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HomeMy WebLinkAboutRFP - 7280 EXTERIOR SIGNAGE AT THE LINCOLN CENTERCity of Fort Collins Purchasing ADDENDUM No. 2 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 7280: Exterior Signage at the Lincoln Center OPENING DATE: 3:00 PM (Our Clock) September 28, 2011 Financial Services Purchasing Division 215 N. Mason St. 2n° Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgo v. com/purchas ing To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: "No attachment of signage to the Trespa panels or Trespa '7' wall supports is allowed. All signage attachment must go back and tie directly to the steel stud wall. The installation of the signage supports, cutting the Trespa panels, rigid insulation, densglass sheathing, air barrier, vapor barrier, and the repairing of all the above is the responsibility of the signage installer. For directions on how to properly cut the Trespa panels please contact Elward Systems Corporation (303)239-6303. The air barrier and vapor barrier are both Vapro Shield products, please us approved products and methods from Vapro Shield to repair any damage done to these barriers (www.vaproshield.com)." -Exhibit 1 — Existing Wall System Section — Trespa Panels Exhibit 2 — Lincoln Center & City of Fort Collins Logos — Vector Versions Please contact John Stephen, CPPO, LEED AP, Senior Buyer, Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. R mmmmmmmml - PAM m5rftewoN 50,TH MJAWN Q_b if C - ITI IIIVAION 11 Fill . . . . . . . ..... .... I r1WIiC-N NOW MCHITECTS PC I�T A4.3C EXHIBIT 2 - EXTERIOR WALL SIGNAGE OUTLET LOCATIONS H.M. DOOR OALLERY 105 z 0 r ELEV. 10� C No Text No Text EXHIBIT 3 — LINCOLN CENTER & CITY OF FORT COLLINS LOGOS Below are images of the Lincoln Center and City of Fort Collins logos. These logos have been attached to this addendum in BuySpeed as separate .jpg files for download. the LINCOLN center the LINCOLN center City, of � M art Collins Cityof Financial Services Division PC 215 N. Mason St. 2" Floor Fort Collins Box PO Box 580 Fort Collins, CO 80522 970.221.6775 P u rchas i n 9 970.221.6707 fcgov.com/purchasing REQUEST FOR PROPOSAL 7280 EXTERIOR SIGNAGE AT THE LINCOLN CENTER The City of Fort Collins is requesting proposals from qualified firms to requesting proposals from service providers for providing and installing exterior signage at the Lincoln Center, located at 417 W Magnolia St, Fort Collins, CO 80524 per the attached specifications and scope of work. Written proposals, five (5) copies, will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), September 28, 2011 and referenced as Proposal No. 7280. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager, Jill Stilwell, Cultural Services & Facilities Director at (970) 416-2935 or jstilwell(a)fcgov.com. Questions regarding bid submittal or process should be directed to John Stephen, LEED AP, CPPO, Senior Buyer, at (970) 221-6777 or jstephen(cDfcgov.com. A pre -bid conference will be held at the site on September 13, 2011 at 10:00 am in the Columbine Room at The Lincoln Center, 417 W. Magnolia, Fort Collins. A copy of the Proposal may be obtained as follows: 1. Download the Proposal/Bid from the BuySpeed Webpage, www.fcqov.com/eprocurement The City of Fort Collins is subject to public information laws, which permit access to most records and documents. Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in their entirety. Information considered proprietary is limited to material treated as confidential in the normal conduct of business, trade secrets, discount information, and individual product or service pricing. Summary price information may not be designated as proprietary as such information may be carried forward into other public documents. All provisions of any contract resulting from this request for proposal will be public information. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to RFP 7280 Exterior Signage at the Lincoln Center Page 1 of 21 subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management RFP 7280 Exterior Signage at the Lincoln Center Page 2 of 21 REQUEST FOR PROPOSAL 7280 Exterior Signage at the Lincoln Center The City of Fort Collins Lincoln Center is requesting proposals from service providers for providing and installing exterior signage at the Lincoln Center, located at 417 W Magnolia St, Fort Collins, CO 80524 per specifications and scope of work. The successful service provider will address all of the tasks in this request for proposal, possess the requisite skills necessary to complete the project on time, and be motivated to work with staff and accomplish the goals and objectives associated with this project. Tasks to complete the project include, but are not limited to, those outlined in the attached preliminary Scope of Work. Please limit the total length of your proposal to a maximum of 25 double sided pages. A pre -bid conference will be held at the site on September 13, 2011 at 10:00 am in the Columbine Room at The Lincoln Center, 417 W. Magnolia, Fort Collins. Background The Lincoln Center just completed a large remodel and is looking for proposals for the exterior signage. The firm selected must have at least (3) three years consistent, hands on experience in exterior architectural signs and must be able to demonstrate this through references. Project Proposals The service provider must include the following items: 1. Not to exceed price for each sign including: - Design, fabrication, and installation - Light sensors and/or programmable timers for turning signage on and off - Labor, materials, equipment and any required permitting to connect signage to pre -run electrical wiring 2. Proposed materials and construction method. 3. Light sensors and programmable timers for turning signage on and off 4. Timeline for design, fabrication, and installation of signage. The building is reopening on September 16, 2011. A phased timeline for installation is acceptable. 5. Qualifications and experience of all major personnel 6. Provide a list of at least (5) five LIKE jobs completed with valid contact information RFP 7280 Exterior Signage at the Lincoln Center Page 3 of 21 Design Service provider must provide and include design for all signs. The attached sketch is from the original building remodel design group and is to be used as a guide for the monument illuminated sign. Costs Provide costs for each sign in bid schedule. Project Schedule Please provide a schedule from notice of award to completion. The Lincoln Center will be open and service provider must schedule installation to avoid patron conflict. Selection Process City reserves the right to award on written proposals without interviewing Awarded service provider must enter into the attached service agreement (for your review) and provide the required insurance (Exhibit B). BID SCHEDULE Service Provider (signage contractor) to design, construct, deliver, and install exterior signs, including electrical connectivity to pre -run wiring, for complete product. Sign Type/Size Location Copy Qty Price 1 Exterior illuminated Main entrance, the LINCOLN center 1 sign curved Trespa wall 2 Exterior illuminated South Lobby the LINCOLN center 1 sign Entrance 3 Exterior illuminated Conference Conference Center 1 sign Entrance Exterior illuminated Founders Room City of Fort Collins 1 4 sign exterior logo NW corner of 5 Monument Mulberry and the LINCOLN center 1 illuminated sign Meldrum streets FIRM NAME Are you a Corporation, Partnership, DBA, LLC, or PC SIGNATURE ADDRESS RFP 7280 Exterior Signage at the Lincoln Center Page 4 of 21 EXHIBIT 1 — EXISTING WALL SYSTEM SECTION — TRESPA PANELS INTERIOR 5/5" TYPE 'X' GYP. BD. - PNT. 3/4" FIRE TREATED 055 8" STRUCTURAL METAL STUD, RE. STRUCT. 1/2" DENS -GLASS AIR/ VAPOR BARRIER BEHIND RIGID INSULATION 2" RIGID INSULATION 1" AIRSPACE / SUPPORT CHANNEL PERMEABLE MOISTURE BARRIER AT FACE OF RIGID IN5UL. (COLOR: BLACK) OOMPOSITE RAIN SCREEN PANEL - RE. PANEL PATTERN DWG. d SPEC. PHONE/FAX # E-MAIL ADDRESS RFP 7280 Exterior Signage at the Lincoln Center Page 5 of 21 6�d97 E01 AY191:I N The Lincoln Center is in the final stages of a major renovation and expansion project. The new facility requires exterior signage to identify the building at various entrances. The selected signage contractor will design to City's satisfaction, construct, deliver, and install, including electrical connectivity to pre -run wiring, the five (5) exterior signs as found in the specifications. Field verification and final dimensions will be required as part of the design process. It is the responsibility of the selected vendor to ensure all signage meets City Sign Code, ADA requirements, and BOMA. MINIMUM SPECIFICATIONS 1.1 SECTION REQUIREMENTS A. Submittals: Product Date, Shop Drawings, and material Samples. B. Construction Specifications 1. The service provider shall be held responsible for all work under his contract, including faulty and improper work by any approved sub -contractors. The service provider shall be responsible for all delays caused by his own neglect. 2. The service provider must comply with all applicable laws, City of Fort Collins sign code, ordinances, regulations, directions and fire codes having jurisdiction bearing on the work as drawn or specified. 3. The service provider shall guarantee against defects in workmanship, material and installations. Repairs of such defects during the first year after final completion and acceptance by the service provider shall be at their own cost and expense and without charge to the owner. 4. The service provider is responsible for coordination with the owner regarding design, lead times, quotes, shop drawings, submittals and any other variables affecting the fabrication and ready to shop completion of items. 5. Signs shall be stored under cover in dry, ventilated area, protected from damage, dirt, stains and moisture. 6. The service provider must stay in contact with the owner and notify them immediately of any conditions that would prevent them from completing the job. 7. The responsibility of the service provider shall include delivery and installation; it shall be a pre -arranged schedule. Signage shall be installed when areas involved are ready to receive them and as coordinated with the owner. C. Standards RFP 7280 Exterior Signage at the Lincoln Center Page 6 of 21 1. The service provider is responsible for the proper engineering of all of the components of the signage fabrication for safety and liability standards. All workmanship and construction should be the highest commercial or contract quality as recognized by the industry. 2. Each designed sign must function as it was intended, i.e. illuminated at night and readable/visible by pedestrians or vehicles; doors that are hinged must be able to open and shut. 3. Submittals The service provider's bid shall include approximate time for design, shop drawings, samples, fabrication, shipping and installation of signage. Materials for each sign should be indicated as part of the bid submittal. Final selection of materials shall be made with the selected sign contractor during the design process. The selected service provider is responsible for submitting designs, material samples and finishes to the owner for approval before fabrication begins. The selected signage contractor is responsible for submitting sample signs and any material samples and finishes. Fabrication should not take place until written approval by the owner is received. D. Installation Guidelines 1. General Maintenance instructions shall be furnished to the owner. Instructions should be included for recommended cleaning of materials including the precautions in the use of cleaning materials which may be detrimental to the surface of the signs if improperly applied. 2. Responsibilities of Service Provider The service provider shall provide all labor, adhesives (silicone or construction adhesive), foam tape, hardware and tools necessary to properly install and illuminate the signs as herein specified. All materials and work provided by the service provider shall be guaranteed by him against defects in installation, materials and workmanship for a period of (1) one year from the date of installation. Any adjustments to the installation due to defects in installation, materials and/or workmanship shall be made within (1) one year from date of installation at no extra charge. E. ADA (American with Disabilities Act) Compliant Signs 3. The service provider is fully responsible to make sure that signs required to be ADA compliant are identified and pass the technical requirements. RFP 7280 Exterior Signage at the Lincoln Center Page 7 of 21 4. The following items are included but not limited to elements that are to be considered: (BOMA) CHARACTER PROPORTION: Letters and numbers on signs shall have a width -to - height ratio between 3:5 and 1:1 and a stroke width -to -height ratio between 1:5 and 1:10. CHARACTER HEIGHT: Characters and numbers on signs shall be sized according to the viewing distance from which they are to be read. CHARACTER FONT: The Lincoln Center font standard is century gothic. FINISH AND CONTRAST: Characters and symbols shall contrast with their background (either light characters on a dark background or dark characters on a light background). PART 2 — PRODUCTS 3.1 MATERIALS Materials for each sign should be indicated as part of the bid submittal. Final selection of materials shall be made with the selected sign contractor during the design process. All materials, hardware, and wiring must be durable and weather and fade resistant to withstand the elements of all seasons including high temperatures, freezing, rain, snow, wind, etc. 3.2 SIGNS Copy: Refer to sign list in bid schedule above Font: Century Gothic, with the words "the" and "center" in lower case, and "LINCOLN" in uppercase: the LINCOLN center. No other logo application should be included in the signage (except number 4 Founders' Room). Dimensions: Service provider to propose approximate sizes. To be finalized through design process, field verification, and code requirements Letter Color/Finish: To be proposed by service provider and approved by owner Sign Materials: To be proposed by service provider or and approved by owner Mounting: Appropriate mounting hardware to be selected by service provider and approved by owner Location: All signage is exterior to the Lincoln Center. Refer to sign list above for location. Coordinate exact placement with Owner in the field. PART 3 — EXECUTION 4.1 INSTALLATION RFP 7280 Exterior Signage at the Lincoln Center Page 8 of 21 A. Locate signs where indicated. Provide all necessary equipment, lifts, hardware, tools, and equipment to install the signs level, plumb, and at designated height, with sign surfaces free from distortion. B. Coordinate installation with Lincoln Center staff C. Provide electrical connectivity to pre -run wiring to locations listed above. D. Provide light sensors and programmable timing option for turning signage on and off. RFP 7280 Exterior Signage at the Lincoln Center Page 9 of 21 REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and optional interview session. At discretion of the City, interviews of top rated firms may be held. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING QUALIFICATION STANDARD FACTOR Does the proposal show an understanding of 2.0 Scope of Proposal the project objective, methodology to be used and results that are desired from the project? Do the persons who will be working on the 2.0 Assigned project have the necessary skills? Are Personnel sufficient people of the requisite skills assigned to the project? Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel 1.0 Availability available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? Do the proposed cost and work hours compare Cost and favorably with the project Manager's estimate? 2.0 Are the work hours presented reasonable for Work Hours the effort required in each project task or phase? Does the firm have the support capabilities the 2.0 Firm Capability assigned personnel require? Has the firm done previous projects of this type and scope? RFP 7280 Exterior Signage at the Lincoln Center Page 10 of 21 REFERENCE EVALUATION (TOP RATED FIRM) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Was the Professional responsive to client needs; Completeness did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? a) If a study, did it meet the Scope of Work? b) If Professional administered a construction Job Knowledge contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? RFP 7280 Exterior Signage at the Lincoln Center Page 11 of 21 SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and , hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of pages and incorporated herein by this reference. 2. The Work Schedule. [Optional] The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated within ( ) days following execution of this Agreement. Services shall be completed no later than . Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing signed by the parties. 4. Contract Period. [Option 11 This Agreement shall commence upon the date of execution shown on the signature page of this Agreement and shall continue in full force and effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for an additional period of one (1) year at the rates provided with written notice to the Professional mailed no later than ninety (90) days prior to contract end. RFP 7280 Exterior Signage at the Lincoln Center Page 12 of 21 4. Contract Period. [Option 2] This Agreement shall commence , 200 , and shall continue in full force and effect until , 200 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed ( ) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. 5. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. [Early Termination clause here as an option 6. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: City: Copy to: Service Provider: City of Fort Collins City of Fort Collins Attn: Purchasing Attn: PO Box 580 PO Box 580 Fort Collins, CO 80522 Fort Collins, CO 80522 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the date of termination, subject only to the satisfactory performance of the Service RFP 7280 Exterior Signage at the Lincoln Center Page 13 of 21 Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 7. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, per the attached Exhibit "A", consisting of pages, and incorporated herein by this reference. 8. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the services provided under this agreement. All requests concerning this agreement shall be directed to the City Representative. 9. Independent Service provider. The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Service Provider's compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any other purpose. 10. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City. 11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement. 12. Warranty. RFP 7280 Exterior Signage at the Lincoln Center Page 14 of 21 EXHIBIT 2 — EXISTING WALL SYSTEM SECTION — TRESPA PANELS Below are images of the Lincoln Center and City of Fort Collins logos. These logos have been attached to this addendum in BuySpeed as separate .eps (Vector) files for download. the LINCOLN center LINCOLN a. Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. C. Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 13. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 14. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. RFP 7280 Exterior Signage at the Lincoln Center Page 15 of 21 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 16. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B, consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. 17. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 18. Law/Severability. The laws of the State of Colorado shall govern the construction interpretation, execution and enforcement of this Agreement. In the event any provision of this RFP 7280 Exterior Signage at the Lincoln Center Page 16 of 21 Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. 19. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Service Provider represents and agrees that: a. As of the date of this Agreement: 1. Service Provider does not knowingly employ or contract with an illegal alien who will perform work under this Agreement; and 2. Service Provider will participate in either the e-Verify program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "e-Verify Program") or the Department Program (the "Department Program"), an employment verification program established pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment eligibility of all newly hired employees to perform work under this Agreement. b. Service Provider shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. c. Service Provider is prohibited from using the e-Verify Program or Department Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. d. If Service Provider obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Service Provider shall: 1. Notify such subcontractor and the City within three days that Service Provider RFP 7280 Exterior Signage at the Lincoln Center Page 17 of 21 has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Service Provider shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. e. Service Provider shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. f. If Service Provider violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Service Provider shall be liable for actual and consequential damages to the City arising out of Service Provider's violation of Subsection 8-17.5-102, C.R.S. g. The City will notify the Office of the Secretary of State if Service Provider violates this provision of this Agreement and the City terminates the Agreement for such breach. 20. Special Provisions. [Optional] Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting of ( ) pages, attached hereto and incorporated herein by this reference. RFP 7280 Exterior Signage at the Lincoln Center Page 18 of 21 CITY OF FORT COLLINS, COLORADO a municipal corporation By: James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management Date: ATTEST: City Clerk APPROVED AS TO FORM: Assistant City Attorney By: PRINT NAME CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: CORPORATE SECRETARY (Corporate Seal) RFP 7280 Exterior Signage at the Lincoln Center Page 19 of 21 EXHIBIT" " INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. RFP 7280 Exterior Signage at the Lincoln Center Page 20 of 21 EXHIBIT 1 — SIGN SKETCH O�noly /I--- oonav -,cA3 RFP 7280 Exterior Signage at the Lincoln Center Page 21 of 21 City of Fort Collins Purchasing ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of BID 7280: Exterior Signage at the Lincoln Center OPENING DATE: 3:00 PM (Our Clock) September 28, 2011 Financial Services Purchasing Division 215 N. Mason St. 2"" Floor PO Box 580 Fort Collins, CO 80522 970.221.6775 970.221.6707 fcgov. corn/purchasing To all prospective bidders under the specifications and contract documents described above, the following changes/additions are hereby made and detailed in the following sections of this addendum: Exhibit 1 — Exterior Signage Plans Exhibit 2 — Exterior Wall Signage Outlet Locations Exhibit 3 — Lincoln Center & City of Fort Collins Logos Please contact John Stephen, CPPO, LEED AP, Senior Buyer, Buyer at (970) 221-6777 with any questions regarding this addendum. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. EXLtDNT 1-EXTERIOR SAGNAGE PI S,;* RA&MI, PAMEE - 4 OF ,AA -- ---- --------- CEMENT 1 STAR -....... .... ... ... ....... . .. 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