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Home My WebLink About172842 XEROX CORPORATION - PURCHASE ORDER - 9120684PURCHASE ORDER PO Number Page City of 9120684 1 of 3 Fort Collins This number must appear ,�—J`-' ` on all invoices, packing slips and labels. Date: 02/01/2012 Vendor: 172842 Ship To: POLICE DEPARTMENT XEROX CORPORATION POLICE SERVICES PO BOX 7405 2221 TIMBERLINE ROAD PASADENA California 91109-7405 FORT COLLINS Colorado 80525 Delivery Date: 02/01/2012 Buyer: DAVID CAREY Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED, DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line Description Quantity UOM Unit Price Ordered Extended Price Copier Lease Payments for 2012 1 LOT LS 60,000.00 Base Charge plus Print Charges Includes Base Lease payments plus estimated Print Charges for the following eight (8) Xerox copiers located at Police Services facilities. Replaces 2011 Blanket Order 9110354. -30 Serial # Monthly $$ B/W Copy Color Copy Location Type Lease date Maturity Date -30DUX-275789 462.59 0.00840 0.07900 Lab - Color D252 7/1/2014 -30 ERB-090735 178.77 NA NA Lab Server D252EFI 7/1/2014 -30 PBB-001638305.60 0.00840 0.08900 Admin WC7435P 8/1/2009 2/1/2015 -30 PBB-002974 278.99 0.00840 0.08900 Info Srvs WC7425 8/1/2009 2/1/2015 -30 PBB-027124 188.56 0.00760 0.06900 District 1 W7425P 12/22/2010 12/1/2015 -30 WTM-001458 349.45 0.00600 NA Training W5665 10/1/2008 11/1/2013 -30 WTM-769369 385.93 0.00600 NA Records W5675 10/1/2008 11/1/2013 -30 WTM-770279 354.00 0.00600 NA Evidence W5665 10/1/2008 11/1/2013 2 Copier Lease Payments for 2012 plus Print ChargesDept. Portion City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com 1 LOT LS Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 PURCHASE ORDER PO Number Page City/ OfCollins �� 9120684 2 of 3 `t COI I ns This number must appear ` `{, on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price for Xerox Model WC5638 Copier, Serial# WRT-034456 located in Dispatch area at Police Services facility. Includes Base Lease payments plus estimated Print Charges. 2011 Blanket PO# 9110354. 3 Copier Lease Payments for 2012 plus Print ChargesDept. Portion 1 LOT LS for Xerox Model WC5638 Copier, Serial# WRT-034456 located in Dispatch area at Police Services facility. Includes Base Lease payments plus estimated Print Charges. 2011 Blanket PO# 9110354. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com Tota I Invoice Address: 2,000.00 $64,000.00 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Purchase Order Terms and Conditions Page 3 of 3 I. COMMERCIAL DETAILS. Tux exemption. By statute the Ciy of Fort Collins is exempt from state and local taxes. Our Exemption Number is 11. NON WAIVER. 98-04502. Federal Excise Tax Exemption Certifiemc of Registry 84-6000587 is registered with the Collector of Failure of the Purchaser to insist upon strict performance of the terns and conditions hereof, failure or delay to Internal Revenue, Denver, Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26, 114 (a). exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the cvcm of a breach, the acceptance of or payment for goods hereunder or approval of the design, shall not micase the Seller of Goods Itej,ewd. GOODS REJECTED due to fuilure to meet specification, either whim shipped or due to defects of any of the warranties or obligations of this purchase Omer and shall not be deemed a waiver of any right of the damage in transit may be returned to you for credit and are not to be replaced except spun receipt Of written purchaser to insist upon strict performance hereof., any of its rights or remedies as to any such goods, regardless itstruclions loom the City of Four Collins. of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any pu,poned oral modification or rscissi.n Ofthis purchase order by the Purchaser operate as a waiver of any of the tens Inspection. GOODS are subject to the City of Pun Collin inspection on arrival. hemm'. Final Aeecpanec. Receipt of the merchandise, services or equipmmut in response to this aide, can result in 12. ASSIGNMENT OFANHI'RUS'ICLAIMS. authorized payment on the pan of the City .f Fort Collins. However, it is to be understood dial FINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting front antiwst ACCEPTANCE is dependent upon completion .full applicable required inspection p,uccdures. violations arc in fact borne by the Purchaser. 'theretofore, for good cause and as consideration for executing this purchase order, the Seller hereby assign to the Purchaser any and all claims it only now have Or hereafter Freight Tens. Shipments most be F.D.B., City of Fort Collins, 700 Wood St., Fun Collins, CO 80522, unless acquired under federal or state antiwst laws for such overcharges Echoing to the particular goods or scniccs otherwise speeificd no this order. If pem.ision is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchaser purxi m t to this purchase order, bill in" accompany invoice Additional charges for packing will not be accepted. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. Shipment Distance. Where manufucmren have distributing points in various pans of the country, shipment is If the Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by the expected from the tie, ..st distribution point t. deitiration, and excess freight will be deducted loom Invoice when Purchaser and the Seller, and the Seller therealier indicates its inability or unwillingness to comply, the Purchaser shipment aEc node too., greater distance. may cause the work to be perforated by the most expeditious means available to it, and the Scllcr shall pay all costs associated with such work. Penults. Seller shall procure a[ sellers sole cost all neecsary permits, crtilicatc5 and licenses required by all applicable laws, regulations, ordinances and mlcs of the state, municipaliy, territory or political subdivision where the work is performed, or required by any other duly constituted public authority having jurisdiction over the work of v'cndor. Sella further agrees 1. hold the City of Fort Collin harmless from and against all liability and loss incurred by then. by reason of an asserted or established violation of any such laws, regulations, Ordinances, rules and nquircmcns. Authorization. All panics to this con[mct agree ilia[ the wpresentalkes are, in fact, bona tide and possess full and complete authority to bind aid panics. LIMITATION OF TERMS. This Purchase Order expresly limits acceptance to the tern, and conditions stated herein set forth and any supplementay or additional terns and conditions annexed her,. or incorporated herein by rderence. Any additional or different terms and conditions proposed by seller are objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your promised del ivcry date as rimed. Time is of the essence Delivery and performance must be effected w'ithia the time stated on the iumhaw order and the documents attached hereto. No acts of the Purchasers including, witlmu[ limitation, acceptance of partial late tic]penes, shall operate as a waiver of this provision. In the event of any dday, doe Purchaser shall hnvc, in addition to other legal and equitable remedies, the option of placing this order elsewhere and holding the Seller liable for damages. However, the Seller shall not be liable for damages a a result of delays due to culls,, not reasonably foreseeable which arc beyond is reasonable control and without its fault of negligame, such acts of Gad, act, of civil .,military authorities, governmental priorities, files, strikes, flood, cpideinics, wars or riots pros idled that notice of the conditions causing such delay is given to the Purchaser within five (5) duys Of the time when the Seiler first received knowledge thereof In the event of any such delay, the date of delivery shall be extended lot the period equal to [tic time actually lost by reason of the delay. 3. WARRANTY. The Seller warrant, that all goods, articles, materials and work covered by this order will council, with applicable drawings, spceitirmum,, samples midi., ether descriptions given, will be lit for the puq..scs intended, and performed with the highest degree of cam and competence in accordance with accepted sandurds fir work of a similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the Purchaser may suffer or incur on account of the Seller breach of warranty. The Seller shall replace, repair or make good, without cost to the purchaser, any defects or faults arising within one (1) year or within such longer period of time as may be prescribed by law' or by the mid, of any applicable warranty provided by the Scllcr after the date of acceptance in the goods furnished hereunder (acceptance not to be unreawnably delayed), resulting Lions imperfect or defective work done or materials famished by the Seller. Acceptance or use of goods by the Purchaser situ]] not constitute a waiver ofany claim under this w.oanty. Except as otherwise provided in this purchase order, the Scllcrs liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties or guarantees, but such liability shall in no event include loss ot'ponis or loss of use NO IMPLIED WARRANTY OR MEItCHANI'ABILI I OR OF FffNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The PaNK.O,r may make changes to legal terms by venue., change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser nay make any changes to the term, other than legal terms, including addilim, to or deletions main the quantities originally indcrd in the specifications or drawings, by verbal or writers change order. If any such change affects the amount due or the time ofperfom.mace hereunder, an equitable adjustment shall be made. 6. TERMINATIONS, The Purchaser may a, any time by written change under, terminate this agreement as to any or all portions of the goods then not shipped, subject to any equitable adjustment between the panics as to any work or materials then in progress provided that the Pumb t. shall not be- liable fur any claim, for anticipated profits al the uncon.plrcd portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made in favor addle Seller wimp respect to any goods which um the Seller, standard stock. No such termination shall relieve the Purchaser or the Seller ofany offhcir obligations as to any goods delivered hereunder. 7. CLAIMS FOR ADJUSTMENT. Any claim for adjustment mat be asserted within thiny (30) days from the date the change or mrmiuution is o.d,noL S. COMPLIANCE WITH LAW. The Seiler warrant, that all ecods sold hereunder shall have been produced, sold, delivered and furnished in strict compliance with all applicable laws and regulations to which the goods are subject. The Seller shall execute and deliver such document, as may be required to effect ur evidence compliance. All lases and regulations required to be incorporated in agreements of this clameter are hereby incorp.rvted herein by this reference. I'he Scllcr agrees to indemnify and hold the Purchaser hamdes fron all crisis and damages suffered by the Purchaser as a result of the Sellers fuilure to e.mply with such law. 9. ASSIGNMENT. Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the prior written consent of the other parry. 10. TITLE. The Scllcr warrants full, clear and unrestricted title to the Purchaser knoll equipment, materials, and items furnished in perfammuce of this agreement free slid clear of any and all lien, restrictions, reservations, security interest encumbrances and claims of.thc,,. I'he Seller shall release the Purchaser and its cmuructon of any tier from all liability and claims of any nature resulting from the performance ofsuch work. '\'his release shall apply even in the event of fault of negligcnec of the party released and shall extend to the directors, officers and employees ul'such parry. The Seller's cmuracwal obligations, including wurmn[y, site]] not be decn.Cd to be reduced, in any way, because such work is performed or caused to be performed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device, material or process covered by letter, patent trademark or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for mfringemcnl by reason of the use of such patented design, device, material or process in ronneeliou with the convect and shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason ofsuch infringement at any time during the prosecution or alter the completion of the work. ]it case said equipment, or any pun thcreuf or the intended use of the goods, is in such suit held to constitute infringement and the use of said equipment or pun is enjoined, the Seller shall, at its own expense and at its Option either procure for the Purchaser the right to continue using said equipment or pans, replace the sonic with substantially equal but noninliinging equipment or modify it so it becomes noninfringing. 15. INSOLVENCY. If the Seiler shall become inxdveut or bankrupt, make an assignment for the benefit of creditors, appoint a receiver or trustee for any of lhu Sellers property or business, this order inay lonhwilh be canceled by the Purchaser without liability. 16. GOVERNING LAW. The definitions oftcrms used or the interproution of the agreement and the rights of all panics hereunder shall be construed under and governed by the laws of the State of Colorado, USA. The following Additional Conditions apply only in caws where the Seller is to perlomt work hereunder, including the services of Sellers Rgarcsetnetivc(s), on the premises of mhos. 17, SELLERS RESPONSIBILITY. The Seller shall carry rah said Work at Seller's own risk until the same is fully completed and accepted, and shall, in case of any accident destruction o, injury to the work and/or materials before Seller's final completion and acceptance, complete the work at Seller's own expense and to the satisfaction of the Purchaser. When materials wad equipment are furnished by others for installation or eretion by the Seller. the Seller shall receive, unload, store and handle same at the site and hewn., responsible therefor as though such materials and/or equipment were being burnished by the Seller under the order. 18. INSURANCE. The Seller shall, at his own expense, provide for the payment of workers compensation, including occupational disease benetits, to its emp]oyccs employed on or in connection with the work covered by this purchase under, and/or to their dpendents in accordance with the laws of lite state in which the work is to be done. The Seller shall also carry comprehensive general liability including, but not limited to, contractual and automobile public liability insurance with bodily injury and death limits of at (cast $300,000 lot any one persa n, S500,000 for any one accident and property damage limit per accident of S400,000. Tier Seller shall likewise require his contractors, if any, to provide fur such compensation and insurance. Before any of Ibc Sellers or his contractors employees shall thorny work upon the premises of others, the Seller shall furnish the Purchaser with a certificate ilia, such compensation and insumnee have been provided Such certificates shall specify the date when such compensation and insurance have bra provided Such ceniticates shall specify the date when such compensation and insurance ,spins. The Seller agrees that such compensation and insurance shall be maintained until after the entire work is completed and accepted. 19. PRO ECI'LON AGAINS"I' ACCIDENTS AND DAMAGES. The Scllcr hereby assumes the entire oc,,minlity and liability for any and rill dmmuge, loss or injury ofary kind or nature whatstovcr m persons 0...... Perry caused by or resulting from the execution ofthe work provided for in this purchase onle, or its eunnen.... hem, Lh.'1'he Seller will indemnity and hold hunnless the Purchase, and ally or rill Of lira Purchaser, offices, agents and employees from and against any and all claims, losses, damages, charges or exposes, wbother direct or indirect, and whcther to persons or property to which the Purchaser may be par or subject by reason of any act, action, neglect, mnission or default ors the pun of the Seller, any of his conflar..rs, or illy of the SCIIerS or contractors officers, agents or employees. In case any suit or other proceedings shall be brought against the Purchaser, or its officers, agents or employees at any time on account or by reason of any act action, neglect emission or default of the Seller of any of his convectors or any of its or their officers, agents or cn.ployces as afuresaid, the Seller hereby agrees to assume the defense thereof and to defend the same at the Sellers own expense, to pay any and all costs, cluurges, auomeys fees and other expenses, any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their mlfcers, agents or employees in such suit, or other proceedings, and in case judgment or other lien be placed upon or obtained against the property of ill, Purchaser, or said panics in or as a result ufsuch suits or other proceedings, the Seller will at once came the same to be dissolved and discharged by giving bond or otherwise. The Seiler and his contractors shall take all safely precautions, famish and install all guards necessary for the prevention of accidents, comply with all laws and regulation with regard to safety including, but without limitation, the Occupational Safety and H"Ift, Act of 1970 and all miss and regulations issued pursuant thereto. Revised 03/2010