HomeMy WebLinkAboutBID - 7299 MOVING SERVICES FOR POUDRE RIVER PUBLIC LIBRARY DISTRICTCity of
Financial Services
Fort
Purchasing Division
215 N. Mason St. 2 Floor
Collins
POOBoxBox 580
Fort Collins, CO 80522
970.221.6775
Purchasing
970.221.6707
fcgov. com/purchasing
. INVITATION TO BID
7299 MOVING SERVICES — POUDRE RIVER PUBLIC LIBRARY DISTRICT
BID OPENING: 3:00 p.m. (our clock), October 27, 2011
The City of Fort Collins on behalf of the Poudre River Public Library District is requesting bids from
firms for moving services for the Poudre River Public Library District's administration offices. The
City of Fort Collins is acting as the purchasing agent for the Poudre River Public Library District.
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid proposal and/or contract documents. If delivered, they are to be
sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), October 27,
2011.
A prebid conference and site walk with representatives of prospective bidders will be held at 10:30
a.m. on Thursday, October 20, 2011 at the Main Library located at 201 Peterson Street, Fort
Collins, CO 80524. Attendance is not mandatory, but is highly recommended.
Questions concerning the scope of the bid should be directed to Jeff Barnes at (970) 221-6674 or
jbarnes(cilpoudrelibraries.org.
Questions regarding bid submittal or process should be directed to David Carey, CPPB, Buyer at
(970) 416-2191 or dcarey(a)fcgov.com.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcaov.com/eprocurement
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids maybe withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase orderwill be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
BID 7299 Moving Services — Poudre River Public Library District Page 1 of 16
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any
of the services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this Agreement.
11. Warranty.
a. Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance with accepted standards
for work of a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment and labor, against
defects and nonconformances in design, materials and workmanship/workwomanship for a period
beginning with the start of the work and ending twelve (12) months from and after final acceptance
under the Agreement, regardless whether the same were furnished or performed by Service
Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any
such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or
replaced by Service Provider in a manner and at a time acceptable to City.
12. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default thereof.
13. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
BID 7299 Moving Services — Poudre River Public Library District Page 8 of 16
remains uncorrected, the party declaring default may.elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because
of the default.
14. Bindinq Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
15. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or liability of
any character whatsoever brought or asserted for injuries to or death of any person or persons, or
damages to property arising out of, result from or occurring in connection with the performance of
any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional insured
underthis Agreement of the type and with the limits specified within Exhibit B, consisting of one (1)
page, attached hereto and incorporated herein by this reference. The Service Provider before
commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk
Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
BID 7299 Moving Services — Poudre River Public Library District Page 9 of 16
16. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
17. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court.of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S.,
et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress,
as amended, administered by the United States Department of Homeland Security (the "e-Verify
Program") or the Department Program (the "Department Program"), an employment verification
program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the
employment eligibility of all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement.
c. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this Agreement
is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall:
BID 7299 Moving Services — Poudre River Public Library District Page 10 of 16
1. Notify such subcontractor and the City within three days that Service Provider
has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and
2. Terminate the subcontract, with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not cease employing
or contracting with the illegal alien; except that Service Provider shall not terminate the contract with
the subcontractor if during such three days the subcontractor provides information to establish that
the subcontractor has not knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department') made in the course of an investigation
that the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Service Provider shall be liable for actual and consequential damages
to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates
this provision of this Agreement and the City terminates the Agreement for such breach.
19. Amendment 54 To the extent that this Agreement may constitute•a "sole
source government contract' within the meaning of Section 2(14.4) of Article XXVIII of the
constitution of the State of Colorado, about which the City makes no representation, Section 15 of
said Article XXVIII, which reads as follows, is hereby incorporated into this Agreement and made a
part hereof:
Section 15. Because of a presumption of impropriety between contributions to any
campaign and sole source government contracts, contract holders shall contractually agree, for the
duration of the contract and for two years thereafter, to cease making, causing to be made, or
inducing by any means, a contribution, directly or indirectly, on behalf of the contract holder or on
BID 7299 Moving Services — Poudre River Public Library District Page 11 of 16
behalf of his or her immediate family member and for the benefit of any political party or for the
benefit of any candidate for any elected office of the state (of Colorado) or any of its political
subdivisions.
20. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of
) pages, attached hereto and incorporated herein by this reference.
BID 7299 Moving Services — Poudre River Public Library District Page 12 of 16
POUDRE RIVER PUBLIC
LIBRARY DISTRICT
By:
BOARD PRESIDENT
POUDRE RIVER PUBLIC LIBRARY
DISTRICT ACTING THROUGH ITS AGENT,
THE CITY OF FORT COLLINS, COLORADO, A
municipal corporation
A
JAMES B. O'NEILL II, CPPO, FNIGP
DIRECTOR OF PURCHASING
AND RISK MANAGEMENT
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
By:
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
CORPORATE SECRETARY
(Corporate Seal)
BID 7299 Moving Services — Poudre River Public Library District Page 13 of 16
EXHIBIT" "
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins and the
Poudre River Public Library District."
In case of the breach of any provision of the Insurance Requirements, the City and/or District, at its
option, may take out and maintain, at the expense of the Service Provider, such insurance as the
City and/or District may deem proper and may deduct the cost of such insurance from any monies
which may be due or become due the Service Provider under this Agreement. The City and
District, their officers, agents and employees shall each be named as additional insureds on the
Service Provider's general liability and automobile liability insurance policies for any claims arising
out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. ' Workers' Compensation & Employer's Liability. The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged in work
performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability insurance
as will provide coverage for damage claims of personal injury, including accidental death, as
well as for claims for property damage, which may arise directly or indirectly from the
performance of work under this Agreement. Coverage for property damage shall be on a
"broad form" basis. The amount of insurance for each coverage, Commercial General and
Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property
damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
BID 7299 Moving Services — Poudre River Public Library District Page 1 of 16
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or
is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing -on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your.authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
the bid opening.
James B. O'Neill ll, CPPO, FNIGP
Director of Purchasing and Risk Management
BID 7299 Moving Services — Poudre River Public Library District Page 2 of 16
CITY OF FORT COLLINS
BID PROPOSAL
BID 7299 MOVING SERVICES — POUDRE RIVER PUBLIC LIBRARY DISTRICT
BID OPENING: OCTOBER 27, 2011, 3:00 p.m. (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
MOVING SERVICES PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS:
The City of Fort Collins (City) on behalf of the Poudre River Public Library District (Library) is
requesting bids from firms for the purpose of relocating the Library's administration offices from their
present site at 201 Peterson Street, Fort Collins, CO 80524 to the new facility located at 301 E.
Olive Street, Fort Collins, CO 80524.
This proposal will be for moving various office and other equipment and 27 employees' belongings
that will be completed beginning on November 8, 2011 and ending on November 28, 2011.
The new facility is a (2) story building with approximately 12,100 square feet.
Questions concerning the scope of the bid should be directed to Jeff Barnes at
(970) 221-6674 or Ibarnes(cDpoudrelibraries.org.
1. ORIGIN BUILDINGS
Personnel and equipment will be moving out of the following locations
1. 201 Peterson Street, 2 story public library with elevator
2. 301 E. Olive Street, 2 story building, no elevator
2. PROJECT SCHEDULE
A move "sequence" has been provided per attached Appendix A.
3. ITEMS TO BE MOVED
• The selected moving company will be responsible for moving all items per attached
Appendix A, which also shows the approximate number of boxes to be moved.
■ The Library will move all computer equipment and copiers.
4. COORDINATION WITH THE LIBRARY
■ The selected moving company will coordinate all moving requirements with the Library's
Project Manager, to include providing adequate building protection and adequate space in
parking lot for anticipated trucks, etc.
BID 7299 Moving Services — Poudre River Public Library District Page 1 of 16
5. BUILDING PROTECTION
Masonite shall be required at both origin and new building destination points for all lobby
floor areas, elevators, secondary and main traffic corridors. All masonite shall be taped and
secured during the entire move.
Padding, corner, and wall protection is required around main door frames, along main
corridors and in elevators. The mover shall use special blue painter's tape to prevent
removal of paint from walls or frames.
All protection shall be in place before moving starts and removed at the end of moving.
MOVE PROCESS
■ Meetings: The Account Manager for the selected mover shall be required to attend any
and all pre -move coordination meetings with the project team as required. It is estimated
that two (2) meetings will take place.
■ E-Crates/Boxes: The selected mover will supply e-crates or moving boxes and special
cable boxes or containers as required to each Origin building. Both the City of Fort Collins
and the Poudre River Public Library District are looking to move towards a more
environmentally friendly approach to moving and prefer to use e-crates for the move
wherever applicable.
A contact name and location plan at all sites will be provided at a later date.
• Labels: The selected mover will provide the Library's Project Manager with moving
instructions and labels, as required, with a label color scheme.
• Cube Numbers: The selected mover will post room and cubicle numbering sheets outside
each cubicle and office. Drawings will be provided.
• Building Conditions: A representative from the selected company shall walk the origin
locations and the new building with the Library's Project Manager to note and document any
pre-existing damage to buildings. Any damage over and above what is noted will be
repaired by the owner's Contractor at the moving company's expense.
GENERAL
Boxes (stacked no higher than 4) and miscellaneous items shall be located on the floor in
designated locations with moving tags visible to the future occupant. No boxes shall be
placed on top of furniture (with exception of the cable boxes) on windowsills, or other pieces
of equipment. Cable boxes are to be placed on the desktop.
Please state type of training/experience your movers have in moving modular workspaces.
During the course of the move, the moving company shall designate two (2) people to work
with the Library's Project Manager to address any miscellaneous move issues as they arise.
ACCOUNT MANAGEMENT
Responsibility: The moving company shall assign an Account Manager to oversee this project.
The Account Manager shall be the direct interface with the Library's Project Manager and shall be
responsible for the quality of all work performed. The Account Manager shall be ultimately
BID 7299 Moving Services — Poudre River Public Library District Page 2 of 16
responsible for the resolution of any move -related issues.
Availability: The Account Manager and/or a designated alternate shall be available during each
phase of the move to respond to emergencies and to address performance problems that may
require immediate attention.
BID REQUIREMENTS
Contractor will be required to bid local transportation charged to include number and size of trucks
to be utilized and number of personnel required to complete each move. The Contractor will be
required to be Bonded and Certified and their employees must be able to pass a Background
Check.
Packing material will be required and an estimated number of boxes must be included on the bid
form. The packing material must be delivered to each site a minimum of five (5) days prior to their
move. Contractor will be required to pack and move all computer equipment. Some copiers will be
moved by the copier vendor. Provide list of type packing material and containers to be used.
A credit will also be required for boxes, which will be broken down and returned after the move is
completed.
The bid should be provided on a fixed rate basis. The award of bid will be such that a Services
Agreement will be issued for a "NOT TO EXCEED" total amount.
Awarded contractor must sign the Service Agreement (see attached example) and name each the
City of Fort Collins and the Poudre River Public Library District as an additional insureds per
Exhibit "B".
BID 7299 Moving Services — Poudre River Public Library District Page 3 of 16
BID FORM
7299 MOVING SERVICES — POUDRE RIVER PUBLIC LIBRARY DISTRICT
# Items
Items to be Moved by Mover
Cost/item
Total Cost
1 lot
Items per Appendix A
Subtotal Cost A
# Items
Items to be Supplied by Mover
Cost/Item
Total Cost
200
Small Boxes (SB)
178
Large Boxes (LB)
Subtotal Cost B
Total Cost (Not to Exceed) A+B =
Cost
In Words:
Credit from Mover for Returned Items
Cost/item
Total Cost
Small Boxes (SB)
Large Boxes (LB)
Company:
Signature:
Print Name:
Title:
Address:
Phone:
Email:
BID 7299 Moving Services — Poudre River Public Library District Page 4 of 16
APPENDIX "A"
Move
Date
Desk
Modular
Tables
Chairs
Files/
Bookcases
Wall
Shelving
Credenza
Safe
Boxes
Other
8-Nov
IT manager
1
2
2
5
Bulletin board
8-Nov
Ling
2
1
3
2
8-Nov
SA
See Note 1
3
3
1
1
20
16-Nov
Paula
3
3
1
25
16-Nov
Holly
4
1
10
16-Nov
lConf room 1st
Bulletin board - BD room
16-Nov
lCynthia
2
1
11
Ind back closet + 8 existing boxes
16-Nov
I Barb
1
1
1
1
48
Ind boxes for files and supplies
16-Nov
lCall center
16-Nov
IlLynda
1
3
5
16-Nov
I Barb C
2
3
1
15
16-Nov
Kitchen
1
4
16-Nov
Jeff
1
2
2
12
16-Nov
conf room 2nd
1
8
16-Nov
Irene
1
2
1
5
16-Nov
Cydney
1
1
6
28-Nov
Rob
1
1
1
2
10
28-Nov
Back storage
30
+ 70 existing boxes
28-Nov
Tova
1
1
2
4
10
28-Nov
Louise/volunteer
2
2
55
3 dividers
28-Nov
Becky
1
1
1
15
28-Nov
Marian
1
1
2
6
28-Nov
Coll sery other
1 See note 21
5
2
8
10
90
Totall
4
24
11
46
32
3
2
1
378
Move
Modular workspaces to be disassembled and reassembled by movers 8-Nov 25
Shelving units to be disassembled and reassembled by movers 16-Nov 137
All computer equipment to be moved by District staff 28-Nov 216
Drawer filing cabinets to be moved with contents 378
4 drawer lateral files will be moved with top 2 drawers emptied and bototom 2 drawers with contents
2 drawer lateral files will be moved with contents
Materials on shelving units to be packed and unpacked by the movers
Boxes to be provided by the movers 5 days prior to move dates
District staff will breakdown boxes and return to the movers for credit
Move phases
Note 1 - SA Modular consists of 3 workstations including 4 attached filing cabinets, 3 unattached filing cabinets, 1 bookcase, & 4 overhead shelving units.
Note 2 - 18 wall shelving units with 100 shelves
4 double sided shelving units with 30 shelves
8 bookcase units - 40 shelves
23 carts
2 bulletin boards
Shelving contains 73 linear feet of books to be packed and unpacked by the movers
BID 7299 Moving Services — Poudre River Public Library District Page 5 of 16
SERVICES AGREEMENT FOR MOVING SERVICES
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, on behalf of the
Poudre River Public Library District, hereinafter referred to as the "City" and "District", and
hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of pages and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of ( ) pages, and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following execution of this
Agreement. Services shall be completed no later than Time is of the essence. Any
extensions of the time limit set forth above must be agreed upon in a writing signed by the parties.
4. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition. [Early
Termination clause here as an option
5. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
BID 7299 Moving Services — Poudre River Public Library District Page 6 of 16
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City: Copy to: Service Provider:
City of Fort Collins Poudre River Public Library District
Attn: Purchasing Attn: Jeff Barnes
PO Box 580 201 Peterson Street
Fort Collins, CO 80522 Fort Collins, CO 80524
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
6. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, per the attached Exhibit "A", consisting
of pages, and incorporated herein by this reference.
7. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning
this agreement shall be directed to the City Representative.
8. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
9. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
BID 7299 Moving Services — Poudre River Public Library District Page 7 of 16