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Home My WebLink AboutBID - 7305 WINDOW CLEANING 2012City of Financial Services Purchasing Division 6rt Collins Floor Boxort 58Flli FPO Co , CO 80522 Purchasing 970.221.6775 970.221.6707 fcgov.com/Purchasing INVITATION TO BID 7305 Window Cleaning Services BID OPENING: 3:00 P.M. (our clock), November 21, 2011 The City of Fort Collins is requesting bids from firms for window cleaning services. Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. A prebid walk-through is scheduled for 9:00 am on November 16, 2011, Operations Services, 300 Laporte, Bldg B, Fort Collins, CO. Vendors MUST call the City project manager, Joan Barrie, 221-6592, no later than 3:00pm on November 15 and notify her of their intent to attend the walk-through. Questions concerning the scope of the bid should be directed to Project Manager, Joan Barrie, at (970) 221-6592 orjbarrie@fcgov.com. Questions regarding bid submittal or process should be directed to Jim Hume, CPPO, Senior Buyer at (970) 221-6776 or ihume fcgov.com. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), November 21, 2011. A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcgov.com/eProcurement Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be Exhibit B Insurance Requirements The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement" "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insured on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverage shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General Liability shall not be less than $5,000,000 combined single limits for bodily injury and property damage, and Vehicle Liability shall not be less than $500,000 combined single limits for bodily injury and property damage. City of Fort Collins Scale 1:70,000 Miles 0 0s 1 15 z Cltt OF FORT COLLINS GEOGRAPHIC W FORMATION SYSTEM MAR RROwas il�mo wm�mmYmwrMNe,u m,eMdeary werm,chaimb sry n,umrai wva..vvr mw�a•amweaa.+ma mam..e..e m.wm. rn.armr..o �m�..m.> u.m..w.. 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City of � ��mw.'r EW�oMuc dm -ww Fort Collins uraSi+. s.tlNo� a•xm�wrtnrw n.naawoMDmsownmuEaw�cTOE¢Mw MocrsorHe.�, w+ce s.im;�mT GIS -. maea.mva..v.a...vwv,gvrcm,a.v�....v m+a•ma•�.v.c�.m. w...,.. w. w>mmo�..ma um.nan.m.nvon.av°mu.wa..,.w,nm °a.m pam.•••✓ gnegmuh vurbrynp 6Y MCt.mtluin.aM YY ntl MMtl Ytl•b mYaNLOa pa bov YCYY. Melb Jffi MMt panaWwII°•YN amn v ma• ar•. Mn.w• maDOWRav P.aw Pv.Y •m�m.� Printed: October 26, 2011� \ Numerical order 7305 Map Index ID # Map BUILDING LOCATION 1 A Library branch -Council Tree 2733 Council Tree 2 A Fossil Creek Maint Shop 5833 S Lemay Ave. 3 A Gardens at Spring Park 2145 Centre Ave. 4 A Grandview Shop 1901 W. Mountain Ave. 5 A Martinez Farm 600 N. Sherwood St. 6 A Nix Farm Office 1745 Hoffman Mill Rd. 7 A PFA Training Facility 3400 W. Vine Dr. 8 A Police Firing Range 2554 Midpoint Dr. 9 A Pottery Studio 1541 W. Oak St. 10 A Streets 625 9th St. 11 A Traffic Operations 626 Linden St. 12 A Transfort Cottage 6570 Portner Rd. 13 A Water Pollution Lab 3036 Envoironmental Dr. 14 A Water Quality Lab 4316 LaPorte Ave. 15 A Water Reclamation 3036 Environmental Dr. 16 A Water Treatment Plant 4316 LaPorte Ave. 17 A Club Tico 1599 City Park Dr. 18 A EPIC 1801 Riverside Ave. 19 A Fleet Services 835 Wood St. 20 A Grandview Office 1900 W. Mountain Ave. 21 A Park Shop 413 S. Bryan Ave. 22 A Spring Canyon Maintenance Shop 3156 S. Overland Trail 23 A Senior Center 1200 Raintree Dr. 24 A TRANSFORT 6570 Portner Rd. 25 A Utilities Services 700 Wood St. 26 A YAC 415 E. Monroe Dr. 27 A 906 E. Vine Dr. 906 W. Vine Dr. 28 A Mulberry Water Reclamation 930 E. Mulberry St. 29 B 110 N. Howes 110 N. Howes St. 30 B 112 N. Howes 112 N. Howes St. 31 B 200 West Mountain 200 W. Mountain Ave. 32 B 215 Mason 215 N. Mason St. 33 B 281 N. College 281 N. College Ave. 34 B CIS 330 S. College Ave. 35 B City Hall 300 LaPorte Ave. 36 B Library 201 Peterson St. 37 B Lincoln Center 417 W. Magnolia St. 38 B Meter Readers 330 S. College Ave. 39 B Operations Services 300 Laporte Ave. 40 B Old Town Restroom and Kiosk 13 Old Town Square 41 B CIS/Meter Readers 117 N. Mason St. 42 B Police District One 144 N. Mason St, Suite 1 43 A Police Services 2221 S. Timberline Rd. 44 B 321 Maple 321 Maple St. 45 B 256 W. Mountain Ave 256 W. Mountain Ave. 46 B Mulberry Pool 424 W. Mulberry St. 47 B 200 Mathews St 200 Mathews St. 48 B Northside Atzlan Center 112 Willow St. 49 B PFA, 102 Remington St. 50 B Recreation 214 N. Howes St. 51 B Transit Center 250 N. Mason St. 52 B Downtown Restrooms 123 E. Oak St. 53 B Downtown Maintenance Shop 220 N. Howes St. 54 B Central Warehouse 1518 N. Loomis St. 55 B JVVebster House Adm Center 1301 E. Olive St. 56 B I Discovery Museum 1408 Mason Court Alphabetical order 7305 Map Index ID # Map BUILDING LOCATION 29 B 110 N. Howes 110 N. Howes St. 30 B 112 N. Howes 112 N. Howes St. 47 B 200 Mathews St 200 Mathews St. 31 B 200 West Mountain 200 W. Mountain Ave. 32 B 215 Mason 215 N. Mason St. 45 B 256 W. Mountain Ave 256 W. Mountain Ave. 33 B 281 N. College 281 N. College Ave. 44 B 321 Maple 321 Maple St. 27 A 906 E. Vine Dr. 906 W. Vine Dr. 54 B Central Warehouse 518 N. Loomis St. 34 B CIS 330 S. College Ave. 41 B CIS/Meter Readers 117 N. Mason St. 35 B City Hall 300 LaPorte Ave. 17 A Club Tico 1599 City Park Dr. 56 B Discovery Museum 408 Mason Court 53 B Downtown Maintenance Shop 220 N. Howes St. 52 B Downtown Restrooms 123 E. Oak St. 18 A IEPIC 1801 Riverside Ave. 19 A Fleet Services 835 Wood St. 2 A Fossil Creek Maint Shop 5833 S Lemay Ave. 3 A Gardens at Spring Park 2145 Centre Ave. 20 A Grandview Office 1900 W. Mountain Ave. 4 A Grandview Shop 1901 W. Mountain Ave. 36 B Library 201 Peterson St. 1 A Library branch -Council Tree 2733 Council Tree 37 B Lincoln Center 417 W. Magnolia St. 5 A Martinez Farm 600 N. Sherwood St. 38 B Meter Readers 330 S. College Ave. 46 B Mulberry Pool 424 W. Mulberry St. 28 A Mulberry Water Reclamation 930 E. Mulberry St. 6 A Nix Farm Office 1745 Hoffman Mill Rd. 48 B Northside Atzlan Center 112 Willow St. 40 B Old Town Restroom and Kiosk 13 Old Town Square 39 B Operations Services 300 Laporte Ave. 21 A Park Shop 413 S. Bryan Ave. 7 A PFA Training Facility 3400 W. Vine Dr. 49 B PFA, 102 Remington St. 42 B Police District One 144 N. Mason St, Suite 1 8 A Police Firing Range 2554 Midpoint Dr. 43 A Police Services 2221 S. Timberline Rd. 9 A Pottery Studio 1541 W. Oak St. 50 B Recreation 214 N. Howes St. 23 A Senior Center 1200 Raintree Dr. 22 A Spring Canyon Maintenance Shop 3156 S. Overland Trail 10 A Streets 625 9th St. 11 A Traffic Operations 626 Linden St. 24 A TRANSFORT 6570 Portner Rd. 12 A Transfort Cottage 6570 Portner Rd. 51 B Transit Center 250 N. Mason St. 25 A Utilities Services 700 Wood St. 13 A Water Pollution Lab 3036 Envoironmental Dr. 14 A Water Quality Lab 4316 LaPorte Ave. 15 A Water Reclamation 3036 Environmental Dr. 16 A Water Treatment Plant 14316 LaPorte Ave. 55 1 B Webster House Adm Center 301 E. Olive St. 26 A YAC 415 E. Monroe Dr. accepted in writing by the City prior to award of the bid Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management CITY OF FORT COLLINS INVITATION TO BID Bid # 7305 WINDOW CLEANING SERVICES The City of Fort Collins is soliciting bids for Window Cleaning Services. OBJECTIVES • Select one vendor to perform window washing for designated City properties • Bid award will be based on the lowest "Grand Total" price received from a responsible and responsive bidder • Window washing in City properties must be done by the awarded vendor's employees. Subcontracting the work is not allowed. • The enclosed spreadsheet indicates the address of the City building to be cleaned, the frequency of the cleaning, and whether any interior windows are to be cleaned. Vendor will fill out the price per cleaning for that building, and extend it by the frequency of cleanings requested to arrive at the Yearly Total for each location. • The enclosed Location Maps give the vendor an overview of the location of the addresses within the City. Building Walk-through for prospective bidders: City staff will conduct a walk-through tour of three buildings requiring interior window cleaning, but which either aren't open to the public (Police and Streets), or where vendors will need to know about special circumstances related to the building (Discovery Museum). Other buildings requiring interior window cleaning are open to the public. The walk-through is scheduled for 9:00 am on November 16 2011 Operations Services, 300 Laporte, Bldg B, Fort Collins, CO. Vendors MUST call the City project manager, Joan Barrie, 221-6592, no later than 3:00pm on November 15 and notify her of their intent to attend the walk-through. VENDOR QUALIFICATIONS • Must have 5 years experience cleaning exterior windows on commercial buildings. • Must have considerable experience window washing from a boom hoist. • Must be able to document experience washing windows on buildings 3 stories and above and dealing with interior window cleaning at above usual heights. • Must have proof of liability insurance and workman's comp. coverage. • General liability must have a $5,000,000 limit (see Exhibit B). • Vendor cannot have a care, custody, and control exclusion in their liability insurance. • Vendor must include a copy of their policy with their bid. REFERENCES • Bidders must provide at least three references for previous work done for organizations with a large number and wide variety of commercial buildings. • References must include window washing requiring the frequent use of boom hoists and familiarity with rappelling and the use of stages. • If yourfirm has, within the last three years, had a contract canceled prior to the end of the stated term, provide the customer name and information related to the cancellation. SERVICES AGREEMENT EXTERIOR WINDOW CLEANING THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services The Service Provider agrees to provide Exterior Window Cleaning services in accordance with the scope of services attached hereto as Exhibit "A",consisting of two (2) pages, **[Exhibit 'A" will consist of a scope of work derived from the bid]** and incorporated herein by this reference. 2. Contract Period This Agreement shall commence January 1, 2012, and shall continue in full force and effect until December 31, 2012, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the Service Provider and mailed no later than sixty (60) days prior to contract end. 3. Delay If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 4. Early Termination by City/Notice Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: Service Provider: City of Fort Collins Purchasing PO Box 580 Fort Collins, CO 80521 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 5. Contract Sum The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of Dollars 6. City Representative The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 7. Independent Service provider The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible forwithholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 8. Personal Services It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 9. Acceptance Not Waiver The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 10. Warranty Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards forwork of a similar nature. 11. Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 12. Remedies In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to: a. Terminate the Agreement and seek damages; b. Treat the Agreement as continuing and require specific performance; or c. Avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 13. Binding Effect This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Indemnity/Insurance a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with . the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit "B", consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, 215 Mason, 2nd Floor, Fort Collins, Colorado 80524, one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 15. Entire Agreement This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 16. Law/Severability The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 17. Participation by Other Government Entities Other governmental entities may be extended the opportunity to participate in any award made as a result of this Bid, with the agreement of the successful vendor. 18. Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: A. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the 'Basic Pilot Program") in order to verify that Contractor does not employ any illegal aliens. B. Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. E. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. F. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department') made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. G. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractors violation of Subsection 8-17.5-102, C.R.S. H. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. THE CITY OF FORT COLLINS, COLORADO By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management DATE: (company) By: Title: CORPORATE PRESIDENT OR VICE PRESIDENT Date: