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HomeMy WebLinkAbout496440 XEROX CORPORATION - PURCHASE ORDER - 9117504City of Fort Collins Date: 12/21/2011 Vendor: 496440 XEROX CORPORATION PURCHASE ORDER PO Number Page 9117504 1of3 This number must appear on all invoices, packing slips and labels. Ship To: OPERATIONS SERVICES CITY OF FORT COLLINS C/O LEWAN & ASSOCIATES INC 100 S CLINTON AVE XRX2-40A ROCHESTER New York 14644 300 Laporte Avenue Building B FORT COLLINS Colorado 80521 Delivery Date: 12/19/2011 Buyer: DAVID CAREY Note: Line Description Quantity UOM Unit Price Extended Ordered Price 1 Xerox WC125PT Copier Lease Payments for 12 Months 1 LOT LS for Xerox Work Centre WC7125PT Copier/Printer System, Serial #: TBD Quantity: One (1) Location: City Of Fort Collins Real Estate Department @ 300 LaPorte Ave, Bldg. B, 2nd Floor, Fort Collins, CO 80524 Lease Term: Sixty (60) months. Base Monthly Lease Charge: $135.05 Includes: -0- B&W and -0- Color prints per month. Line 1 dollar amount for 12 payments. Per State of Colorado Xerox Price Agreement #: 98526YYY11M/WSCA, Lewan & Associates quote dated 12/13/11, and PO Attachment dated 12/20/11. Includes no trade-in. Non -Appropriation of Funds Lessee reasonably believes that it will have a need for the Equipment for the duration of the Lease and that funds will be available and appropriated to make all payments under this Lease, however, the availability of funds in future fiscal years is dependent upon appropriation of funds by Lessee's City Council, which appropriation is entirely discretionary. Lessee will seek funding each year as part of its Budget process. If funds to continue the leasing of the Equipment for the portion of the Lease term falling in the next year are not legally available for such purpose, Lessee may terminate this Lease at the end of the current year without penalty. Lessee will notify Lessor at least thirty (30) days prior to the end of the year if funds are not available for the payments required under this Lease by reason of non -appropriation or non -availability of funds as set forth above. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email: purchasing@fcgov.com 1,260.00 Invoice Address: City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Fort Collins of PURCHASE ORDER PO Number Page 9117504 zofa This number must appear on all invoices, packing slips and labels. Line Description Quantity UOM Unit Price Extended Ordered Price 2 Estimated Cost per Print For Above Xerox Copier 1 LOT LS for above Xerox Work Centre WC7125PT Copier/Printer System, Serial #: TBD Location: City Of Fort Collins Real Estate Department @ 300 LaPorte Ave, Bldg. B, 2nd Floor, Fort Collins, CO 80524 Base Monthly Lease Charge per PO Line 1 includes: -0- B&W and -0- Color prints per month. All Prints @ $0.0083 per B&W and $0.0562 per Color. Per State of Colorado Xerox Price Agreement #: 98526YYY11 M/WSCA, Lewan & Associates quote dated 12/13/11, and PO Attachment dated 12/20/11. Funds Authorized per Requisition# 40861. Line amount for 12 months estimated total Print Tota I $1,860.00 Invoice Address: City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Accounting Department Phone:970-221-6775 Fax: 970-221-6707 Email:purchasing@fcgov.com PO BOX 580 Fort Collins, CO 80522-0580 PDlghase 0DIc, Tcrns and Conditions Page 3 of 3 I. COMMERCIAL OUTAILS_ 'fa p' By beam, She CY fF ,Collins, man ,a led local D.—Osto Eventful— Nmudgroi, II NONWAIVER. 99-0450I.DaluntlEwsoT' x txvmptin, Gn lca,e of Red tray N4 m00058J l blslcrcd w Iles the Cullecn r or Ya lug t the 1 umhvse, rapt, nr c, pafom,nna ofabe sand a,d c.ndlions M1craf firm, or do), ra alcrnal Re -mac, Deaver, Colombo (LUC Colorado Revised Stable, 1973, Charlie, 39-26, 114 (a). c i any rights or remedies srumi red hotel. or by law. failure to Loca lly toasty WC Shca in the even of a breach. lhraccrylance.for payman for goods bercunder or trilateral urine design, shall not re— the Seller of Goods Refluf d. GOODS RXJFC1 ED due or fician t sl'"n bwt tither w'hcn shipped or due to defects of any of the robligations of this purchase order and shall not be deemed a waiver of any right at the damage Ill transit. may be returned to you far con it end rare ma rabe replaced uxapa upon reacipt of wrinen purchaser to ns'ist upo.strict perfonnamc hecoforany ofits right, or Noodles as to any such goods, regardless inoncenuw fironnhe City of Fort Collins. of when shipped, received or acce sad, as or any prior or subsequent default hereunder, nor shall any narrowed oral moditieatmn or rescission of this purchase order by the Purchaser operate as a waiver orally of the leans Inspection, GOODS arc subject to the City of Fun Collins Inspection on arwal. thereof Final AcceVranw. Receip, of the Incrchandoe s e r.... on.., in response to this order canresult in 12, ASSIGNMENT OF ANTITRUST CLAIMS. b vufonzed paymnt n eothe part of the City of F.nCollins. However, it is to be understood that FINAL Seller mut the Purchase, revs or, that in actual combouric practice, o crchages resulting Ever antitrust ACCEPTANCE is dependent upon ample,... ofullapplicabl¢ cramord Inspection procedures, violations are in too borne by the Purdeeir.Thercmfor; for good cause and as consideration for executing this purchase other, the Seller thereby assigns to the Purchaser any and all claim, it may now have or heirmfor FEb,ln fears Shipmat, men be F O.R., City of Fort Collins, pW Wood St. Port Collins, CO 80522, unless acquired under federal or state antiaan Imes for such ...ralarges coined to the pro ioular pards or sO,ices olhen,iw specified so, noardor. if pleaissiou is given to prepay freight and charge seriously, the original freight puehascd or acquired by the Purchaser pursuant to This purchase order. bill move accountably bounce, , Additional charges fur packing will not be acmPacd 13.PURC'HASERS PERFORMANCE OF SELLERS OBLIGATIONS. Shmanum,Distance. Where manumnow, have disribming Points in various pans of the county, shiperm is Ifthe Fairness, dian,the Seller an correct nonconforming or defective goods by a date to be agreed upon by the espoused from the ncurcm dimributf.n point 1. d,snnmion, and execs freight will be dedmlod favor hism,e when Purchase, and the Seller, and the Shcm dielectric indicates hs inability or mawtlfngness I. comply, Ina Purchewr shipments are made IFom greater distance, may cause the work to be performed by the most expeditious means scribble to it and the Seller shall pay all on,,, r,wNUe,d whh sact, bock. Peamc,. Seller s4.11 procae .1 sells„ sure cost all necessary petunia, cestifieacs and liceses required by all applicable Iv.. a. cOnelmions, ordinate, and ones of the swte, mant,llay, Nificay ill political subdivision w'he,, the work is pormiand, o, revulmd by any other July constituted public authority hawing jurisdiction over the work of rems. Seller further ...va, m hold the Cu, of Fort Collins harmless front and akeheu III liability and to, incurred by them by reason of an asserted or cUab6shcd violation of any such laws, rcgulmions, oovinausey vl, and nNmn,rc A cl alzatioa All panics to ,his contact s,N, ,bar the r,,rese.m,ivcs arc, in fuel, boll, fide and possess full and omplac umlmrity I. bind said parties. LIMITATION OF TERMS. This Purchase Carl expressly limits acceptance To the terms and conditions stated her m set forth and any supplemenmry or additional tams and conditions annexed hewn, or incorporated heroin by reference. Any additional or diff ..al tams and conditions proposed by. Its, arc objaad to and herself, rejected 3. DELIVERY. PLEASE ADVISE PURCHASING AGENT inuncdiacy if you canner make complete ships., to arive on your promised deliverydery as.tied Tins o ref Its eswaso- Deiveryand porformanre muse, be cfTec ed within the n we stated on the purchase aide, and IM1e boom mcnr, anachel herons. No net, of the Purchasers including, without lnullar.n, recepanee of panful lam delivcri,, shall operate as a waiver of ,his..reioa. ]it the seen, of any our,, ,he Patch ..... hall have, fan addion. to miner legal and equitable remedies, the option ofplaaing this order elsewhere and Imidin, Die Seller liable tar eklear c,. However, the Scller shall not be liable for damages as a result ofdclays due to taus, not reasonably foresail IJ which are beyond its Nissan able can Ito] and without its fault of negligence, such aces of God, nuts of civil., ill hot, authorities, governmental prioriEcs, fire, makes, 0trod epidemics, wars or pvvidled ,hat notice of he conditions causing such dduy Is given to the Purchase, within live (5) days ofthe ,into when the Sdier line received knowledge thereof In the event of any such dday, the date of ddivery shall be extended for the period equal to (lie (into actually lost by reason of the dolly. 3. WARRANTY. The Seller arants Ihot all goods, amid,, mucc.1s and work coveted by this order will conform with appficern c driving,. specfica wmpl.a gad,., other descriptions giver, will be fit for the puryaw, ended, and performed with the highest degree ofeare cord competence in accord ce with accepted s iNfords for work curb tilt, nmurc 'the Seller laccs to hold me purchaser hrrmtcaY fio.h any Ims, damage or experec, which the Purchawr nny suffC, or incur on ae-eounl of the Se11cs brooch ni'vemanty. The Scllcr shall replace, repair s nmkc gad, wdhom vast 1. [repurchase,, any tefma, or ful%cording within os (p your or whhin inch longerpen'od of it., asay be pro... bed by law or by lie Ism orally Isorally applicable warrenry provided by the Seller alit the date of acceptancemof the gol furnished larmnder(ameptans am to be unreasonably d dvyed),, m csulting Caimperfect ordefwtive work don or natal fur. shad by the Seller. A ... prince or um of goods by Purchaser Shull trot constitute a waiver of any claim under this wmran y, Ester, as other, is provided to his purchase oadev the Sellers liability hd 'I ll iscandes IIdamages 'P ion, dbythe broul, of any oflh RoUpong org am we,, bur snob liability shall i, no tmelude tomofprod., or loss of use NO IMPLIED WARRAN I OR MERCHANTABiLfrY OR OF Fl INESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchawr may make changes to legal tern, by written change order. 5. CHANGES IN COMMERCIAL TERMS. the Pouch.... mry make any changes to he ter.,, other than legal rams, including additions 1. or therein.. fen, the 4- blamably odered it We Uesuficnions or drawings, by verbal or written clnnge order. If any such change affects the mention due or the fire, erperfammnce hereunder, an equitable adjusmcnrshall be made. 6. TERMINATIONS. hue Prolms nay s any Itc by x winn mm change order, or care this alacem�t as any or all nations of the ,pull then ,ponos shipped surNO a anmum is adjufirc a bervw, the panics s no any wad an maeriols then in rmgrea pmvtried inn fire Purchaser shall ran be liable for any claim. 6r nmicipnted pleft, me thew onrplerd poiin a of the gads and/or work, for rucamnal or anwquenlet damages,., d that no such adj.Am,nt be aide Ia fhvoriflne Seller with.......1 1. any goods which are the Sellers standard stack. No such terminal mull relieve the Faehaso or the Sdkr ofuny ufmvirobligvtins as to any goods delivered hereunder. 9. CLAIMS FOR ADJUSTMENT Any rain, far mrio mum muse, be .,,Fred whhin Itiny (30) days from the date he chair,, or rrroinmi.n l ordered 8. COMPLIANCE WITH LAW. The Scllcr warrants that all goods sold hereunder shall have been produced, sold, delivered and furnished in slist -ompli usee ..,It ell applicable IN, and begulasaw to which the good, are subject The Seller shall execute and defiver suchdoc'tiny be requind m effect or evidence compliance.AllIs, and regulations assumed m be Ill a..outd it ag„c elm of this ehamoer era hereby neoclassical hore:. by this eferenee The Seller age, to Indemnify and hold the Purchaser him lres rotor all cases land dmm ,co, smFemd by Ili, Purchaser ,suit of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither party shall ussigq aenefcr, or anvcy this order, or any monies due or to became due hereunder without he Tom w,Iran eandan of Inc o,hcr party. 10 rALE. The Seller warrants full clear and, unrestricted title to the Purchaser for all equipollent, material,, and items furnished n perform of this inmeniont. five and clear of may and all lens, restrictions, reser'atious, security interest unambmnu...it Iran, of others. The Seller shall release the Purchaser and its contractors of any tier form all liability and claims of arty sure resulting from the perfortmmtc of such wow This release shall apply even in the event of fault of negligence of the puny rule bsed and bill emend or Ih, mo cram, officers and employees critics party_ The S111e,Y comraaml obligations, including smrfuay, shall not be deemed to be reduced, in any way, betas, such work is pefonacd or caused to be performed by the Purchaser 14. PATENTS. Wher c, the Seller is mound m use any design, device, nmtroul or process Gashed! by Inter, patent, trademark or copyright, ,Is Seller shill indemnify and wvc hannlo, the Purchaser from any and Ill claims for Infiingemvor by reason of the us, of such patented design, device, trucral or process in comineclum with the smoncl, and shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason of such infiinge eat at any little during the fabrication or after the amplition of the work. In case said equipment, or any part thereof or the attended nso of the grads, is In such suit hem to constitute infringement and the use of acid equipment or pan is enjoined, the Seller shall, .1 is own expense and at its .pit.., time, picture far the Purcn or the right to continue using said equipment or parts, replace the same whit substantially equal but nonintruging equipment. or modify it se it babovcs arbitrating I5ANSOLVENCY. If the Seller shall became insolvent or bankrupt make au assignment for the benefit of creditors, sprout v receiver or ,eve for any of the Sellers property or business, this order may forthwith be canceled by the Pumh... wihout Iiabilik, 16. GOVERNING LAW. ThedOlconmr arms used or the inumactation of the agreement and the rights ofall panics heeundershall be construed under and governed by the laws.fthe Sae of Colm�.do, USA. '[he fallowing Additional Condi,inew apply only in cases where the Seller is in perform work berc eachy. .eluding the wryer ofSellers Repr,eicausur,r on the promises crooner, IJ. SELLERS RESPONSIRILII Y. The Sdim, shall carry on slid work at Settees own risk until the same 'silly completed and accepted and shall, in once f' y accident, cremation injury to the workmaker a terals before Seller', final compkt on and ecemaac, complee the work a, Seller's own e.pc.,J rand be the satisfaction of the PuNhawn When materials ..ad cpu pmm, are famslad by .,he,, far'msallauon or erection by (lie Seller, Seller hall rec,ive, u,IoaJ soon and handle write it the site and become responsible therefor as though such nancrals maker equipmen were bung furnished by the Seller under the cover. IS. INSURANCE The Shcy, shall, m his awn expense, proriJc for the paymem of—aken am.....lion, including oaupatimml dense bcnefill, to its employees employed it or in connection with the wmA covered by this purchase order, bnkar 1. thei, dependents in sccord.nce with ,tic Imes or the ,.in or which ,he work is to be done. The Scllcr shall also carry comprehcn,we gencoul liubiliry including, be, not rallied,., craboub ll and su cumbilc Public Iisblliry immnnec will bodily lure, rand death limits army real, S300,0110 for any one plastic S500,000 for any air, a cddeal untl propcny damage Ilmi, per women, of S400,000. The Silber shill likewise reprice his contractors, ifany, t. provide for such ampeas.tion and in,ummce. Refire any offin Sellers or his contractors rnpleyce, ,hall do any soul: uponuhe premises of other, the Shcersnall fcalt,htne Pu¢M1ascrwith acenilimne that such compenwtion and insurance have been provided Such rvrGmN, shill specify the date who, such ampensution and insurance have been provided. Such centhcaas shall specify the date when such compensation .,,it Insurance -piirs, I he Scllar onces chat such conme—uma and in uranm sM1WI be mninaincu until after the oinne O k is married and accepted. 19, PRO "1 EM ION AGAINS I ACCIDENTS AND DAMAGES_ The Scller hereby ... trees the entie responsibility and liability for any aad.11 damage, Ins. it inja, of any kind or nature whma to pm m or propuny used by o raWm ring me cxecvtion urine work provided for in this pumh,c order ur in con nnetion naewitf The Seller will inch nosily and hold harnlcss the Puahader and am all of 111, Porous., emetic, a a.b ..it employees train and almost nay and au claims, loss.,, damage, Mdirect targe, or expenses, whether diror indirect. and wImM, to persons m pommy 1. ,inch fhe Purchaser may be put ors.bj,,, by re or any coo negic4 i or on defull the pan of the Solleq any of his ouluccurs, o any of Ili, Slope. or contractors officer, agents or employees. In case arty suit or other preceding, shall be brought against the Putnawn, or its officers. agent, or employed at any One on account or by rumen of any act, action, neglect omission or Jefnult offne Seller of any of his contractors or any of its or their otliece, agent, or employees as aforesaid, tiro Seller nenby agrees m sdanc the defense thcvof and m defend the s the Sellerscxpeu am pay aand all costs, chargef, attorneys es and other expert any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their of eco, agcros or employ... in such suits or other pen dings, and in case judgment or.,he, lien be placed upon m obtained bguins ,he propery of the Purchaser, or said panics in or as a result of,u,M1 wits or other proceedings, the Sir,, will at mrec muse tine ..to to be dissolved and discharged by giving bond or odor iw, the Seller and his Continuous shall take all safety Electronics, motor and install all guard, necessary for the prevention of tridents, amply with ail laws and regumdons wbh regard to safety ire-codingbut wilbout function, the Ocupari.nai Safety slid Health Act of 1990 and all rules and regulations issacd Pursuant Francis, Rcviwd 03/2010 Vendor: Xerox Corp. - C/O Lewan & Associates, Inc. PO #: I/mod/I/ Vendor Address: 100 S. Clinton Ave. Date: XRX2 -40A Rochester, NY 14644 City of Fort Collins " Ship: City of Fort Collins - Real Estate Bill to Address: Accounting PO Box'580 Department Install Address listed below Fort Collins, CO 80522-0580 Main Contact: Helen Matson 970-416-2276 Phone #: 970 - y/6 - �Z 1/39- crankin(a),fcgov.com Tax Exempt: lg_D�154.2' The below applies to all items listed below G'o1.oRADO • Customer Education and Analyst support for Equipment installation is included in the monthly price. • The State of Colorado Central Services user fee of $.0010 per impression will be billed separately. State of Colorado Price Agreement with Xerox Corporation - Award: 98526YYY11M/WSCA Item Quantity Description Amount W7125P, 3Tray, City of Fort Collins Real Estate.300 Laporte Ave�Fort Collins, CO 80524, Analyst & Customer Ed -Fees -Included in -Pricing-- -- The State of Colorado Central Services user fee of .001 per impression will be billed separately. State of CO 135.051 Price Agreement with Xerox month for Corp. - Award 60 1 1 98526YYY11MNVSCA months Allowance Allowance B&W Color 0 @ .0083 0 @.0562 Overages Overages @ 135.05 @.0083 .0562 Lease Agreement _ Customer: FORT COLLINS, CITY OF DUO: CITY OF FORT COLLINS Install: CITY OF FORT COLLINS REAL ESTATE REAL ESTATE P 0 BOX 580 300 LAPORTE AVE F0RT COLLINS, CO 80522-0580 FORT COLLINS, CO 80521-2719 Tax ID#:. Negotiated Contract: 072539700 Product DeItem scription Agreement Information - 1. W7125PT (WC7125P PRINTER/TRAY) - Customer Ed Lease Term: 60 months 12/20/2011 Analyst Services Purchase Option: FMV Print Charges Maintenance Plan Features meter Volume Band Per Print Rate 1. W7125PT $135.05 1: Meter 1 All Prints $0.0083 - Consumable Supplies Included for all prints 2: Meter 2 All Prints $0.0562 - Pricing Fixed for Term Total S135.05 Minimum Payments (Excluding Applicable Taxes) Customer acknowledges receipt of the terms of this agreement Thank You for your business! __ which consists of 2 pages including this face page. This Agreement is proudly presented by Xerox and j Signer: HELEN MATSON Phone: 1970)416-2276 MWalker- Lewan And Assoc Lew O�,//1 _—�For information o your Xerox naaement to Signature: C�`�`C l www.xerox.com/AccountManaaement on your Xerox Account, g INTRODUCTION: 1. NEGOTIATED CONTRACT. The Products are subject solely to the terms in the Negotiated Contract identified on the face of this Agreement, and, for any option you have selected that is not addressed in the Negotiated Contract, the then -current standard Xerox tens for such option. PRICING PLANIOFFERING SELECTED: 2. FIXED PRICING. If 'Pricing Fixed for Term' is identified in Maintenance Plan Features, the maintenance component of the Minimum Payment and Print Charges will not increase during the initial Tenn of this Agreement. GENERAL TERMS & CONDITIONS: xe rox IVY, 3. REMOTE SERVICES. Certain models of Equipment are supported and serviced using data that is automatically collected by Xerox from the Equipment via electronic transmission from the Equipment to a secure off -site location. Examples of automatically transmitted data include product registration, meter read, supply level, Equipment configuration and settings, software version, and problem fault code data. All such data shall be transmitted in a secure manner specified by Xerox. The automatic data transmission capability will not allow Xerox to read, view or download the content of any Customer documents residing on or passing through the Equipment or Customer's information management systems.