Loading...
HomeMy WebLinkAbout494574 BILLY GOAT MOVING CO - CONTRACT - BID - 7299 MOVING SERVICES FOR POUDRE RIVER PUBLIC LIBRASERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City", as agent, on behalf of the Poudre River Public Library District (District), and Bill Goat Moving Company, hereinafter referred to as "Service Provider". W ITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: Scope of Services. The Service Provider agrees to provide services in accordance with the Scope of Services attached hereto as Exhibit "A", consisting of three (3) pages and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of one (1) pages, and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated immediately following execution of this Agreement. Services shall be completed no later than November 28, 2011. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties. 4. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. 5. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City or District may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) Service Agreement 7299 Moving Services - Poudre Library District Page 1 of 12 EXHIBIT B WORK SCHEDULE Move Date Desk Modular Tables Chairs Files/ Bookcases Wall Shelving Credenza Safe Boxes Other 8-Nov IT manager 1 2 2 5 Bulletin board 8-Nov Ling 2 1 3 2 8-Nov SA See Note 1 3 3 1 1 20 16-Nov Paula 3 3 1 25 1&Nov Holly 4 1 10 16-Nov Cord room 1st Bulletin board - BD room 16-Nov ICvnlhia 2 1 1 17 1 Ind back closet + 8 existing boxes 16-Nov JBarlb 1 1 1 1 48 Ind boxes for files and supplies 16-Nov Call center 16-Nov Lynda 1 3 5 16-Nov Barb C 2 3 1 15 16-Nov Kitchen 1 4 16-Nov Jeff 1 2 2 12 16-Nov conf room 2nd 8 16-Nov Irene 1 2 1 5 16-Nov Cydney 1 1 6 28-Nov Rob i 1 1 2 10 28-Nov Back stora a 30 + 70 existing boxes 28-Nov Tova 1 1 2 4 10 28-Nov Louise/volunteer 1 2 1 1 2 55 3 dividers 28-Nov Beck 1 1 1 15 28-Nov Marian 1 1 2 6 28-Nov Coll sere other See note 2 5 2 8 10 90 Total 4 24 11 46 32 3 2 1 378 M ove Modular workspaces to be disassembled and reassembled by movers 8-Nov 25 Shelving units to be disassembled and reassembled by movers 16-Nov 137 All computer equipment to be moved by District staff 28-Nov 216 Drawer fling cabinets to be moved with contents 378 4 drawer lateral files will be moved with top 2 drawers emptied and bototom 2 drawers with contents 2 drawer lateral files will be moved with contents Materials on shelving units to be packed and unpacked by the movers Boxes to be provided by the movers 5 days prior to move dates District staff will breakdown boxes and return to the movers for credit Move phases Note 1 - SA Modular consists of 3 workstations including 4 attached fling cabinets, 3 unattached filing cabinets, 1 bookcase, 8 4 overhead shelving units. Note 2 - 18 wall shelving units with 100 shelves 4 double sided shelving units with 30 shelves 8 bookcase units - 40 shelves 23 cans 2 bulletin boards Shelving contains 73 linear feet of books to be packed and unpacked by the movers Service Agreement 7299 Moving Services — Poudre Library District Page 10 of 12 EXHIBIT C CONTRACT SUM BID FORM 7299 MOVING SERVICES - POUDRE RIVER PUBLIC LIBRARY DISTRICT # Items Items to be Moved by Mover Cost/item Total Cost 1 lot Items per Appendix A 6,C015 Subtotal Cost A # Items Items to be Supplied by Mover Cost/item Total Cost 200 Small Boxes (SB) (eu Nt&s 6 dd Dtj 178 Large Boxes (LB) Subtotal Cost B Total Cost (Not to Exceed) A+B = Cost In Words: Credit from Mover for Returned Items Cost/item Total Cost Small Boxes (SB) Large Boxes (LB) Company: Signature: Print Name: Title: Address: IyIC7— ✓V/ ('a(�eke- 9 8 Phone: 9-i O. 2.2 1- o-z O) Email: 6rGoAwo6;J1V�I�wi mo�i�y.6.*1 Service Agreement 7299 Moving Services - Poudre Library District Page 11 of 12 EXHIBIT D INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. Service Agreement 7299 Moving Services — Poudre Library District Page 12 of 12 CERTIFICATE OF LIABILITY INSURANCE GATE /YY Y) 11/v01/ov11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policylies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endomement(s). PRODUCER Welsh Insurance Agency, Inc. 4033 Boardwalk Drive, Suite #200 Fort Collins, CO 80525 Phone (970) 206-1810 Fax (970)206-1808 CONTACT NAME: PHONE , (970)206-1810 FAX ,q� Ne; (970)206-1808 E+AAIL Bruce@wiainsurance.com INSURE S AFFORDING COVERAGE NAIC # INSURER A: SCOTTSDALE INSURED _ -. Billy,Goat Moving CO:;. Inc." - 1415 N. College Ave. #8 Fort Collins, CO 80524- 970 INSURER B : PROGRESSIVE INSURER C: INSURER D : PINNACOL INSURER E : INSURER F : CERTIFICATE THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE INR UBRI MD POLICY NUMBER POLICY EFF MMIDD/YYYY LIMITS A GENERAL LIABILITY O COMMERCIAL GENERAL LIABILITY ❑ ❑ CLAIMS -MADE O OCCUR ❑ Y CPS1325021 04/06/2011 04/06/2012 EACH OCCURRENCE $ 1,000,000.00 PREMSESGE OEa occu RENTEante $ 100,000.00 MED EXP(My one person) $ 5,000.00 PERSONAL B ADV INJURY $ 1,000,000.00 ❑ GENERALAGGREGATE $ 2,000,000.00 GEN'L AGGREGATE LIMIT APPLIES PER d❑ POLICY ❑ PET ❑ LOC PRODUCTS COMP/OP AGG $ 2,000,000.00 $ B AUTOMOBILE LIABILITY ❑ MY AUTO ALLOW NED SCHEDULED ❑ ALTOS AUTOS ❑ HIRED AUTOS ❑ AUTOS NED 07881338-0 03/15/2011 03/15/2012 EOMBINEeD1SINGLE LIMIT $ 750,000.00 BODILY I NJURV(Per person) $ BODILY INJURY (Perauident) $ PROa drytAMAGE $ ❑ UMBRELLA DAB ❑OCCUR ❑ EXCESS LIAB ❑ CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE If ❑ DED ❑ RETENTION$ D COMPENSATION AND KERSEMPLOYERS' ANDEMPLOYERS'LIABILnY YIN ANY PROPRIETOWPARTNEREXECUTIVE OFFICEWMEMBER EXCLUDED? ❑ (Mandatory in NH) If yes, under DESCOdescribe OF below RIPTION NIA 4130566 04/01/2011 04/01/2012 OTH- WRY LIMITS ❑� TORV UMITS ❑ER E.L. EACH ACCIDENT $ 100,000.00 E.L. DISEASE - EA EMPLOYE $ 100,000.00 E.L. DISEASE - POLICY LIMIT $ 500,000.00 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if mere space is required) CERTIFICATE:'HOLDERYSAN.-ADDITIONAL7INSURED FOR GL -__ CER iFiCAIE HOLDER CANCELLATION z CITY OF. FORT COLLINS �._ _ `281�North College Ave. PO BOX 580 FORT COLLINS, CO 80522-0580 ACORD 25 (2010105) OF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988.2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD :�e `'�� " CERTIFICATE OF LIABILITY INSURANCE DATE10128/IYYYY) 0/28/,1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Welsh Insurance Agency, Inc. 4033 Boardwalk Drive, Suite #200 E (970)206-1810 FAX IC Ne: (970)206-1808 Ea1AIL S S. Bmce@wiainsumnce.com Fort Collins, CO 80525 INSURE S AFFORDING COVERAGE ANC 0 INSURER A: SCOTTSDALE Phone 970 206-1810 Fax 970)206-1808 INSURED INSURER B PROGRESSIVE Billy Goat Moving Co. -,Inc. x___ _-__...--. _ 1415 N. College Ave. #8 INSURER C : INSURER D: PINNACOL INSURER E Fort Collins, CO 80524- 970 NSURER F COVERAGES CER I IFICATE NUMBER: REVISION NUMBFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OFINSURANCE INSR ADD Wye POLICY NUMBER MMOIDYEFF MMID E%P LIMITS A GENERAL UABWTY V] COMMERCIAL GENERAL UABIUTY ❑ ❑ CLAIMS -MADE J❑ OCCUR ❑ Y CPS1325021 04/06/2011 04/O6/2012 EACH OCCURRENCE $ 1,000,000.00 DAMAGE TO RENTED PREMISES Ea occurrence 1 $ 00,000.00 MED EXP(My we person) $ 5,000.00 PERSONAL It ADV INJURY $ 1,000,000.00 ❑ GENERAL AGGREGATE s 2,000,000.00 GENL AGGREGATE LIMIT APPLIES PER N❑ POLICY ❑ PRO- ❑ LOC PRODUCTS - COMPIOP AGG $ 2,000,000.00 $ B AUTOMOBILE LIABILITY ❑ ANY AUTO ❑ALLOWNED SCHEDULED AUTOS AUTOS ❑ HIREDAUTOS ❑ AUTOSON-OWNED El❑ 07881338-0 03/15/2011 03/15/2012 COMBINED SINGLE LIMIT Ea accdent 750,000.00 BODILY INJURY (ParParson) $ BODILY INJURY(Peraccident) $ PeOPPEraccRTVI AMAGE d $ $ ❑ UMBRELLA LAB ❑OCCUR ❑ EXCESS LIAR ❑CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ ❑ DED ❑ RETEMION $ D COMPENSATION AND KERSEMPLOYERS' AND EMPLOYERS' LIABILRY Y I N ANYPROPRIETOB/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ (Mandatary In NX) WPTIONbe OF OPERATIONS DNow under I CROa A NIA 4130566 04/01/2011 04/01/2012 ❑� WC V UMTI S ❑ EERµ E.L EACH ACCIDENT $ 100,000.00 E.L DISEASE - EA EMPLOYE $ 100,000.00 E.L. DISEASE - POLICY LIMIT $ 500,000.00 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDER .IS AN ADDITIONAL -INSURED, FOR GL. —' — - CERTIFICATE HOLDER CANCELLATION — POUDRE RIVER_PUBLIC.LIBRARY DISTRICT - -- *—"201 PETERSON ST. FORT COLLINS CO 80524 ACORD 25 (2010/05) OF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988.2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Service Provider: City: Billy Goat Moving Company City of Fort Collins Attn: Brandon Fry Attn: Purchasing 1415 N College Ave #8 PO Box 580 Fort Collins, CO 80524 Fort Collins, CO 80522 Copy to: Poudre River Public Library District Attn: Ken Draves PO Box 580 Fort Collins, CO 80522 Seter & Vander Wall, P.C. 7400 E. Orchard Rd, Ste 3300 Greenwood Village, CO 80111 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 6. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, a note to exceed fee of Two Thousand Six Hundred Ninety -Five Dollars ($2,695) per the attached Exhibit "C", consisting of one (1) page, and incorporated herein by this reference. 7. City Representative. The City will designate, priorto commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 8. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any Service Agreement 7299 Moving Services — Poudre Library District Page 2 of 12 other purpose. 9. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 11. Warranty. . a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. C. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the Service Agreement 7299 Moving Services - Poudre Library District Page 3 of 12 terms of this agreement, such party may be declared in default thereof. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period often (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non - defaulting partyfor the non -defaulting party's reasonable attorneyfees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 15. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City and District, their officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City and District as an additional insured under this Agreement of the type and with the limits specified within Exhibit D, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Service Agreement 7299 Moving Services — Poudre Library District Page 4 of 12 Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 16. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 17. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 18. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Service Agreement 7299 Moving Services - Poudre Library District Page 5 of 12 Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department') made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. Service Agreement 7299 Moving Services — Poudre Library District Page 6 of 12 POUDRE RIVER PUBLIC LIBRARY DISTRICT BOARD OF DIRECTORS PRESIDENT By: r._._. ,(0 9 M a � POUDRE RIVER PUBLIC LIBRARY DISTRICT ACTING THROUGH ITS AGENT CITY OF FORT COLLINS, COLORADO a munici al corporation By: �Jafnes B. O'Neill II, CPPO, FNI Directo Purchasing & Risk Management Date: 1 2 1 ? , 1 41, BILLY GOAT as PRINT NAME CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: (CorI56rate Seal) CORPORATE SECRETARY Service Agreement 7299 Moving Services — Poudre Library District Page 7 of 12 EXHIBIT A SCOPE OF WORK The Scope of Work consists of relocating the Poudre River Public Library's administration offices from their present site at 201 Peterson Street, Fort Collins, CO 80524 to the new facility located at 301 E. Olive Street, Fort Collins, CO 80524. Service Provider will be responsible for moving various office and other equipment and 27 employees' belongings that will be completed beginning on November 8, 2011 and ending on November 28, 2011. The new facility is a (2) story building with approximately 12,100 square feet. 1. ORIGIN BUILDINGS Personnel and equipment will be moving out of the following locations: 1. 201 Peterson Street, 2 story public library with elevator 2. 301 E. Olive Street, 2 story building, no elevator 2. PROJECT SCHEDULE A move "sequence" has been provided per attached Exhibit B. 3. ITEMS TO BE MOVED • The Service Provider will be responsible for moving all items per attached Appendix A, which also shows the approximate number of boxes to be moved. • The Library will move all computer equipment and copiers. 4. COORDINATION WITH THE LIBRARY • The Service Provider will coordinate all moving requirements with the Library s Project Manager, to include providing adequate building protection and adequate space in parking lot for anticipated trucks, etc. 5. BUILDING PROTECTION • Masonite shall be required at both origin and new building destination points for all lobby floor areas, elevators, secondary and main traffic corridors. All masonite shall be taped and secured during the entire move. • Padding, corner, and wall protection is required around main door frames, along main corridors and in elevators. The mover shall use special blue painter's tape to prevent removal of paint from walls or frames. • All protection shall be in place before moving starts and removed at the end of moving. MOVE PROCESS • Meetings: The Account Manager for the Service Provider shall be required to attend any and all pre -move coordination meetings with the project team as required. It is estimated that two (2) meetings will take place. E-Crates/Boxes: The Service Provider will supply e-crates or moving boxes and special cable boxes or containers as required to each Origin building. Both the City of Fort Collins Service Agreement 7299 Moving Services — Poudre Library District Page 8 of 12 A contact name and location plan at all sites will be provided at a later date. • Labels: The Service Provider will provide the Library s Project Manager with moving instructions and labels, as required, with a label color scheme. • Cube Numbers: The Service Provider will post room and cubicle numbering sheets outside each cubicle and office. Drawings will be provided. • Building Conditions: A representative from the Service Provider shall walk the origin locations and the new building with the Library's Project Manager to note and document any pre-existing damage to buildings. Any damage over and above what is noted will be repaired by the owner's Contractor at the Service Provider's expense. GENERAL • Boxes (stacked no higher than 4) and miscellaneous items shall be located on the floor in designated locations with moving tags visible to the future occupant. No boxes shall be placed on top of furniture (with exception of the cable boxes) on windowsills, or other pieces of equipment. Cable boxes are to be placed on the desktop. Services include moving modular workspaces. • During the course of the move, the Service Provider shall designate two (2) people to work with the Library's Project Manager to address any miscellaneous move issues as they arise. ACCOUNT MANAGEMENT Responsibility: The Service Provider shall assign an Account Manager to oversee this project. The Account Manager shall be the direct interface with the Library's Project Manager and shall be responsible for the quality of all work performed. The Account Manager shall be ultimately responsible for the resolution of any move -related issues. Availability: The Account Manager and/or a designated alternate shall be available during each phase of the move to respond to emergencies and to address performance problems that may require immediate attention. MISCELANEOUS REQUIREMENTS Service Provider will be required to provide the number and size of trucks and number of personnel required to complete each move. The Service Provider will be required to be Bonded and Certified and their employees must be able to pass a Background Check. Service Provider will provide packing material and the number of boxes per Exhibit C. The packing material must be delivered to each site a minimum of five (5) days prior to their move. The District will pack and move all computer equipment. Copiers will be moved by the copier vendor. Service Provider will remove the boxes, which will be broken down and returned after the move is completed. Service Agreement 7299 Moving Services - Poudre Library District Page 9 of 12