HomeMy WebLinkAbout172842 XEROX CORPORATION - PURCHASE ORDER - 9117232City of
Fort Collins
PURCHASE ORDER PO Number Page
9117232 1 of 3
This number must appear
on all invoices, packing
slips and labels.
Date: 12/19/2011
Vendor: 172842
Ship To: ELECTRIC UTILITIES
XEROX CORPORATION
CITY OF FORT COLLINS
PO BOX 7405
700 WOOD ST
PASADENA California 91109-7405 FORT COLLINS Colorado 80521
Delivery Date: 12/05/2011 Buyer: DAVID CAREY
Note:
Line Description Quantity UOM Unit Price Extended
Ordered Price
I Xerox W712OPT Copier Lease
Payments for 14 Months
1 LOT LS
1,837.64
For one (1) Xerox WorkCentre WC712OPT Mulifunction Copier/Printer System, Serial #: TBD.
Location: City of Fort Collins Utilities @ 700 Wood St.
Lease Term: Sixty (60) months.
Base Monthly Lease Charge: $131.26 (Price fixed for term of lease):
Includes: -0- B&W and -0- color prints per month.
All Prints: $0.0105 for B&W
$0.0896 for Color
Consumable Supplies included in print rate.
Includes No Trade -In.
Pricing per Cherry Creek School District Contract # 072470900
and PDS Proposal dated 11/14/11.
Non -appropriation of Funds
Lessee reasonably believes that it will have a need for the Equipment for the duration of the Lease and that
funds will be available and appropriated to make all payments under this Lease, however, the availability of funds
in future fiscal years is dependent upon appropriation of funds by Lessee's City Council, which appropriation is
entirely discretionary.
Lessee will seek funding each year as part of its Budget process. If funds to continue the leasing of the
Equipment for the portion of the Lease term falling in the next year are not legally available for such purpose,
Lessee may terminate this Lease at the end of the current year without penalty.
Lessee will notify Lessor at least thirty (30) days prior to the end of the year if funds are not available for the
payments required under this Lease by reason of non -appropriation or non -availability of funds as set forth
above.
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Invoice Address:
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Fort Collins
PURCHASE ORDER
PO Number Page
9117232 2of3
This number must appear
on all invoices, packing
;and labels.
Line Description Quantity UOM Unit Price Extended
Ordered Price
2 Estimated Print Charges
for above Xerox Copier
1 LOT LS
For above Xerox WorkCentre WC712OPT Mulifunction Copier/Printer System.
All Prints: $0.0105 each for B&W
$0.0896 each for Color
Consumable Supplies included in print rate.
To be invoiced quarterly. Prices fixed for term of lease
Pricing per Cherry Creek School District Contract # 072470900
and PDS Proposal dated 11/14/11.
Please fax purchase order to the attention of Tim Monq at 970.204.6937
C3. O✓los4 �
City of Fort Collins Director of Purchasing and Risk Management
This order is not valid over $5000 unless signed by James B. O'Neill II, CPPO
City of Fort Collins Purchasing, PO BOX 580, Fort Collins, CO 80522-0580
Phone:970-221-6775 Fax:970-221-6707 Email:purchasing@fcgov.com
Total
Invoice Address:
3,500.00
$5,337.64
City of Fort Collins
Accounting Department
PO Box 580
Fort Collins, CO 80522-0580
Purchase Order Terms and Conditions
Page 3 of 3
I. COMMERCIAL DETAILS.
Tax exemptions. By statute the City of Fort Collins is exempt from state and local taxes. Our Exemption Number is 11. NON WAIVER.
98-04502. Federal Excise Tax Exemption Ccnifieme of Registry 84-6000587 is registered with the Collector of Failure of the Purchaser to insist upon strict performance of the terns and conditions hereof, failure or delay to
Integral Revenue, Denver, Colorado (Rcf. Colorado Revised Statutes 1973. Chapter 39-26, 114 (a). exercise any rights or rennedies provided herein or by law, failure to promptly notify the Seller in the event of a
breach, the acceptance ofor payment for goods hercuder or approval ofthe design, shall not release the Seller of
Gods Rejected. GOODS REJECTED due to failure to met specifications, either when shipped or due to defects of any of the warranties or obligations of this purchase order and shalt nor be deemed a waiver of any right of the
damage in transit may be returned to you for credit and arc not to be replaced except upon receipt of written purchaser to insist upon strict performance hercefor any of its rights or rentcdics as to any wch goods, regardless
instructions from the City of Fan Collins. of when shipped, received or accepted, as to wry prior or subsequent default hereunder, nor shall any purported
oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of the toms
Inspection. GOODS are subject to the City of Pon Collins inspection on arrival. hereof.
Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result in 12. ASSIGNMENT OF ANTITRUST CLAIMS.
authorized payment on the pan of the City of Fart Collins. However, it is to be understood that FINAL Seller and the Purchaser recognize that in actual economic practice, overcharges resulting tram antitrust
ACCEPTANCE is dependent upon completion ofall applicable required inspection pracedures, violations are in fact borne by the Purchaser. Theretofore, for good cause and as consideration for executing this
purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or berealler
Freight Tents. Shipments must be F.O.H., City of Fort Collins, 700 Wood St, Fort Collins, CO 80522. unless acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services
otherwise specified on this order. If permission is given to prepay freight and charge separately, the original freight purchased or acquired by the Purchaser pursuant to this purchase order.
bill most accompany invoice. Additional charges Ivor packing will not be accepted.
Shipment Distance. Where manufacturers have distributing points in various parts of the country, shipment is
expected from the n merest distribution point to destination, and excess freight will be deducted front Invoice when
shipments are made from greater distance.
Pemtits. Seller shall procure or sellers sole cost all necessary permits, ccnificatcs and licenses required by all
applicable laws, regulations, ordinances and rates of the state, municipality, territory or political subdivision where
the work is Performed. or required by any other duly constituted public authority having jurisdiction over the work
of vendor. Seller further agrees to hold the City of Fort Collins hamdess from and against all liability and loss
incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rates
and requirements.
Authorization. All parties to this contract agree that the representatives arc, in fact, bona tide and possess full and
complete authority to bind said panics.
LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terns and conditions stated
herein set forth and any supplementary or additional tems and conditions annexed hereto or incorporated herein by
reference. Any additional or differe t terns and conditions proposed by seller are objected to and hereby rejected.
2. DELIVERY.
PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your
promised delivery date as noted Time is of the essence. Delivery and performance must be effected within the time
,rated on the purchase order and the documents anached hereto. No acts of the Purchasers including, without
limitation, acceptance of panial late deliveries, shall operate as a waiver ofthis provision. In the event ofany delay.
the Purchaser shall have, in addition to other legal and equitable remedies, the option ofplacing this order chew'here
and holding the Seller liable for damages. However, the Seller shall not be liable for damages as a result of delays
due to causes not reasonably foreseeable which am beyond its reasonable control and without its fault of negligence,
such acts ofGd, acts ofcivil or military authorities, governmental priorities, tires, strikes, flood, epidemics, wars or
riots pmvidcd that notice of the conditions causing such delay is given to the Purchasvr within five (5) days of the
time when the Seller first meched knowledge thereof. In the evenr of any such delay, the date of delivery shall be
extended for the paid equal to the time actually lost by mason of the delay.
3. WARRANTY.
T'he Seller wumants that all goods, articles, materials and work covered by this order will conform with applicable
drawings, specifications, samples and/or other descriptions given. will be fit for the purpu,cs intended, slid
Performed with the highest degree of cam and competence in accordance with accepted standards for work of u
similar nature. The Seller agrees to hold the purchaser homeless from any loss, damage or expense which the
Purchaser may sutTcr or incur on account of the Sellers breach of warranty. The Seller shall replace, repair or make
good, without cost to the purchaser, any defects or faults arising within one (1) year or within such longer period of
time as may be prescribed by law or by the terns ofany applicable wananry provided by the Seller after the date of
acceptance of the goods famished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect
or defective work done or materials famished by the Seller. Acceptance or use of goods by the Purchaser shall not
constitute a waiver ofany claim under this wumanty. Except us otherwise provided in this purchase order, the Sellers
liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties
or gaamntes, but such liability shall in no event include loss of pmfis or loss of use. NO IMPLIED WARRANTY
OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY.
4. CHANGES IN LEGAL TERMS.
The Purchaser may make changes to legal terns by written change order.
5. CHANGES IN COMMERCIAL TERMS.
The Purchaser may make any changes to the terns, other than legal emus, including additions to or deletions from
the quantities onginally ordered in the specifications or drawings, by verbal or written change order. If any such
change affects the amount due or the time ofperunriance hereunder, an equitable adjustment shall be made.
6. TERMINATIONS.
The Purchaser may at any time by written change order, terminate this agreement as to any or all portions of the
goods then not shipped, subject to any equitable djustment between the panics as to any work or annelids then in
progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted
portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made in
favor of the Seiler with mspect to any maxis which am the Sellers standard slack. No such termination shall relieve
the Purchaser or the Seller ofany of their obligations as to any goods delivered hereunder.
7. CLAIMS FOR ADJUSTMENT.
Any claim for adjustment most be assend within thirty (30) days from the date the change or termination is
ordered.
8. COMPLIANCE WITH LAW.
The Seller warrants that all goods sold hercundcr shall have been produced, sold delivered and furnished in strict
compliance with all applicable laws and regulations to which the goods are subject. T'be Seiler shall execute and
ddivcr such documents s may be required to eflict orevidence compliance. All laws and regulations required to be
incorporated in agreements of this character am hereby incorporated herein by this reference The Seller agrees to
indemnify and hold the Purchaser harmless from all costs and damages wllcred by the Purchaser us a result of the
Sellers failure to comply with such low.
9. ASSIGNMENT.
Neither parry shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the
prior written consent of the other party.
10. TITLE.
The Seller warrants full, clear and unrestricted tide to the Purchaser for all equipment, materials, and items famished
in performance of this agreement, free and clear of any and all liens, restrictions, resenutions, security interest
encumbrances and claims of others.
13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS.
If the Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by the
Purchaser and the Set let, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser
may cause the work to be performed by the most expeditious means available to it, and the Scllcr shall pay all
cast, associated with such work.
The Seller shall release the Purchaser and its contractors of any her from all liability and claims of any nature
resulting from the perfomtance ofsuch work.
This release shall apply even in the event of fault of negligence of the party released and shall extend to the
directors, officers and employees of such puny.
The Sellers contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because
such work is performed or caused to be performed by the Purchaser.
14. PATENTS.
Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark
or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for infringement
by reason of the use of such patented design, device, material or prises in connection with the contract, and
shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason ofsuch
infringement at any time during the prosecution or alter the completion of the work. In case said equipment, or
any part thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of
said equipment or pan is enjoined, the Seller shall, at its own expense and at its option, either procure for the
Purchaser the right to continue using said equipment or pats, replace the same with substantially equal but
noninfringing equipment, or modify it so it becomes noninfringing.
15. INSOLVENCY.
11'the Seiler shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a
mccivcr or trustee for any of the Sellers property, or business, this order may forthwith be canceled by the
Purchaser without liability.
16. GOVERNING LAW.
The definitions ofte. used or the interpretation ofthe agreement and the rights ofall panics hercundcr shall be
construed under and governed by'the laws ofthe State ufcolorai USA.
The following Additional Conditions apply only in cases what the Seller is to perform work hounder,
including the,s'emiecs of Sellers Representative(s), on the premises oforhers.
17. SELLERS RESPONSIBILITY.
The Seller shall carry an said work at Settees own risk until the saute is fully completed and accepted, and shall,
in case of any accident, destruction or injury to the work and/or materials before Seller's fail completion and
acceptance, complete the work at Sellers own expense and to the satisfaction of the Purchaser. When materials
and equipment are famished by others for installation or erection by the Seiler, the Seller shall receive, unload,
store and handle same at the site aad b conic responsible therefor as though such materials and/or equipment
were being f umishd by the Seiler under the order.
19. INSURANCE.
The Seller shall, at his own expense, provide for the payment of workers compensation, including occupational
disease bendits, to its enmployccs employed on or in connection with the work covered by this purchaw order,
and/or to their dependents in accordance with the laws of the state in which the work is to be done. The Seller
shall also curry comprehensive general liability including, but not limited to, contractual and automobile public
liability insurance with bodily injury and death limits of ut least $300,000 for any one person, $500,000 for any
on, accident aad property damage limit per accident of S400,000. The Seller shall likewise require his
contractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his contractors
employees shall do any work upon the premises oforhers, the Seller shall furnish the Purchaser with a certificate
that such compensation and insurance have been pmvidcd. Such certificates shall specify the date when such
compensation and insurance have been pnivided. Such ccnificatcs shall specify the date when such compensation
and insurance expires. 'I he Seller agrees that such compensation and insurance shall be maintained until after the
entire work is completed and accepted.
19. PROTECTION AGAINST ACCIDENT S AND DAMAGES.
The Seller hereby assumes the entire responsibility and liability Car any and all damage, loss at injury ofany kind
or nature whatsoever to persons or property caused by or resulting from the execution of the work provided for in
this purchase order or in connection herewith. The Seller will indemnity and hold harmless the Purchaser and any
or all of the Purchasers o0iccrs, agents and employees from and against any and all claims, loses, damages,
charges or expenses, whether direct or indirect, and whether to persons or property to which the Purchaser may
be put or subject by reason of any act, action, neglect, omission or default on the pun of the Seller, any of his
contractors, or any of the Sellers or contractors officers, agents or employees. bn case any suit or other
proceedings shall be brought against the Purchaser, or its officers, agents or employees at any time on account or
by reason of any act, aclion, neglect, omission or default of the Seller of any of his contractors or any of its or
their officers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense thereof and to
defend the some at the Sellers own expense, to pay any and all costs, charges, attorneys fees and other expenses,
any and all judgments that may be incurred by or obtained against the Purchaser or any of is or their officers,
agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or
obtained against the property ufthe Purchaser, or said parties in or as a result ofsuch suits or other proceedings,
the Seller will at once cause the same to be disseh'cd and discharged by giving bond or otherwise. The Seller and
his contractors shall take all safety precautions, famish and insult all guards necessary for the prevention of
accidents, comply with all laws and regulations with regard to safety including, but without limitation, the
Occupational Safety and Health Act of 1970 and all rates and regulations issued pursuant thereto.
Revised 0312010
xeroxj�
Customer: FORT COLLINS, CITY OF
BillTo: CITY OF FT COLLINS Install: CITY OF FT COLLINS
ACCOUNTING PAYABLE BLDG A SERVICE CTR
PO BOX 580 700 WOOD ST
FORT COLLINS. CO 80522-0580 FORT COLLINS, CO 80521-1945
Tax ID* .
Negotiated Contract: 072470900
Solution 44
Product D-
D, -
1. W7120113T (WC7120P PRINTERITRAY)
-1 Line Fax Lan Ifax Lease Term: 60 months 110/2011
7
- Postscript Kit Purchase Option: FMV I
- Customer Ed
- Analyst Services
Monthly Pricing
Item Lease Print Charges Maintenance Plan Features
Minimum Payment Meter Volume Band Per Print Rate
1. W7120PT $131.26 1: Meter 1 All Prints $0.0105 Consumable Supplies Included for all prints
2: Meter 2 All Prints $0.0896 Pricing Fixed for Term
Total $131.26 Minimum Payments (Excluding Applicable Taxes)
Authorized Signature
Customer acknowledges receipt of the terms of this agreement Thank You for your business!
which consists of 2 pages including this face page. This Agreement is proudly presented by Xerox and
Signe. Y CT,r>Phone: (970)2184676 Tim Mong�OTAL
For information on your Xerox Account, go to
Signature: e: www.xerox.com/AccountManagement
Terms
INTRODUCTION:
1. NEGOTIATED CONTRACT. The Products are subject solely to the terms in the
Negotiated Contract identified on the face of this Agreement, and, for any option you
have selected that is not addressed in the Negotiated Contract, the then -current
standard Xerox terms for such option.
PRICING PLANIOFFERING SELECTED:
2. FIXED PRICING. If "Pricing Fixed for Term' is identified in Maintenance Plan
Features, the maintenance component of the Minimum Payment and Print Charges will
not increase during the initial Term of this Agreement.
GENERAL TERMS & CONDITIONS:
xe rox,�
3. REMOTE SERVICES. Certain models of Equipment are supported and serviced
using data that is automatically collected by Xerox from the Equipment via electronic
transmission from the Equipment to a secure off -site location. Examples of
automatically transmitted data include product registration, meter read, supply level,
Equipment configuration and settings, software version, and problem/fault code data.
All such data shall be transmitted in a secure manner specified by Xerox. The
automatic data transmission capability will not allow Xerox to read, view or download
the content of any Customer documents residing on or passing through the Equipment
or Customer's information management systems.
11:59:00 Confidential - Copyright® 2008