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Home My WebLink AboutRESPONSE - BID - 7311 TRAFFIC OPERATIONS VIDEO WALLELECCIaOSONIC December 6, 2011 City of Fort Collins Director of Purchasing and Risk Management PO Box 580 215 North Mason St., 2nd floor Fort Collins, CO 80522 Dear Mr. Bonnette: Thank you for the opportunity to provide you with a solution to your video wall project. Attached is our response to INVITATION TO BID 7311 Traffic Operations Video Wall. It is understood that the objective of this project is to provide flat panel displays for a four wide by three high (4 X 3) configuration with two spare displays. We have included three options for your review. Option 1: Responds to the specification listed in your Invitation to Bid. It is a Mitsubishi display solution consisting of fourteen (14) displays and associated mounting hardware. The specification also requests additional for the D-Ware software package. It has been discovered that this is not necessary for this project and that the windowing capabilities are included with the standard display package. Mitsubishi offers 3-years parts and labor, toll free 24x7 technical support, available Express Replacement Assistance, repairs and services (MEMOS) Option 2: Provides an equal solution from Planar. The quoted displays are identical in size and resolution. Planar displays provide a power supply that is not attached to the display. The rack -mount video processing and power supply units each support 4 LCD modules, incorporate their own cooling and make configuration, maintenance and upgrades easily accessible and unobtrusive to the video wall itself. For even further reliability, the Clarity Matrix power supply unit includes an n+1 redundant design so if any one power supply in the unit fails, the remaining 4 will continue to power 4 LCD's with uninterrupted operation. Specifications for the Planar solution can be found at www.planarcontrolroom.com/led-displays/clarity-matrix/ where the PDF can be downloaded. Planar provides a three year parts and labor limited warranty. Option 3: Provides a different solution from Christie Digital. Instead of the requested 46" displays Christie has offered a 55" display solution. This reduces the required quantity of displays to achieve nearly the same video wall size. The Christie solution will provide a three wide by three high (3 X 3) configuration. Each panel is 47.85" wide by 27.01" for an overall video wall size of approximately 143.55" wide by 81.03" high. The Christie News 11/28/2011: Electrosonic's AV Expertise Showcased In Two Thea Award -Winning Projects more Latest News and Events Global Network Ar I �K� acquire /'� Etcnl _/vlaois 181th Annual The National PRO AV Electrosonic Electrownic operates Theis Awards Museum of Spotlight Acquires Excel on a worldwide basis American Awards 2011 Media Systems v4th a staff of more Electroso m's AV Jewish History than 400 people and Expertise Elecmasonic vans The acquisition principal offices in Showcased In AV Technology Best Government expands Norm America, Europe, Two Thea Award- Helps Visitors AV. Best Museum Electrosonic's Asia and the Middle Winning Protects Explore the AV, and the PRO corporate East. History of the AV Spotlight solutions more American Jewish Judges'Award. business m the Learn how our global Expenence. New York m-state reach can enhance more area. your next project more more more Company Overview Electrownic is an international audio-visual company that Provides systems integration, technical design, project management and support of AV products and systems. Electrosonic creates tailored, swteOt the -art solutions for a wide range of markets and applications including museums. theme parks. video conferancing, meeting rooms, contra moms, video walls and digital signage. MUSEUMS ENTERTAINMENT I CORPORATE CONTROL ROOMS AV DESIGN CONSULTING AV SERVICE SOLUTIONS PROJECTOR LAMPS °Company Overview Contact Us *US Offices ointemational Offices Careers Home / Company Overview Company Overview ELEobiRcm is Electrosonic is a worldwide audio-visual company with extensive experience in designing, project managing, engineering and supporting AV systems and products. Founded in 1964, the company has always been among the first to apply new technology to create tailored, state-of-the-art solutions that meet the challenges of the professional AV market. With over 47 years of experience working on complex projects, both large and small and in multiple geographic territories, Electrosonic has developed a reputation that is unsurpassed in the industry. Many of Electrosonic's projects have been recognized with key industry and sector awards. Electrosonic aims to develop lasting relationships by working in partnership with our customers and suppliers and all others involved in the project. Our Global Reach Electrosonic operates on a worldwide basis with a staff of more than 400 people and principal offices in the USA, the UK, Sweden, China and the United Arab Emirates. The operational headquarters are located in Burbank, California. Electrosonic has five offices in the United States: Burbank, Minneapolis, Orlando, New York and New Jersey. Our regional offices' goal is to provide local markets with the innovative AV solutions that only Electrosonic can offer. Sometimes, however, a desired solution can be so technologically specific that it requires specialized knowledge. When a customer in China, for example, requests a dome projection solution, we assemble resources from our offices around the world — places where the best expertise for a specific technology exist. Our regional offices coordinate their efforts to ensure the most suitable solution for the clients' needs. Some of Electrosonic's international oroiects include: Electrosonic World - Issue 16 Electrosonic World is Electrosonic's means of sharing know-how and experience within the industry, and of celebrating with its customers and fellow project members the success of a diverse range of work. Download a PDF copy-> Browse the Digital Edition-> Building Relationships Electrosonic first worked on the Newseum (the museum of news) at its Arlington, VA location in 1997 and was called again to work on its new Washington DC location that opened in 2008. View the Newseum project profile-> Electrosonic Group ELECbROSONIC FI- , m . 1" displays also are LED backlit giving the displays a longer life as well as a cooler operating temperature. The 55" Christie displays provide a higher resolution that either of the displays listed above. The resolution of each display is 1920 X 1080. Specifications for the Christie solution can be found at www.christiedigital.com/en-us/digital- signage/products/lcd-flat-panels/pages/55-hd-lcd-flat-pane1.aspx Christie provides a two years parts and labor limited warranty. Shipping for each of the solutions has been estimated as an overall shipment divided equally into the cost of each display. The shipping cost will change if the quantity of displays purchased changes. Thank you for giving us this opportunity. We look forward to hearing from you. Sincerely, Richard Dussaigne Sr. Sales Consultant Electrosonic Enclosure City of Fort Collins Page 2 December 6, 2011 7311 Traffic Operations Video Wall ELr=cbR0930N1C Option 2 - Planar Bid Sheet Bid #7311 Traffic Op erations Video Wall Equipment QTY DESCRIPTION PRODUCT # UNIT EXTENDED LEAD TIME 14 Planar 46" LCD Flat Panel MX46-L $5,064.00 $70,896.00 2 Weeks Displays 14 Mounting System for MX46- Included Included I Panels above 1 WaIINet Control Software Included Included TOTAL BID EXTENDED PRICE (IF ALL ITEMS BID): $70,896.00 City of Fort Collins Page 3 December 6, 2011 7311 Traffic Operations Video Wall ELECbR080NIC Option 3 — Christie Digital Systems Bid Sheet Bid #7311 Traffic Op erations Video Wall Equipment QTY DESCRIPTION PRODUCT # UNIT EXTENDED LEAD TIME I I Christie Digital 55" LCD Flat Panel Displays FHD551-X $5805.00 $63.855.00 2 Weeks 9 Mounting System for FHD551-X Panels above $722.16 $7,943.76 TOTAL BID EXTENDED PRICE (IF ALL ITEMS BID): $ 71,798.76 Quotation based on 3 X 3 configuration with 2 spares. Only 9 mounts required for 3 X 3 configuration. 2 lf�,/2 f" City of Fort Collins Page 4 December 6, 2011 7311 Traffic Operations Video Wall BID PROPOSAL Bid 7311 Traffic Operations Video Wall BID OPENING: WEDNESDAY December 7, 2011 3:OOp.m. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR Traffic Operations Video Wall PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. Any Purchasing questions regarding this inquiry should be directed to Ed Bonnette, Buyer, C.P.M., CPPB (970) 416-2247 or ebonnette(a-)fcciov.com Any Technical questions regarding this inquiry should be directed to Britney Sorensen (970) 416-2268 or bsorensen(&fcgov.com . The City of Fort Collins is requesting bids for Audiovisual equipment using the following guidelines: 1. Bidder is to fill in the Unit Price for each item, and multiply it out by the Quantity Requested, to fill in the Extended Price. Also, please fill in the Lead Time to deliver the item. All items must include freight F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. 2. The City reserves the right to award items by Total Bid, by Line Item, or by Product Type Wor Group; if that is more advantageous to the City. If all items are bid, please be sure to fill in the TOTAL BID EXTENDED PRICE box on the Bid Sheet. 3. The City has listed a Preferred Brand for items listed on the Bid Sheet. On any or all items, the bidder may elect to offer an "or equivalent" brand as an option. In all cases, please provide manufacturer's name & part number, and a website address where specifications may be viewed. For "or equivalent" substitutions offered for evaluation, please include specifications forthat item with your bid; in order forthe "equivalent" item to be considered. 4. The City will be the final judge as to whether the brand Bid is the same as the Preferred brand requested. 5. Please include Warranty Information for all items Bid. 6. NOTE: Installation has been arranged separately by the City. SIGNATURE AND TITLE Richard Dussaigne, Sr. Sales Consultant TYPED OR PRINTED NAME AND TITLE richard.dussai,ne@electrosonic.com EMAIL Electrosonic, Inc. (818) 333-3659 COMPANY NAME (AREA CODE) TELEPHONE & FAX NUMBER 3320 N. San Fernando Blvd. Burbank, CA 91504 December 6, 2011 ADDRESS: STREET, CITY, STATE, ZIP DATE Bid Sheet Bid #7311 Traffic Operations Video Wall Equipment QTY DESCRIPTION PRODUCT # UNIT PRICE EXTENDED LEAD TIME Mitsubishi LCD Flat Panels Model #VS-L46XM70U (NOTE: Measures 46" diagonally with a Mitsubishi 14 super narrow bezel, WXGA resolution, VS- $4,617.86 $64,650.04 and 3 slots to accommodate optional L46XM70U input boards. Must be compatible with Mitsubishi D-Wall software). 14 Mitsubishi Wall Mount Frames for Mitsubishi $1,178.82 $16,503.48 above, Model #BR-XM70KK BR-XM70KK Mitsubishi D-Wall Software, for 1 above Mitsubishi D- Not Required (Optional; may or may not be Wall purchased at time of award depending on availability of funds). TOTAL BID EXTENDED PRICE (IF ALL ITEMS BID): $81,153.52 PLEASE GO TO www.fcgov.com/purchasinci TO REGISTER IN OUR E-PROCUREMENT SYSTEM FOR FUTURE BID OPPORTUNITIES! BE SURE TO SELECT ALL APPROPRIATE COMMODITY CODES! Commodity Codes used for this bid: 840-38 Monitors, Television 840-58 Television Hardware (Adapters, Brackets, Connectors, etc) 840-60 Television Receivers and Consoles 840-62 Television Receivers, Wide Screen, Projection Type 7311 Traffic Operations Video Wall Page 4 of 4 Cityof Financial Services r Purchasing Division 216 N. Floor Fort Collins 580 Boxort FPO Coll s, CO 80522 970.221.6776 Purchasing 970,221 6707 fcgov.com/purchasing INVITATION TO BID 7311 Traffic Operations Video Wall BID OPENING: 3:00 P.M. (our clock), December 7, 2011 Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins. 80522-0580. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), December 7, 2011. Questions concerning the scope of the bid should be directed to Project Manager Britney Sorensen (970) 416-2268 or bsorensen(a)fcgov.com . Questions regarding bid submittal or process should be directed to Ed Bonnette, CPPB, C.P.M., Buyer (970) 416-2247 or ebonnette(6fcgov.com . A copy of the Bid may be obtained as follows: Download the Bid from the Purchasing Webpage, Current Bids page, at: httr)://fcgov.com/eprocurement 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O. B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management America's Original Industrial Directory Since 1893 Contact MacRAE'S BLUE BOOK I Login • Company or Product/Service Home I News I Advertise With Us I Get Listed I Why Us? About Us search Electrosonic Systems Inc Address: 3320 N San Fernando Blvd Burbank, CA, 91504-2530 %1; W12SC@C•2012 March 27 - 29. 2012 Los Angela Convention Center Is This Your Company Phone: 818-566-3045 Fax: 818-566-4923 Website: www.electrosonic... Contact this Company Find jobs in Burbank, CA Get a Free Quote from Electrosonic Systems Inc and other companies Click hereand Select a Product... Electrosonic Systems Inc Products: Manufactures electronic radio, TV or phonograph kits for home assembly Ads by Google DighKey Electronics Distributor of Electronic Components. Ships Same Day. www.dig,key.com Mouser Electronics Semiconductors & Electronic Components For Design Engineers mouser.com/HandTools Job Openings Search For Job Openings. 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