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HomeMy WebLinkAboutRESPONSE - RFP - 7294 IRRIGATION PUMP STATION MAINTENANCE & REPAIRMETRON, INC. 1505 West Third Ave. Denver, CO 80223 Phone (303) 592-1903; Fax (303) 592-1969 RE: City of Fort Collins 7292 Irrigation pump station maintenance and repair Date: 10/19/2011 To Whom It May Concern: Included in this packet is Metron Inc.'s proposal for the requested maintenance and repair contract. This proposal will remain subject to initial acceptance 90 days after the bid date of 10/20/2011. Please contact Metron Inc. with any questions regarding this submittal Sincerely, Kurtis Kruger Applications Engineer Metron Inc, Denver CO 7:�eAOOP ' FIRE PUMP CONTROLLERS, CUSTOM ELECTRICAL PRODUCTS PACKAGED PUMPING SYSTEMS & SCADA EQUIPMENT DAVID P. HAYNES V.P. SALES &MARKETING -PPS GROUP METRON, INC. 1505 W. THIRD AVE., DENVER, COLORADO 80223 PHONE (303) 592-1903 x331 FAX (303) 534-1947 CELL (303) 905-1562 dhaynes@metmninc.WM FIRE PUMP CONTROLLERS, CUSTOM ELECTRICAL PRODUCTS & PACKAGED PUMPING SYSTEMS KURTIS KRUGER - APPLICATIONS ENGINEER METRON, INC. 1505 W. THIRD AVE., DENVER, COLORADO 80223 PHONE (303) 592-1903 x372 FAX (303) 534-1947 kkruger®metroninc.com Jeff Collison - Packaged Pump Svstems/SCADA Field Services Supervisor Mr. Collison's experience in all aspects of packaged pump system retrofit BOM estimation, system design and engineering, fabrication, assembly, panel wiring and service places him in a key role as the supervisor of the field services group which supports Metron's national service network. Mr. Collison acts as project manager of all field retrofits. Background Includes: • 19 years Packaged Pumping System Maintenance/ Fabrication/ Engineering/Trouble Shooting • 15 years of M IG, arc and gas welding • Education / Certifications • 2 Years College Electromechanical Studies • Fairbanks Morse — Pump Service Certification • ABB ACS-550 VFD Certification • Class 2 Collections and Distribution Certification for Colorado Water and Waste Water • SCADA and Antenna installation certified • OSHA Certified Confined Space and Fork Lift Trainer • OSHA 10 Flour Construction Industry Training Program • Commercial Drivers License for Class A • Heavy Equipment Certified 24 ours of PLC programming certification 25 Trainer for 40 hours of Metron Service Training on Maintenance/Trouble Shooting Class SOFTWARE AND SCADA ENGINEERING Greg Pelster - LV Product Manager Background Includes: • 11 years controls, automation, and engineering experience. • 6 years - System integrator for food processing industry • 3 years - Controls and automation engineer - package pumping systems - Metron • 2 years - Engineering manager - Metron • 1 year - Low voltage switchgear product line manager — Metron Education • BS Degrees in Industrial Controls and Physics Stephen H. Bannister --Protect Engineer (Electrical) Background Includes: • 30 years experience with motor controls, engine controls, power distribution systems, electronic test equipment, and telemetry systems. • Project management — oversee product redesign, new product development, turn- key power distribution centers, and packaged pumping systems • 22 years tenure with Metron, Inc. — including Operations Manager, QC/Test Manager, overseen all aspects ofmanufacturing, fabrication, purchasing, warehousing, testing, field service, electrical engineering, and technical training. • Field service and technical instruction experience in both foreign and domestic environments. • Previous employment as a Field Service Engineer with ABB responsible for retro- fit, start-up, and troubleshooting of both AC and DC variable speed drive systems. • NFPA member • 8 years active duty US Army ENGINEERING Christian Reichert — Mechanical Engineer Background Includes: • 1 year Packaged Pumping Systems Fabrication, Engineering and Maintenance • 1 year electrical wiring • 8 years electrical trouble shooting • 1 years Repairing pumps • 6 years of TIG, MIG, arc and gas welding, PVC welding, Cast welding certified Education • 3 Years University of Heidelberg degree in Fabrication/Construction Engineering Brian Joyce — Mechanical Engineer Background Includes: • 1 Year of Metron Test Engineering Experience followed by Metron Mechanical Engineering Pump Package Design. • 2 Years Mechanical Engineering Design for Ultrasonic Evaluation (UE) Test Equipment for Pressure Vessels and Piping. • 2 Years of Cryogenic Piping and High Pressure Vessel mechanical engineering experience. Education/Certifications • ASME Course in Pipeline Pumping and Compression Systems • Member of the (CGA) Compressed Gas Association. • BS Degrees in Mechanical Engineering and Industrial Engineering & Machining • Member ASME since 1998. 0 Member IEEE since 2005 Supporting Personnel Nestor Escribano: QA/QC & Field Service Manager David Gattis: QA/QC Supervisor Jeff Elmore: Design Engineer Jill Nobel: Software Engineer Don Bacard: Field Service Technician Service and Personnel pricing is as follows: • Pump Technician - $90 per Hour • Assistant - $90 per Hour • Electrician - $90 per Hour • PLC Programmer - $100 per Flour • After hours cost for each - $145 per Hour Metron Factory Service Representatives and Contact Information Applications Division Kurtis Kruger Applications Engineer kkruger@metroninacom 303-592-1903(x372) Michael Dixon Applications Engineer mdixon@metroninacom 303-592-1903 (x356) David Haynes VP Sales and Marketing -Packaged Pump Systems Group dhayncs@metroninacom 303-592-1903(031) 303-905-1562 Service Department David Gattis Service Scheduler/Advisor dgattis@inetroninc.com metroninacom 303-592-1903 (x353) 720-936-4933 Jeff Collison "JC" Field Service Supervisor jcollison a metroninacom 303-592-1903(006) 303-870-1566 Don Bacard Field Service Technician dbacard a metroninccom 303-592-1903 we Services, system Retrofits t Extended Warranties A Engineering • Manufacturing • Service After Metron compliments our world class products and manufacturing with an extens service network that offers comprehensive capabilities that are uncompromisin4 In markets where our customers will accept nothing less, we stand apart. Field Services Metron's field service technicians are expert at electrical, mechanical, hydraulic and system issues. This is a unique, yet essential, mix of characteristics that are required to be successful in our markets where quick, conclusive responses are critical. New system installation oversite & start-up, preventative maintenance contracts, spring start-up/ winterization for systems used seasonally, flow testing, and pump/motor service are services prodded, traditionally, from a pump system service company. Metron also offers- • Installation Shield* certified service centers that also provide various levels of installation sub -contracts im pump station pads, intakes, and pump house electric; mechanical services. • Warranty Shield* certified service centers that offer v level of protection all the way up to a 5 Year Extende Warranty and Maintenance Contract. • Field demolition, certified welding, project managem and custom electrical and mechanical site work. • Turn -key systems that include UL listed pump buildit HVAC and all electrical/mechanical work complete the building before it ships. System Upgrades Et Retrofits Our certified Installation Shield* service centers not only do installation work, panel and filter upgrades and replacements manifold retrofits, and upgrades and additions to pumps/motors, instrumentation and other auxiliary pump room equipm • Complete panel replacements and retrofits of a panel's VID, OID. PLC allows an end user to upgrade their system to get ?Metron performance while getting the full life out of the other pre-existing components. • Filter replacements and additions are a great way to reduce maintenance and increase performance. Manifold, Panel and Pump Retrofits On the cover of this brochure is a before and after photo of a manifold, panel and pump retrofit on a potable water system that shut down the system for only one day. Filter Retrofits ®� ® Panel Retrofit These photos are an example of a filter retrofit that Typical panel replacemer took a golf course out of service for only a half a day and retrofits usually shut the system less tlwn me c N icy E!k! 0 Beforis Before After After * Installation Shield and Warranty Shield are available in limited areas. Please coma( t \ Iruon for details. City Financial Services of ■ Purchasing Division 215 N. Mason St. 2n° Floor F6rt ®��' PO Box 580 Fort Collins, CO 80522 970.221.6775 Pu .6'°' rchaSj n g cgoeco+n/purchasing fcgovx REQUEST FOR PROPOSAL 7294 IRRIGATION PUMP STATION MAINTENANCE & REPAIR The City of Fort Collins is requesting proposals from qualified firms to for irrigation pump station maintenance and/or replacement for the Parks Department and City of Ft Collins. Written proposals, five (5) copies, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), October 20, 2011 and referenced as Proposal No. 7292. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager, Eileen Scholl, Parks Project Manager, at (970) 416-2062 or eschollPfcoov.com. Questions regarding bid submittal or process should be directed to John Stephen, CPPO, LEED AP, Senior Buyer, at (970) 221-6777 or istephen@fcgov.com. A copy of the Proposal may be obtained as follows: Download the Proposal/Bid from the BuySpeed Webpage, www.fcgov.com/eprocu rem ent The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill ll, CPPO, FNIGP Director of Purchasing & Risk Management RFP 7294 Irrigation Pump Station Maintenance & Repair Page 1 of 18 REQUEST FOR PROPOSAL CITY OF FORT COLLINS 7292 IRRIGATION PUMP STATION MAINTENANCE AND REPAIR Section 1.0 Proposal Requirements 1.1 General Description The City of Fort Collins is requesting proposals from qualified firms for irrigation pump station maintenance and/or replacement for the Parks Department and City of Ft Collins. Work would be done under a work order system. 1.2 Proposal Submittal The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. Firms submitting proposals shall submit four (4) copies of the proposal with the following information: a. Company history and experience performing pump station maintenance and replacement. b. The name of the company representative responsible for coordinating work. C. References from two or more organizations that have contracted with you in the last two years for similar services d. Names of product lines you regularly work with. e. Warranty information. Response time. Pricing, as requested. The proposal must be signed by a duly authorized representative of the firm submitting the proposal. The signature shall include the title for the individual signing the proposal. All proposals shall remain subject to initial acceptance 90 days after the day of submittal. Section 2.0 Background: The City of Ft. Collins has historically demonstrated a need for pump maintenance and installation work. The City has a number of irrigation pumping plants in community and neighborhood parks, golf courses and cemeteries. They are listed in Exhibit A. Most of the systems have variable speed controls. There are also a number of booster pump systems. Historically, the City spends between $15,000 to $40,000 per year. Section 3.0 Scope of Work: Company would be responsible for removing pumps and motors, inspecting parts and refurbishing or replacing and reinstallation of unit. They could also be required to troubleshoot problems, work, mechanical, electric, hydraulic and electronic pump components i.e. flow meters, filter systems etc, assist with start up and winterization and program software. Any components that are replaced must be of equal or better quality than existing components. Company must be able to provide response within 24 hours of notification. All work will be issued through work orders. RFP 7294 Irrigation Pump Station Maintenance & Repair Page 2 of 18 Work Order Procedure: A. All job estimates must be submitted on a unit price basis consistent with the prices established in the Bid Schedule section. B. Contractor will invoice for all jobs completed on a unit price basis with the prices established in the Bid Schedule section. C. Work order number must be included on the billing invoices Section 4.0: Pricing In your written response to this proposal, provide hourly rate pricing to cover the following: • Pump technician • Assistant • Electrician • PLC programmer • After hours cost for each • City will allow markup on parts of 8% maximum. .• City will allow markup on outside contractors of 8% maximum, i.e. crane companies. RFP 7294 Irrigation Pump Station Maintenance & Repair Page 3 of 18 fqreho011 METRON, INC. 1505 West 3rd Avenue Denver. CO 80223-1400 303/592-1903 Pump System Service October, 2011 Metron, Inc. A. CORPORATE Metron, Inc. got its start in the early 1940's and is currently in a 100,000 square foot manufacturing facility near downtown Denver, Colorado. Metron is a global leader in the design and manufacturing of pump control panels and other custom designed electrical products. Metron acquired Young Electric and Manufacturing (Weyco) in 1988, and diversified it's electrical expertise into the building, utility and industrial markets. Denver gives Metron access to one of the most skilled work forces in the country. B. COMPANY Metron, Inc. is the world's leading supplier of fire pump controllers. We are also a contract manufacturer that private labels equipment for well known companies such as Peerless Pump, Yoemans Pump, and others. Metron is also a premier supplier of packaged pumping systems, industrial pump controllers, SCADA systems, modular buildings and power distribution equipment. Metron. Inc. recognizes that the markets served require a fully developed, well trained, responsive service department, where emphasis is given to providing an unequalled level of service. 1. Manufacturing — Metron's 100,000 square foot facility in Denver provides a broad range of value added engineering and manufacturing, including sheet metal fabrication, certified pipe welding, panel design and wiring, wet and powder coating, wiring, and assembly. This level of manufacturing ensures an unequalled combination of expertise, product quality and delivery to exceed your expectations. 2. Engineering Engineering disciplines currently employed at Metron include mechanical, electrical, software and chemical. Our broad engineering base is required for our diverse product line while ensuring a high level of expertise for your customers. All our Applications Engineers have engineering degrees to provide the highest level of expertise when Metron interfaces with customers. 3. Service — Metron, Inc. employs as many as 7 service personnel out of the Denver, CO facility, all catering to the pump control markets. Additionally, 22 domestic and 12 international independent service agents provide our first line of contact. We provide 24 hour service by factory technicians that have received extensive classroom and field time. 4. Market — Metron, Inc. 's roots are in the quick response fire pump controller market whose demands are duplicated in the irrigation market. We understand that timelines and answers are critical. We also cater to the market where base levels of safety, quality, service, and product knowledge are demanded. C. PRODUCT Metron, Inc. is the Rocky Mountain and Southwest region's largest supplier of packaged pump systems. Metron's diversity for packaged pump systems ranges from small irrigation systems where simplicity and ease of use is paramount to large potable water stations that are highly complex and utilize multiple product disciplines. We currently are in different stages of production and start-up on local projects for the municipalities of Denver, Brighton, Loveland, Avon, Denver Zoo, Southern Ute Indian Tribe as well as projects in OR, GA, TX, NC, CA, and FL; and Metron holds service contracts with the city of Denver for 9 local parks. With all our products and service backed by a 1 year parts and labor standard warranty, and our local average response time being within 48 hours of contact, our reach and influence continues to grow within local communities. C. FIELD WORK CAPABILITIES Proficiency in Installation. Start-up and Maintenance of Programmable Logic Controllers (PLC) — Siemens, Modicon, Allen Bradley, Motorola, Mitsubishi Variable Frequency Drives (VFD) — Cutler Hammer, ABB, Toshiba, Allen Bradley, GE, Danfoss Filters—Amiad, Yardney, Keckley, Watts, Valve & Filter, Tekleen, Filtomat, Orival. VAF Control Valves — Watts, ClaVal, Bermad, Golden Anderson, Ross Instrumentation — Various types of pressure, level, temperature, and flow transmitters; chlorine, turbidity, pli analyzers; lightning prediction/protection systems; Transient Voltage Suppression; Pump/Motor vibration/alignment, Power/Harmonics analysis Motors & Pumps — Vertical, horizontal, submersible Transient Voltage Suppression Systems (TVSS) Automatic & Manual Transfer Switches (ATS) Generator Sets Back-up Power Systems Control Panels — Fire and industrial controls SCADA Systems — hardwire, radio, satellite, cell phone Field capable of — Welding techniques —MIG, TIG, Stick, oxy-acetylene Diagnosis of all aspects of pump systems, pumps and motors — laser alignment of shafts, meggar windings, and general replacement and services Panel wiring (non-UL) Demolition disposal of existing equipment All aspects of pump system mechanical and electrical assembly Packaged Pump System-Metron Certitied- 40 hours certification class VFD Start-up Certified Warranty on ABB Proficient at reading and trouble shooting electrical schematics Programmable Logic Computer Ladder Logic Training Maintenance and trouble shooting on self regulating control valves APPLICATIONS ENGINEERING DEPARTMEN Michael Dixon - Applications Engineer/Project Manager Background Includes: • 10 years of Sales and Customer Service Experience • 3 years experience as a Audi/Volkswagen Certified Service Advisor and Shop Foreman • ] year experience as a Honda Certified Automotive Technician • 6 months of Applications Engineering Experience • 6 months of Project Management Experience Education and Certifications • BS in Mechanical Engineering • AS Degree, Business • Technical Degree, Automotive Diagnostics and Repair • Fundamentals of Engineering (FE) Certification Kurtis Kruger —Applications Engineer Background Includes: • 8 years of customer service in auto, finance, and pump systems • 5 years finance • 2 years business strategic development • 1 year applications engineer in packaged pump systems Education • BS Degrees in Industrial Engineering Processes and Business Administration David Haynes-- Project Director (VP - Metron Packaged Pump Systems) Background Includes: • 25 years of industrial packaged system experience ranging from applications engineer to product manager, to marketing manager. • Broad instrumentation, controls, pump and treatment background with specific system engineering. • Involved in or responsible for all aspects of Metron's packaged product line development and project management since its inception in 1998. • Key involvement in development of Metron's SCADA and industrial building product lines. • Active member of American Society of Irrigation Consultants, American Water Works Association, and Rural Water Association. Education • BS Degrees in Chemical and Computer Engineering. FIELD SERVICES DEPARTMEN]