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HomeMy WebLinkAbout130929 IKON OFFICE SOLUTIONS - PURCHASE ORDER - 9117506City of �,.F,.�ort Collins Date: 12/20/2011 Vendor: 130929 IKON OFFICE SOLUTIONS 810-820 GEARS RD HOUSTON Texas 77067 PURCHASE ORDER PO Number Page 9117506 1of2 This number must appear on all invoices, packing slips and labels. Ship To: POUDRE FIRE AUTHORITY - AD 102 REMINGTON FORT COLLINS Colorado 80524 Delivery Date: 12/19/2011 Buyer: DAVID CAREY Note: Line Description Quantity UOM Unit Price Extended Ordered Price I Ricoh MPC6501 Copier Purchase for PFA Admin 1 LOT LS for one (1) Ricoh MPC6501 Color Multifunction Copier, Serial #: TBD Location: Poudre Fire Authority Administration @ 102 Remington Street, Fort Collins, CO 80524 Purchase Price Includes Delivery, Installation & Training. Per IKON Proposal dated 12/01/11. Pricing per State of Colorado Contract # 98526YYY12MJWSCA and WSCA Master Agreement # 1715. Includes trade-in of one (1) Canon Model IR400S, Serial # XDG07704. City of Fort Collins Director of Purchasing and Risk Management This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580 Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com Total Invoice Address: 19,559.09 19, 559.09 City of Fort Collins Accounting Department PO Box 580 Font. Collins, CO 80522-0580 Purchase Order Tcrms and Conditions Page 2 of 2 I. COMMERCIAL DETAILS. Tax exemptions. By smare the City effort Collins is exempt from state and local taxes. Our Exemption Number is 98-04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of Internal Revenue, Denver, Colorado (Ref. Colorado Revised Semmes 1973, Chapter 39-26, 114 (a). Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or duc to defects of damage in transit may be mourned to you for credit and are not to be replaced except upon mccipt Of written hunartions from the City of Fort Collins. Inspection. GOODS am subject to the City of Fon Collins inspection on arrival. 11. NONWAIVER. Failure of the Purchaser to insist upon strict performance ofthe terms and conditions hereof, failure or delay to exercise any rights or rcmcdics pmvidcd herein or by law, failure to promptly notify the Seller in the event of m breach, the acceptance of or payment for goods hereunder or approval of the design, shall not release the Seller of any of the warrantics or obligations of this purchase order and shall not be deemed a waiver ofany right of the purchaser to insist upon strict performance hencofor any of its rights or remedies as to anv such goods, regardless of when shipped. received or accepted. as to any prior or subsequent default hc¢under, nor shall any purponod anal modification or rescission of this purchase order by the Pumhascr operate as a waiver ofany of the terms hereof. Final Acceptance. Receipt of the merchandise, services or equipment in resparrte to this order can result in 12. ASSIGNMENT OF ANTITRUST CLAIMS. authorized payment on the pan of the City of Fort Collins. However, it is to he understood that FINAL Seller and the Purchnscr recognize that in netual economic practice, Overcharges resulting from antitrust ACCEPTANCE is dependent upon completion ofall applicable required inspection procedures. violations arc in fact bone by the Purchaser. Theretofore, for good cause and ns consideration for executing this purchase order. the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter Freight Terms. Shipments must be F.O.B., City of Fort Collins. 700 Word St. Fen Collins, CO 80522. unless acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services mherwise specified on this order. If permission is given to prepay (might and charge separately, the original freight purchased nr acquired by the Purchaser pursuant to this purchase order. bill must accompany invoice. Additional charges for packing will not be accepted. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. Shipment Distance. Where manufacmrers have distributing points in various pans of the country, shipment is Ifthc Purchaser dircds the Seller to correct nonconforming or defective goods by a date to be agreed upon by the expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when Purchnscr and the Seller, and the Seller thcreafler indicates its inability or unwillingness to comply, the Purchaser shipments arc made from greater distance, may cause the work to be performed by the most expeditious means available to it, and the Seller shall pay all costs associmcd with such work. Permits. Seller shall procure at sellers sole cat all accessary permits, certificates and licenses required by all applicable laws, regulations. ordinances and rules of the state, municipality, territory or political subdivision where the work is perfumed, or required by any other duly constituted public authority having jurisdiction over the work of ycndar. Seller further agrees to hold the City of Fort Collins harmless fmm and against all liability and loss incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rules and requirements. Authorization. All panics to this eon"" agree that the representatives are, in fact bona fide and possess full and complete authority to bind slid panics. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance in the rims and conditions stated herein set forth and any supplementary or additional tans and conditions annexed hereto or incorporated herein by reference. Any additional or different mmra and conditions propoud by seller are objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immc lintely if you cannot make complete shipment to arrive on vonr promised delivery date as noted. Time is ofthe essence. Deliver and perfomanec most be effected within the time stated an the purchase order and the documents attached hereto. No acts of the Parchascrs including, without limitation. acceptance offun ial late deliveries, shall operate as a waiver of this prevision. In the event of any delay, the Purchaser shall have, in addition to other legal and equitable rcmcdics. the option ofplacing this order elsewhere and holding the Seller liable for damages. However, the Seller shall not be liable for damages as a result of delays due to causes not reasonably foreseeable which are beyond its reasonable control and without its fault of negligence, such acts of Gad, acts ofeivil or military authorities, governmental priorities, rims, strikes, flood, epidemics, wars or riots provided that notice ofthe conditions causing such delay is given to the Purchaser within five (5) days of the time when the Seller first received knowledge thereof. In the event of any such delay, the date of deliveryshall be extended for the period equal to the time actually lost by reason ofthe delay. 3. WARRANTY. The Seller warrants that all gam, articles, materials and work covered by this order will conform with applicable drawings, specifications, samples and/or other descriptions given, will be fit for the purposes intended, and performed with the highest degree of care and competence in accordance with accepted standards for work of a similar nature. The Seller agrees to hold the pnrchnscr harmless from any loss, damage or expense which the Purchaser may suffer ar incur on account of the Sellers breach of wamnty. The Seller shall replace, repair or make good, without cat to the purchaser. any defects or faults arising within one (1) year or within such longer period of time as may be prescribed by Inv or by the terms ofany applicable warranty provided by the Seller after the date of acceptance of the goods famished hereunder (acceptance not to be unreasonably delayed). resulting from imperfect or defective work done or materials famished by the Seller. Acceptance or use of goods by the Purchaser shall not constitute a waiver array claim under this warranty. Except as Otherwise pmvidcd in this purchase order, the Scllcrs liability hereunder shall extend to all damages proximately caused by the broach of any of the foregoing wamntics or guarantees. but such liability shall in no event include loss ofpmfits or loss ofusc. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Pumhascr may make changes to kcal ,ems by written change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes to the tents, other than legal terms, including additions to or deletions from the quantities originally ordered in the spaificxtions or drawings, by verbal ar wrinen change order If eery such change affects the amount due or the time of performance hercundv. an equitable adjustment shall be made. fi. TERMINATIONS. The Purchaser may at any time by wmmen change order, terminate this agreement as to any or all portions of the goods then oat shipped. subject to any equitable adjustment bebveen the panics as to any work or materials then in pmgrcss provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment he made in favor of the Seller with respect to any good which are the Sellers standard stock. No such tcmination shall relieve the Pumhascr or the Seller ofany oftheir obligations as to any good delivered macnnder. 7. CLAIMS FOR ADJUSTMENT. Any claim for adjaamcnt most be asserted within thirty (30) days room the date the change or tcmination is ordered. 8. COMPLIANCE WITH LAW. The Seller warrants that all good sold hereunder shall have been produced, sold, delivered and furnished in strict compliance with all applicable laws and regulations to which the goods are subject The Seller shall execute and deliver such documents as maybe required to effect or evidence compliance. All laws and regulations required to he incorporated in agreements of this character are hereby incorporated herein by this reference. The Seller agrees to indemnify and hold the Purchaser hamdess from all costs and damages suffered by the Purchaser as a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither parry shall assign, transfer, or convey this order, or any monies due or to become duc hereunder without the prior written consent of the other party. 10. TITLE. The Seller warrants fall, clear and unrestricted title to the Purchaser for all equipment, materials. and items Porn ished in performance of this agreement free and clear of any and all liens, restrictions reservations. security interest encumbrances and claims of others. The Seller shall release the Purchaser and its contractors of any tier from all liability and claims ofany nature resulting fmm the performance ofsuch work. This release shall apply even in the recut of fault of negligence of the party released and shall extend to the directors. affects and employees ofsuch parry. The Seller's contmetual obligations, including warranty, shall not be deemed to be reduced, in any way, because such work is performed or caused to be perfumed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device, material or process covered by Icner. parent trademark or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for infringement by reason of the use of such patented design, device, material or process in connection with the contract, and shall indemnify the Purchaser for ony cost, expense or damage which it may be obliged to pay by reason of mch infringement at any time during the prosecution or aver the completion of the work. In case said equipment, or anv pan thereof or the intended use of the good, is in such suit held to constitute infringement and the use of said equipment or pan is enjoined, the Seller shall, at its own expense and at its option. either procure for the Purchaser the right to continue using mid equipment or pans, replace the same with substantially equal but noninGinging equipment or modify it so it becomes anninfrfnging. 15. INSOLVENCY. If the Seller shall become insolvent or bard mpt, make an assignment for the benefit of crdliums. appoint a receiver or trustee for any of the Sellers pmpeny or business, this order may forthwith be canceled by the Purchaser without liability. 16. GOVERNING LAW. The definitions oftems used or the interpretation ofthe agreement and the rights of col parties hereunder shall be construed under and govemed by the laws ofthe State of Colomdo, USA. The following Additional Conditions apply only in cases where the Seller is to perform work hereunder, including the services of Scllcrs Reprcsenmtive(s), mat the premises ofothers, 17. SELLERS RESPONSIBILITY. The Seller shall cam on said work at Seller's men risk until the sere is fully completed and accepted. and .shall, in ease of any accident dtsmction or injury to the work and/or materials before Sellers final completion and acceptance, compldc the work at Seller's own expense and to the satisfaction ofthe Purchaser. When materials and equipment arc famished by others for installation or cration by the Seller. the Seller shall receive, unload, store and handle same at the site and become responsible therefor as though such materials and/or equipment acre being furnished by the Seller under the order. 18. INSURANCE. The Seller shall, al his own expense, provide far the payment of workers conmpmsmion. including occupational disease benefits. to its employees employed on or in connection with the work covered by this purchase order. and/or to their dependents in accordance with the laws ofthe slate in which the work is to be done. The Seller shall also carry comprehensive general liability including, but not limited to, contmcunl and automobile public liability insurance with bodily injury and death limits of at ]cast S300.000 for any One person, S500.WO for any one accident and property damage limit per accident of S4W,00(1. The Seller shall likewise require his contractors, if any, to provide fro such compensation and insurance. Bcforc any of the Sellers or his contmdors employees shall do any work upon the promises ofothcrs, the Seller shall famish the Pumhaner with a certificate that such compensation and insurance have been pmvidcd. Such certificates shall specify the date when such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance expires. The Seller agrees that such compensation and insurance shall be maintained until after the entire work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby assumes the entire responsibility and liability for any and all damage, In. or injury ofi ny kind or nature whatsoever to persons or pmpeny caused b, or resulting fmm the execution ofthe work provided for in this purchase order or in connection herewith. The Seller will indemnify and hold harmless the Purchaser and anv or all of the Pumhawm officers, agents and employees from and against any and all claims, losses, damages, charges or expenses, whether direct or indirccl, and whether to persons or property to which the Pumhascr mxv be put or subject by reason of any act action, neglect, omission or default on the pan of the Scllcr, any of his contractors. or any of the Sellers or contractors Officers, agents or employees. In case any suit at Other proceedings shall be brought against the Purchase, or its officers, agents or employees at any time on aeemmt or by reason of any act, nelion, neglect Omission Or default of the Seller ofany of his contractors err any Of its or their officers, agents or employees as aforesaid. the Seller hereby agrees to assume the defense thereof and to defend the same at the Sellers own expense, to pay any and all costs, charges, a urneys fees and other expenses, any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their Officers. agents or employees in such suits or other proceedings, and in cast judgment or other lien be placed upon or obtained against the property of the Purchaser, or said panics in or as a result of such suits on other poweedings. the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Seller and his contractors shall take all safety precautions, furnish and install all gads necessary for the prevention of accidents, comply with all laws and regulmions with regard to safety including, but without limitation, the Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant thcmto. Revised 03/2010 RICOH Order Form for the State of Colorado Agencies - Copier Price Agreement with: Ricoh Americas Order is subject to the Terms and Conditions of Aw2rd Numhor• SQR52RYYY12M-IWSCA / WSCA Cnnfrnrr $1715 Purchase Order Number: MIC Name on Credit Card: Visa State Credit Card Number: Exp: r o: Bill To: oudre ire Authont enc oudre ire Authority Department: Poudre Fire Authority Department: Poudre Fire Authority 102 Remington Street Address 102 Remington Street Address: FAddress- FT. COLLINS Cit FT. COLLINS 80524 Z1Code: 80524 BEVERLY MCBRIDE Contact: BEVERLY MCBRIDE h'ncUr de :; oudre-fire ore; Email Address: bmcbride oudre-fire.orber: 970 416-2837 Phone Number: 970 416-2837 Fax Number: (970) 416-2809 Fax Number: (970) 416-2809 Authorized Signature �� �7. � Phone Number Category 6H Date- i Base Number of Black and White Copies per Month 0 Order Type: ,] PURCHASE ❑ FMV / OPERATING / NON -CANCELABLE RENTAL ❑ fr CAPITAL LEASE ❑CANCELABLE RENTAL ❑SERVICE ONLY Term: 36 MONTH ❑ 48 MONTH ❑ 60 MONTH ❑ OTHER ervic BillingOptions: Motor Reconcilliation ❑SUMMARY BILLING [I POOLED VOWME SINGLE ASSET BILLING ❑' MONTHLY ❑QUARTERLY List Copier and All Accessories Monthly mrmum Cash Price Ricoh Servicing Organization Ricoh Model MPC6501 $ 17,727.27 Poease Irsf your preferred Ricoh Family Group Drstnoumn partner (IKON RBS, Rmh Sam, or Lanier Dealer) SR4030 Finisher(3,000 sheet finisher-50-sheet staple)"" $ 2,262.63 PostScri t3 Unit Type C7501 $ 1,633.33 IKON Office Solutions Data Overwrite Security Unit Type H $ 275.76 20 Am Power Fifter $ 108.08 Fax tion T e C7501 742.42 Central Services Fee of $0.001 per copy/print is automatically invoiced. Hots of MFP Option Type E $ 859.60 Additional Images Charge WYouT Amount Monthly Payment Trade in Manufacturer CANON Serial Number XDG07704 Monthly Discount B&W JColor $ 4,050 00 0 0050 00400 MonthlyTotal: $ 19,559.09 Ricoh USA Contact: Stu Parker Phone Number: (720) 344-5566 Email: stu.parkerCaDricoh-usa.com Award Web Site wwvv.ricoh-usa.com/rmap/wsca IKON Contact Beverly Dinaes IKON Contact Phone Number (970) 482-8830 IKON Contact Email Address ar'y dmnesm_rucoh-usa.com Please forward a signed copy to your Sales Representative for Processing Document Efficiency At Wer&' Customer Name IPOUDRE FIRE AUTHORITY Equipment Removal Authorization Equipment (honed by Customer CUSTOMER INFORMATION Date Prepared 112/6/2011 Contact Name BEVERLY MCBRIDE I Phone 9704162837 E-mail Address bmcbride@poudre-fire.org IFax I Check if Additional Product Description page(s) attached 9704162809 TERMS AND CONDITIONS This Authorization will confirm that you desire to engage IKON Office Solutions, Inc. ("IKON") to pick-up and remove certain items of equipment that are owned by you, and that you intend to issue written or electronic removal requests (whether such equipment is identified in this Authorization, in a purchase order, in a letter or other written form) to us from time to time. Such removal request will set forth the location, snake, model and serial number of the equipment to be removed by IKON. By signing below, you confirm that, with respect to every removal request issued by you (1) IKON may rely on die ,request, (2) the request shall be governed by tltis Authorization, (3) you have good, valid and marketable title to such equipment and have satisfied all payment and other obligations relating to such equipment which may be owning to any third party wider applicable lease, financing, sale or other agreements, (4 ) you have obtained any and all necessary consents and approvals required to authorize IKON to remove such items of equipment and to take title thereto, and (5) by this Authorization, you hereby transfer good and valuable title and ownership to IKON to the equipment, free and clear of any and all liens and encumbrances of any nature whatsoever and you will cause to be done, executed and delivered all such further instruments of conveyance as may be reasonably requested for the vesting of good title in IKON. IKON does not assume any obligation, payment or otherwise, under any lease, financing, sale or other agreements relating to any equipment. Such agreements shall remain you sole responsibility. As a material condition to the performance by IKON, you hereby release IKON from, and shall indemnify, defend and hold IKON harmless from and against, any and all claims, liabilities, costs, expenses and fees arising from or relating to any breach of your representations or obligations in this Authorization or of any obligation owing by you to any third party in respect of all equipment identified in the removal mpests issued by vou. EQUIPMENT INFORMATION Make, Model, Serial Number CANON / IR400S / XDG07704 Contact JBEV MCBRIDE Phone 9704162837 Pick-up Address �N00 cod. Glgr L��,vc City IFT. COLLINS - State CO Zip Code 80524 Make, Model, Serial Number Contact Phone Pick-up Address City State F— I Zip Code jMake, Model, Serial Number Contact Phone Pick-up Address City State Zip Code Make, Model, Serial Number Contact Pick-up Address Phone City State F— Zip Code CUSTOMER Authorized Signature Signature Printed Name /c.l. { Title �'/> r'7'1 Date IKON OFFICE SOLUTIONS, INC Authorized Signature Signature Printed Name Title Date Revised 01 09