HomeMy WebLinkAboutRFP - 7252 FLEET MANAGEMENT SOFTWARECity of
Fort Collins
Purchasing 7
ADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of BID 7252: Fleet Management Software
OPENING DATE: 2:30 PM (Our Clock) July 25, 2011
Financial Services
Purchasing Division
215 N. Mason St. 2"" Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/Purchasing
To all prospective bidders under the specifications and contract documents described
above, the following changes/additions are hereby made and detailed in the following
sections of this addendum:
Exhibit 1 — Questions & Answers
Please contact Jim Hume, CPPO, Senior Buyer, Buyer at (970) 221-6776 with any
questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST " BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS
ADDENDUM HAS BEEN RECEIVED.
Addendum 1 — 7252 Fleet Management Software
Page 1 of 2
EXHIBIT 1 — QUESTIONS & ANSWERS
Section M. Data Conversion
Q1: Does the conversion of work order history involve only active fleet assets or does it
include inactive assets (sold) as well?
Al: Both active and inactive (sold) units total about 4000.
Q2: If inactive, then how many units beyond the 1800 estimated in fleet size?
A2: Approx.2,200
Q3: Are historical work order labor transactions based on both inactive and active
employees? Does this include indirect labor or just work order direct labor?
A3: Yes these are based on both active and inactive employees with unique
employee id #s. It would include both indirect and direct labor.
Q4: Is the Vendor Information limited to sublet commercial work order history or is there
more Vendor data information required?
A4: The vendor information does apply to the commercial work order history.
However, there are just a few items that identify the vender on the entry
screen. e.g. street address, phone, mail address, contact, email address, fax,
active/inactive.
Q5: Is there expected to be integration with an existing or new purchasing system?
A5: No, we will keep our financial and purchasing systems separate from our fleet
maintenance system.
Q6: Is Hardware for the shops (workstations) to be included in the response? And is this
hardware to be portable or will it remain fixed?
A6: You are welcome to include hardware for the shops as a separate option, but
- it is not required.
Q7: For the Inventory/Warehouse, is there a check out/check in to be performed for all
parts by barcode on the product? Will this Barcode be printed and affixed at the
receipt of the parts?
A7: The intent for the parts bar-coding function is for each parts room assistant to
have the ability to issue parts to a work order quickly and perform "cycle
counts" more efficiently. For parts that don't already have a barcode, we
would print a barcode when the parts are received. We would then affix the
barcode to the shelf or part — whichever makes more sense
Addendum 1 — 7252 Fleet Management Software Page 2 of 2