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Home My WebLink AboutBID - 7311 TRAFFIC OPERATIONS VIDEO WALLCity of Financial Services Purchasing Division 215 N. Mason St. 2" Floor F6rt Collins POOBoxBox 580 Fort Collins, CO 80522 970.221.6775 Purchasing 970.221.6707 logov. corn/purchasing INVITATION TO BID 7311 Traffic Operations Video Wall BID OPENING: 3:00 P.M. (our clock), December 7, 2011 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid pro�losal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), December 7, 2011. Questions concerning the scope of the bid should be directed to Project Manager Britney Sorensen (970) 416-2268 or bsorensen(a)fcgov.com . Questions regarding bid submittal or process should be directed to Ed Bonnette, CPPB, C.P.M., Buyer (970) 416-2247 or ebon nette(a-)fcgov.com . A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: http://fcgov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids maybe withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of suppliers name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing forthe subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures yourfirm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O'Neill ll, CPPO, FNIGP Director of Purchasing and Risk Management BID PROPOSAL Bid 7311 Traffic Operations Video Wall BID OPENING: WEDNESDAY December 7. 2011 3:00p.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR Traffic Operations Video Wall PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. Any Purchasing questions regarding this inquiry should be directed to Ed Bonnette, Buyer, C.P.M., CPPB (970) 416-2247 or ebonnette(cDfcgov.com Any Technical questions regarding this inquiry should be directed to Britney Sorensen (970) 416-2268 or bsorensen(a)fcgov.com . The City of Fort Collins is requesting bids for Audiovisual equipment using the following guidelines 1. Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity Requested, to fill in the Extended Price. Also, please fill in the Lead Time to deliver the item. All items must include freight F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. 2. The City reserves the right to award items by Total Bid, by Line Item, or by Product Type 8/or Group; if that is more advantageous to the City. If all items are bid, please be sure to fill in the TOTAL BID EXTENDED PRICE box on the Bid Sheet. 3. The City has listed a Preferred Brand for items listed on the Bid Sheet. On any or all items, the bidder may elect to offer an "or equivalent" brand as an option. In all cases, please provide manufacturer's name & part number, and a website address where specifications may be viewed. For "or equivalent" substitutions offered for evaluation, please include specifications for that item with your bid; in order for the "equivalent" item to be considered. 4. The City will be the final judge as to whether the brand Bid is the same as the Preferred brand requested. 5. Please include Warranty Information for all items Bid. 6. NOTE: Installation has been arranged separately by the City. SIGNATURE AND TITLE TYPED OR PRINTED NAME AND TITLE EMAIL COMPANY NAME (AREA CODE) TELEPHONE & FAX NUMBER ADDRESS: STREET, CITY, STATE, ZIP DATE 7311 Traffic Operations Video Wall Page 3 of 4 Bid Sheet Bid #7311 Traffic Operations Video Wall Equipment CITY DESCRIPTION PRODUCT # UNIT PRICE EXTENDED LEAD TIME Mitsubishi LCD Flat Panels Model #VS-L46XM70U (NOTE: Measures 46" diagonally with a Mitsubishi 14 super narrow bezel, WXGA resolution, VS - and 3 slots to accommodate optional L46XM70U input boards. Must be compatible with Mitsubishi D-Wall software). 14 Mitsubishi Wall Mount Frames for Mitsubishi above, Model #BR-XM70KK BR-XM70KK Mitsubishi D-Wall Software, for above Mitsubishi D- 1 (Optional; may or may not be Wall purchased at time of award depending on availability of funds). TOTAL BID EXTENDED PRICE (IF ALL ITEMS BID): PLEASE GO TO www.fcgov.com/purchasing TO REGISTER IN OUR E-PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODES! Commodity Codes used for this bid: 840-38 Monitors, Television 840-58 Television Hardware (Adapters, Brackets, Connectors, etc) 840-60 Television Receivers and Consoles 840-62 Television Receivers, Wide Screen, Projection Type 7311 Traffic Operations Video Wall Page 4 of 4