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HomeMy WebLinkAboutCORRESPONDENCE - PURCHASE ORDER - 9120146Fort of '�'' Collins �� Purchasing January 6, 2012 Dear City of Fort Collins Water Treatment Chemical Vendor, Financial Services Purchasing Division 215 N. Mason St. 2ntl Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707- fax fcgov.com/purchasing Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to rdecourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer Fort Collins Fort Collins Water Treatment Facility sam' a= Standard Operating Procedure Purchasing Special Rotary Hydrated Lime Author: Rita DeCourcey Section: Administration Subject: FCWTF SOP for Alum Purchases Revision Date: December 2, 2011 Dates): Li Voytko, P.E-MIatLTr froducti`on�Managp /j--� Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing Special Rotary Hydrated Lime (Ca (OH) 2) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." Not only does the FCWTF take its role very seriously in providing water of quality and quantity, it takes its fiduciary responsibility very serious. Consequently, the FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the most current MSDS document 1. Lime is primarily an irritant. Other hazard classes include toxic, corrosive, and a skin sensitizer. 2. NFPA Hazard Rating includes: • Health=2 • Flammability=0 • Reactivity=0 3. Personal Protective Equipment: • Impervious gloves and goggles. If there is prolonged or repeated contact, completely impervious clothing should also be used. 4. Leaks and Spills: • Dilute small spills or leaks with plenty of water. • Wash down any spilled material into the containment vault and follow Operations procedures. • Notify supervisor. lllfb Page 1 K.10perate/SOP/Lime/LimePurclmses.doc It* Fort Collins port Collins Water Treatment Facility Standard Operating Procedure Servlws Purchasing Special Rotary Hydrated Lime INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. Lime is budgeted in account 502-232201-534130. 2. Special Rotary Hydrated Lime is used for alkalinity addition or adjustment; when mixed with CO2 provides corrosion control. 3. FCWTF has experienced performance problems with the lime feeder in the past. Through experimentation of different brands, purity, and density of lime, the Pilot Plant found that Special Rotary Hydrated Lime significantly reduced the feeder performance problems by eliminating deposits of lime on all interior sides of the mix tank. 4. FCWTF does not have additional diffusers, which could be used during the cleaning process. 5. Special Rotary Hydrated Lime is accepted in full, bulk quantities not to exceed 50,000 pounds per delivery. 6. Delivery of Special Rotary Hydrated Lime must be made within 72 hours from time of order. A. An excess supply is not kept on site; therefore, once an order is placed, it is critical to have timely delivery. B. Depletion of lime would require a shut down of operations due to the lead and copper rule and/or notification of the Water Quality Lab and customers. 7. Without exception, samples shall be taken by the driver at the Water Treatment Facility location. 8. FCWTF reserves the right to reject any shipments that do not meet its standard in quality or delivery safety. The Supplier will pay the freight for any rejected shipments. Special Rotary Hydrated Lime Requirements 1. Hydrated lime must meet the most current American Water Works Association (AWWA) Standard for Hydrated Lime. Several items listed in the Standard are listed below: A. FCWTF protocol requires use of Ca (OH)2 with a purity of at least 95 percent. 1) Vendor is to supply an analysis of impurities with each shipment and fax a copy prior to shipment. B. Samples shall be taken by the driver at the Water Treatment Facility. C. Vendor's product has been tested in the Pilot Plant and approved by the Water Quality Coordinator. D. Other potential impurities are the regulated metals: arsenic, cadmium, chromium, fluoride, lead, selenium, and silver. 2. Hydrated lime must meet the most current National Sanitation Foundation (NSF) Standard 60. SUPPLIER Requirements 1. Supplier must guarantee that the Hydrated Lime meets or exceeds the most current AWWA Standard for Hydrated Lime. 2. Supplier must guarantee that the Hydrated Lime meets or exceeds the most current NSF Standard 60. 3. Supplier must provide Commercial Grade Hydrated Lime. 4. Supplier must be able to supply Special Rotary Hydrated Lime in bulk quantities according to the Packaging and Shipping section of the most current AWWA Standard for hydrated lime. f lill Page K:/Operule/SOP/Lime/LimePurchases.doe A Fort Collins Fort Collins Water Treatment Facility Standard Operating Procedure sa�,�es Purchasing Special Rotary Hydrated Lime 5. Supplier must provide a Certified Analysis of impurities with each shipment in accordance with the most current AWWA Standard for Hydrated Lime. This analysis can be faxed prior to delivery or presented by the delivery driver. Failure to provide this analysis can be a basis for rejection of the shipment. 6. Supplier will guarantee the safety of the delivery vehicle and delivery containers. A. Containers must meet industry standard for hauling Special Rotary Hydrated Lime and be of suitable material that will not be attacked by the alkalinity of the product. B. Supplier must ensure that the container is in suitable condition for hauling Hydrated Lime and that it does not contain any substances that might affect the use or usefulness of the Lime in treating municipal water supplies. C. Containers leaving the Suppliers property should not be leaking, have bulging in any portion of the container, and have connectors that are free from damage. D. Delivery vehicles must meet or exceed all current State of Colorado Department of Transportation (CDOT) regulations. 7. Supplier must inspect the delivery container prior to loading of the chemical to ensure no contaminating material or residue exists in the container. 8. Supplier is required to have a method to ensure that tampering has not occurred from the point of origin to FCWTF unloading point. This is typically done by a metallic, numbered "tie" which must be cut to open the hatch or cam lock. All other methods must be approved by the FCWTF. 9. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 10. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification and AWWA conformance letter. 11. Supplier will be responsible for shipping costs if the shipment is rejected and returned for not meeting the standards expressed in this SOP. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to each delivery: A. A legible copy of the driver's commercial drivers license (CDL) B. the numbers of the tractor and trailer transporting the chemical C. the serial number off of the pre numbered security tag 2. The tanker will be sealed with a pre numbered security tag at the point of origin, and the serial number will be faxed after the truck has been loaded and ready for shipping. 3. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to entry. 4. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck outside the gate. 10 >, Page 3 a I ill //� K.1Operate/SOP/Lime/LimePurchases.doc -<�i I 1E *P Fort Collins Fort Collins Water Treatment Facility Standard Operating Procedure Purchasing Special Rotary Hydrated Lime 5. FCWTF personnel will verify that the faxed information matches up with the driver, delivery vehicle, and seal number arriving at the FCWTF. If the driver's CDL, the tractor and trailer numbers, or the seal number does not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 6. FCWTF personnel will visually inspect the delivery vehicle for leaks, drips, or obvious corrosion. The truck will not be allowed to enter the facility if it may compromise delivery safety. 7. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. 8. Delivery drivers will take a dip sample at the Water Treatment Facility (WTF) using sampling equipment provided by the WTF and submit it to the Operator at the time of delivery. 9. Delivery drivers are required to provide certified weight tickets for both the empty and loaded weights of the tractor and trailer unit. A. The weight ticket with the gross weight will be left with the Mississippi Lime Bill of Lading at the time of delivery. B. The carrier may weigh empty after delivery to FCWTF and fax that ticket back to Fort Collins at 970-221-6736, attention Chuck Gross. The empty weight ticket must be dated the same day as delivery and be faxed within 24 hours of the delivery. C. All weight tickets should have Fort Collins Water Treatment Facility written on the ticket, either by the scale (preferably) or by the driver and shall be for the actual load delivered to the FCWTF. D. All weight tickets should have the Mississippi Lime Bill of Lading number written on them. E. All weight tickets should have the tractor and trailer number written on them. 10. Delivery of Special Hydrated Lime must be made within 72 hours from the time the order was placed. 11. Delivery drivers are responsible for off-loading the Hydrated lime. FCWTF personnel are not allowed to connect or disconnect any supply hoses. FCWTF personnel will give instructions to the delivery driver on chemical off-loading in accordance with FCWTF SOP for Lime Delivery. 12. Delivery drivers will be responsible for chocking trucks during delivery. Chocks will be provided by FCWTF. 13. There will be a facility radio and telephone located at the lime workstation for the driver to page the operator when assistance is needed. Operating instructions will be provided for the drive. 14. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers that are nearest to the off load location. 15. Early deliveries will only be accepted if the driver calls in advance and there is adequate storage. 16. Due to storage limitations, each load should be limited to no more than 50,000 pounds. 17. Delivery drivers are required to unload slowly. The line to the silos is prone to plugging if it is over pressured or too large an amount of lime is forced through the line. If the driver unloads too quickly, lime is released into the outside air that could result in a violation of the FCWTF's air quality permit. 4 MFq Jy/ Page 4 K:/Opern(e/SOP/Lime/LimePurchases.doc 919{[ NP Fort of Fort Collins Water Treatment Facility I ��I,IY Standard Operating Procedure Services Purchasing Special Rotary Hydrated Lime PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be met by the supplier before any contract is awarded. 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 6. FCWTF Plant Supervisor or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. s. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. %qI_' f n4 Page s.d s c ���=' K.'/Opero(e/SOP/Lime/LimePurchases.doc `—��I� ,l it w'