is dependent
upon appropriation of funds by Lessee's City Council, which appropriation is entirely
discretionary.
Lessee will seek funding each year as part of its Budget process. If funds to continue
the leasing of the Equipment for the portion of the Lease term falling in the next year
are not legally available for such purpose, Lessee may terminate this Lease at the end
of the current year without penalty.
Lessee will notify Lessor at least thirty (30) days prior to the end of the year if funds
are not available for the payments required under this Lease by reason of
non -appropriation or non -availability of funds as set forth above.
2 Xerox WC7545P Copier Lease
Payments -Department Portion
for above Xerox Work Centre WC7545P Copier/Printer System,
Serial #: TBD
Line 2 dollar amount for department portion of 12 payments.
3 Estimated Print Costs for
above Xerox -Dept. Portion
for above Xerox Work Centre WC7545P Copier/Printer System,
Serial #: TBD
Location: City Of Fort Collins - CPRE Administration Offices @
215 N. Mason St., Fort Collins, CO 80524
Base Monthly Lease Charge per PO Line 1 includes:
10.000 B&W and 250 Color prints per month.
All Overaqe Prints (a) per B&W and $0.0602 per Color.
C� c3. onA:-44 s�
U
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com
1 LOT LS 1.343.82
1 LOT LS 700.00
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
PURCHASE ORDER PO Number Page
City Of///��� 9120897 3 of 4
F^r} Collins
This number must appear
,t-J`'- ` ` J on all invoices, packing
slips and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
Per State of Colorado Xerox Price Agreement #: 98526YYY1 1 M/WSCA,
Lewan & Associates quote dated 01/09/12, and WSCA PO Attachment dated 02/10/12.
Line 3 amount for Department portion of 12 months estimated total
Print charges.
4 Estimated Print Costs for
above Xerox -Dept. Portion
1 LOT LS
for above Xerox Work Centre WC7545P Copier/Printer System,
Serial #: TBD
Line 4 amount for Department portion of 12 months estimated total
Print charges.
v
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Total
Invoice Address:
City of Fort Collins
700.00
087.64
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Ordcr Terms and Conditions
Page 4 of 4
I. COMMERCIAL DETAILS.
Tax exemptions. By strode the City of Fort Collins is exempt from state and local taxes. Our Exemption Number is
98-04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of
Internal Revenue. Denver. Colorado (Ref. Colorado Revised Statutes 1973. Chapter 39-26. 114 (a).
Goods Rejected. GOODS REJECTED due to failure to men specifications, either when shipped or due to defects of
damage in transit. may be mounted to you for credit and am not to be replaced except upon receipt of written
instmctioos room the City of Fort Collins.
Inspection. GOODS arc subject to the City of Fon Collins inspection on arrival.
11. NONWAIVER.
Failure ofthe Purchaser to insist upon strict performance ofthe terms and conditions hereof. failure or delay to
exercise any rights or remedies provided herein or by law, failurc to promptly notify the Seller in the event urn
breach, the acceptance ofor payment for goods hereunder or approval ofthe design, shall not release the Seller of
any of the watmmics or obligations of this purchase order and shall not be deemefl a waiver of any right of the
purchaser to insist upon strict performance hercofor, any of its rights or remedies as to any such grads, regardless
of when shipped, received or accepted, as to anv Prior err subsequent default hereunder. nor shall any purported
oral modification or resci.¢ion of this purchase order by the Purchnscr operate as a waiver of any of the terms
hereof.
Final Acceptance Receipt of the merchandise, services or equipment in response to this order can result in 12. A SSIGNM ENT OF ANTITRUST CLAI MS.
authorized payment on the part of the City of Fort Collins. However, it is to be understood that FINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting roam antitrust
ACCEPTANCE is dependent upon completion ofall applicable required inspection purccdures. violations arc in fact hone by the Purchaser. Theretofore, for good cause and as considermion for executing this
purchase order. the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter
Freight Terms, Shipments must be F.O.B., City of Fort Collins, 700 Wood St., Fan Collins, CO 80522. unless acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services
otherwise specified on this order. If permission is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchaser pursuant to this purchase order.
bill most accompany invoice Additional charges for packing will not be accepted.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
Shipment Distance. Where manufacturers have distributing points in various parts of the country, shipment is If the Purchaser directs the Seller to cancer nonconforming or defective good by a date to be agreed upon by the
expected from the nearest distribution point to destination, and excess freight will be deducted fmm Invoice when Purchaser and the Seller, and the Seller therea0cr indicates its inability or unwillingness to comply, the Purchaser
shipments are made fmm greater distance. may cause the work to be performed by the most expeditious means available to it. and the Scllcr .shall pay all
costs associated with such work.
Permits. Seller shall Parente at sellers sole cat all necessary permits, certificates and licenses required by all
applicable laws. regulations. ordinances and rates of the state, municipality. territory or political subdivision where
the work is perforated, or required by any other duty constituted public authority hiving jurisdiction over the work
of vendor. Seller further agrees to hold the City of Fort Collins harmless from and against all liability and loss
incurred by them by reason Man asserted or established violation of any such laws, regulations, ordinances, rules
sad requirements,
Authorization. All panics to this contract agree that the representatives are. in fact, bona fide and possess full and
complete authority to bind said parties.
LIMITATION OF TERMS. This purchase Order expressly limits acceptance to the terms and conditions stated
herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by
reference. Any additional or different toms and conditions purposed by seller are objected to and hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive an your
promised delivery date as noted. Time is ofthe essence. Delivery and pMormance must be effected within the time
stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without
limitation. acceptance ofpanial Ire deliveries, shall operate as a waive ofthis provision. In the event array delay.
the Purchaser shall have, in addition to other legal and equitable remedies, the option afplacing this order elsewhere
and holding the Seller liable for damages. However. the Seller shall not be liable for damages as a result of delays
due to causes not reasonably foreseeable which arc beyond its reasonable control and without its fault ofnegiigence,
such acts of Grid, acts ofm it or military authorities, governmental priorities. Bros, strikes, Rand, epidemics, wars or
riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the
time when the Seller first received knew [edge thereof. In the event of any such delay, the date of delivery shall be
extended for the period equal to the time actually lost by reason ofthe delay.
7, WARRANTY.
The Seller wary its that all gads articles, materials and work covered by this order will con(omm with applicable
drawings, specifications. samples and/or other descriptions given, will be fit for the purposes intended, and
performed with the highest degree of care and competence in accordance with accepted standard for work of a
similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the
Purchaser may suffer or incur on account of the Scllcrs breach of warranty. The Seller shall replace, repair Of make
gad. without cost to the purchaser, any defects or faults arising within one (1) year or within such longer period of
time as may be prescribed by Iry or by the terms crony applicable warranty provided by the Seller oRcr the date of
acceptance of the goods furnished hereunder (acceptance not to he unreasonably delayed), resulting from imperfect
or defective work done or reredos furnished by the Scllcr. Acceptance or use of grads by the Purchaser shall not
constitute a waiter ofany claim ender this warranty. Except as otherwise provided in this purchase order, the Scllcrs
liability hereunder shall extend to all damages proximately caused by the breach crony of the foregoing warranties
or guarantees, but such liability shall in no event include loss of profits or loss cruse. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes to legal terms by written charge order.
S. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to the terms, other thin legal terns, including additions to or deletions from
the quantities originally ordered in the specifications or draw ings, by verbal or urown change order. If any such
change affects the amount due or the time of performance hereunder, an equitable adjustment shall he made.
6. TERMINATIONS.
The Purchaser may at any time by written change order, ictminatc this agreement as to any or all portions of the
goods then not shipped, .subject In any equitable adjustment between the parties as to any work or materials then in
progress provided that the Purchase shall not be liable for any claims for anticipated profits on the uncompleted
portion of the goods and/or work, for incidental or consequential damages. and that no such adjustment be made in
favor of the Scllcr with respect to any goods which arc the Sellers standard stock. No such terainntion shall relieve
the Purchascror the Seller ofany ofthcirobligations as to any goods delivered hereunder.
7. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment most be asserted within thirty (30) drys fmat the date the change or temtinotion is
ordered.
S. COMPLIANCE WITH LAW.
The Seller warrants that all goods mid hereunder shall have been produced. sold, delivered and furnished in strict
compliance with all applicable laws and regulations to which the good arc subject. The Seller shall execute and
deliver such document as may be required to effect or evidence compliance. All laws and regulations required to be
incorporated in agreements of this character are hereby inempomted herein by this reference. The Seller agrees to
indemnify and hold the Purchaser harmless from all costs and damages suffered by the Purchaser as a result ofthe
Sellers failure to comply with such law.
9. ASSIGNMENT.
Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the
prioron en consent ofthe other parry.
10. TITLE.
The Seller warrants full, clear and unrestricted tills to the Purchaser for all equipment, materials, and items furnished
in performance of this agreement free and clear of any and all liens, restrictions, reservations, security interest
encumbrances and claims of others.
The Seller shall release the Purchaser and its contractors of any tier from all liability and claims of any nature
resulting from the performance of such work.
This release shall apply oven in the event of fault of negligence of the party released and .shall extend to the
directors, officers and employees ofsuch party.
The Stites contractual obligations, including aamnry, shall not be decreed to be reduced, in any way. because
such work is performed or caused to be performed by the Purchaser.
14. PATENTS,
Whenever the Seller is required in notary deign, device, material or process covered by letter, patent, trademark
or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for infringement
by reason of the use of such lamented design, device, material or process in connection with the contract, and
shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason of such
infringement at any time during the prosecution or aflcr the completion critic work. In case said equipment or
any pan thereof or the intended use M the.gocls, is in such suit held to constitute infringement and the use of
mid equipment or pan is enjoined, the Seller shall, at its own expense and at its option, either procure for the
Purehamr the right to continue using said equipment or pans. replace the more with substantially equal but
nnninfringing equipment, or modify it so it becomes nnninfringing.
15. INSOLVENCY.
If the Seller shall become insolvent or hankrupt make an assignment for the henefit of creditors, appoint a
receiver or trustee for any of the Sellers property or business, this order may forthwith he canceled by the
Purchnscr without liability.
16. GOVERNING LAW.
The definitions oftemw used or the interpretation critic agreement and the rights of all panics hereunder shall be
construed under and governed by the laws efthe State of Colomdo, USA.
The following Additional Conditions apply only in cases where the Seller is to Perform work hereunder.
including the services of Scllcrs Rcprcsentanvc(s), on the Premises archers.
17. SELLERS RESPONSIBILITY.
The Scllcr shall carry on said work at Seller's own risk until the same is fully completed and recopied, and shall,
in case of any accident, destruction or injury to the work and/or materials before Scller's Baal completion and
acceptance, complete the wok at Scllcrs ow'n expense and to the satisfaction of the Purchnscr. When nmtcrials
and equipment arc famished by others for installation or erection by the Seller, the Seller shall receive, unload,
stare and handle same at the site and become responsible therefor as though such materials and/or equipment
were being famished by the Seller under the order.
IS. INSURANCE.
The Seller shall, al his own expense, provide for the payment of workers compensation. including occupatiomxl
disease benefits. to its employees employed on or in connection with the work covered by this purchase order.
and/or to their dependents in accordance with the laws of the state in which the work is to be done. The Seller
shall also carry comprehensive general liability including, but not limited to, comractual and automobile public
liability insurance with bodily injury and death limits of m least 5300,000 for any one person, 5500,006 for any
one accident and property damage limit per accident of S400,000. The Seller shall likewise require his
contractors, if any. to provide for such compensation and insurance. Before any of the Scllcrs or his contractors
employees shall do any work upon the premises ofo icrs, the Seller shall famish the Purchaser with a certificate
that such compensation and insurance have been provided. Such certificates shall specify the date when such
compensation and insurance have been provided. Such certificates shall specify the date when such compensation
and insurance expires. The Seller agrees that such compensation and insurance shall be maintained until after the
entire work is completed and accepted.
19. PROTECTION AGAINST ACCIDENTS AND DAMAGES.
The Seller hereby assumes the entire responsibility and liability for any rod all drmrge loss or injury of any kind
or nature whomsoever to persons ar property caused by of resulting foram the execution ofthe work provided for in
this purchase order or in connection herewith. The Seller will indemnify and hold hamdcss the Purchaser and any
or all of the Purchasers effects, agents and employees form and against any and all claims, losses, damages,
charges or expenses. whether direct or indirect, and whether to persons or parpcdy to which the Purchaser may
Inc put or subject by reason of any act, action. neglect, omission or default on the pan of the Seller, any of his
contractors, or any of the Sellers or contractors officers, agents or employees. In case any suit or other
Proceedings shall be brought against the Purchaser, or its oficers, agents or employees at any time on account or
by reason of any act. action, neglect, omission or default of the Seller of any of his contractors or any of its or
their affects, agents or employees as aforesaid. the Seller hereby agrees to assume the defense thereof and to
defend the some at the Sellers own expense, to pay any and all costs, charges, attorneys fees and other expenses,
any and all judgments that may he inrnncd by or obtained against the Purchaser or any of its or their officers,
agents or employees in such suits or other proceedings, and in case judgment or other ilea be placed upon or
obtained against the purperty of the Purchaser. or said panics in or as a result ofsuch mitt or other proceedings,
the Scllcr will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Set let and
his contractors shall take all safety precautions. famish and install all guards necessary for the prevention of
accidents, comply with all laws and regulations with regard to safety including, but without limitation, the
Occupational Safety and Health Act of 1070 and nil odes and regulations issued pursuant thereto.
Revised 03/2010