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Home My WebLink AboutCORRESPONDENCE - RFP - 7108 SNACK BAR CONCESSIONAIRE FOR EPIC & CITY PARK POOL (8)Qty of v'' F6rt Collins /'000`� Purchasing Financial Services Purchasing Division 215 N. Mason St 2n° Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707-fax 1cgov.com1purchasing January 9, 2012 RECEIVED Mr. Garry Bjorklund dba: Professor Munchie Concessions JAN;2 0 2012 5200 Stillwater Creek Ct Fort Collins, CO 80528 BY: RE: Renewal, RFP# 7108 Snack Bar Concessionaire for EPIC & City Park Pool Dear Mr. Bjorklund: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: 1.) Section 4.2.1 Hours and Days of Operation. Revised as follows: Concession Hours - EPIC Monday, Tuesday, & Wednesday Closed except for Special Events See below' Thursday & Friday 3:00 p.m. - 8:00 p.m. Saturday 9:00am -6:00 p.m. Sunday Noon — 5:00p.m. Concession Hours — City Park Pool Regular Season Monda - Sunda ' 11:00 a.m. - 6:00 p.m. Extended Season Saturda •&Sunda 11:00 a.m. - 6:00 p.m. Operation Days — EPIC January 1 thru Memorial Day —OPEN Day after Memorial Day thru September 30— CLOSED (Except for Special Events) October 1 thru December 31 — OPEN Operation Days — City Park Pool Regular Season Approximately Memorial Day thru Mid -August — OPEN (Daily) Extended Season Approximately Mid -August thru Labor Day - OPEN (Saturday & Sunday ONLY) Rev 0212010 2.) Additional of Section 4.9 Sale of Food and Beverage by Teams and Groups. When the concession at EPIC is closed, it is understood and agreed that fundraising by groups at EPIC is permissible if the City Representative approves request after confirming with the concessionaire that the concession will be closed during the days the outside parties wish to sell their products. 3.) Revision of Section 7.1 Concession Fee to read as follows_ For the privilege of conducting the concessions operation hereunder, and the exclusive use of the concession space, the concessionaire shall pay to the city Three- Thousand -Three -Hundred dollars ($3,300.00) annually as the concession fee. The fee breaks down as follows: > EPIC - (January, February, March, April, May, October, November, December) Three -Hundred dollars ($300.00) per month. $-0- during months of June, July, August and September, EPIC concession will be closed. > City Park Pool - (June, July, August) Three -Hundred Dollars ($300.00) per month. Concessionaire will pay a full month's rent the month of August even though the City Park Pool Concession will not be open after Mid -August. 4.) Revised Exhibit D — Equipment Inventory, Page 1 only, per attached. The Agreement period will be changed from effective March 17 to January 1, and thus the term renewal term will be extended for one (1) additional year, from January 1, 2012 through December 31. 2012. If the renewal is acceptable to your firm, please sign this letter in the space provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 80522, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact David M. Carey, CPPB, Buyer at (970) 416-2191 if you have any questions regarding this matter. Sincerely, James B. O'Neill II, CPPO, FNIGP Date (Please indicate your desire to renew RFP# 7108 by signing this letter and returning it to Purchasing Division within the next fifteen days. Rev 0212010 I tee m aicck SAAred by EPIC �Wo CPP EXHIBIT D EQUIPMENT INVENTORY Page 2 of 2 CITY PARK POOL (CPP) CONCESSION SPACE Citv Owned Items Leased or on Loan Items 1-True Two door Freezer 2 — Counter Top Coca-Cola '_ >= Refrigerators 1-Ice Maker & Bin 1 — Coca-Cola Fountain Coca-Cola `^? Dis Pe nser 1-Chip Warmer ` 1 - Two -Door Slider Coca-Cola s_.. Refri erator 1-Single Door Artic Air 1 - Slushee Dispenser Jondon eAR Freezer z �' 2 Flavor Trevino 1-Single Door Artic Air Refrigerator 1-Hot Do Roller 1-Microwave Oven 2- Gehls Hot Tops 1-Nacho Chip Dispenser t-Popcorn Popper {� #*UE AlEVE2 g�.ti( TFiES E R Eia � s.Erta�Rs t4 J��S PENSCjt EHc Avb CPP. 3-OVS&N'I 6 y DoAC(IA7t ,4-r CPP by A40A /2.e(wns4 ae Ehe- iN S4+-F. Rev 02/2010 City Owned EXHIBIT D EQUIPMENT INVENTORY Page 1 of 2 EPIC CONCESSION SPACE Loaned/Leased Reach -in Counter Top Gehl's Cheese dispenser Gehl's Refrigerator (could not be repaired — replaced Cheese (relocated to City Park Pool) by dispenser from CPP) A new unit can be leased from Gehl's for $100.00 Ice Maker Coffee Maker Farmer (removed after breaking down — There has only been one coffee Brothers using ice maker from CPP as maker at EPIC replacement) Microwave Oven Ice Coffee Dispenser Farmer (removed after breakdown — (new lease) Brothers using microwave from CPP) Chest type freezer 3- Pretzel Humidified Cases J&J removed by City) Returned to Vender Snacks Ice Merchandiser - ??? / S'Ts Two door refrigerator Coca is V0T LV0r JA" 4 - (replaced with a new unit when the Cola 1A r-e ro f �P/ old unit broke down Ice Cream Freezer Slushie Machine C&E (removed by City) (only use one unit which is switched Beverage back and forth between EPIC and CPP Hot Dog Roller (relocated to CPP — replaced by smaller roller from CPP Rev 02/2010 January 15, 2012 David: I want to give you a side -note about sales performance at EPIC and CPP during 2011. Combined EPIC and CPP sales for the year were $123,298. Sales at CPP were down more than 20% due to weather. Day to day operating efficiencies at EPIC helped significantly to contain costs while having no negative impact on service. As for events, this fall sales for swimming and figure skating events were up approximately 10%. Throughout the fall and including the Northern Colorado Youth Hockey tournament, sales from hockey were down approximately 50%. There is no question that I worked too many hours for hockey and worked fewer hours but smarter for the other events. What I am finding is that for multi day events, 90% of my sales are coming from four or five products. For events that run from 6 a.m. to 10 p.m. at least 70% of all sales occur during three or fewer hours of each day. On event weekends, open skating and open swimming usually contribute significantly to food and drink sales. During the week their sales are much less significant. The reason I am telling you this is because, as of this fall, I have been communicating to event sponsors that breadth and depth of product offerings along with hours of concession service must be flexible and reflect sustaining a profitable concessions operation. Events that have weird early or late hours, low spectator attendance, and/or nominal interest in having a concession will see a reduction or elimination of service for their event. In two years I think we have moved from a culture of concessions entitlement, to one of unrealistic but more malleable expectations, and are headed toward a much healthier business/service model for concessions at EPIC and CPP. COMMON POLICY DECLARATIONS Renewal Declarations POLICY NO. 1CT0637621/CO-0100001/AO1 NATIONAL FARMERS UNION PROPERTY AND CASUALTY COMPANY 5619 DTC PARKWAY — SUITE 300 GREENWOOD VILLAGE, COLORADO 80111-3136 NAMED INSURED: GARRY BJORKLUND DBA PROFESSOR MUNCHIE MAILING ADDRESS: 5200 STILLWATER CREEK CT FORT COLLINS CO 80528-8514 JOHN C NOLAND C0000210 DBA NOLAND INDUSTRIES 121 E SWALLOW RD It 115 FORT COLLINS CO 80525-2568 POLICY PERIOD: From 2/22/11 to 2/22/12 at 12:01 A.M. Standard Time at your mailing address shown above. BUSINESS DESCRIPTION: RESTAURANT IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. THIS POLICY CONSISTS OF THE FOLLOWING COVERAGE PARTS FOR WHICH A PREMIUM IS INDICATED. THIS PREMIUM MAY BE SUBJECT TO ADJUSTMENT. PREMIUM Commercial Property Coverage Part $ 128 Commercial General Liability Coverage Part $ 1,697 Commercial Crime Coverage Part $ 0 Commercial Inland Marine Coverage Part $ 0 Commercial Auto Coverage Part $ 0 TOTAL $ 1,825 Forms applicable to all Coverage Parts: AA33 (01-08) IL0017 (11-98) IL0021 (07-02) IL0228 (07-02) IL0169 (07-02) IL0935 (07-02) CF150 (11-85) CL150 (11-65) COUNTERSIGNED (Date) BY (Authorized Represents rve THESE DECLARATIONS TOGETHER WITH THE COMMON POLICY CONDITIONS, COVERAGE PART DECLARATIONS, COVERAGE PART COVERAGE FORMS) AND FORMS AND ENDORSEMENTS, IF ANY, ISSUED TO FORM A PART THEREOF, COMPLETE THE ABOVE NUMBERED POLICY. JDL 190 (0)-0 (Ed. 11-85) Includes copyrighted material of Insurance Service Office, Inc. with its permission. Copyright, Insurance Services Office, Inc., 1983, 1984, 2/16/11 COMMERCIAL PROPERTY COVERAGE PART DECLARATIONS PAGE Renewal Declarations POLICY NO. 1CT0637621/CO-0100001/AO1 NAMED INSURED GARRY BJORKLUND DBA PROFESSOR NUNCHIE DESCRIPTION OF PREMISES PREM. NO. BLDG. NO. LOCATION, CONSTRUCTION AND OCCUPANCY UNKNOWN 1 1 1801 RIVERSIDE AVE FT COLLINS CO 80525 NC COVERAGES PROVIDED INSURANCE AT THE DESCRIBED PREMISES APPLIES FOR COVERAGES FOR WHICH A LIMIT IS SHOWN PREM. NO. BLDG. NO. COVERAGE LIMIT OF INSURANCE COVERED CAUSES OF LOSS COINSURANCE* RATES 1 1 BUSINESS PERSL PROP 6,500 SPECIAL 100 1.150 * IF EXTRA EXPENSE COVERAGE, LIMITS ON LOSS PAYMENT OPTIONAL COVERAGES APPLICABLE ONLY WHEN ENTRIES ARE MADE IN THE SCHEDULE BELOW PREM. NO. BLDG. NO. AGREED VALUE COVERAGE EXPIRATION DATE AMOUNT VALUE OPTION INCLUDING "STOCK" 1 1 BUSINESS PERSL PROP REPLACEMENT COST MORTGAGE HOLDERS PREM. NO. BLDG. NO. MORTGAGE HOLDER NAME AND MAILING ADDRESS PREM. NO. BLDG. NO. COVERAGE BASIL -GP I BASIC -GP II BROAD SPECIAL 1 1 BUSINESS PERSL PROP 1000 1000 1000 FORMS APPLICABLE TO ALL COVERAGES: CP0010 (04-02) CP0090 (07-88) CP1030 (04-02) IL0415 (04-98) IL0952 (01-08) PG488 (03-91) PG82 (06-05) TO SPECIFIC PREMISES/COVERAGES: q PREM. NO. BLDG. NO. COVERAGE(S) FORM NUMBER Cap on Losses PREMIUM,. E ,Z53 IL0952 (01-08) CF 150 (11/85) 2/16/11 COMMERCIAL GENERAL LIABILITY COVERAGE PART DECLARATIONS Renewal Declarations POLICY NO: 1CT0637621/CO-0100001/AO1 NAMED INSURED: GARRY BJORKLUND DBA PROFESSOR MUNCHIE LIMITS OF INSURANCE: GENERAL AGGREGATE LIMIT (Other than Products -Completed Operations) 2,000,000 PRODUCTS -COMPLETED OPERATIONS AGGREGATE LIMIT 2,000,000 PERSONAL & ADVERTISING INJURY LIMIT 11000,000 EACH OCCURRENCE LIMIT 11000,000 FIRE DAMAGE LIMIT 50,000 ANY ONE FIRE MEDICAL EXPENSE LIMIT 5,000 ANY ONE PERSON FORM OF BUSINESS: (X) Individual ( ) Partnership ( ) Joint Venture ( ) Other: This is an Occurrence (X) / Claims -Made (_) policy. If this is a Claims -Made policy, Coverage A of this insurance does not apply to "Bodily Injury" or "Property Damage"_which occurs before the Retroactive Date shown here: LOCATION OF ALL PREMISES YOU OWN, RENT OR OCCUPY: 1801 RIVERSIDE AVE FT COLLINS CO 80525 CLASSIFICATION CODE NO. PREMIUM BASIS RATES ADVANCE PREMIUMS PR/CO ALL OTHER PR/CO ALL OTHER Restaurants with NO sale of alcohol 16900 150,000 ( ) 1.821 9.457 273 1,419 Addt'1 Insured -Managers or Lessor Of Premises CG2011 ( ) 5 CITY OF FORT COLLINS PURACHASING DEPT PO BOX 580 FT COLLINS CO 80522-0580 CITY OF FORT COLLINS PURCHASING DEPT. PO BOX 510 Deductible Liability Insurance CG0300 ( ) l/yyr� Property Damage Liability S 250.00 ded per claimEPT. PO BOX 580 Exclusion Explosion, Collapse and Underground CG2142 ( ) All locations & operations Excluded Hazard(s): Explosion, Collapse and Underground PD (p) = per 1,000 of payroll (a) = Total Area --------------------- (s) = per 1,000 of sales (t) = Total Sales Total 273 1,424 ENDORSEMENTS ATTACHED TO THIS COVERAGE FORM: CG0001 (12-04) CG0067 (03-05) CG0300 (01-96) CG2142 (12-04) CG2147 (07-98) CG2149 (09-99) CG2167 (12-04) CG2170 (01-08) CG2407 (01-96) NEN8139 (04-94) PG947 (01-05) CG2011 (01-96) CL 150 (11/85) 2/16/11